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HomeMy WebLinkAboutCity Council Committees - Civil Service Commission - 10/22/2014 (2) CITY OF KENT ® CIVIL SERVICE COMMISSION MEETING The City of Kent Civil Service Commission is scheduled to meet Wednesday, October 22, 2014 at 5:30 p.m. in Chambers West. The following information will be discussed: I. COMMISSION BUSINESS: A. Action Items for Discussion: 1. Memo dated October 16, 2014 requesting to reschedule the November and December 2014 Commission meetings due to the holidays. II. HEARING: III. OLD BUSINESS: A. Accept Into Record 1. Approval of the minutes from the September 24, 2014 Civil Service Commission meeting. IV. NEW BUSINESS: A. Accept into Record 1. Memo dated September 18, 2014 from Chief Thomas noting that Ofr. Jeremiah Johnson will be assigned to Patrol effective October 5, 2014. 2. Memo dated September 29, 2014 from Chief Thomas notifying the Commission that Sgt. Jonathan Shipman will be assigned as the NRT Sergeant effective October 1, 2014. 3. Letter dated September 30, 2014 from Chief Thomas to Corrections Officer Ian Lentz notifying him that he successfully completed probation effective September 30, 2014. 4. Memo dated October 7, 2014 from Chief Thomas notifying the Commission that Assistant Chief Padilla will be Acting Chief October 12- 17, 2014. 5. Memo dated October 7, 2014 from Chief Thomas notifying the Commission that Sgt. Mike Armstrong will be Acting Corrections Commander October 16-31, 2014. 6. Memo dated October 7, 2014 from Chief Thomas notifying the Commission that Sgt. Griesbach will be Acting Corrections Commander November 10-21, 2014. 7. Memo dated October 8, 2014 from Chief Thomas notifying the Commission that Ofr. Jen Prusa will be assigned as Acting Sergeant from October 10-20, 2014. P:\RECRUIT\Civil Service\Agendas&MinutesCSMeetings\Ag end as\2014\Ag end a October 2014.docx 8. Letter dated October 13, 2014 from Chief Examiner Winecka to Kali Kranz letting her know that her name was removed from the Continuous Testing Eligibility List for Entry Level Police officer effective October 13, 2014 per her request. 9. Letters dated October 13, 2014 from Chief Examiner Winecka to William Catlett, Darren Keblish, Andrew Rosenthal, and Justin Spence notifying them that their names were removed from the Continuous Testing Eligibility List for Entry Level Police officer effective October 13, 2014. 10.Memo dated October 15, 2014 from Chief Thomas notifying the Commission that Sgt. Joe Gagner will be assigned as the Acting Patrol Commander from October 17- November 10, 2014. B. Approve into Record: 1. Continuous Testing Eligibility list for the position of Entry Level Police Officer that was established on September 25, 2014. 2. Continuous Testing Eligibility list for the position of Lateral/ Experienced Police Officer that was established on September 25, 2014. 3. Eligibility list for the position of Records Specialist that was established on October 15, 2014. 4. Memo and supporting documents for the reclassification of the Support Services Manager position. C. Action Items for Discussion: There are no action items for discussion. P:\RECRUIT\Civil Service\Ag end as&MinutesCSMeetings\Ag end as\2014\Ag end a October 2014.docx CITY OF KENT HUMAN RESOURCES Lorraine Patterson, Director 400 West Gowe KENT W A S H I N G T O N Kent, WA 98032 Fax: 253-856-6270 Memo PHONE: 253-856-5270 To: Civil Service Commissioners From: Natalie Winecka, Secretary/Chief Examiner CC: Date: October 16, 214 e: Rescheduling the November and December 2014 Meetings Dear Commissioners: Over the past few years, you have agreed to move the Civil Service Commission meetings ahead one week for both November and December in order to avoid the meetings failing directly before the holidays. This memo serves as a reminder. If approved, the November meeting will take place on Wednesday, November 19 and the December meeting will take place on Wednesday, December 17. The meeting will still begin at the regular time of :3 .m. Respectfully submitted, Natalie Winecka Secretary/Chief Examiner RECEPIVED POLICE EPARTM NT OCT40201 Kenneth E. Thomas, Chief of Police Phone: 253-856-5888 ENT Human resources Fax: 253-856-6802 WAS HI N G T 0 N City of Kent ''... �J Address: 220 Fourth Avenue S Kent, WA 98032-5895 Memorandum DATE: September 18, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police RE: Assignments, Rule 3.08 Effective October 5, 2014, Officer Jeremiah Johnson will be assigned to the Patrol Division. RECEIVED 201�r LICE DEPARTMENT OCT Kenneth E. Thomas, Chief of Police Human Resources Phone: 253-856-5888 KENT City of Kent Fax: 253-856-6802 WASHI NGTON '.... Address: 220 Fourth Avenue S Kent, WA 98032-5895 Memo DATE: September 29, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police RE: Assignments, Rule 3.08 Effective October 1, 2014 Sergeant Jonathan Shipman will be assigned as Sergeant for the Neighborhood Response Team (NRT) of the Patrol Division. i RECEIVED POLICE ADMINISTRATION Kenneth E. Thomas Chief of Police 22o Fourth Ave. so. OCT 0 8 2014 ENT Kent, WA 98032-5895 WASHINGTON Human Resources Fax: 253-856-6802 City of Kent Phone: 253-856-5800 September 30, 2014 Corrections Officer Ian Lentz Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Officer Lentz, I am pleased to notify you that on September 30, 2014, you successfully completed the twelve (12) month probationary period for the position of Corrections Officer as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as a Corrections Officer for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Since ly, Ken Thomas Chief of Police cc: Civil Service Commission Human Resources Commander Diane MCCuistion 0 c is i 0 MAYOR SUZETTE COOKE www.kentwa.gov/police City of Kent Police Department® Accredited I RECEIVED OC1 0 8 2014 LICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 Human Resources C►tY of Kent Fax: 253-856-6802 KENT Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: October 7, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police kr RE: Acting Appointment, 11.06 Assistant