HomeMy WebLinkAboutCAG2021-116 - Original - KC Community and Human Services - VSHS Levy 2021/2023 Senior Activity Center - 01/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
(Optional)
* Memo to Mayor must be attached
March 4, 2021
OK to sign contract through DocuSign email link, 3/4/2021, TW.
Department of Community and Human Services
Adult Services Division
401 Fifth Avenue, Suite 500
Seattle, WA 98104
206-263-9105
TTY Relay: 711
If you require accommodation to access this form, alternate
formats are available upon request.
KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT – 2021/2022
Contractor Kent Senior Activity Center
Project Title ASD Contracted Services
Contract Amount $ 893,471
Contract Period From: 01/01/2021 To 12/31/2023
DUNS No. (if applicable) 020253613 SAM No. (if applicable)
THIS CONTRACT No. 6206089 is entered into by KING COUNTY (the “County”), and Kent
Senior Activity Center (the “Contractor”) whose address is 600 East Smith St, Kent, WA 98030.
FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES
COUNTY $893,471 01/01/2021 - 12/31/2023
TOTAL $893,471 01/01/2021 - 12/31/2023
WHEREAS, the County has been advised that the foregoing are the current funding sources,
funding levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as
described in this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as
follows:
1. Contract Services and Requirements, and Incorporated Exhibits.
The Contractor shall provide services and meet the requirements included in this Contract and
in the following attached exhibits, each of which is incorporated herein by this reference:
EXHIBIT NAME EXHIBIT NUMBER
City of Kent - Senior Activity Center - Senior Hubs - VSHSL -
SE3 Exhibit I
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2. Contract Term
A. This Contract shall begin on 01/01/2021, and shall terminate on 12/31/2023, unless
extended or terminated earlier, pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment
A. Compensation:
The County shall compensate the Contractor for satisfactory completion of the services
and requirements as specified in this Contract and its attached exhibit(s).
B. Invoicing:
The Contractor shall submit invoices and all accompanying reports as specified in the
attached exhibit(s), including its final invoice and all outstanding reports. The County shall
endeavor to make payment not more than 30 days after a complete and accurate invoice
is received.
C. Final Invoice:
The Contractor shall submit its final invoice and all outstanding reports as specified in this
contract and its attached exhibit(s). If the Contractor’s final invoice and reports are not
submitted as required, the County will be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any later invoice.
D. Reimbursement for Travel:
The Contractor will not be reimbursed for travel unless otherwise specified within an
Exhibit.
4. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls that
complies with the generally accepted accounting principles issued by the Financial Accounting
Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is
applicable to the Contractor’s form of doing business.
5. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment, by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Contractor, by
signature to this Contract, certifies that the Contractor is not currently debarred, suspended, or
proposed for debarment, by any Federal department or agency. The Contractor also agrees that
it will not enter into a subcontract with a person or entity that is debarred, suspended, or
proposed for debarment. The Contractor will notify King County if it, or a subcontractor, is
debarred, suspended, or proposed for debarment, by any Federal department or agency.
Debarment status may be verified at https://www.sam.gov/.
6. Maintenance of Records
A. Accounts and Records:
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The Contractor shall maintain for a period of six years after termination of this Contract
accounts and records, including personnel, property, financial, and programmatic records
and other such records the County may deem necessary to ensure proper accounting
and compliance with this Contract.
B. Nondiscrimination and Equal Employment Records:
In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section 17. below, the Contractor shall maintain the following for
a period of six years after termination of this Contract:
i. Records of employment, employment advertisements, application forms, and other
data, records and information related to employment, applications for employment
or the administration or delivery of services or any other benefits under this
Contract; and
ii. Records, including written quotes, bids, estimates or proposals, submitted to the
Contractor by all entities seeking to participate in this Contract, and any other
information necessary to document the actual use of and payments to
subcontractors and suppliers in this Contract, including employment records.
The County may visit the site of the work and the Contractor’s office to review these
records. The Contractor shall provide all help requested by the County during such
visits and make the foregoing records available to the County for inspection and
copying. At all reasonable times, the Contractor shall provide to the County, the
state, and/or federal agencies or officials access to its facilities—including those of
any subcontractor assigned any portion of this Contract in order to monitor and
evaluate the services provided under this Contract. The County will give reasonable
advance notice to the Contractor in the case of audits to be conducted by the
County. The Contractor shall comply with all record keeping requirements of any
applicable federal rules, regulations or statutes included or referenced in the
contract documents. If different from the Contractor’s address listed above, the
Contractor shall inform the County in writing of the location of its books, records,
documents, and other evidence for which review is sought, and shall notify the
County in writing of any changes in location within 10 working days of any such
relocation.
7. Evaluations and Inspections
A. Subject to Inspection, Review, or Audit:
The records and documents with respect to all matters covered by this Contract shall be
subject at all time to inspection, review, or audit by the County and/or federal/state
officials authorized by law during the performance of this Contract and for six years after
termination hereof, unless a longer retention period is required by law.
B. Medical Records:
If applicable, medical records shall be maintained and preserved by the Contractor in
accordance with state and federal medical records statutes, including but not limited to
Revised Code of Washington (RCW) 70.41.190, 70.02.160, and standard medical records
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practice. The Contractor shall also be responsible for the maintenance and disposal of
such medical records.
C. Contract Performance Monitoring:
The Contractor and the County shall engage in monitoring visits to assess the
Contractor’s compliance with reasonably expected levels of performance, quality, and
practice. The County will execute monitoring visits in accordance with the applicable
frequency, as prescribed by the controlling Exhibit under this Contract. The Contractor
shall cooperate with the County and its agents to assess the Contractor’s performance
under this Contract and to make available all information reasonably required by any such
performance measurement and evaluation processes. At the request of the County, the
Contractor shall implement a plan to remedy any items of noncompliance identified during
the monitoring process.
The results and records of these processes shall be maintained and disclosed in
accordance with RCW Chapter 42.56.
D. Unauthorized Disclosure:
The Contractor agrees that all information, records, and data collected in connection with
this Contract shall be protected from unauthorized disclosure in accordance with
applicable state and federal law.
8. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Contractor shall not use protected health information created or shared under this Contract
in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant
to its provisions. Contractor shall read and maintain compliance with all HIPAA requirements at
https://www.kingcounty.gov/depts/community-human-services/contracts/requirements.aspx.
