HomeMy WebLinkAboutES10-142 - Original - Alliant Insurance Services, Inc. - Liabiltiy Insurance Program - 07/22/2010ecords M em
KENT D ocumentWASHIN6ToN
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Alliant Insurance Services Inc
Vendor l\umber:
JD Edwards Number
contract Numben ESl0*14R
This is assigned by City Clerk's Office
Proj ect Name: Liability insurance Proqram
Description: [J Interlocal Agreement tr Change Order [] Amendment n Contract
X Other: Professional Services Agreement
Contract Effective Date: tl7/20LL Termination Date: 6/30/20L3
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manage r: Chris Hills Department:Employee Services
Detailr (i,e. address, location, parcel nurnber, tax id, etc,):
cM7 /20/2010
S : Pu b I ic\RecordsMa nage m ent\Forms\Contra ctcover\\cz 832 | 11/oB
KENT PROFESSIONAL SERVICES AGREEM ENT
between the City of Kent andWaSHtNGToN
Alliant fnsurance Services, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Alliant Insurance Services, Inc,, a Delaware corporation authorized to
do business within the State of Washington, located and doing business at 72O Olive Way, Seattle,
WA 98101, 206-962-2000 (hereinafter the "Broker").
I. DESCRIPTION OF WORK.
Broker shall perform for the City the services provided for in its May 24,20t0, response to
the City's Request for Proposals, a copy of which is attached and incorporated as Exhibit A,
including the following :
A.Brokerage Services - Brokerage services encompass marketing, insurance
placement, completion of new and renewal applications, and negotiation for
the procurement or renewal of liability insurance policies. Further, the Broker
shall assemble a highly skilled Service Team, as that term is defined in Section
III(H), to review for accuracy, completeness, and differences in terms and
conditions for all policies in preparation for delivery, presentation, and
selection. The Broker shall be responsible for the invoicing of all applicable
insurance policies and for the presentation of the Annual Stewardship Report
for all existing and potential risk transfer/insurance placements.
Specific brokerage service responsibilities include, but are not limited to:
1, Marketinq and Placement of Coveraoe
The Broker will take the lead in drafting policy language,
developing underwriting data and specifications for new and
renewal policy negotiations. The Broker is required to deliver to
the City, at least 12O-days prior to each policy's expiration or
anniversary date, information requests, including the
underwriter's applications, for review and data collection. Data
on self-insured loss exposures will be supplied by the City from
internal records for applications to be completed by the Broker'sstaff. The Broker shall act as a resource in developing this
information, particularly as it affects marketing strategy.
In conjunction with City staff, organize, develop and present to
underwriters, all necessary data for marketing the City's risk
management/ liability insurance program, The Broker will
review the marketing plan documents with the City for approval
prior to going to market. Negotiate and present to the City the
best risk finance/insurance policy terms, conditions and premium
rates.
The Broker will also monitor and evaluate current and
prospective underwriters and report to the City regarding the
underwriters'financial stability and service commitments to their
policyholders,
PROFESSIONAL SERVICES AGREEMENT - 1
For each initial placement policy, the Broker will meet with the
City for a presentation of marketing results no later than thirty
(30) days prior to the inception of coverage. The marketing
report for each placement will include a description of the loss
exposures, terms, conditions, premium rates, markets quoting
and/or denying to quote (with reasons for the denial),
underwriters ratings, and the Broker's recommendations.
The Broker will be responsible to bind coverage on behalf of the
City when requested by the City, The Broker will not place any
coverage without specific, written, prior approval of the City.
The Broker will be responsible to review all policies and
endorsements for accuracy prior to delivery and acceptance by
the City, The Broker will be responsible for verification of policy
terms, conditions, language, form, compliance with specifications
and compliance with any regulatory requirements, plus ensure
consistency with the terms and conditions of coverage marketed
and purchased. The City requires, through its Broker, delivery of
policies and endorsements within ninety (90) days of binding,
renewal, anniversary, or effective dates. Policies shall be
delivered with a cover memo outlining basic policy information
and indicating the policy has been checked for accuracy and
completeness,
2. Service and Administration
For each renewal placement policy, the Broker will meet with the
City for a presentation of marketing results no later than thirty
(30) days prior to the renewal of coverage. The marketing
report for each renewal will include summaries of, current
program versus renewal options, specifically highlighting
changes in coverage, terms, conditions, premium rates, markets
quoting and/or denying to quote (with reasons for the denial),
underwriters ratings, and the Broker's recommendations,
The Broker is responsible for invoicing premiums, which will be
net of Broker commissions, except for those placements where it
is more advantageous to the City for the commissions to be
included in the premiums.
iii.For ongoing policy administration, the Broker will review
coverage issues on a continuing basis, issue certificates of
insurance, and process policy changes/endorsements as required
on a timely and accurate basis, Broker will maintain a diary
follow-up system and generate an open items report on a
monthly basis.
IV
VI
tv.
PROFESSIONAL SERVICES AGREEMENT - 2
The Broker will place and administer various notary bonding
requests.
The Broker will prepare an annual marketing strategy that
identifies current industry trends and best practices methods in
which the City can market its insurance needs. The report shall
cover anticipated market conditions and the Broker's
recommended marketing strategy for the City's liability
insurance program,
VI The City will require, through its Broker, delivery of policies and
endorsements within ninety (90) days of binding, renewal,
anniversary, or effective dates. Policies shall be delivered with a
cover memo outlining basic policy information and confirming
the policy is accurate and complete.
B, Risk Control Services
When requested, review recommendations made by insurance carriers
and comment.
4
As requested, assist the City in analyzing loss patterns to determine
causes of accidents and effectiveness of safety programs,
Provide the necessary resources, as requested, to assist the City in the
development and maintenance of a comprehensive risk control program
that will keep pace with the City's dynamic risk profile.
Assist the City with insurance requirements for the various contracts
(design, construction, and service) the City annually lets.
1
2
3
Claims Administration Services - As required, assist the City with the
administration of insured claims. Assistance will include, but not be limited to,
notification of insurers, loss investigations, tendering of losses, settlement
negotiation, claim evaluation and work with the City's Third-Party Claims
Administrator (TPA), including selection of TPA.
D. Information Services
1 Keep the City informed of current risk management and insurance
topics, issues and trends, particularly as they affect the risk
management profession, the insurance marketplace, and the municipal
risk/public entity commu nity.
Provide the City with periodic information concerning particular
losses/loss trends experienced throughout the industry.
E. Advocacy Services
When requested, represent the City and be an advocate for the City's
interest on risk management and insurance issues affecting the City
individually and/or as a member of the municipal risk/public entity
community,
c
2
1
PROFESSIONAL SERVICES AGREEMENT - 3
2 Provide immediate written notification to the City's Risk Manager of
potential or perceived conflicts of interest involving other Broker's
clients.
F Preparation of Annual Stewardship Report - The Broker will prepare an
annual stewardship report within forty-five (45) days after the calendar year-
end for the City. The report shall include, in distinct sections: a schedule of
the policies in force, a summary of the coverage provisions, the respective
policy premiums, un-earned premium statements as of December 31't, claims
experience, an accounting of compensation received from all sources, a
narrative description of the year's overall activities, including major issues
encountered including p!'ogress or resolr-ltion), foreseeable development and
trends in the marketplace by line of coverage, and recommendations for
change or enhancement of the City's risk finance program for the coming year,
G Maintain Written Records Customary of an Insurance Broker - Maintain
records of applications, policies, premiums, audits, loss data, and other
pertinent correspondence. Insurance policies should be maintained
permanently. All other information should be maintained for a period of at
least seven (7) years, Broker, must also provide these records to the City,
upon the City's request, as soon as possible, but within no more than five (5)
business days from the date of the City's request.
Should a conflict arise between the Broker's response to the City's Request for Proposals,
included as Exhibit A, and this Agreement, the terms of this Agreement shall control.
Broker further represents that the services (furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
roninn in affacf at fhc time thnqe qerrrireq are nerformed"
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. The initial term
granted by this Agreement shall be through June 30, 2073. Thereafter, this Agreement will
automatically renew on an annual basis until terminated in accordance with Section V of this
Agreement.