Chief Padilla will be assigned as Acting Chief on October 12 thru October 17th while I am speaking at a conference. REC iva POLICE EPA TM NT 4^4�� OCT Ken Thomas, Chief of Police 2014 Phone: 253-856-5820 ENT fuman Resources Fax: 253-856-6802 WASH]NGTON Cit of Kent Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: October 7, 2014 TO: Civil Service Commission FROM. Ken Thomas, Chief of Police RE: Acting Appointment, 11.06 Sergeant Armstrong will be assigned as Acting Commander October 16 thru October 31 while Commander McCuistion is on leave. ECVED LICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 ENT OCT 0 8 2014 Fax: 253-856-6802 WASHI NOTO N Human Resources Address: 220 Fourth Avenue S. City of Kent Kent, WA. 98032-5895 Memorandum DATE: October 7, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police , RE: Acting Appointment, 11.06 Sergeant Griesbach will be assigned as Acting Commander November 10 thru November 21 while Commander McCuistion is on leave. LICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 KENT Fax: 253-856-6802 WASHI NGTO N '.. Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: October 8, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police` t RE: Acting Appointment, 11.06 Officer Jen Prusa will be assigned as Acting Sergeant from October 10, 2014 to October 20, 2014 while Sergeant Jon Shipman is out of the area on vacation. CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 w o........... Fax: 253-856-6270 OFFICE: _253-856-5282_, CIVIL SERVICE COMMISSION October 13, 2014 Ms. Kali Kranz 4125 SW 314th St. Federal Way, WA 98023 Dear Kali: I am following up on the conversation that you had with Det. Landon Meyer requesting to withdraw from the Kent Police Department testing process. This letter is to notify you that your name has been removed from our applicant list for the position of Entry Level Police Officer effective October 13, 2014, the date of this letter. Per our city's Civil Service Rules and Regulations you will need to wait a minimum of six (6) months before you reapply for this agency. The Police department, as well as the Civil Service Commission office, thank you for your interest in the City of Kent and wish you the best in your future endeavors. If you have any questions, please call me at (253) 856-5282 Monday through Friday. Sincerely, Wig 1 N c Natalie Winecka Civil Service Chief Examiner & Secretary City of Kent 0 MAYOR SUZETTE Cooe<E City of k6fi Humeri Res6urces Departh en-t Lorraine Patterson, Director CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASH 1 N GTON Fax: 253-856-6270 OFFICE: 253-8567,5282.w CIVIL SERVICE COMMISSION October 13, 2014 Mr. William Catlett 22827 SE 282"d St. Maple Valley, WA 98038 Re: Removal from City of Kent Continuous Testing Eligibility List Dear William, This letter is to notify you that after participating in the Chief's Interview portion of the selection process, the Police department has decided not to consider you further for employment with this agency at this time. Your name has been removed from our Continuous Testing Eligibility List for the position of entry level police officer effective October 13, 2014. Our Civil Service Rules prohibit a person who has failed to pass any portion of an examination process to be re-examined for the same or a higher grade of service within six months of said failure. Pursuant to Civil Service Rule 16.05, you may appeal this decision to the Civil Service Commission within 10 working days. We hope that you will apply for future Civil Service positions that meet your experience and education requirements. The Job Line number is (253) 856-5272 and our website address is www.kentwa.gov . Please check them periodically for future open competitive examinations. Thank you for considering the City of Kent for employment. Sincerely, Natalie Winecka Civil Service Secretary/Chief Examiner ,H` MAYOR SUZETTE COOI<E City of(Gent Human Resources Department CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 4e- - 400 West Gowe KENT Kent, WA 98032 w AS H I N G T 0 N Fax: 253-856-6270 OFFICIE 253-$56-5282. CIVIL SERVICE COMMISSION October 13, 2014 Mr. Darren Keblish 22500 SE 56th St., Apt. 18-306 Issaquah, WA 98029 Re: Removal from City of Kent Continuous Testing Eligibility List Dear Darren, This letter is to notify you that after participating in the Chief's Interview portion of the selection process, the Police department has decided not to consider you further for employment with this agency at this time. Your name has been removed from our Continuous Testing Eligibility List for the position of entry level police officer effective October 13, 2014. Our Civil Service Rules prohibit a person who has failed to pass any portion of an examination process to be re-examined for the same or a higher grade of service within six months of said failure. Pursuant to Civil Service Rule 16.05, you may appeal this decision to the Civil Service Commission within 10 working days. We hope that you will apply for future Civil Service positions that meet your experience and education requirements. The Job Line number is (253) 856-5272 and our website address is www.kentwa.gov . Please check them periodically for future open competitive examinations. Thank you for considering the City of Kent for employment. Sincerely, i 01 Natalie Winecka Civil Service Secretary/Chief Examiner s MAYOR SUZE-rrE COOKS City of Kent Human Resources Department CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASHING-4 Fax: 253-856-6270 OFFICE. 