9. Financial Report Submission
The Contractor is required to submit a financial reporting package as described in A through C
below. All required documentation must be submitted by email to
DCHSContracts@kingcounty.gov by the stated due date.
A. If the Contractor is a Non-Federal entity as defined in 2 CFR Part 200.69, and expends
$750,000 or more in Federal awards during its fiscal year, then the Contractor shall meet
the audit requirements in 2 CFR Part 200 Subpart F. Audit packages are due to the
County within nine months after the close of the Contractor’s fiscal year.
B. If the Contractor is a local government in the State of Washington and is not subject to the
requirements in subsection A, the Contractor shall submit audited financial statements
that are in accordance with the Washington State Auditor’s Office requirements. Financial
statement audits are due to the County within 150 days after the close of the Contractor’s
fiscal year end as required by RCW 43.09.230.
C. If the Contractor is not subject to the requirements in subsection A or B, the following
apply:
Entity Type Non-Profit For Profit
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Gross
Revenue
Gross Revenue
Under $3M on
average in the
previous three
fiscal years.
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
Gross Revenue
Under $3M on
average in the
previous three
fiscal years.
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
Required
Documentation • Form 990
within 30 days
of its being
filed; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
• Income tax
return; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
Due Date Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor’s fiscal
year.
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor’s
fiscal year.
D. Waiver:
A Contractor that is not subject to the requirements in subsection A may, in extraordinary
circumstances, request, and in the County’ sole discretion be granted, a waiver of the
audit requirements. Such requests are made to the County at:
DCHSContracts@kingcounty.gov for review. If approved by the County, the Contractor
may substitute for the above requirements other forms of financial reporting or fiscal
representation certified by the Contractor’s Board of Directors, provided the Contractor
meets the following criteria:
i. Financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
ii. There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
10. Corrective Action
If the County determines that the Contractor has failed to comply with any terms or conditions of
this Contract, or the Contractor has failed to provide in any manner the work or services (each a
“breach”), and if the County determines that the breach warrants corrective action, the following
procedure will apply:
A. Written Notification:
The County will notify the Contractor in writing of the nature of the breach.
B. Contractor’s Corrective Action Plan:
The Contractor shall respond with a written corrective action plan within ten working days
of its receipt of such notification unless the County, at its sole discretion, extends in
writing the response time. The plan shall indicate the steps being taken to correct the
specified breach and shall specify the proposed completion date for curing the breach.
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This date shall not be more 30 days from the date of the Contractor’s response, unless
the County, at its sole discretion, specifies in writing an extension to complete the
corrective actions.
C. County’s Determination of Corrective Action Plan Sufficiency:
The County will determine the sufficiency of the Contractor’s proposed corrective action
plan, then notify the Contractor in writing of that determination. The determination of
sufficiency of the Contractor’s corrective action plan shall be at the sole discretion of the
County.
D. Termination or Suspension:
If the Contractor does not respond within the appropriate time with a corrective action
plan, or the Contractor’s corrective action plan is determined by the County to be
insufficient, the County may terminate or suspend this Contract in whole or in part
pursuant to Section 12.
E. Withholding Payment:
In addition, the County may withhold any payment to the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
F. Non-Waiver of Rights:
Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 12, Subsections B, C, D, and E.
11. Dispute Resolution
The parties shall use their best, good-faith efforts to cooperatively resolve disputes and problems
that arise in connection with this Contract. Both parties will make a good faith effort to continue
without delay to carry out their respective responsibilities under this Contract while attempting to
resolve the dispute under this section.
12. Termination
A. Termination for Convenience:
This Contract may be terminated by the County without cause, in whole or in part, at any
time during the term specified in Subsection 2. above, by providing the other party 30
calendar days advance written notice of the termination. The Contract may be suspended
by the County without cause, in whole or in part, at any time during the term specified in
Subsection 2. above, by providing the Contractor 30 calendar days advance written notice
of the suspension.
B. Termination for Default:
The County may terminate or suspend this Contract, in whole or in part, upon seven
business days advance written notice if: (1) the Contractor breaches any duty, obligation,
or service required pursuant to this Contract and either (a) the corrective action process
described in Section 10 fails to cure the breach or (b) the County determines that
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requiring a corrective action plan is impractical or that the duties, obligations, or services
required herein become impossible, illegal, or not feasible. If the Contract is terminated by
the County pursuant to this Subsection 12.B., the Contractor shall be liable for damages,
including any additional costs of procuring similar services from another source.
If the termination results from acts or omissions of the Contractor, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement, the
Contractor shall return to the County immediately any funds, misappropriated or
unexpended, that have been paid to the Contractor by the County.
C. Termination for Non-Appropriation:
If expected or actual funding is withdrawn, reduced, or limited in any way prior to the
termination date set forth above in Subsection 2., the County may, upon seven business
days advance written notice to the Contractor, terminate or suspend this Contract in
whole or in part.
If the Contract is terminated or suspended as provided in this Section: (1) the County will
be liable only for payment in accordance with the terms of this Contract for services
rendered prior to the effective date of termination or suspension; and (2) the Contractor
shall be released from any obligation to provide such further services pursuant to the
Contract as are affected by the termination or suspension.
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council and/or other identified funding
source(s) of sufficient funds to support the activities described in the Contract. If such
appropriation is not approved, this Contract will terminate at the close of the current
appropriation year. The current funding sources associated with this Contract are
specified on page one.
If the Contract is suspended as provided in this Section, the County may provide written
authorization to resume activities.
D. Non-Waiver of Rights:
Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or by law or equity that either party may have if any of the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
13. Hold Harmless and Indemnification
A. Duties as Independent Contractor:
In providing services under this Contract, the Contractor is an independent contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract.
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The Contractor shall protect, indemnify, defend and save harmless the County, its
officers, agents, and employees from and against any and all claims, costs, and/or losses
whatsoever occurring or resulting from (1) the Contractor’s failure to pay any such
compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of
work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Contract.
B. Contractor’s Duty to Repay County:
The Contractor agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence,
intentional act, and/or failure, for any reason, to comply with the terms of this Contract, by
the Contractor, its officers, employees, agents, and/or representatives. This duty to repay
the County shall not be diminished or extinguished by the termination of the Contract.