III. COMPENSATION. The City shall pay Broker an annual amount not to exceed
g35,OOO for the services described in this Agreement. If the cost of Broker's services will exceed
$35,000 in any given year, the parties shall negotiate and execute an amendment to this Agreement
before any additional compensation will be due to the Broker and owed by the City. This annual
"not to exceed" amount shall be allocated as follows:
In return for the services rendered, the Broker shall be compensated on the
basis of an annual fee,
The annual fee covers all remuneration to Broker with regard to the
Policies/Coverages/ Services covered by this Agreement, unless otherwise
stated,
Broker will prepare a schedule identifying the total remuneration from the
entire portfolio of policies placed for the contract period. This will be provided
to the City Risk Manager as part of the Stewardship Report.
A
B
c
PROFESSIONAL SERVICES AGREEMENT - 4
D All insurance placements shall be net of commission, It is the City's intent that
no commissions will be taken unless it is established by the Risk Manager that
it is clearly in the City's advantage to do so. Any such commissions received
shall be immediately credited against the annual fee due under Section III(a)
above. Broker shall instruct insurers to quote premiums with full commission
and net of commission payable, Any subsequent premium invoicing will have
the commissions subtracted. The City of Kent will pay net premium(s) to
Broker (for transmittal to insurers). In the procurement of insurance products
for the City, Broker shall not receive compensation from any party other than
the City of Kent unless the City gives written approval to Broker to receive the
compensation.
Upon the City's request, Broker will furnish written documentation of all
contingency, profit sharing, or other revenues received by Broker (or any
proprietary, affiliated or subsidiary entity of Broker) from insurers or other
sources, including brokers or intermediaries of any kind, as respects the City of
Kent's account.
Broker is permitted to place insurance and/or reinsurance through
intermediaries including any proprietary, affiliated, or subsidiary entity of
Broker, provided that no other comparably efficient and cost-effective source
of coverage is available, In such instances where coverage is placed through
an intermediary, Broker may accept commission income. Broker shall, in good
faith, negotiate the allocation of commissions between itself and the
intermediary so that Broker receives the maximum portion obtainable. Any
income earned by Broker from intermediaries or any other source shall be
included in the remuneration schedule by Broker. The term "intermediary"
shall include any foreign or U.S. insurance agent, broker, reinsurance broker,
or any other firm, entity or individual involved in the placing of the City of
Kent's insurance program. Broker will take reasonable steps to obtain
commission information from the intermediaries and include information on the
annual remuneration report to the City of Kent Risk Management. In all cases,
Broker will request remuneration to be disclosed prior to utilization of an
intermediary on the City's programs.
Special projects not contained within Section I, Description of Work, shall be
separately negotiated and entered into under a subsequent amendment to this
Agreement using a rate of $150 per hour. For any Special Projects considered,
the City and the Broker shall enter into a separate agreement. The City shall
specifically approve any special projects prior to the Broker commencing work
on those projects.
Broker agrees not to change the City's designated Account Executives
("Service Team"), specifically Deborah Bovee and Thomas Long, without prior
written approval of the City. If the parties are unable to agree to a change in
the Service Team, the City can terminate this Agreement in accordance with
Section V of this Agreement.
In the event there is a significant change in the City's operations which affects
the nature and scope of its risk management and insurance program, Broker
and the City both agree to renegotiate Broker's compensation in good faith as
appropriate.
E
F
G
H
I
PROFESSIONAL SERVICES AGREEMENT - 5
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and
in accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Broker has the ability to control and direct the performance and details of
its work, the City being interested only in the results obtained under this
Agreement.
The Broker maintains and pays for its own place of business from which
Broker's services under this Agreement will be performed.
The Broker has an established an independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Broker's services, or the Broker is engaged in an independently
established trade, occupation, profession, or business of the same nature as
that involved under this Agreement.
The Broker is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue,
The Broker has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required by
Broker's business, and has obtained a Unified Business Identifier (UBI) number
from the State of Washington.
The Broker maintains a set of books dedicated to the expenses and earnings of
its business,
V. TERMINATION. Either party may terminate this Agreement/ with or without cause,
upon providing the other party seven (7) calendar days written notice at its address set forth on the
signature block of this Agreement.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Broker, its subcontractor, or any person acting on behalf of
the Broker or its subcontractor shall not discriminate against any person who is qualified and
available to perform the work to which the employment relates as provided for by the City of Kent's
Equal Employment Opportunity Policy. Broker shall execute the attached City of Kent Equal
Employment Opportunity Policy Declaration, Comply with Administrative Policy L.2, and upon
completion of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Broker shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
Broker's performance of this Agreement, except for that portion of the injuries and damages caused
by the City's negligence, The City's inspection or acceptance of any of Broker's work when
completed shall not be grounds to avoid any of these covenants of indemnification. The provisions
of this section shall survive the expiration or termination of this Agreement.
In the event Broker refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Broker's
part, then Broker shall pay all the City's costs for defense, including all reasonable expert witness
B.
c=
D
E
F
PROFESSIONAL SERVICES AGREEMENT - 6
fees and reasonable attorney's fees, plus the City's legal costs and fees incurred because there was
a wrongful refusal on the Broker's part.
VIII. INSURANCE. The Broker shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit #1 attached and
incorporated by this reference.
XII. BROKER'S WORK AND RISK. The Broker agrees to comply with all federal, state,
and municipal laws, rules, and regulations that are now effective or in the future become applicable
to Broker's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those services. All work shall be done at Broker's own risk, and
Broker shall be responsible for any loss of or damage to materials, tools, or other articles used or
held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recvclable Materials: Pursuant to Chapter 3,80 of the City of Kent Code, theCity requires its contractors and consultants to use recycled and recyclable products whenever
practicable, A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance
of any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in full
force and effect.
C' Resolution of Disputes and Governinq Law. This Agreement shall be governed
by and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this Agreement,the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit
exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County,
Washington, unless the parties agree in writing to an alternative dispute resolution process. In any
claim or lawsuit for damages arising from the parties' performance of this Agreement, each part
shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or
lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification
under Section VII of this Agreement
D. Written Notice, All communications regarding this Agreement shall be sent tothe parties at the addresses listed on the signature page of the Agreement, unless notified to thecontrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given ii sent to the
addressee at the address stated in this Agreement or such other address as may be hereafter
specified in writing,
E. Assignment. Any assignment of this Agreement by either party without the
written consent of the non-assigning party shall be void.
F. Modification No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Broker.
PROFESSIONAL SERVICES AGREEMENT - 7
G. Entire Aqreement. The written provisions and terms of this Agreement,
together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer
or other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. Should any language in
any of the exhibits to this Agreement conflict with any language contained in this Agreement, the
terms of this Agreement shall prevail.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
BROKER:CITY:
CITY OF KENTALLIANT INSURANCE SERVICES, INC,
ByByr
Print
I
DATE:
NOTICES TO BE SENT TO:
Deborah Bovee
Alliant Insurance Services, Inc.
720 Olive Way, Suite 1700
Seattle. WA 98101
206 -9 62-2040 (tel e p hone)
619-699-0960 (facsimile)
Su Cooke
DATE 7/>a,/ru-T /
NOTICES TO BE SENT TO:
Chris Hills, Risk Manager
City of Kent Employee Services Department
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5270 (telephone)
(253) 856-6280 (facsimile)
(signature)
APPROVED AS TO FORM:
Law De ent
pr\Civll\Files\Open Files\1465-Ltability Insurance - New Broker and Provider\AllianUnsurancesvcs-ProfessionalsvcsAgrFINAL.docx
PROFESSIONAL SERVICES AGREEMENT - B
DECLARATION
CITY OF KENT EQUAL EMPTOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding
equal opportunity. As such all contractors, subcontractors and suppliers whoperform the work with relation to this Agreement shall apply with the
regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems
necessary for any contractor, subcontractor or supplier on this specific Agreement to
adhere to. An affirmative response is required on all of the following questions for
this Agreement to be valid and binding. If any contractor, subcontractor, or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be
considered a breach of contract and it will be at the City's sole determination
regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kdnt administrative policy number 1,2
2 During the time of this Agreement I will not discriminate in employment on the
basis of sex, race, color, national origin, age, or the presence of all sensory,
mental or physical disability.