253-856-5282 CIVIL SERVICE COMMISSION October 13, 2014 Mr. Andrew Rosenthal 3914 59th Street Ct. NW Gig Harbor, WA 98335 Re: Removal from City of Kent Continuous Testing Eligibility List Dear Andrew, This letter is to notify you that after participating in the Chief's Interview portion of the selection process, the Police department has decided not to consider you further for employment with this agency at this time. Your name has been removed from our Continuous Testing Eligibility List for the position of entry level police officer effective October 13, 2014. Our Civil Service Rules prohibit a person who has failed to pass any portion of an examination process to be re-examined for the same or a higher grade of service within six months of said failure. Pursuant to Civil Service Rule 16.05, you may appeal this decision to the Civil Service Commission within 10 working days. We hope that you will apply for future Civil Service positions that meet your experience and education requirements. The Job Line number is (253) 856-5272 and our website address is www.kentwa.gov . Please check them periodically for future open competitive examinations. Thank you for considering the City of Kent for employment. Sincerely, Natalie Winecka Civil Service Secretary/Chief Examiner x MAYOR SUZETTE COOKS City of Kent Human Resources Department CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASHINGTON Fax: 253-856-6270 '.. OFFICE: 253-856-5282 CIVIL SERVICE COMMISSION October 13, 2014 Mr. Justin Spence 8701 NE 54" St., Apt. G02 Vancouver, WA 98662 Re: Removal from City of Kent Continuous Testing Eligibility List Dear Justin, This letter is to notify you that after participating in the Chief's Interview portion of the selection process, the Police department has decided not to consider you further for employment with this agency at this time. Your name has been removed from our Continuous Testing Eligibility List for the position of entry level police officer effective October 13, 2014. Our Civil Service Rules prohibit a person who has failed to pass any portion of an examination process to be re-examined for the same or a higher grade of service within six months of said failure. Pursuant to Civil Service Rule 16.05, you may appeal this decision to the Civil Service Commission within 10 working days. We hope that you will apply for future Civil Service positions that meet your experience and education requirements. The Job Line number is (253) 856-5272 and our website address is www.kentwa.gov . Please check them periodically for future open competitive examinations. Thank you for considering the City of Kent for employment. Sincerely, Natalie Winecka Civil Service Secretary/Chief Examiner MAYOR SUZETTE C.00KE ...... . City of(Cent Human Resources Department POLICE DEPARTMENT Ken Thomas, Chief of Police 1400\1-11147�lc IF 14 Phone: 253-856-5820 KENT Fax: 253-856-6802 WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: October 15, 2014 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police RE: Acting Appointment, 11.06 Sergeant Gagner will be assigned acting Patrol Commander from October 17,2014 thru November 10, while Commander Scholl is on vacation. CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 w ASH ING TO 14 Fax: 253-856-6270 OFFICE: 253-856-5282 CIVIL SERVICE COMMISSION List established: September 25, 2014 TO: THE CIVIL SERVICE COMMISSION The following names represent the Continuous Testing Eligibility List for the position of Entry Level Police Officer in the Kent Police Department: Joshua Hwang (08/13/2014) 1 Phillip White (09/25/2014) 2 Kali Kranz (08/13/2014) 3 David Schulz (09/25/2014) 4 Jeffrey Allard (09/25/2014) 5 Andrew Rosenthal (06/19/2014) 6 Fernando Cordova (09/25/2014) 7 Kurt Preuss (09/25/2014) 8 Marcus Scott (09/25/2014) 9 Adam Currey (08/13/2014) 10 Joshua Holt (08/13/2014) 11 Brady Galloway (08/13/2014) 12 Matthew Rausch (09/25/2014) 13 (tie) Joshua McDonald (09/25/2014) 13 (tie) James Hill (09/25/2014) 15 Brian Cortinas (09/25/2014) 16 Darren Keblish (08/13/2014) 17 Charles Baer (09/25/2014) 18 Paul Simbeck (09/25/2014) 19 Anthony Frandanisa (08/13/2014) 20 (tie) Shane Schoeneberg (08/13/2014) 20 (tie) Justin Spence (06/19/2014) 22 William Catlett (08/13/2014) 23 Gregory Baker (03/27/2014) 24 John White (08/13/2014) 25 Destry Wilcox (03/27/2014) 26 (tie) Dylan Roberts (06/19/2014) 26 (tie) Eric Cole (08/13/2014) 26 (tie) > Brandon Goulet (08/13/2014) 29 Rey Nitsche (08/13/2014) 30 David Rose (03/27/2014) 31 Andrew Pimentel (09/25/2014) 32 MAYOR SUZETTE COOKS PARECRUIT\Civil Service\EligibilityLists\Police\2014\Entry PD Officer-Sept 2014.docx hereby certify that this list was legally prepared and represents the relative rating of the names appearinq thereon. Natalie D. Winecka Secretary & Chief Examiner Callius Zaratkiewicz Pauline Thomas Jeff Piecewicz Chair Commissioner Commissioner CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe Kent, WA 98032 KENT w a e H 1 11�r o N Fax: 253-856-6270 '.... OFFICE: 253-856-S282 CIVIL SERVICE COMMISSION List established: September 25, 214 T : THE CIVIL SERVICE COMMISSION The following names represent the Continuous Testing Eligibility List for the position of Lateral/Experienced Police Officer in the Kent Police Department: Lee Price (09/25/2014) 1 Owen Guthie (09/25/2014) 2 hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. Natalie D. Winecka Secretary & Chief Examiner Callius Zaratkiewicz Pauline Thomas Jeff Piecewicz Chair Commissioner Commissioner > O `s MAYOR SUZETTE COOKS P:\RECRUIT\Civil Service\EligibilityLists\Police\2014\Lateral PD Officer-Sept 2014.docx CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASHINGTON Fax: 253-856-6270 '.. OFFICE:I 2S3-856-5282 CIVIL SERVICE COMMISSION List established: October 15, 24 Expiry date of list: April 15, 215 Extended to: October 15, 2015: ®Yes No April 15, 216: ®Yes No October 15, 21 : ®Yes No TO: THE CIVIL SERVICE COMMISSION The following names represent the Eligibility List for the position of Records Specialist in the Kent Police Department: Tasiya Oliver 1 Nicole Long 2 Debra Douglas Adrienne Bulnes Jennafer Mapes Anna Falcon 6 Candice Cameron 7 Michelle Wnek Tana Wong Coral Kennedy 1 I hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. Natalie D. Winecka Secretary & Chief Examiner > Callius Zaratkiewicz Pauline Thomas Jeff Piecewicz 0 Chair Commissioner Commissioner P:\RECRUIT\Civil Service\Eligibility Lists\Police\2014\Records Specialist.docxx -s MAYOR SUZETTE COOKS City Of Kdnt Human Resources Department Lorraine Patterson, Director CITY OF KENT HUMAN RESOURCES 40 me Lorraine Patterson, Director 400 West Gowe ENT W A S H I N G T O N Kent, WA 98032 Fax: 253-856-6270 Memo PHONE: 253-856-5270 o: Civil Service Commissioners From: Natalie Winecka, Secretary/Chief Examiner CC: Ken Thomas, Chief of Police Lorraine Patterson, Human Resources Director Patrice Gillum, Interim Labor Relations Manager Sheila Knapp, Support Services Manager Date: October 1 , 214 e: Reclassification of Support Services Manager Position Dear Commissioners: Please find attached the findings and recommendations from Patrice Gillum, Interim Labor Relations Manager regarding the reclassification of the Support Services Manager position in the Police department. The Chief supports the recommendation to reclass this position from a level 43 to a level 46 as does Derek Matheson, Chief Administrative Officer for the City. This position is a non- represented, management position. Per rule . 