C. Contractor Indemnifies County:
To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the Contractor, its officers, employees, subcontractors
and/or agents, in its performance or non-performance of its obligations under this
Contract. The Contractor agrees that its obligations under this subparagraph extend to
any claim, demand, and/or cause of action brought by, or on behalf of, any of its
employees or agents. For this purpose, the Contractor, by mutual negotiation, hereby
waives, as respects the County only, any immunity that would otherwise be available
against such claims under any industrial insurance act, including Title 51 RCW, other
Worker's Compensation act, disability benefit act, or other employee benefit act of any
jurisdiction which would otherwise be applicable in the case of such claim. In addition, the
Contractor shall protect and assume the defense of the County and its officers, agents
and employees in all legal or claim proceedings arising out of, in connection with, or
incidental to its indemnity obligation; and shall pay all defense expenses, including
reasonable attorney's fees, expert fees and costs incurred by the County on account of
such litigation or claims. Title 51 RCW. If the County incurs any judgment, award, and/or
cost arising therefrom including reasonable attorneys’ fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
D. County Indemnifies Contractor:
To the maximum extent permitted by law, the County shall protect, defend, indemnify, and
save harmless the Contractor, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the County, its officers, employees, and/or agents, in its
performance and/or non-performance of its obligations under this Contract. The County
agrees that its obligations under this subparagraph extend to any claim, demand, and/or
cause of action brought by, or on behalf of, any of its employees or agents. For this
purpose, the County, by mutual negotiation, hereby waives, as respects the Contractor
only, any immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of Title 51 RCW. In the event the Contractor incurs any
judgment, award, and/or cost arising therefrom including reasonable attorneys’ fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the County.
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E. Intellectual Property Infringement:
For purposes of this section, claims shall include, but not be limited to, assertions that use
or transfer of software, book, document, report, film, tape, or sound reproduction or
material of any kind, delivered hereunder, constitutes an infringement of any copyright,
patent, trademark, trade name, and/or otherwise results in unfair trade practice.
The indemnification, protection, defense and save harmless obligations contained herein
shall survive the expiration, abandonment or termination of this Contract.
14. Insurance Requirements
The Contractor shall procure and maintain for the term of this Contract, insurance covering King
County as an additional insured, as described in this section and at the link below, against
claims which may arise from, or in connection with, the performance of work hereunder by the
Contractor, its agents, representatives, employees, and/or subcontractors.
Contractor shall provide evidence of the insurance required under this Contract, including a
Certificate of Insurance and Endorsements covering King County as additional insured for full
coverage and policy limits within 10 business days of signing the contract. Evidence of
Insurance and Endorsements shall be submitted by email to DCHSContracts@kingcounty.gov.
The Contractor may request additional time to provide the required documents by emailing
DCHSContracts@kingcounty.gov. Extensions will be granted at the sole discretion of DCHS.
The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor
may furnish separate certificates of insurance and policy endorsements for each subcontractor
as evidence of compliance with the insurance requirements of this Contract. Any provision in
any Contractor or subcontractor insurance policy that restricts available limits of liability in a
written agreement or contract shall not apply. The Contractor is responsible for ensuring
compliance with all of the insurance requirements stated herein. Failure by the Contractor, its
agents, employees, officers, subcontractors, providers or provider subcontractors to comply with
the insurance requirements stated herein shall constitute a material breach of this Contract.
Specific coverage types and limit requirements can be found by visiting
https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements/insurance.aspx.
15. Assignment
Contractor shall not assign any interest, obligation or benefit under or in this Contract or transfer
any interest in the same, whether by assignment or novation, without prior written consent of the
County. If assignment is approved, this Contract shall be binding upon and inure to the benefit
of the successors of the assigning party upon the written agreement by assignee to assume and
be responsible for the obligations and liabilities of the Contract, known and unknown, and
applicable law.
16. Subcontracting
A. Written Consent of the County:
The Contractor shall not subcontract any portion of this Contract or transfer or assign any
claim arising pursuant to this Contract without the written consent of the County. The
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County’s consent must be sought in writing by the Contractor not less than 15 days prior
to the date of any proposed subcontract.
The rejection or approval by the County of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the Contract,
nor be the basis for additional charges to the County.
In no event will the existence of the subcontract operate to release or reduce the liability
of Contractor to the County for any breach in the performance of Contractor’s duties.
The County has no contractual obligations to any Subcontractor or vendor under contract
to the Contractor. Contractor is fully responsible for all contractual obligations, financial or
otherwise, to its Subcontractors.
B. “Subcontract” Defined:
“Subcontract” shall mean any agreement between the Contractor and a subcontractor or
between subcontractors that is based on this Contract, provided that the term
“subcontract” does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
C. Required Clauses for Subcontracts:
The Contractor shall include Section 4, 5, 6, 7, 8, 10, 15, 16, 17, 18, 19, 20, 21, 22, 27, 28
and 29, in every subcontract or purchase agreement for services that relate to the subject
matter of this Contract.
D. Required Language for Subcontracts:
The Contractor shall include the following language verbatim in every subcontract for
services which relate to the subject matter of this Contract:
“Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees and agents from any and all costs, claims, judgments, and/or awards
of damages arising out of, or in any way resulting from the negligent act or omissions of
subcontractor, its officers, employees, and/or agents in connection with or in support of
this Contract. Subcontractor expressly agrees and understands that King County is a
third-party beneficiary to its Contract with Contractor and shall have the right to bring an
action against subcontractor to enforce the provisions of this paragraph.”
17. Nondiscrimination and Payment of a Living Wage
A. The Contractor shall comply with all applicable federal, state and local laws regarding
discrimination, including those set forth in this Section.
B. Nondiscrimination:
During performance of the Contract, the Contractor shall not discriminate against any
employee or applicant for employment because of the employee’s or applicant's sex,
race, color, marital status, national origin, religious affiliation, disability, sexual orientation,
gender identity or expression or age except by minimum age and retirement provisions,
unless based upon a bona fide occupational qualification. The Contractor will make equal
employment opportunity efforts to ensure that applicants and employees are treated
equitably, without regard to their sex, race, color, marital status, national origin, religious
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affiliation, disability, sexual orientation, gender identity or expression or age. Contractor
shall additionally read and comply with all additional requirements set forth at:
https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx.
C. Payment of a Living Wage:
In accordance with King County Living Wage Ordinance 17909, for contracts for services
with an initial or amended value of $100,000 or more, the Contractor shall pay, and
require all Subcontractors to pay, a living wage to employees for each hour the employee
performs a Measurable Amount of Work on this Contract. The requirements of the
ordinance, including payment schedules, are detailed at
https://www.kingcounty.gov/depts/finance-business-operations/procurement/about-
us/Living-Wage.aspx.