During the time of this Agreement the prime contractor will provide a written
statement to all new employees and subcontractors indicating commitment as
an equal opportunity employer.
During the time of the Agreement I, the prime contractor, will actively consider
hiring and promotion of women and minorities.
Before acceptance of this Agreement, an adherence statement will be signed
By me, the Prime Contractor, that the Prime Contractor complied with the
requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above
Dated *is f & day of
..d
-)t)n(20(o.
3
4
5
For:
Title
Date
EEO Compliance Documents
PROFESSIONAL SERVICES AGREEMENT - 9
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: L.2 EFFECTIVE DATE: January 1, 1998
SUBJECT:
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to
federal and state laws. All contractors, subcontractors, consultants and suppliers of
the City must guarantee equal employment opportunity within their organization
and, if holding Agreements with the City amounting to $10,000 or more within any
given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors
indicating commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and
women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the
City's nondiscrimination and equal opportunity requirements shall be considered in
hreach of contract and subiect to susoension or termination for all or part of the
Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks,
and Public Works Departments to assume the following duties for their respective
departments,
1. Ensuring that contractors, subcontractor, consultants, and suppliers subject to
these regulations are familiar with the regulations and the City's equal
employment opportunity PolicY.
2. Monitoring to assure adherence to federal, state and local laws, policies and
guidelines.
EEO Compliance Documents
PROFESSIONAL SERVICES AGREEMENT - 1O
MINORITY AND WOMEN
CONTRACTORS
SUPERSEDES: April 1, 1996
APPROVED BY Jim White, Mayor
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor
awarded the Agreement.
I, the undersigned, a duly represented ag ent of Alliant Insurance Services
Company, hereby acknowledge and declare that the before-mentioned company was
the prime contractor for the Agreement known as Liabilitv Insurance Brokeraoe
Services that was entered into on 'lrrlvl ?O1 O fdafe)between the firm I
represent and the City of Kent,
I declare that I complied fully with all of the requirements and obligations
as outlined in the City of Kent Administrative Policy 1.2 and the Declaration
City of Kent Equal Employment Opportunity Policy that was part of the
before-mentioned Ag reement,
Dated thit 'Z? 7a-day of ,/,/_a--
zo/o
200_.
By:
For Alliant Tnqr rrance Servicec nc.
Title
Date
Firqt \/ice Prcside nf
A.-L?-/-o
EEO Compliance Documents
PROFESSIONAL SERVICES AGREEMENT - 11
l
EXHIBIT A-
KEHT-fl+!HrH+TOH
City of Kent
Request for Proposal
Liability lnsurance
Brokerage Services
Alliant Insurance Services' Inc.
720 Olive Way, Suite 1700
Seattle WA 98101
206-962-2040
eAIIiant
May 28, 2O7O
Table of Contents
#F"r.**r"'KENT
')
City of Kent
Request for Proposal
Liability lnsurance Brolcerage Services
tr
.,......6
''''.',.7
,......,8
,.,....,9
........10
15
Table of Contents
I Executive Summaff........,..,rEr!rrrr!rrrrrr!r'ri.r!rrrtr!.!r!rrr!rr.'r "".,2
Statement of Qualifications ,!r!,!,.!r,,'r.,r,r,!,.!,,,r! '.,".....'."..".5II,
A, Minimum Experience (Attachment A)"'..
B. Licenses (Attachment A)..............
c Errors and Omissions Insurance (Attachment A) ."""".'"'.
D. Minimum Premium Volume
E, Public Entity Experience
F. List of Public Entity Accounts (Attachment B) ' ' '
G. References(AttachmentC),.,.....'."
H Summary of Local Office Public Entity Volume (Attachment D)".'.....'...'..'16
I. Resumes of Service Team...
J, Organizational Chafts
K. Account Executives
L. Service Team Description
M. Additional In-House Services and Specialists
trI. Broker's Froposal Palts A-F ".".'.',r,r!,rrr.rrrrrr,!rrr!r',,!r """,.,",.38
Areas of Service .. . .. .
General Assessment
Abilities
Innovation
Special Qualities......
Fee Structure.............63
III. Appendix',.rir,!!rrr!,rr,.r,'!r,',E,!.r"rrr.,r,!rr!!rrr.rrr!!r!r.,,.!r'r','r,,,!r,,r,!'.i.."" 64
Open Items List
Sample Loss Control Report: Review of Risk Management and
Loss Control Practices
17
31
34
35
37
A,
B.
C.
D,
E.
F.
A.
3B
50
54
59
60
B
1 AIAflfamf
Executive Summary
)
eiry of Kent
Request for ProPosal
Liability lnsurance Brolcerage Services
g HxeeutErEe Seennmary
Alliant is a full service insurance brokerage firm with the ability, resources and expetise
to paftner with the CiW of Kent to meet the objectives set forth in the Statement of
Qualifications by the City. The Seattle Alliant office will lead the seruicing team for the
City of Kent. This office is dedicated to public entities. Throughout our proposal we
have addressed the proposed services and qualifications and believe that we meet and
exceed the requirements.
Alliant Insurance Services has grown to become the leading broker for public entities
throughout the United States due to a firm culture that emphasizes customer service
and public entity expertise. Our staff includes over 300 professionals who are dedicated
solely'to serving our public entity clientele. Our success has come from taking a
focused, consultative approach, which we would utilize in our relationship with the City.
Our thorough understanding of the public entity insurance business-combined with our
focus on developing innovative programs which meet the special needs of public
agencies-ensure that your organization will benefit from the most comprehensive
service in the industry.
We understand how public entities are perceived within the insurance marketplace and
how the operating environment of the public sector shapes the risk transfer approach
and requirements of these organizations. From joint purchase programs and risk-
sharing pools to risk purchasing groups and non-insurance approaches, we have long
been at the forefront of program design for public entities. With over $1.1 billion in
premiums and premium equivalents placed, the public entity practice of Alliant is an
industry leader in providing specialty brokerage services to the public sector. Areas of
expertise include all of the services outlined in the RFP.
With Alliant Insurance Services'wealth of professional expertise, and our strong
relationships with public entity insurers, we can tackle the brokerage challenges
presented in a changing market. Following are five compelling reasons for the selection
of Alliant as your brokerage paftner:
3", R.eEevamt Expertemce wEth WorEdwide Fnlarkeft Access
The proposed service team includes substantial experience with public entity
exposures. We provide brokerage services to hundreds of counties, cities, 70+ Joint
powers Authorities and thousands of other public entities throughout the nation,
Collectively Alliant provides services to over 7,000 Public Entity clients in over 43
states. Our team has many years of extensive direct experience with programs very
similar to the City of Kent both in scope and coverage, We will leverage the global
insurance marketplace on your behalf. We work with both domestic and
international insurance carriers on behalf of our public entity clients on a daily basis.
2 Mfgearaf
d.--_%.
..."" KENT
eiry of Kent
Request for ProPosal
Liability lnsurance Brolcerage Services
2" Fnofessioma$ eoamcmEttffielnt affid StabEEEey
Alliant has established an organizational culture that supports high energy/ talented
and driven individuals. Our colleagues have access to substantial brokerage
resources without the red tape associated with larger brokerage firms. The Seattle
office of Alliant works closely with our San Francisco and Newport Beach offices'
The professionals included in the proposed service team all work within the same
f-inanciai unit. Hs a resuit, the Ciiy wiii ti-uiy have access to all of Alliant's i'elevant
resources without internal barriers.