2(a), any change in an existing classification is subject to Commission approval. I advise that the Commission make the following motion: "I make a motion to approve the reclassification of the Support Services Manager from a NRMB 43 to a NRMB 46 in compliance with City policy as well as the Civil Service Rules & Regulations." Respectfully submitted, Natalie Winecka Secretary/Chief Examiner To: Civil Service Commission From: Patrice Gillum, Senior Human Resources Analyst Recommendation for Sheila Knapp's reclassification Human Resources prepared this summary of the reclassification for the Support Services Manager position. The Police Chief and Chief Administrative Officer are in support of the reclassification. Please see the summary below: recommend that Sheila Knapp's position be reclassified to a salary range or NRMB 46, Step E, her title of Support Services Manager shall remain the same. City Policy 2.20 allows for a minimum increase of 2.5% in a reclassification. The above represents an approximate increase of 7.9% from Sheila's previous base salary of NRMB 43, Step E. The Human Resources Department received Sheila Knapp's request for reclassification on April 18, 2014. Sheila Knapp has been employed with the City of Kent in the Police Department, since June 3, 1985. Sheila has worked in various positions in the Police department; she began her employment as a Corrections Officer on June 3, 1985 and was promoted to a Corrections Sergeant on June 27, 1988. She has been the Support Services Manager since February 16, 2007; she is currently paid at a salary range of NRMB 43. Sheila plans, organizes, schedules and manages the basic operations of the Police department and specifically manages the research and development position, fiscal unit, records and evidence sections and the administrative positions. Sheila's current job description characterizes her work by a substantial amount of management, administrative, and supervisory duties in the organization, direction, evaluation, and operation of the Police Department. She is designated as the Records Coordinator for the Police department; she is responsible for formal public disclosure and information releases to include communication with Command staff and other employees that may hold responsive records. She responds to all subpoenas for the Police department. She is also called upon to assist the Assistant Chief in the formulation and implementation of division goals and objectives. Sheila is responsible for preparing, implementing and monitoring the Records and Evidence unit budgets; she serves as a management liaison for labor relations for the AFSCME union when necessary. She serves as the liaison for all IT projects for the PD. She is also responsible for Command level and first level leadership training. Sheila has identified she has been given additional and higher level responsibilities; some of the higher level duties include Goals and Objectives development, the Leadership training, and processing of concealed pistol licenses and pistol transfer applications. These were duties Sheila has been given within the last two years and were not performed by the prior Support Services Manager. Her supervisor identified many of her new duties as higher level management skills that take more sophisticated problem solving, organizations skills but they also require executive level leadership and strategic planning. She is also required to utilize project HUMAN RESOURCES Lorraine Patterson Director 400 West Gowe \"L000 Kent, WA 98032 KENT Fax: 253-856-6270 WASHINGTON OFFICE: 253-856-5270 CITY OF Kent MEMORANDUM DATE: October 6, 2014 TO: Derek Matheson, Chief Administrative Officer THRU: Lorraine Patterson, Human Resources Director FROM: Patrice Gillum, Senior Human Resources Analyst SUBJECT: Reclassification Results The Human Resources Department has completed the reclassification process for the position of Support Services Manager in the Police Department-Support Services Division. The result of the study recommends the following change: Old Title Old Salary New Title New Salary Support Services Manager NRMB 43 E Support Services Manager NRMB 46 E If you concur with the recommendation, please sign this memorandum and return it to Human Resources at your earliest convenience. We will prepare the PCR which will reflect the above change once we have your signature on this document If you have questions or concerns, please contact Patrice Gillum at ext. 5292 directly. 