Violations of this requirement may result in disqualification of the Contractor from bidding
on or being awarded a County contract for up to two years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Contract;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed
by law.
18. Conflict of Interest
Entering into this Contract with the County requires that the Contractor agree to abide by certain
provisions of the King County Employee Code of Ethics, including those relating to conflicts of
interest and the employment of current or former County employees.
A. Compliance with King County Code of Ethics:
The Contractor shall comply with applicable provisions of King County Code (KCC) 3.04.
Failure to comply with such requirements shall be a material breach of this contract, and
may result in termination of this Contract and subject the Contractor to the remedies
stated in this contract, or otherwise available to the County at law or in equity.
B. Penalties:
The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to
secure preferential treatment in its dealings with the County by offering any valuable
consideration, thing of value or gift, whether in the form of services, loan, thing or
promise, in any form to any county official or employee. The Contractor acknowledges
that if it is found to have violated the prohibition found in this paragraph, its current
contracts with the county will be cancelled and it shall not be able to bid on any County
contract for a period of two years.
C. Former King County Employees:
The Contractor acknowledges that, for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Contractor shall identify at the
time of offer current or former County employees involved in the preparation of proposals
or the anticipated performance of Work if awarded the Contract. Failure to identify current
or former County employees involved in this transaction may result in the County’s
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denying or terminating this Contract. After Contract award, the Contractor is responsible
for notifying the County’s Project Manager of current or former County employees who
may become involved in the Contract any time during the term of the Contract.
19. Equipment Purchase, Maintenance, and Ownership
A. Equipment Maintenance:
The Contractor agrees that when Contract funds are used to pay for all or part of the
purchase costs of any equipment that costs $5,000 or more per item, and the purchase of
such equipment is identified in an exhibit to this Contract, such equipment is, upon the
purchase or receipt, the property of the County and/or federal/state government. The
Contractor shall be responsible for all proper care and maintenance of the equipment,
including securing and insuring such equipment.
B. Equipment Ownership:
The Contractor shall ensure that all such equipment is returned to the County or
federal/state government upon termination of this Contract unless otherwise agreed upon
by the parties.
20. Proprietary Rights
A. Ownership Rights of Materials Resulting from Contract:
Except as indicated below or as described in an Exhibit, the parties to this Contract
hereby agree that if any patentable or copyrightable material or article should result from
the work described herein, all rights accruing from such material or article shall be the
sole property of the County. To the extent that any rights in such materials vest initially
with the Contractor by operation of law or for any other reason, the Contractor hereby
perpetually and irrevocably assigns, transfers and quitclaims such rights to the County.
The County agrees to and does hereby grant to the Contractor a perpetual, irrevocable,
nonexclusive, and royalty-free license to use and create derivative works, according to
law, any material or article and use any method that may be developed as part of the
work under this Contract.
B. Ownership Rights of Previously Existing Materials:
The Contractor shall retain all ownership rights in any pre-existing patentable or
copyrightable materials or articles that are delivered under this Contract, but do not
originate from the work described herein. The Contractor agrees to and does hereby grant
to the County a perpetual, irrevocable, nonexclusive, and royalty-free license to use and
create derivative works, according to law, any pre-existing material or article and use any
method that may be delivered as part of the work under this Contract.
C. Continued Ownership Rights:
The Contractor shall sign all documents and perform other acts as the County deems
necessary to secure, maintain, renew, or restore the rights granted to the County as set
forth in this section.
21. Political Activity Prohibited
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None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
22. King County Recycled Product Procurement Policy
If paper copies are required, in accordance with KCC 18.20, the Contractor shall use recycled
paper, and both sides of sheets of paper whenever practicable, when submitting proposals,
reports, and invoices.
23. Future Support
The County makes no commitment to support contracted services and assumes no obligation
for future support of the contracted activity(-ies), except as expressly set forth in this Contract.
24. Entire Contract
The parties agree that this Contract is the complete expression of the described subject matter,
and any oral or written representations or understandings not incorporated herein are excluded.
Both parties recognize that time is of the essence in the performance of this Contract.
25. Contract Amendments
Either party may request changes to this Contract. Proposed changes that are mutually agreed
upon shall be incorporated only by written amendments to this Contract.
26. Notices
Whenever this Contract provides for notice by one party to another, such notice shall be in
writing and directed to each party’s contact representative indicated within the contract exhibits.
Any time within which a party must take some action shall be computed from the date that any
associated required notice is received by that party.
27. Services Provided in Accordance with Law and Rule and Regulation
The Contractor and any subcontractor agree to abide by the laws of the state of Washington,
rules and regulations promulgated thereunder, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract, all of
which are incorporated herein by reference.
If there is an irreconcilable conflict between any of the language contained in any exhibit or
attachment to this Contract, the language in the Contract shall control over the language
contained in the exhibit or the attachment, unless the exhibit provision expressly indicates that it
controls over inconsistent contract language. If there is conflict among requirements set forth in
exhibits, language contained in the lower numbered exhibit shall control unless the higher
numbered exhibit provision expressly indicates that it controls over inconsistent lower numbered
exhibit language.
28. Applicable Law
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
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29. No Third-Party Beneficiaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this
Contract, there are no third party beneficiaries to this Contract, and this Contract shall not
impart any rights enforceable by any person or entity that is not a party hereto.
30. Non-Waiver of Breach
Waiver of any default shall not be deemed to be a waiver of any subsequent default. No action
or failure to act by the County shall constitute a waiver of any right or duty afforded to the
County under the Contract; nor shall any such action or failure to act by the County modify the
terms of the Contract or constitute an approval of, or acquiescence in, any breach hereunder,
except as may be specifically stated by the County in writing.
31. Force Majeure
“Force Majeure” means an event or events beyond the parties’ reasonable control, incurred not
as a product or result of the negligence of the afflicted party, and which have a materially
adverse effect on the ability of such party to perform its obligations as detailed in this Contract.
Force Majeure events may include, but are not limited to: Acts of God or Nature; war; civil,
military, public, or industrial disturbances; acts or threats of terrorism; epidemics, fire, flood or
other casualty; labor difficulties, shortages of labor or materials or equipment; government
regulations; delay by government or regulatory agencies; shutdowns for purpose of emergency
repairs, and/or unusually severe weather.