The Seattle, San Francisco, Newport Beach service team is committed to working
with the City of Kent. This group regards working with the City as an exciting
opportunity for our team members who are dedicated to providing the highest level
of service and continual professional growth
3, Am SmcTovative, amd FEBghEy FEexsbleu MarketErtg ABpnoacBl
Alliant coordinates its insurance marketing efforts more effectively than our
competitors to deliver the greatest impact in the delivery of insurance product value
for our clients. Through the use of programs, suppott and assistance to public
entities, the judicious use of our market clout and program design creativity, we will
deliver *below market" cost solutions to our clients, Alliant has not, and will not
support the concept of broker global marketing offices where your account is
assigned to other central offices for marketing purposes. It has been and remains
^..- L^r:^6 +L^* rrar ,^$ ic l.racf ranracanfad in tho merkptnlar-e rruhen theuul utrllEl LllclL yvul qllvqrr! rJ vvrr rvHreeer "-"---r'-'--
individuals most familiar with the account are the ones who also represent it directly
to, the market. We also strongly encourage customers to be actively involved in this
process, and to use the marketing process as an oppoftunity to develop direct
relationships with your underwriters'
4. Fatr eor"npensatEon
We believe in transparency and full disclosure. We are proposing a fee on your
account and will report any commissions earned and credit all commissions. We will
also repoft who is working on brokerage activities, and what types of activities they
are performing. in this way, we are able to document our effott to ensure that our
compensation is fair from both pafties'perspective.
5" SrrtegrEty amd Frofe$ssoffiaEtsEtt
We are prepared to be held to the highest standards of integrity and
professionalism, We recognize the importance of our role in representing the City to
the insurance underwriting community, We understand that public entities have
long memories, and we know that our reputation is our most valuable corporate and
personal asset.
3 Mflfsaffif
.\\
)
eiry of Ken?
Request for Proposal
Liability lnsurance Brolcerage Services
Although we work with many public entities, we regard each client relationship as
unique, and we would approach our relationship without any preconceived notions as to
how best to serve your needs. We encourage you to investigate our references which
we believe are our strongest means of advertisement, Throughout this response we will
focus on our expedise and proprietary products which we believe will offer City of Kent
a wide array of funding options while improving the coverages and terms currently
available to you.
We strongly believe that we are the best option for the City of Kent and welcome the
opportunity to demonstrate our capabilities to you.
4 e4fdrfanf
statement oIQualificatio nt;
))
eEry of Kent
Request for FroPosal
Liability lnsurance Brol<erage Services
IE" Statermemt of QualcffEeatEoms
A. Minimunn Experience (Affiachment A)
Have a minimum of five years experience as ar7 Insurance Broker (Attachment A).
Attachment A
INSURANCE BROKERAGE FIRM QUALIFY!NG QUESTIONNAIRE
Date May 28,2O1O
NAME OF FIRM Alliant rance Services, Inc.
ADDRESS 72O Olive ev, Suite 17OO
WA ztP 98101
DATE ESTABLISHED 1925 (Corporate) 2 PHON E 206-962-2473
STATE OF WASHINGTON LICENSE:
O BROKER LICENSE NUMBER SCC AttAChCd EXPIRATION DATE 201CI
BROKER ERRORS AND OMISSIONS COVERAGE:
o COMPANY See LtMtrs $15,000,000
ANNUAL PREMIUM VOLUME (EXCLUDING PERSONAL LINES, BONDS, LIFE AND
HEALTH) OF THIS OFFICE:
o ALL BUSINESS: $ 25,000'OOO (seattle Office Onlv)
o PUBLIC ENTITY: $L00o/o
NAMES OF DESIGNATED ACCOUNT EXECUTIVE (S), SUMMARY YEARS
EXPERIENCE IN COMMERCIAL LINES AND PROFESSIONAL
QUALIFICATIONS (A.R.M., C.P.C.U., etc.)
1. Deborah Fl. Bovee, CPCU' AR.M/ 30 Years (+)
2. Thomas P. Long, CPCU' ARM, RPLU' 3O Years (+)
3. Brian White, L0 Years (+)
5 Md*rsaffif
elry oS Kent
Request for ProPosal
l-iability lnsurance Erolcerage Services
B Licenses (Attachment A)
possess the necessary licenses for an insurance broker in the State of Washington
Deborah H' Bovee, CPCU' ARM
State of Washington: Agent / Broker
License Ntlmber: 80598
Expiration Date: 11-30-2010
Thomas P, Long, CPCU' AR.M, RPLU
State of Washington: Agent / Broker
License Number: 243337
Expiration Date: 04-25-70L2
Reinsurance Broker
License Number: 3206
Expiration Date: 04-25-2011
Surplus Lines Agent / Broker
License Number: 24337
Expiration Date: 04-25-20L2
Brian wnlte
State of California: Agent/Broker
License Number: OD59571
Expiration Date: 04-30-LZ
6 Mflfpas?*
Visit oui website at http://www. insura nce.wa' gov
You will find news releases, advisories, administrative actions and inforrnation regarding consumers, insurers and
licensees.
The fotlowing is available under the For Agent#Brokers button:
' Licensing informatlon contalning instructions, forms and fees for all types of licensees. Frequently Asked
Questions , and information for CE providers
" AgenUBrokerE-newsletter
" AgenUBroker lookup program that allows you to check the status of a license, appointment, or affiliation.
" Print Llcense/Profile Update progr'am that allows you to print duplicate copies of your license(s) at no cost and
to update.your addresses, e-mail and phone number.
Renewal notices are mailed approximately 45 days prior to the month of expiration. lf you have not received
your renewal 30 days prior to your expiration date , please call us at (360) 725-7144 or e-mail us at
Li"tnfopoic.wa.gov conflrmlng your address and requesting the mailing of a duplicate renewal. The completed
renewal notice is'required to'renew your licerise
', .:....,:, i,
THE
.F:
Visit our website at http :/1www. inq ura nce.wa. gov
you will find news releases, advisories, administrative actions and informaiion regarding consurners, insurers and
licensees.
The following is available under the For Agents/Brokers button:
. Licensing information containin! instructions, forms and fees for all types of licensees. Frequently Asked
Questions , and inforrnation for CE providers
' Agent/BroKer E-newsletter
' Agent/Broker lookup program that allows you to check the status of a license, appointment, or afilliation.
" print License/protile Update program that allows you to print duplicate copies of your license(s) at no cost and
tn rrnr{ato vnrrr addrresses e-mail and ohone numbgf.
Renewal notices are malled approximately 45 days prior to the month of expiration. lf you have not received
your rene\,val 30 days prior to your expiration date , please call us at (360) 72*7144 or e-mail us at
Lictntogoi".wa.gov confirming your address and requesting.the mailing of a dupllcate renewal. The cornpleted
:fefl ewal-notice -is req ui red'to' rtsnew you r license
r'.. .;.';;,j1, 1:. . :.;, i
'' ": t ': ':'t:"i J" 'i':
i,ii .'.. ' :, ,i.'',' :.
:,..,,t.,:..,r.t, a:.,.t
-
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"'i';
'1 : ''
'i' ,r,
''i.
'l ,l, :'
Vis it ou r webs ite at http ://www. lnsuran ce.wa, gov
you will find news releases, advisories, administratlve actions and information regarding consumers, insurers and
licensees.