0 Approved: Derek Matheson, Chief Administrative Officer Date O d Y 3 3 MAYOR SUZETTE COOKE P:\LCC(Labor,Class&Comp)\Class&Comp\Reolass\Pending\Knapp,Sheila(4-1 V@13M @rMt"aW urces Department RECEIVED APR I S Z014 CITY OF KENT Human Resources HUMAN RESOURCES DEPARTMENT City of Kent POSITION DESCRIPTION QUESTIONNAIRE This is designed to assist you in describing the responsibilities of your position. You are being asked to fill out this form because you know your position better than anyone else. Make your answers so complete that anyone reading your description will have a clear idea of your job duties. Please be very candid and answer each question. If a question does not apply to your position, please write "Not Applicable" or"N/A" in the space provided. Read the instructions carefully, completing items in PART I -EMPLOYEE'S STATEMENT. Then submit this form within ten (10)working days to your supervisor to complete PART II - SUPERVISOR'S STATEMENT. Please provide complete information so that your position may be accurately evaluated. It is important that you complete this form as quickly and accurately as possible. The study may rely heavily on the answers you provide to decide the proper classification of your position. If you wish to keep this form for your personal records, make a copy of it before giving it to your supervisor. PART I ® YEE'S STATEMENT Please type or print legibly. Date 3/18/2014 Sheila Knapp 46170 Employee's Name Address Book Number Police Administration X5810 Department Division Phone Number Support Services Manager - PD Present Classification Title How long have you been in this classification? 2/2007 Working Title (if different from classification title): Same Rafael Padilla X 5885 Name and title of your immediate supervisor. This should be the person you report to, and who conducts your performance evaluation, not the Division/Department Head, unless that person is your immediate supervisor. p Aclassdes\posdescr.frm PART II. SUPERVISOR'S T T T (TO BE COMPLETED-BY IMMEDIATE SUPER MOR) Please type or print legibly. Date April 15, 2014 Is this a newly budgeted position? No HOW HAVE THE DUTIES CHANGED? If new duties have been added, what are they and which position/classification was previously performing them? IT Liaison for IT Projects for entire PD. She has been tasked with conducting research, overseeing testing and implementation of all new software and most hardware for the department. These processes include the development of new or modified policy and operating procedures and development, scheduling and delivery of training to our employees. Prior to assigning this work to the Support Services Manager, these projects were dispersed throughout the department to various command level personnel. Sheila was identified as the department point of contact for these projects to ensure that new IT programs were congruent with existing programs and work flow and to ensure timelines and benchmarks were adhered to. Facilitate annual Goals and Objectives development. Sheila has been tasked with facilitating a workshop with all supervisors or higher in the department, to identify and chronicle our goals and objectives for the coming year at our annual Leadership Retreat held in February. Once the initial workshop is completed Sheila facilitates additional discussions with command level personnel and the chiefs to further refine and finalize the goals and objectives. Once this process is complete, Sheila publishes and distributes them. We started this process in 2011 and it was not work assigned to anyone prior to that. Command Level and First Level Leadership Training. Sheila has been tasked on several occasions to develop and deliver leadership training to all first level supervisors and above at the annual Department Leadership Retreat. Although others in the department also conduct this type fo training, this work was not done by the prior Support Services Manager. Oversee the COPLOGIC online reporting system. Sheila reviews all online reports for both quality control and subsequent disposition of the cases. She also has to enter each case report into our Tiburon Records Management System. Sheila implemented COPLOGIC and prior to her this work was not done by anyone else. NIBRS Compliance oversight. Sheila is tasked with creating modifications to our records management process so that we were in compliance with the Federally Mandated NIBRS System. Since completing the implementation of this process, Sheila conducts weekly reviews of the system to identify and fix errors. She then produces a monthly report to the Washington Association of Sheriffs and Police Chiefs. The pAclassdes\posdescr.frm NIBRS mandate began in 2013 and this work was not completed by anyone else prior to that. Oversight of the department website. Sheila has been tasked with the maintenance and upkeep of our department website. She works with several members of the department to ensure we have the appropriate information and resources available on our website. This work was not done by anyone prior to Sheila. Public Disclosure Requests/Subpoenas. Sheila is tasked with being the point of contact and primary respondent to all public disclosure requests and subpoenas on behalf of the department. She process the requests and coordinates with the appropriate personnel to comply with the requests in a timely manner. This is a high liability process that requires daily attention and persistent follow-through. The prior Support Services Manager had this work to before Sheila, however it is important to note that the volume of requests and the complexity of the the data/document/media requested is several times more than it was prior to current levels. Oversight and maintenance of digital media evidence processes via the VERIPIC and Olympus Software. These systems were implemented during Sheila's tenure and the work did not exist prior to her. Production of the Department's Annual Report. Sheila is responsible for gather the pertinent data, narratives and photographs for the annual report. Additionally, she assembles and completes the initial draft of the report and then collaborates with the Multi-Media Department for final production. This work was not done prior to Sheila. Processing of complicated Concealed Pistol Licenses and Pistol Transfer Applications. Sheila is tasked with addressing the more complicated applications to make a determination as to whether or not to approve the license. This includes extensive screening and research as well as making phone contact with applicants to advise them of the appeals process when their application is denied. Because these more complicated applications require higher level research and communication skills than are typically expected of our first level supervisors, Sheila has taken on this higher level work where her