A. No Breach if Force Majeure Applies:
Neither party shall be considered in breach of this Contract to the extent that performance
of their respective obligations is prevented by a Force Majeure event upon giving notice
and reasonably full particulars to the other party.
B. Duty to Minimize Disruption and Give Notice:
Parties maintain an express duty to minimize the disruption caused by Force Majeure,
and shall, as soon as reasonably practicable, give notice to the other party of the nature
and impact of the Force Majeure. Irrespective of any extension of time, if the effect of an
event or series of events continues for a period of 180 days, either the County or the
Contractor may give to the other a notice of suspension or termination.
C. Extension of Time:
Should Force Majeure events delay the Contractor’s completion of the deliverables and
performance commitments, the Contractor may be entitled to an extension for the time for
completion. Any extension must be approved in writing by the County.
D. Suspending Performance:
Should a Force Majeure event prevent the Contractor from completing deliverables or
performing commitments in this Contract, the completion or performance shall be
suspended only for the time and to the extent commercially practicable to restore normal
operations. Further, the Contractor and the County shall endeavor to continue to perform
their contractual obligations to the extent reasonably practicable and will work to adjust
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deliverables or performance commitments as needed to continue the provision of services
during the Force Majeure event. Contractor may be reimbursed for any costs incurred
mitigating adverse impacts of the Force Majeure and may be compensated for any partial
work that has been completed.
32. Emergency Response Requirements
Within three months of the execution of this Contract, the Contractor shall prepare and make
available to the County upon request, the necessary plans, procedures and protocols to:
A. Respond to and recover from a natural disaster or major disruption to Contractor operations
such as a work stoppage.
B. Continue operations during a prolonged event such as a pandemic.
If the Contractor does not have any such plan as of the start of this Contract, the Contractor
may request (i) an extension of the time needed to create a plan, and (ii) for assistance
from the County in preparing such a plan.
At a minimum, any plans, procedures, or protocols described in this section must include
how the Contractor plans to continue to provide the services described in or funded by this
Contract.
33. Contractor Certification
By signing this Contract, the Contractor certifies that, in addition to agreeing to the terms and
conditions provided herein, it has read and understands the contracting requirements on the
DCHS website at https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx and agrees to comply with all of the contract terms and
conditions detailed on that site, including applicable Emergency Response ,
EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing requirements.
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IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY
KENT SENIOR ACTIVITY CENTER
FOR
King County Executive
Signature
Date Name (Please type or print)
Date
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Dana Ralph, Mayor
3/10/2021
3/10/2021
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EXHIBIT I
KENT SENIOR ACTIVITY CENTER
VSHSL SOCIAL ENGAGEMENT STRATEGY 3:
KENT PLACE HUB
EXHIBIT PERIOD: JANUARY 1, 2021 – DECEMBER 31, 2023
I. WORK STATEMENT
The Contractor shall provide oversight, coordination and implementation of the KENT PLACE
HUB.The total amount of reimbursement pursuant to this Exhibit shall not exceed $893,471 for
the Exhibit Period noted above as shown in the funding table below. Funding for investment in
this program is provided by the King County Veterans, Seniors and Human Services Levy
(VSHSL) and is managed by the Adult Services Division (ASD) of the King County Department
of Community and Human Services (DCHS), which has the responsibility for achieving and
monitoring the overall outcomes. Ongoing funding for the full period of the Exhibit and the
award period as outlined in the award letter shall be contingent on the Contractor’s
implementation of the program as described, timely achievement of the contract milestones
outlined below, continued funding availability and other contractual requirements contained in
the Exhibit.
ASD Result Area
Alignment Funding Period Fund Source Funding
Allocation
Social Engagement
01/01/2021 –
12/31/2021 2021 VSHSL Fund -
Seniors
$282,520
01/01/2022 –
12/31/2022 2022 VSHSL Fund -
Seniors
$301,944
01/01/2023 –
12/31/2023
2023 VSHSL Fund -
Seniors
$309,007
Not to Exceed $893,471
II. PROGRAM DESCRIPTION
King County’s overarching goal is to ensure that all people, regardless of who they are and
where they live, have the opportunity to thrive, with full and equal access to opportunities,
power and resources. ASD, in its partnership with the CITY OF KENT, acting through the Kent
Senior Activity Center, shares a commitment to contributing to community-level change and
individual-level impact in the division’s five result areas:
• Financial Stability
• Healthy Living
• Housing Stability
• Service System Access and Improvement
• Social Engagement.
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Accordingly, the parties will work together to perform and report the services funded under this
Exhibit in a manner that contributes to the equity goals of the County described herein.
As community gathering places that provide older adults with opportunities for social
engagement, provide resources and assistance, and offer participants a sense of belonging,
senior centers offer an antidote to social isolation for older adults and caregivers in our
communities. However, lack of flexible funding and long-term cuts to available senior centers
have prevented them from fully realizing a vision of becoming strategic places of social
engagement from which to holistically deploy strategies for financial stability, housing stability,
human service system access, and healthy living.
Based on the growing scientific understanding of the risks of isolation, King County seeks to
support senior centers in becoming vibrant and inclusive Senior Hubs that expand outreach to
isolated seniors and support opportunities for engagement among King County’s diverse
community of seniors. This strategy promotes belonging where systems, biases,
miscommunications and/or cultural differences too often isolate.
Kent Senior Activity Center is a senior hub that serves as the recognized resource center on
aging services and provides support, outreach, connection, and social engagement for the
diverse population of seniors who live in the city of Kent and surrounding areas of
unincorporated King County, the Contractor will reach isolated seniors and support
opportunities of engagement for the diversity of seniors in King County.
A. Program Activities
The Contractor shall serve as the KENT PLACE HUB Senior Hub (“Senior Hub”) providing
opportunities for seniors and/or their caregivers who live in the city of Kent and surrounding
areas of unincorporated King County (“Focus Population”), to experience social engagement
and connection, engage in activities that promote healthy aging, and access resources that
support seniors to live in their communities of choice.