The following is available underthe ForAgents/Brokers button:
. Licensing Information containing instructions, forms and fees for all types of licensees- Frequently Asked
Ouestions , and information for CE providers
" AgenVBrokerE-newsletter
' AgenyBroker lookup prograrn that altows you to check the status of a license, appointment, or affiliation'
" print License/profile Updaie program that allows you to print duplicate coples of your license(s] at no cost and
to update your addresses, e-mail and phone number-
Renewal notices are mailed approximately 45 days prior to the month of expiration. lf you have not raceived
your renewal 30 days prior to your expiration date , please call us at (360) 725'7144 or e-mall us at
Licin1ogoic.*".gov confirming your address and requesting the mailing of a duplicate renewal. The cornpleted
renewa I notice'is"req uire'd to renew your'lice.nse
11- ri! t
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' ',: l-:-.!...-. ' .j : . i,' :. j. i-'::, j.:':ii:.':":: -:'.'.:i3
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t
". . KENT
eiry of Kent
R,equest for FroPosal
Liability lnsurance Brolcerage Services
Errors and Omissions lnsurance (Attachment A)
Have Broker's Errors & Omissions coverage with limits not less than $5,000,000. Provide
evidence confirming coverage, forms, limits and retentions'
A copy of the evidencing Certificate of Insurance is on the following two pages'
f
7 edtflfsanf
DATE (MM/DDffYTT)
4t3012010ACORp,. GffiRTEFICA E oF TEABELETY EN$u" hnqe s)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
NAIC #INSURERS AFFORDING COVERAGE
PRODUCER
Alliant lnsurance Services, lnc
New York - Executive Risk
9. rrk Ave, Suite 1910
F., . York, NY 10016
24315tNsuRERA: Darwin Select lnsurance Company
INSURER B:
INSURER C:
INSURER D:
INSURER E:
Alliant Holdings l, LLC
1301 Dove Street, Suite 200
Newport Beach, CA 92660
INSURED
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDI t\b
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTMCT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSIT
LTR
\DTJ'I TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE
NATF IMM/DD/YYI
POLICY EXPIRATIONNATF TMMINDffiI LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER
POLICY LOC
EACH OCCURRENCE
DAMAGE TO RENTEDDDtr[rlCFC rFa ^^^,'r.66.a\$
MED EXP (Any one person)$
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
COMBINED SINGLE LIMIT
(Ea accident)$
BODILY INJURY
(Per person)$
BODILY INJURY
(Per accidenl)$
PROPERTY DAMAGE
(Per accident)$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY . EA ACCIDENT $
OTHER THAN
AUTO ONLY:
EA ACC
AGG
$
$
EXCESS/UMBRELLA LIABILITY
OCCUR CLAIMS MADE
DEDUCTIBTE
R
EACH OCCURRENCE $
AGGREGATE $
$
$
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNERYEXECUTIVE
OFFICER/MEMBER EXCLUDED?
ll yes, describe under
sPEclAL PROVISIONS below
I WC STAIU- II rnov t rrrrte I
OTH.
FR
E.L. EACH ACCIDENT $
E.L. DISEASE. EA EMPIOYEE $
E.L. DISEASE. POLICY LIMIT $
A orHER prqfs5sional
Liability
03042663 12115109 1211s110 $15,000,000 Each Claim
$15,000,000 Aggregate
$1,000,000 retention
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENOORSEMENT / SPECIAL PROVISIONS
This is a Claims Made Policy.
See Attached Named lnsured List.
(See Attached Descriptions)
c HOLDER
City of Kent
Attn: Chris Hills
220 4lh Avenue South
Kent, WA 98032
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREoF, THE tssutNG tNsuRER wlLL ENDEAVoR To MAIL 3o DAYS wRlrrEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES,
AUTHORIZED REPRESENTATIVElr"-tu T. %4ot*€
ACORD 2s (2001108) 1 of 3 #s11931/M10815
TION
RXK O ACORD CORPORATION 1988
IMPORTANT
lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed' A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)'
lf SUBROGATION ls wAlvED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of lnsurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized represeniative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon
AcoRD 25-s (2001/08) 2 of 3 #s11931/M10815
THE NAMED INSURED INCLUDES
THE FOLLOWING ADDITIONAL El'lTlTlES:
I. ,rt Holdings l, LLC
Alliant Holdings ll, LLC
Alliant Holdings l, lnc.
Alliant Holdings ll, lnc.
ARG Holdings, lnc.
Alliant lnsurance Services, lnc.
Alliant Specialty lnsurance Services, lnc'
FHI Benefit Plans, lnc. dba: FHI lnsurance Services
Affinity lnsurance Services, LLC dba Tribal First Partners, G.A. Chapin lnsurance Services
Austin, Gooper & Price lnsurance Agency, lnc.
Kelter-Alliant lnsurance Services, lnc.
dba Proquest lnsurance AgencY
Colonial Healthcare, lnc'
Franey Muha Alliant lnsurance Services, lnc.
Strategic HR Services, lnc'
Gaddy-Ward & Gompany lnsurance Brokers
Benefit Management, lnc.
Benefit Partners, LLC
Benefit Partners-Alliant, lnc.
Alliant Services Houston, lnc.
Alliant lnsurance Services Houston, LLC
Clarity Benefit Consulting, LLC
ClearPoint LP
Alliant ClearPoint GP, lnc.
Moore McNeil LLG
rlE RIPTIONS (CIontinued frann e 1)
AMS 2s.3 (2001/08) 3 of 3 #s11931/M10815
o.ot:Y,"?l5r.J"i
Liability lnsurance Brokerage Services
Minimunn Premium Volume
Have annual propefty/casualty premium volume over $1 million, excluding persanal lines,
bonds, life and health.
Alliant is the 1lth largest broker in the United States with annual premiums in
excess of $3 billion on an annual basis. Of that premium, about 38% or $1'1
r^:rr:^.^ :^ -^^-^^^al^j l^', D' 'tali^ Enl-i{.iacullllul I 15 I cPl €5tr1 lLtru uy r ulJrlL Lr rLlLruJr
The Seattle office of Alliant has over $25,000,000 in premium and is 100% Public
Entities,
D
B qdldfiarpf
.\
I
eiry of Kent
Request for FroPosal
Liabitity Insurance Brol<erage Services
Public Entity ExPerience
Experience with public entity accounts that generate a premium in excess of $500,000
individually,
The three account executives that will form the nucleus of the city of Kent
Service Team all have extensive experience with individual accounts that
generate in excess of $500,000 of premium annually. Some of those accounts
are:
o King County
o City of Kent
o Pacific Northwest Port Association
e Renton School District
n City and Borough of Juneau
o Kitsap County
+ Pott of Tacoma
o Bellevue School District
o Golden Gate Bridge AuthoritY
* City & Borough of Ketchikan
e Alaska public Entity Insurance (45 School Districts and 33 Cities)
e Poft of Seattle
o North County Transit
e Bay Cities Joint Powers Insurance Authority
+ City of Pleasanton, CA
l
E
9 aWflf,raraf
eEry of Kent
Request for ProPosal
l-iability !nsurance Brol<erage Services
tist of Public Entity Accounts (Attachment B)
A list of current major public entity accounts your firm handles, the inclusive dates of
seruice, the name bf tne principal account executive and client names and telephone
numbers, Include a description of any insurance placements ar support service that you
have accomplished that shows your ability to seruice the City of Kent account needs
including access to markets.
Kimg County
Account Executive: Deborah Bovee / Tom Long
Dates of Service: MaY 2004 - Present
Contact Person: Jennifer Hills, Risk Manager
(206) 20s-1649
Comments: The King County account is complicated, diverse and requires a
breadth of knowledge that matches their diverse exposures' In the six (plus)
years that we have handled the County's account, we achieved the following
accomplishments:
e Excess tiability: The King County Excess Liability placement is a
manuscript policy that encompasses most of the county's liability
placement. it is a reinsurance placement that requires an understanding
^.r h.^.+h tho raincr !r:'rn.^ m.arkot and the direct insuranCe marketS. ThiSLJI L,ULI I Ll lC I Ell lJUl ql ILU I I lqr r\uL ur ru Lr
piacemeni utiiizes ihe wurid irtafkeipiace. in a iime'uvhen excess liabilib;
premiums were increasing, the King county Team has been able to:
- Decrease Premiums each Year
- Bring new underwriters to the placement
Preserve the broad, manuscript coverage
o Excess Workers'Cornpensation: When the King County Service
Team assumed responsibility for the county's Excess Workers'
compensation placement, the self-Insured Retention was $5,000,000.
One of the major goals of the Risk Manager was to lower this retention
and lower the premium. These were ambitious goals since the insurance
marketplace for statutory workers'compensation on a major public entity
with large concentrations of employees is extremely narrow. There were
really only two markets that could provide this type of coverage and one
of them was the incumbent. After a complete review of the losses and a
comprehenslve marketing effoft, the County's Team was able to lower
the Self-Insured Retention to $2,500,000 and met the premium goals of
Risk Management, Over the past five years, we have continued to bring
competition to this segment of the County's program'
F
10 Mddsapeff
A.db
... . KENT
)
eiff of Kent
Request for ProPosal
Liability lnsurance Brolcerage Services
o
e
tsrightwater sewaEe Treatment Plant Fnoiect ($L.9 Brllion): The
Builders Risk for the Brightwater project continues to be challenging.