predecessor did not. Executive Level Strategic Planning Facilitation. Sheila is often called upon to plan and facilitate high level discussions related to city policy, interdepartmental operations and strategic planning. Examples of this include the annual Criminal Justice Summit, Discussions on the Homeless and development discussions related to the development of a Criminal Justice Bond initiative. To accomplish these new tasks, Sheila must employ higher level management skills that not only take more sophisticated problem solving and organizational skills, but require executive level leadership and strategic planning. These tasks further require her to utilize high level project management skills and bring to bare a comprehensive understanding of the work processes, policies and procedures both internally and outside the department. p Aclassdes\posdescr.frm If duties have been deleted, what are they and to which position/classification have they been assigned? None that I am aware of. Has the volume of work changed (from what was expected)? If yes, explain. Yes. In addition to the items listed above there has been an increase workload due to abnormal personnel transition. With retirements, lateral movement, terminations and additional positions there has been a significant amount of personnel movements which have resulted in ongoing hiring processes. Sheila has taken on this additional work and conducted hiring processes working within the Civil Service Rules. Aside from the above, are there other reasons why the current classification/pay range is no longer appropriate? If yes, explain. Yes. Within the department's command staff, there is inequity of pay amongst her nearest Civilian Employee peer. A review of the job descriptions for both the Support Services Manager and the Corrections Commander determined that despite both job descriptions being overwhelmingly similar, there is a significant difference in pay. Currently the Corrections Commander is at a NRMB 46, while Sheila is at NRMB 43, which is a difference of$4,752 a year in pay. Additionally, in conducting a survey of comparable cities we were only able to idetntify that Renton Police Department has a comparable position. Our data indicates that the comparable Support Services Manager in Renton makes $1,928.00 more monthly. What class and range do you recommend for this position? I recommend that she be upgraded to at least a NRMB 46 and request that strong consideration be given to upgrading her to a NRMB 47. At a NRMB 47, pay for this position would be comparable to the Corrections Commander and moves it significantly closer to the comparable job market rate. Are the changes the result of a Department, Division, or Section reorganization? If so, describe. Some of the changes area indirectly the result of the department's reorganization into three divisions. However, most of the changes have come as a result of Sheila having pAclassdes\posdescr.frm Sher level competencies and ability to handle higher level work. Are there any existing Department/City positions whose duties and responsibilities appear to be equivalent? Not that I am aware of. What is the normal training period for new employees to reach full performance in the duties of this position? In excess of one year. What experience, training, or special factors(such as licenses, training, etc.)are necessary for this position? See job description. Is the job market a factor in the request to study this position/classification? If yes, explain. Yes, see above related to Renton PD. Provide other relevant information that you believe justifies or clarifies the reason for requesting the study of this position/classification. See above. I have reviewed and discussed this entire Position Description Questionnaire and Classification Request with the incumbent. Except for the corrections noted below, I find it accurate and complete. SIGNATURE Date by DEPARTMENT AND/OR DIVISION HEAD'S COMMENTS: pAclassdes\posdescr.frm xcv�/ SIGNATURE OF DIVISION HEADDate SIGNATURE OF DEPARTMENT HEAD Date ql Wty p:\classdes\posdescr.frm Gillum, Patrice From: Padilla, Rafael Sent: Tuesday,August 05, 2014 3:50 PM To: Gillum, Patrice Cc: Knapp, Sheila Subject: RE:Job Classification and Duties Patrice, I've read the edits below and I concur that these are things that Sheila does as part of her job and they are things that we will want her to continue doing. Raf Rafael Padilla , Assistant Chief Support Services Division I Police Department 220 Fourth Avenue South, Kent, WA 98032 Direct Line 253-856-5885 ( Fax 253-856-6802 KENT���,. flal������ RpadillaCa)kentwa.gov CITY OF KENT, WASHINGTON www.KentWA.gov From: Knapp, Sheila Sent: Monday, August 04, 2014 12:50 PM To: Gillum, Patrice Cc: Padilla, Rafael; Knapp, Sheila Subject: Job Classification and Duties Patrice, here are some edits related to my job description: Assist the Assistant Chief in the formulation and implementation of division goals and objectives, facilitate yearly meeting with supervisors and command staff to reevaluate goals and objectives and establish new or updated goals for the forthcoming year, update progress of agency goals and objectives quarterly by communicating with Command staff and updating spreadsheet to show accomplishments. Designated as the Records Coordinator for the police department responsible for formal public disclosure information to include communication with Command staff and other employees that may hold responsive records. Communicate with city personnel and other law enforcement agencies to coordinate activities, exchange information and position our agency for advancement in regards to practices and procedures. If you need more than this please let me know. i Thank you Sheila A/C Padilla, could you please respond to Patrice in support of the above activities? Sheila Knapp, Support Services Manager Administration I Police Department 220 Fourth Avenue South, Kent, WA 98032 Direct Line 253-856-5810 1 Fax 253-856-6802 sknapp@KentWA.gov CITY OF KENT,WASHIfNGTON KentWA.gov Facebook YouTube PLEASE CONSIDEP THE Ei`-7b I.E:s=INMI ENT