1. The Contractor shall operate as a Senior Center as follows:
a. Senior Centers shall provide at least three of the following services:
i. Food and nutrition programs, and/or congregate (shared) meals;
ii. Social activities;
iii. Information and assistance that connects individuals to aging networks
and services;
iv. Educational opportunities for enrichment and life-planning;
v. Celebratory events for holidays, birthdays, cultural experiences, etc.;
and/or
vi. Health promotion, wellness and fitness.
b. Senior Center services shall be ongoing and offered on a regular
basis, but do not need to be at the same location every day. The
Contractor’s senior center may meet or provide services at different
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locations on different days, as long as there is a consistent schedule easily
accessed by intended, eligible participants and community organizations
who can depend upon the Contractor to host a senior center at a specified
location on any specific day.
c. The Contractor shall staff programs as needed to support delivery of
services.
d. The Contractor shall exercise all due care and diligence and take all
reasonable steps to ensure the values, conduct, and associations of any
subcontractors or third parties delivering services to participants do not
conflict with the VSHSL Levy’s Guiding Principles, the work described in this
Exhibit, or King County’s prioritization of racial equity and social justice.
2. The Contractor shall operate as a Senior Hub by providing the following services:
a. Provide Senior Center services named in Section II.A.1.a. above at least five
(5) days a week as a Senior Hub.
b. Cultural competency: In order to effectively operate and provide services
with cultural competency, a contractor maintains a defined set of values and
principles, and demonstrates behaviors, attitudes, policies, and structures
that enable said contractor to work in cross-cultural situations. As such, the
three following components must exist:
i. Accessibility: the Contractor evaluates and modifies the way in which
its services are accessible (language, location, delivery style) to
populations whose modes of engagement are different than the
majority population.
ii. Relevance: the Contractor identifies specific culturally-based needs
of populations and modifies the services delivered in order to meet
those needs, including acquiring and institutionalizing cultural
knowledge.
iii. Commitment: the Contractor periodically conducts a self-
assessment and reviews its cultural competency, including obtaining
input from participants and non-participant culturally diverse
populations and key stakeholders and uses this feedback in policy
making, contractor administration, and service delivery.
c. Culturally responsive and reflective: An approach and/or programming that
honors and engages the history, beliefs, traditions, and values of those
whom are served; implements the approach and programming with staffing
that share same cultural, racial, and/or ethnic background of those whom
are served.
d. Conducting culturally competent focus population-specific outreach to
increase participation and provide opportunities for inclusive social
engagement for seniors who might otherwise remain isolated or
disengaged.
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e. Engaging with isolated seniors who may otherwise choose not to visit the
physical space(s) where the Senior Hub is located.
f. Providing guided connections and active navigation of referrals between the
Senior Hub and other specified VSHSL-funded service providers, as
appropriate and as agreed upon on a case-by-case basis in partnership with
King County.
g. Actively collaborate and coordinate with members of the Senior Hub
Collaborative to share resources, including but not limited to web-access
resources and outreach tools.
h. Coordinating with other community organizations to expand the services
available through the Senior Hub.
i. Increasing knowledge of and/or participation in Community Living
Connections.
j. Representing the voice of the seniors served by the Senior Hub in other
human service collaboratives, on issues such as transportation, food access
and housing, as appropriate and as agreed upon on a case-by-case basis in
partnership with King County.
k. Prioritize participation in racial equity trainings and other trainings in
partnership with and as directed by King County.
l. Share and present at Senior Hubs Learning Collaborative meetings on
identified area(s) of respective hub expertise, as identified by the
Contractor.
3. The Contractor shall expand the services and supports available to seniors within
the geographic or population area of focus, including:
a. Engaging isolated seniors through the Homebound Senior Check-in Program
by connecting seniors with resources, information, and referrals.
b. Developing a comprehensive and centralized online hub for community
resources, information, and programs that is easily accessible to the senior
population.
c. Offering programs encompassing but not limited to, health promotion, social
activities, information assistance and educational opportunities.
d. Collaborating with diverse community groups on senior-specific programming,
including, but not limited to, India Association of Western Washington (IAWW)
and Sustainable Housing for Ageless Generations (SHAG).
e. Offering a Senior Services Scholarship Program to cover meals and/or other
specified program fee for low-income seniors.
4. The Contractor shall participate in the Senior Hubs Learning Collaborative, with
representation by at least one staff member at each of the scheduled meetings.
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5. The Contractor shall plan and adjust for long-term program structures and delivery
with DCHS review and approval that adhere to current public health guidance and
government orders meant to stop the spread of the COVID-19 virus, understanding
many program participants are in the high-risk category of susceptibility to the virus.
Best efforts shall be made to engage isolated seniors and respond to their diverse
Needs.
6. The Contractor shall work with King County staff to create a referral protocol (the
“Referral Protocol”) with an appropriate entity when identified for the purpose of
providing referrals for affordable housing for seniors. The Referral Protocol may be
changed upon mutual written agreement
of the parties.
7. The Contractor shall work with King County staff to develop a method to collect
client satisfaction data (“Client Satisfaction Collection Method”).
B. Participant Eligibility
Eligible participants for services are seniors and/or their caregivers throughout King County
meeting the VSHSL’s definitions, especially those in the city of Kent and surrounding areas
of unincorporated King County (Focus Populations).
C. Definitions
1. DCHS web-referenced definitions for the following terms used within this Exhibit
can be found at https://kingcounty.gov/VSHSL-definitions.
a. Caregiver
b. Implementation Plan
c. Military Servicemember
d. Senior
e. Veteran
f. Veteran Family
2. Definitions for the following terms used within this Exhibit can be found in the
VSHSL Implementation Plan at https://kingcounty.gov/VSHSL-Implementation-
Plan.
a. Financial Stability
b. Healthy Living
c. Housing Stability
d. Service System Access and Improvement
e. Social Engagement
3. Definitions for other terms used within this Exhibit:
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a. Senior Center
For the purposes of this Exhibit, a “senior center” is an entity that hosts
a dedicated space (physical or web-based) for seniors (persons 55 and
older) to gather in order to access services that promote healthy aging
and to experience life enrichment, empowerment, belonging, and
enjoyment. The space defined as the senior center may be a stand-alone,
dedicated building or be part of a larger or shared center that has multiple
purposes. That space may also include a series of spaces or locations.
b. Senior Hub
For the purposes of this Exhibit, a “Senior Hub” is a senior center, or set
of partnering senior centers, with the staffing, programmatic, and systems
capacity to serve as the recognized resource center on aging services
and supports for a focused geographic area and/or specific cultural
group(s), including but not limited to the Focus Population. If the Senior
Hub consists of partnering senior centers, the times and locations of
services may be spread between the partnering centers in order to
achieve the level of access required to be considered a Senior Hub.