Alliant works directly with underwriters to assist in the resolution of
complex issues. Alliant also assists the County on the Project Professional
Liability for this project. These placements require the worldwide
marketplace and specialty expetise'
oReA $maft Card: This project is a good example of an innovative
special project that has required broad market access and specialized
knowledge. Alliant Insurance Services in paftnership with King County
has provided quotations for first and third party cyber coverages for the
ORCA Smart Card. These quotes included potential coverage for eight
public agencies.
Faclfic Nofthwest Port AssociatEon (PNWPA)
Account Executive: Deborah Bovee / Tom Long
Dates of Service: January 1, 1996 to Present
Contact Person: Margaret Smith, Director of Finance and Administration
(360) eez-rrrz
Comments: The Pacific Northwest Port Association is part of an Alliant Insurance
Services Risk Purchasing Group. This Group meets quarterly to discuss Risk
Management issues. The Group has a broad, manuscript property form tailored
, speciflcally to port exposures. Each member purchases a separate tower of
Earthquake and Flood coverage that totals over $450 million in Earthquake limit.
The liability form for the ports is a hybrid, manuscripted marine and non-marine
form. This form includes coverage for shoreside liability as well as Whartinger's
Liability, Protection & Indemnity, Chaderers Liability and other key marine
coverages,
The Ports each purchased $50,000,000 Excess Limits of Liability. This placement
requires Alliant to access the world market both domestic and European capacity
Alaska Psablic Emtity Imsurae?ee Fsol
Account Executive: Tom Long
Dates of Service: July 1998 to Present
Contact Person: Jeff Bush, Executive Director
(907) s86-363s
Comments: This is a pool of 45 school districts and 33 cities. The Alliant Team
places all lines of insurance for the pool including: Excess Liability' Marine,
Aviation, Workers'Compensation and Property. This account has many, diverse
exposures including the challenges of rural Alaska. The rates and premiums for
11 MFfFamf
eiry of Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
this program are stable and competitive. This pool has become one of the
premiere insurance vehicles in the State of Alaska'
Alliant utilizes a Risk Purchasing Group approach for the liability placement' This
mechanism allows us to add the purchasing power of other major cities in Alaska
(Juneau and Ketchikan) and Alliant delivers major liability premium reductions to
all of the entities involved'
Port of Tacoma
Account Executive: Deborah Bovee, Tom Long
Dates of Seruice: December 1995 to Present
Contact Person: Lou Paulsen, Risk Manager
(2s3) 383-9449
Comments: The Alliant Team places all lines of insurance for the Poft of
Tacoma. Some of the noteworthy placements:
o Excess Liability: $150,000,000 excess of retentions that includes
coverage for:
General Liability including Products and Completed Operations
- Marine Liability including: Terminal operators Liability,
Wharfingers Liabilig, Protection and IndemniW, USL&H Liability,
rL^, .^)^-^t^ I i^Lilif-,JLCVtrtl\JI E J LIgUIIILY
Pollution Liability; Sudden and Accidental
Automobile LiabilitY
Foreign LiabilitY
o propefty Insurance: Covering all operations including Builders Risk for
all projects up to $25,000,000. For the July renewal, we are adding
coverage for cYber risks.
AEry anrd Eonough of Juneau
Account Executive: Tom Long, Deborah Bovee
Dates of Service: 1978 to Present
Contact Person: Tim Allen, Risk Manager
(907) sB6-0323
Comments: The City and Borough of Juneau is the third largest city in Alaska' It
has significant, diverse exposures that include:
o A major hosPital
e Poft and Marina with Cruise Ship Docks
12 Mdfleaeetr
))
eiry of Kent
Request for FroPosal
Liability lnsurance Brolcerage Services
e Major Airport
e Ski Resofts
c Fire and Police Depaftments
Their Excess Workers'Compensation placement is a major issue due to these
exposures as well as a large police and fireman population. This placement
includes all of the Federal coverages as well as State Act.
elff of Kent * tsa.rilders Risk Flacerneslt for ShoWane Ewent eenter
Account Executive: Tom Long, Deborah Bovee
Dates of Service: 2007
Contact Person: Chris Hills, Risk Manager
(2s3) 856-s28s
Comments: In 2A07, the City needed separate Builders Risk coverage for the
construction of ShoWare Event Center. Such coverage would cover materials
and supplies on-premises, in transit and in temporary storage. The coverage
would need to include the interests of all contractors involved in the project.
This coverage needed to be placed separately from the City's standard propefi
insurance piogram because of these coverage needs. Fufther, coverage needed
to include the-Flood peril, because even in 2007 there was a significant flooding
concern due to the condition of levies in the Kent area.
Alliant approached 7 major Builders Risk markets and obtained quotes ranging
from $214,940 to $273,995 for this coverage. By negotiating with the markets,
and fine-tuning the actual values of the project, Alliant was able to place
coverage for Jfinal premium at inception of $206,338' This coverage included
couerage for the entire project, along with sublimits of $25 million each for
Earthquake and Flood perils. Coverage also included a sublimit of $i2 million for
Soft Costs, which includes, for example, l-oss of Rents should the project be
delayed due to a ProPefi loss'
By monitoring the completion date of ShoWare Event Center, Alliant was able to
generate a return premium of $14,536 upon completion of the project because it
iras completed earlier than had been anticipated. This brought the final cost for
this coverage down to $191,802.
13 a*dfsaraf
&-- . KENT
City of Kent
Request for FroPosal
Liability lnsurance Brokerage Services
Noffih eountv Transit Elstrict (NCT'D)
Account Executive: Brian White
Dates of Service: June 2007 to Present
Contact Person: Susan Lockwood, ARM
(760) 967-2847
^r^,+L ,.-^,,^r, -rprnail. F\icrrirf iq a mainr Califnrnia tranSit SVStem thatLommgllLS: l\ul Ll luuullLy llollDlL L/rJLr rLL rJ u rrruJvr vvrrrv
includes both heavy and light rail and buses. Alliant handles all lines of coverage
for NCTD. Alliant's Service Team have been successful in making continual
enhancements to their risk management and insurance program. These include
major improvements to the Excess Liability program:
e Negotiation of an end of year premium audit waiver, savinq NCTD
approximatelY $64,000
o Incorporation of a new liability market to NCTD's excess program
resulting in a g20M increase for limits of liability related to bus losses, at
no additional cost
o Negotiation of an aggregate limit reinstatement at no additional cost for
rail losses in the $40M x $60M laYer
o Negotiation of Terrorism cover in the $40M x $60M layer for a negligible
:. ,,-- -.-- -, ,'.&prel.Illulll dllluullL
Most recently, and in light of budgetary pressures on the public transit sector,
Alliant has heiped NCTD stabilize and reduce costs associated with its insurance
program. First, performing an analysis of "first dollar" workers'compensation
inrrtun.u options which may be a practical solution since NCTD will be
contracgng out several ul'its operations to third party opcrators later in the year,
Secondly, we secured a2year rate guarantee on NCTD's propefty insurance
placement at the most recent renewal. As'the market was soft at the time, this
strategic placement is proving its value. Lastly, Brian and his team are involved
in a pioject to assist NCTD in the evaluation of alternative risk transfer options,
includipg captive, self-insured pool, and risk retention group feasibility of their
liability placement'
14 e-wffsas?f
,-.=.," KEF{T
)
elry of Kent
Request for FroPosal
Liability lnsurance Brokerage Services
G
FIR.M: Alliant Insurance Services, Inc
ACCOUNT EXECUTIVES: Deborah Bovee, Tom Long, Brian White
References (Attachrnent C)
provide references that include a tist of all accounts currently being handled by the
account executives to be assigned ta the City account, with contact names and telephone
numbers for each account'
Kinq CounW Jennifer Hills (206)205-1649
Bellevue School District Trina Thompson (425)456-4025
Kitsap CounW Mark Abernathy (360) 337-4408
Alaska Public Entity Insurance Pool Jeff Bush (907) s23 9400
Renton School District Rich Moore ezs\ 204-2387
City & Bo h ofJuneau Tim Allen (e07)sB6-0323
CiW of Ketchikan Robert Newell (eo7)225-3IlL x3I3
Ketchikan Gateway Borough Mike Houts (907) 228-6649
CiW of St. Paul Sherry Lestenkof (907) 546-3L26
Port of Tacoma Lou Paulsen (2s3) 383-9449
Pacific Northwest Pott Association Maggie Smith
Port of Vancouver
(360) eez-1112
Gold en Gate Bridqe District Bill Stafford (415) 2s7-4ss3
North Countv Transit*Susan Lockwood (760) 967-2847
Bay Cities Powers Insurance
AuthoriWx
Brian Loventhal (408) 354-7634
City of Pleasanton, CA*Michael Roush (e2s) 931-s01s
*Brian White accounts
i5 Mfdearsf
City of Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
Summary of Local Office Publlc Entity Volunre (Attachment D)
A summary of the brokerage firm's local office premium wlume for the past year by the
following 'types of coverages: general ltability, liability, property, and
professniit E&O liability. Also indicate, by each of these categories, the premrum
volume and the number of policies in force'
The Seattle office of Alliant is 100% public entity focused. All of the premiums
shown are public entity based. Alliant, nationally, has over 38% of its revenue in
public Entity accounts, We specialize in your business! Because of this focus,
we bring tools that are not available at the largest brokers in the world:
programs designed specifically for major public entities'
$3 000,000 so / 100%
H
General LiabiliW 50
Excess /Umbrella LiabilitY 2,25 $11,000,000 2,25 I L00o/o
DI
't)o $10.000.000 L20 I I00o/o
Professional Errors &
Omissions
20*$2,000,000 2O I LOOo/o
*public officials Liability, Employment Practices Liability and Police Professional Liability are
usually included in the Excess Piacement for public entities, Most of the premium for these lines
are included in the Excess Liability number'
16 aSd/fltat?f
't
eEry of Kemt
Request for Froposal
Liability lnsurance Brol<erage Services
I Resumes of Serviee Team
The resumes of Account Executives and Seruice Team members (incfuding any
subcontractors) assigned to work on the City of Kent account'
The following pages contain the resumes for the City of Kent Service Team:
Deborah H. Bovee, CPCU, ARM
Thomas P. Long, Jr., CPCU, ARM, RPLU..