BEFORE P€If3TING THIS E-MAI1 2 CITY OF KENT -CIVIL SERVICE POSITION DESCRIPTION Position inventory Number: 1035 Classification Specification: POLICE SUPPORT SERVICES MANAGER Position Description: POLICE SUPPORT SERVICES MANAGER Salary Range: NR 46 -Management Benefit Level B Incumbent: Sheila Knapp Location: POLICE -SUPPORT SERVICES DIVISION GENERALPURPOSE: Under the direction of the Support Services Captain or designee, plan, organize, schedule, and manage the operations of the Police Department's research and development position, administrative positions, fiscal unit, and records and evidence sections. The incumbent ensures that the proper maintenance of Police records and evidence is in compliance with applicable state and federal laws and regulations, as well as, existing City and Department policies and procedures. Work is characterized by a substantial amount of management, administrative, and supervisory duties in the organization, direction, evaluation, and operation of the Police Department's research and development position, fiscal unit, and records and evidence sections. The incumbent supervises and evaluates the performance of assigned staff and responsible areas; oversees and participates in decisions regarding automation; oversees preparations of and department-wide training and adherence to evidence, blood borne and airborne pathogens, and hazardous waste policies; responsible for preparing, implementing, and monitoring the Records Unit and Evidence Unit budgets; ho �-rresponsible for coordinating and/or responding to ° ° formal Public t tie; rolo�Records Requests; serves as a liaison for labor relations when necessary; represents the Kent Police Department at various meetings with other law enforcement agencies, city departments, businesses, and the community. Work is performed under managerial supervision. The supervisor provides the incumbent with assignments in terms of broad practice, precedents, policies and goals. Work may be reviewed for fulfillment of program objectives and conformance with departmental policy, practice, and/or objective. ESSENTIAL DUTIES AND RESPONSIBILITIES: Position Description: Police Support Services Manager Page 2 of 5 Plan, organize, and manage the maintenance of Police Department records and evidence functions; schedule and assign duties to ensure adequate coverage for proper operation of the records and evidence units and ensure efficient productive support services to the department and community. _-- Assist the Assistant Chief in the formulation and irn lementation of division oats bj ctives, and actionagendas- monitor o onditures related to facilitv operations. Direct and monitor all activity of the units to ensure the efficiency, productivity, and safety of personnel. Serve as a liaison for labor relations; assist in resolving labor complaints, disputes, and grievances at the lowest level; ensure labor contractual agreements are followed; respond to requests for information; and attend labor management meetings as needed. Manage the Police Headquarters facility, to include scheduling maintenance, work orders, remodels, budget proposals, and project management of new proposed Police headquarters. Perform a variety of administrative duties in support of the unit's activities; prepare and implement the initial budget requests and monitor expenditures. Prepare and ensure the distribution of policies and procedures; revise and update materials as needed to reflect changes in legislation or departmental operations. Serve as liaison for all lT projects for the_Police_ p artment; research iew and test, rev s stems as it relates to workflow and business practices. Develop and deliver command level and first level leadership training Oversee the O_ ° Citizen online reportinq s stern Portal incumbent is also responsible for the review and entering of each case report into the records mane ement s stem.. Plan, develop, and assign work schedules to assigned staff; evaluate work flow of the units and ensure efficient functioning of the units. Supervise and evaluate the performance of assigned staff; recruit, select, assign, reward, promote, and discipline personnel as appropriate; monitor training needs and staff requirements; appraise performance; address complaints and disputes; resolve problems; approve/schedule sick leave and vacation time; and recommend termination as appropriate. P: \L,CC (Labor, Class & Comp) \Class & C'amp\Reclass\Deriding\Knapp, Sheila (4 :4) \Sup portServicesManager-SK TCados , 4-e-�.��--�-�-rirk.""-Pcep rr=pv-'-3 f-ct--rr-.C.-S—H a..-crcj-c^.-r Position Description: Police Support Services Manager Page 3 of 5 Ensure compliance with a variety of laws and regulations related to the maintenance, retention, and release of Police records and evidence/property. S-14aFe4n-4he-re-s-pGn-s4b4Ryof-f-Gr-rp,a4-puM+G4nfGr-m-at4on-rc4ease&as-ReededI n cu rn bent is d_qqigrjated as the Records Coordinator-for t.,_responsible for L1he p_QLj_ce de aqmq_n - formal public disclosure-information to include but not limited to communication with Command staff and other employees that rngy_hold fqspcnsiv�erecgrdq. Respond to all suoenas for the p police Department;artme�nt, ether and _ records to include but not limited to, case rpparts, qmgL il, g!o a s surveillance e- _p� _p s, djLital statement s and all other relevant records. Communicate with departmental administrators and staff, outside agencies, and the general public to exchange information and explain procedural changes. Organize and direct the use of the department automated records management system; initiate and implement special projects and programs as assigned. Direct the preparation and distribution of various records and reports related to the operation and activities of assigned units. Review applications for both concealed DiStOl licenses a applications p licenses nd_p,isto I transfer gp2�_ca to screen fora proval. website. Attend meeiLngs-regarding system updates also attend communications meetings, lncumbeDt is resgponsible for pLo_ducingjhe departments anrlugLreport. Attend departmental