Services need not be equal between each partner and may be structured
so as to capitalize on the strengths that each partner brings to the
partnership as well as on the needs of the portion of the Focus Population
each partner seeks to serve.
c. Senior Hubs Learning Collaborative
For the purposes of this Exhibit, the “Senior Hubs Learning
Collaborative” means a structured forum for supporting best practices
and shared learning among the awarded Senior Hubs. All Senior Hub
partners will participate. Frequency and format of meetings will be
determined in collaboration with all Senior Hubs and King County staff.
D. Contract Milestones
The Contractor shall meet the following milestones during program years 2021-2023:
1. 2021 Milestones
As a Senior Hub, complete the following milestones:
a. By January 31, 2021: The Performance Measurement and Evaluation
(PME) Plan shall be fully developed and formally accepted for the KENT
PLACE HUB. See Section III., PERFORMANCE MEASUREMENT AND
EVALUATION.
b. By February 28, 2021: The Referral Protocol will be updated and should
be agreed to and be in place, through mutual email agreement between
King County staff and the CITY OF KENT, acting through the Kent Senior
Activity Center staff.
c. By a timeline to be determined by King County within the PME Plan, the
Contractor shall administer the Client Satisfaction Collection Method.
d. By March 31, 2021:
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i. Evaluate existing partnerships and form 3-4 connections with the aim
of one (1) new partnership each quarter.
ii. Complete development of Homebound Senior Check-in program.
iii. Complete assessment of program offerings.
e. By June 30, 2021:
i. Launch implementation of Homebound Senior Check-in program.
ii. Finalize template for collecting information to input to centralized
online hub for community resources, information, and programs that
is easily accessible to the senior population, herein referenced as
“Hub Database”.
f. By September 30, 2021:
i. Complete community needs assessment.
ii. Evaluate existing relationships with homebound seniors, with the aim
of developing more relationships by the end of the third quarter.
iii. Launch Hub Database to the public.
iv. Complete planning for launch of data collection software, RecTrac.
g. By December 31, 2021:
i. Begin collection of participant data with RecTrac.
ii. Update and maintain data in the Hub Database as needed.
iii. Complete plan to implement programs based on needs assessment.
2. 2022 Milestones
As a Senior Hub, complete the following milestones:
a. By March 31, 2022:
i. Evaluate existing partnerships and form 3-4 connections with the aim
of one (1) new partnership each quarter.
ii. Complete assessment of program offerings for continuous quality
improvement.
b. By June 30, 2022: Develop 2023 milestones in partnership with King
County.
c. By a timeline to be determined by King County within the PME Plan, the
Contractor shall administer the Client Satisfaction Collection Method.
d. By September 30, 2022:
i. Launch implementation of programs based on completed needs
assessment in 2021.
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e. By December 31, 2022:
i. Complete assessment of Hub Database for continuous quality
improvement.
3. 2023 Milestones
As a Senior Hub, complete the following milestones:
a. By a timeline to be determined by King County within the PME Plan, the
Contractor shall administer the Client Satisfaction Collection Method.
b. By March 31, 2023:
i. Evaluate existing partnerships and form 3-4 connections with the aim of
one (1) new partnership each quarter.
c. By June 30, 2023:
i. Complete assessment of program offerings for continuous quality
improvement.
d. By December 31, 2023:
i. Complete assessment of Hub Database for continuous quality
improvement.
III. PERFORMANCE MEASUREMENT AND EVALUATION
A. Performance Measurement and Evaluation Planning Process
The Contractor shall name a person who will lead performance measurement,
evaluation, and continuous quality improvement activities for this Exhibit. A
Performance Measurement and Evaluation (PME) Plan shall be co-developed and is
intended to provide the Contractor and King County with useful information for
decision-making, planning and program management. The Contractor and King County
staff shall work collaboratively to identify relevant measures of service delivery, quality
and program results and determine the mechanisms by which required information will
be collected, managed and reported. King County is responsible for providing a first
draft of the PME plan. The PME Plan shall be considered final after written acceptance
is received by both parties. Email communication is sufficient.
B. Performance Measures
Performance measures shall be measured using individual-level and/or aggregate-
level data submitted pursuant to this Exhibit. Specific data elements and reporting
mechanisms shall be defined in the PME Plan. If deemed necessary, additional
evaluation activities, such as focus groups, surveys or more rigorous evaluation
projects, may also be included in the PME Plan.
At least one of each type of performance measure (below) shall be included in the final
PME Plan. Where there are multiple contractors working on a related program or
strategy, the PME Plan may also include at least one strategy-level performance
measure.
1. Quantity of service provided: How much did we do?
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For example, number of seniors and/or their caregivers served by the Senior
Hub each quarter.
2. Quality of service provided: How well did we do it?
For example, percent of Senior Hub participants who identify with the target
population for the senior center.
3. How seniors have been impacted: Is anyone better off?
For example, percent of Senior Hub participants who indicate that they feel
more connected to their community (from survey or focus group).
Once developed and accepted by each party, the Contractor shall be required to
adhere to and perform the reporting and other services described in the PME Plan;
provided, however, that the Contractor’s failure to meet any specific performance
targets or other metrics outlined in the PME Plan shall not constitute a breach of this
Contract or this Exhibit.
C. Modification of the PME Plan
Either party may suggest revisions to the PME Plan. The party requesting revisions to
the PME Plan (the “Requesting Party”) shall submit the suggested changes in writing to
the other party (the “Receiving Party”).
Within five business days of receipt, the Receiving Party shall review the revised PME
Plan. Prior to the expiration of such period, the Receiving Party shall provide a written
response to the Requesting Party that the Receiving Party either (i) accepts the revised
PME Plan as provided by the Requesting Party, or (ii) makes additional changes to the
PME Plan.
If modifications have been requested by the Receiving Party, then the parties shall
discuss in good faith the original and subsequent modifications until an acceptable
PME Plan has been developed and each party has provided the other with written
acceptance of such plan.
IV. PARTNERSHIP AND REPORTING REQUIREMENTS
A. Partnership Activities
1. The Contractor shall work with King County staff to coordinate and align
services with other VSHSL-funded organizations and system partners in order
to effectively and efficiently administer a set of services that clients may be
seeking to access.
2. The Contractor shall participate in regular meetings of levy-funded
organizations, if and when these are convened, to improve system connection
and coordination of existing services and support best practices and shared
learning.
3. The Contractor shall engage in any levy competency trainings offered by King
County. These training opportunities shall be offered at no cost to VSHSL-
funded providers to help providers attain and maintain key skills and concepts
that will support the VSHSL’s goals of effectiveness, efficiency and equity.