Brian White.....,
Vicki Holaday.
Ralph S. Hurst
Daniel J. Howell
Gordon B, DesCombes.......,..
Robert Frey, RPA
' Jim Castle..
Renee Judge, AAI, AIS
Conni E. Scott
Brent Escoubas, CSP, REM.
James Litke, CFPS
.19
1B
20
2L
22
,,.23
...24
25
26
.27
78
29
30
17 edHdf,sarEf
eibf of Kent
Request for FroPosal
Liability lnsurance Brol<erage Services
Port of Tacoma
Pacific Northwest Port Association
City and Borough of Juneau
Ketchikan GatewaY Borough
/:.- -1. .ll.- - r-,-.- . rl^^+\tlllLluull19 rul ly rlcsL/
Dehoralr H, Bovee' ePeU' AR.M
First Wce President
Alliant Insurance Services, Inc. - Seattle, WA
License Number: WAOIC# 80598
Accomplishments and Areas of Expeftise:
o Deborah's area of expertise is hanrliirrg iai-ge, complex accounts that require the full
scope of insurance services, including alternative risk financing and risk management
services.
" Deborah has extensive public Entity experience. This includes major Owner Controlled
Insurance programs (OCIP) for SeaTac Airpoft and King County's Brightwater Project.
o Deborah also has Environmental Liabiliby experience and was active in the design and
implementation of a 3Q-year policy for the clean-up of Bellingham Bay.
s Assisted in the establishment of a nationwide Ports Program'
Public Entity and Marine accounts currently handled
King County (including Ferry Fleet) -
Tacoma Housing AuthoritY
Alaska Public EntitY Insurance
Golden Gate Bridge AuthoritY
(Ferry Fieet)
Experience:
o Thifty-plus years experience with large risk management accounts with complex lines of
coverage including Environmental and Professional Liability.
o Strong expertise with major construction projects'
" Specialty expertise in Public Entities.
Frofessio n a I Associa tio n s :
o Charti:red Property Casualty Underwriter (CPCU)
o Associate in Risk Management (ARM)
Licenses:
e Agent and Broker, State of Washington
o
1B M,Fffrant
&. .KENT
)
City of Kemt
Request for ProPosal
Liability lnsurance Brokerage Services
City & Borough of Juneau
Bellevue School District
Renton School District
Tacoma Housing AuthoritY
T'homas F" tongu 3r"n CFCU' ARM' R.PLU
Representative
Alliant Insurance Services, Inc. - Seattle, WA
Accomplishments and Areas of Expeftise:
" Estabiished two Risk Purchasing Groups for Public Entities and Potts. These groups
facilitated the creation of competitive pricing and tailored coverage forms for their
members.
o Expertise in the areas of commercial property and casualty insurance, and also
Professional Liability and Public Officials Liability.
e Experience with large local Owner Controlled Insurance Programs, including the
placement of Builders Risk Insurance on a recent downtown Seattle office tower and a
larger sewage treatment Plant.
Public Entity accounts currently handled:
King CountY
Alaska Public EntitY Insurance
City of Ketchikan
Ketchikan GatewaY Borough
o
Experience:
o Thifty plus years experience as an underwriter and broker in the Pacific Northwest.
o Managed the Marketing Department of a large national broker for 2L years, coordinating
the placements of property and casualty lines of insurance for some of the largest Public
Entities, Ports and businesses in the country'
o Member of the Insurance Commissioner's Agents'Advisory Council for 13 years.
+ participated in the.re-write of the surplus lines laws for the State of Alaska.
o past president of the Pacific Northwest Chapter of the Insurance Brokers Association.
o Past Director of the surplus Lines Association of washington,
Frofess ion a I Asso cia tio n s t
o Chartered Property Casualty Association (CPCU) designation. 1979
o Associate in Risk Management (ARM) designation, 1995
o Registered Professional Liability Underwriters (RPLU) designation, 2000
Education:
e B.S. degree in Mathematics from Portland State University' 1971
19 MFFsamf
Eadb eEry of Kent
R,equest for ProPosal
l-iability lnsurance Brol<erage Services...." KENT
Briam White
Assistant Vice President
Alliant Insurance Services, Inc' - San Francisco, CA
Accomp[ish'rnents and Areas of Expertise:
o Intimately involved with all aspects of insurance placements for several large properlry-
related exposures including Bay eities Joint Powers Insurance Authority, Caihoiic
Healthcare West, and Pod of Seattle'
o Lead insurance broker and consultant for the California Transit Insurance Pool (CalTIP),
a 35 member organization providing liability and propefi covers for transit agencies in
the state, transit experience extends beyond liability and propefty, and covers workers'
compensation, employment practices, and crime and pollution placements, for many of
the larger members
Experiencet
provides prope6ry and casualty broker and risk management consulting services to Notth
County Transit District (NCTD), a diverse transit system in San Diego, California with
light and heavy rail, and bus operations.
Experience with market negotiations, marketing specifications consultation, carrier
-^l-+i^^a -^el lrran nrniarf rn>nanampntItrlclLltJl lJ/ cll lu rqr 9u Hr
Leads medical malpractice placement for a group of hospitals in Nevada and the
properiy placement for a group of cities in the Bay Area, california.
Actively involved in Public Risk and Insurance Management Association and Public
Agency Risk Management Association'
Education:
o University of Arizona - Major in Finance
o Completed three courses toward the CPCU designation
o Completed one course towards the ARM designation
s
a
e
e
20 Mdrsaraf
VickE HoEaday
Account Manager, Marine Specia list
Alliant Insurance Services, Inc., Seattle, WA
Experience:
Frafessi on a ! Associa tion s :
o Ceftified Insurance Counselor (CIC)
c CPCU Candidate
o Marine Insurance Association of Seattle
Licenses:
e Agent and Broker, State of Washington
o Non-Resident Licenses: Alaska, Oregon and California
,.]
eiry of Kemt
Request for Proposal
l-iability lnsurance Brol<erage Services-:1. F.F,"ryr
o
o
+
Vicki has more than 25 years of experience in the insurance industry, encompassing
commercial undenvriting, commercial rating, risk analysis, and marketing.