meetings and confer with other law enforcement agencies concerning the appropriate release and dissemination of Police records. Attend conferences, seminars, and related meetings to keep abreast of modern law enforcement records methods, evidence management, and crime scene and forensic techniques and practices. BeGan4e4anq4° v4h,—f-eti-Gw�-�Actively support the City's mission, vision, values, and behavior statements. PERIPHERAL DUTIES: Perform related duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: KNOWLEDGE OF: P:-\--iCC (Labor, Class & Comp) \Class & Comp\RecJ-ass\Pending\Knapp, Sheila (4- 14) \_t9t,�p22,-t.S..e-r.v-i-cesmari,ager-SK TC,d- Position Description: Police Support Services Manager Page 4 of 5 • Management and operation of the Police Department records and evidence units • Laws, regulations, and policies governing maintenance, retention, and release of Police records, evidence, and property • Principles and practices of supervision, organization, training, performance evaluation, and labor relations • Methods, principles, and practices of effective conflict resolution • Budget preparation and administration • Public Disclosure laws and rules • Correct English usage, grammar, spelling, punctuation, and vocabulary • Management application and use of automated information systems • Modern office practices, procedures, and equipment • Recognition of essential elements of quality customer service delivery • Operation of the listed machines, tools, and equipment SKILLED IN: • Effective use of interpersonal skills in a tactful, patient, and courteous manner • Establishing and maintaining cooperative and effective working relationships • Oral and written communications skills • Current principles and practices of supervision • Mediating conflicts, eliciting cooperation from others, and offering solutions • Developing a coordinated approach to complex administrative processes • Conducting efficient and effective meetings ABILITY TO: • Organize, evaluate, and direct operations of the records and evidence units • Plan, develop, and assign work schedules for a 24 hour per day operation • Ensure unit compliance with various laws, regulations, and policies concerning Police records, evidence, and property • Direct the proper maintenance, retention, and release of Police records, evidence, and property • Confer with administrators and other law enforcement agencies to ensure the cooperative exchange of information • Conduct regular inspections of Police facilities and coordinate repairs as necessary • Represent management by working effectively with labor to mitigate problems and resolve conflict • Participate in labor management meetings and contract negotiations as needed • Develop, implement, and revise policies and procedures • Prepare and manage unit budgets • Read, interpret, apply, and explain codes, rules, regulations, policies, and procedures • Train, supervise, and evaluate personnel • Plan and organize work, MINIMUM EDUCATION AND EXPERIENCE REQUIRED: P: \LCC (habo.r_ Clasp_ & Comp) \Class & Comp\fteci.a.ss\Peridina\Knapp, Sheila (4-- 14) \SupportServi cesMana.ger-SF C, Position Description: Police Support Services Manager Page 5 of 5 Education: Bachelor's degree in management, communications, social sciences, or related field; and Experience: Four (4) years of increasingly responsible experience in program planning, management, and community relations, including two (2) years experience in a community-based or public sector setting. Or: In place of the above requirements the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to perform the essential duties listed above. LICENSES AND OTHER REQUIREMENTS: ® Washington State Driver's license, or the ability to obtain within thirty (30) days of employment ® Must be able to successfully pass the City's pre-employment driver's records check ® Washington Crime Information Center (WACIC) certification, or the ability to obtain within three (3) months of employment ® Ability to obtain Access Washington Information Center and National Crime Information Center Certification as Terminal Agency Coordinator JAC) for the Kent Police Department within three (3) months of employment ® Positions in this class must meet Civil Service Rules & Regulations MACHINES, TOOLS, AND EQUIPMENT USED: Typical operation business office machinery and equipment including, but not limited to, personal computer, ACCESS/WACIC/NCIC (State and National) computer system, photocopy machine, microfilm reader/printer, data imaging system, Police radio, calculator, fax, telephone, and other office equipment appropriate to the position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the incumbent is frequently required to sit and talk or hear. Occasionally required to stand, walk, lift, push, use hands to finger, handle, or feel objects, tools, or controls listed above; reach with hands and arms. The employee must occasionally lift, and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. P_\LC_C (Labor, Class & comp) \C-1 ss & Comp\Reclass\Pend_ing\Knapp, Sheila (4- 14) \SupportSer«icesManageL---SK �8� c &e-r'-O'T�.{�J Position Description: Police Support Services Manager Page 6 of 5 WORKING CONDITIONS: The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The incumbent may be subject to eight or ten hour varying shifts which may include weekends and holidays. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment/ Occasional outdoor exposure. The noise level in the work environment is usually moderately quiet. Incumbent's Signature: Date: Supervisor's Signature: Date: Department Director's Signature: Date: Employee Services Director's/Designee Signature: Date: Approval: Civil Service Chair Date: Note: This document will be reviewed and updated yearly at the time of the employees' appraisal; when the position becomes vacant; or, if position duties are changed significantly. Revised: 2/22/07; 9/23/14 Signed by Commission Chair: 07/07/00 P: \LCC (Labor, Class & Co=ap) \Class & Comp\FZeclass\Pending\Knapp, Sheila (4- 14) \S»pportServ, cesManager-SK TC.docYP K -d-c=e