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4. The Contractor shall include an attribution to the VSHSL with the use of the
VSHSL logo and/or a statement such as “This program receives funding from
the King County Veterans, Seniors and Human Services Levy” in all program
marketing materials, digital or hardcopy, developed during this contract period.
B. Reporting Activities
1. The Contractor shall participate in monthly check-ins with King County staff
either in person or by phone. Check-ins may be reduced or increased in
frequency based on program needs and King County needs to ensure program
accountability and the provision of adequate support for the program.
2. Starting on January 1, 2021, the Contractor shall collect individual-level and/or
aggregate-level data about services and client outcomes and report to King
County on a quarterly basis. Reports are due within ten business days following
the end of each quarter of the calendar year. The format and reporting
mechanisms for this report shall be provided by King County and be outlined in
the PME Plan.
3. The Contractor shall submit an annual narrative progress report to King County
on January 15 following each program year. The report shall cover the activities
of the previous year (January – December). The format and questions for the
annual narrative progress report shall be provided by King County.
4. By the date outlined in the PME Plan, the Contractor shall submit client
satisfaction data gathered through the Client Satisfaction Collection Method to
King County.
5. The Contractor shall complete a VSHSL-funded wage study in the spring of
2021 and in 2023 to help inform understanding of prevailing wages among
nonprofit providers, and how compensation may be contributing to staff
satisfaction, turnover and client outcomes. Results of the survey shall be made
available to all VSHSL-funded providers.
6. King County reserves the right to request additional supporting documentation
or information, as needed, and between reporting periods. A minimum of three
business days’ notice shall be provided to the Contractor. If the Contractor
believes such notice is inadequate to prepare the report, it shall work with King
County to adjust the due date for additional requested information.
V. COMPENSATION AND METHOD OF PAYMENT
Regular payment for activities covered by this Exhibit shall be based on (1) meeting the
deliverables outlined in the table below, and (2) the Contractor incurring periodic costs and
expenses in performing such services as described in Section II.A., PROGRAM
DESCRIPTION: Program Activities of this Exhibit greater than or equal to the periodic
payment listed in the table below. Also, by entering into the contract, the Contractor is
agreeing to make concerted efforts to meet the program activities and contract milestones as
outlined in Section II., PROGRAM DESCRIPTION and program and reporting requirements as
outlined in Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS. The Contractor
is further required to engage in continuous quality improvement as outlined in the PME Plan in
partnership with King County staff. If, through analysis of the required reports and data or
through conversations with the Contractor, it is determined that the program model, as
described in this Exhibit, is not successfully or sufficiently serving the city of Kent and
unincorporated King County community, the Contractor agrees to work with King County to re-
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envision the program model, make changes to the PME Plan and pivot, using learnings to
improve service delivery. Such adjustments will be documented in an amendment to this
Exhibit signed by both parties.
If the Contractor does not meet the agreed upon program activities, deliverables and/or
contract milestones during two quarters of the Contract and/or if the Contractor fails to engage
with the King County staff to re-envision the program model or make necessary adjustments in
order to better serve the city of Kent and unincorporated King County, King County reserves
the right to request specified corrective action in writing or, either before such a request is
issued or if such a request is unheeded or does not produce improved engagement toward
quality improvement, to reduce the contract amount, withhold payment, or terminate the
contract in line with notice requirements in this contract’s boilerplate.
A. Billing Invoice Package
The Contractor shall submit a Billing Invoice Package (BIP) quarterly that consists of a signed
invoice statement and other reporting requirements as stated in Section IV., PARTNERSHIP
AND REPORTING REQUIREMENTS of this Exhibit in a format approved by King County. The
BIP is due within ten business days following the end of each payment period. The total
amount of payments to the Contractor for each year of this Exhibit shall not exceed the yearly
funding allocation as noted in the funding table in Section I., WORK STATEMENT, unless
otherwise approved by King County in writing.
The Contractor shall advise King County quarterly of any material changes in revenues from
sources other than the County that are used to provide the services funded under this Exhibit.
The Contractor agrees to re-negotiate, as needed, if the County determines that such changes
are substantial.
Date
Due
Payment
Period Payment / Fund Source Deliverable
April 14,
2021
January -
March 2021
$70,630 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Completion of PME Plan
3. Individual-level and/or aggregate
level data
4. Summary of services and progress
towards milestones as applicable
$70,630
Total
July 15,
2021
April - June
2021
$70,630 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$70,630
Total
October
14, 2021
July -
September
2021
$70,630 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$70,630
Total
January
14, 2022
$70,630 VSHSL Fund -
Seniors
On-time completion / submission of:
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the CITY OF KENT, acting through the Kent Senior Activity CenterPage 12 of 13 2021-2023 Contract 6206089 Exh I
Date
Due
Payment
Period Payment / Fund Source Deliverable
October -
December
2021
$70,630
Total
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Annual narrative progress report
4. Summary of services and progress
towards milestones as applicable
April 14,
2022
January -
March 2022
$75,486 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$75,486
Total
July 15,
2022
April - June
2022
$75,486 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$75,486
Total
October
14, 2022
July -
September
2022
$75,486 VSHSL Fund -
Seniors
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$75,486
Total
January
16, 2023
October -
December
2022
$75,486 VSHSL Fund -
Seniors
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Annual narrative progress report
4. Summary of services and progress
towards milestones as applicable
$75,486
Total
April 14,
2023
January -
March 2023
$77,251 VSHSL Fund -
Seniors
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$77,251
Total
July 17,
2023
April - June
2023
$77,251 VSHSL Fund -
Seniors
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$77,251
Total
October
13, 2023
July -
September
2023
$77,251 VSHSL Fund -
Seniors
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Summary of services and progress
towards milestones as applicable
$77,251
Total
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the CITY OF KENT, acting through the Kent Senior Activity CenterPage 13 of 13 2021-2023 Contract 6206089 Exh I
Date
Due
Payment
Period Payment / Fund Source Deliverable
January
15, 2024
October -
December
2023
$77,254 VSHSL Fund -
Seniors
On-time completion / submission of:
1. Accurate invoice
2. Individual-level and/or aggregate
level data
3. Annual narrative progress report
4. Summary of services and progress
towards milestones as applicable
$77,254
Total
DocuSign Envelope ID: 6679BB47-9C35-4F5D-92BB-9755B18D6C6E