Her experience includes day-to-day account seruice responsibilities in commercial multi-
line rating, underwriting, risk analysis, and marketing of commercial propefi, casualty
and marine, handling renewals and endorsements.
Vicki provides the day-to-day service on a number of public entity and marine accounts.
These accounts include:
- , City & Borough of Juneau
Alaska Public Entity Insurance (APEI)
City of Ketchikan and Ketchikan Gateway Borough
Golden Gate Bridge Authority (Ferry Fleet)
King CountY Marine
Renton School District
Bellevue School District
21 s*fdfaref
eiry of Kent
Request for ProPosal
Liability !nsurance Brol<erage Services
RaEph S" Hurst
Vice Chairman
Senior Vice President
Alliant Insurance Seruices, Inc,, Newport Beach, CA
Arcomplisttments and Areas of Expertise:
. A..!L^- ^^r ..nnrn^, nf rho Dr rhlir trntitv Proncrlv Tnsurance Pfogfam, the lafqeSte AuLl lul ol lu I llol l(fvEl vr Lr ru I usrrv Lr rLr!t ' ' "F -'
property joint purchase program for public entities in california
e Author and manager of the Western Hospital Property Insurance Group, the largest joint
purchase propefty program for hospitals in California
* Insurance ocIP Project Manager for 68 MGD and 80 MGD expansion of Fresno
Wastewater FacilitY
o Responsible for property and boiler and machinery insurance for the cities of Long
Beach, SERRF, Pasadena, Glendale and Burbank
o Experience with owner controlled Insurance Programs (ocIP) for wastewater, highway
and medical center construction
T
o
Educationt
o
Experience:
Twelve years as an insurance broker with Robert F. Driver Associates, Newport Beach,
e
California
Five years as Account Executive with Allendale Insurance Company, Los Angeles,
California
Two years as Large Loss Claims Adjuster and two years as Loss Prevention Engineer
with Factory Mutual Engineering Association, Orange, California
Bachelor of science, Industrial Technology, california state university, Los Angeles,
California, 1978
o Associate of Science, Fire Science, Ventura College, Ventura, California, 1976
o Associate in Risk Management classes, 1980-82, Coastline Community College
22 Mffeas?tr
)
eiry of Kent
Request for ProPosal
Liability !nsurance Brokerage Services
Damiel J" Howell
Managing Diredor, Public EntitY
Alliant Insurance Services, Inc' - San Francisco, CA
Accompfishments and Areas of Expertise:
o Development and management of property and casualty insurance and self-insurance
programs,
o For entities with complex operations, bring experience with special events, fine afts,
housing and Public safetY.
e Adept at communicating and working in a collegial manner to build consensus for board
and committee action.
Experience:
e Senior Vice President for the Public Entity Group for Alliant Insurance Services'
" Account Manager for State of California, Balance of Business and Business Enterprises
program for B Yrs'
o Account Manager for Capitol Area Development Authority (CADA) for 8 yrs.
o program Administrator for California State University Risk Management Authority
(csuRMA).
e Broker for Propefi placements for Port of Oakland, Pott of Seattle & University of
California.
e TwenV years of Multi Line Policy Working Experience'
Educatio n a nd Certifica tion :
+ Juris Doctor from UC Hastings College of Law
o Stanford University with A'B' in History
o Chaftered Property Casualty Underwriter (CPCU)
e Associate in Risk Management (ARM-P)
o Licensed Propefi & casualty Broker - state of california
&=. KENT
23 Mflrsas?6
8H
-..,,,' KENT
R"fr:y'"?l,"Tff$
Liability I nsr.lrance Brokerage Services
Gordon B. Deseognhes
Senior Vice President
Accomplisltfirents and Areas of Expertise:
. Eighteen years'experience designing, implementing and servicing public entity insurance
programs
e Created and continues to manage the first joint purchase excess liability program for
California Public entities
+ Created and continues to manage the largest county medical malpractice program in
California
" Created and continues to manage the first national joint purchase reinsurance program
for excess public agency liability coverage for risk sharing pools'
o prior experience working in the London insurance market placing excess liability and
malPractice coverages
+ Additional background as a branch manager for a proper$y'casualty undenruriting agency
Experience:
o Eighteen years as an insurance broker with Alliant Insurance Services, Inc' formerly
noilert F. Driver Associates, iiewpoit Beach, California
e Two years as a North American Casualty Broker at Bowring Non-Marine Insurance
Brokers, Ltd. in London, England
e Two years as a broker/underwriter for Averbeck Insurance Brokers in Pomona, California
e Three years as a Branch Manager for Brittain & McCrea Insurance Agency, Concord,
California
Education:
o Bachelor of Arts, urriversity of california, Berkeley, california
+ Licensed by the California Depaftment of Insurance as a Fire and Casualty Broker-Agent
and Life Agent
+ 100+ hours of continuing education courses endorsed by the State of California,
Department of Insurance
24 Mfiflgas?fr
A.€F_= KENT
')
eiry of Kent
Request for FroPosal
Liability lnsurance Broi<erage Services
R.obert Freyu RFA
Vice President
Claims Seruices
Responsibilities:
Robert is the Claims Manager for the Alliant Public Entity Division, covering their San
Francisco, Sacramento and Newport Beach Public Entity operations. In addition to his
depaftment management responsibilities, Robert acts as the advocate for the Alliant clients
who are faced with significant and/or difficult claim issues.
Frofessiona t ExPerience
Robert is a Registered Professional Adjuster and a former faculty member of the
International Counsel of Shopping Centers. He joined Alliant in January 2A02, after a 15-
year association with Marsh Risk Services, including the predecessor companies of Fred S.
jur.r and Sedgwick of California, Inc. Robert began his career in 1974 with Bayly, Matin &
Fay through 19b5, then Morris & Associates until 1987. Duties included client advocacy,
department management and corporate errors and omissions.
Comm anity and Professiona I Activities
He is a chafter member of the Registered Professional Adjuster Program, attends various
industry seminars and has been a panel speaker for Building Owners Managers Association
(BOMA) and the International Counsel of Shopping Centers. He has also been an instructor
ior the College of Alameda on personal insurance coverage, claims handling and adjusting,
and a guest instructor for BoMA covering commercial claims.
25 Mfdiaraf
eiry of Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
JEsn easffe
Senior Wce President
Accomplishments and Areas of Expertise:
o Eighteen years' experience in commercial insurance and risk management programs for
large private-sector comPanies.
o Over twelve years of providing risk management expetise to the Construction Industry.
o Manager of the Construction Services Group for Alliant Insurance Services.
o Responsible for placement and service of property and casualty insurance for numerous
large public works construction clients.
o Responsible for the development and daily operations of the Alliant Insurance Services
Owner Controlled Insurance Program Team.
e Insurance OCIP Manager for numerous successful construction projects.
e public Speaker / instructor for various Construction Related Risk Management Topics'
Experience:
o Five years as the Managing Insurance Broker with Alliant Insurance Services
Construction Services Group, San Diego, California'
+ Fouryears as an insurance broker speciaiizing in consirucliurr risks wiiir Tire'vVooditch
Company, Irvine, California'
e Three years as an insurance broker specializing in construction risks with Barney &
Barney, San Diego, California'
o Three years as insurance broker specializing in large primary workers'compensation and
general placements.
c Three years as a Commercial Account Executive with Federated Mutual Insurance
ComPanY, Owatonna, Minnesota.
Educatian
+ Bachelor of Arts, Economics, University of Redlands, Redlands, California
c Licensed by the California Department of Insurance as a Fire and Casualty Broker-Agent
and Life Agent
+ Over 100 hours of continuing education courses endorsed by the State of California,
Depa rtment of Insurance
26 Mdfiamf
City of Kent
Request for ProPosal
Liability !nsurance Brokerage ServicesKEI{T
R.enee Judge, AAgf AfS
Seruicing Acco u nt Executive
Assistant Vice President
Alliant Insurance Seruices, Inc' - Seattle, WA
License Number: WAOIC# 267240
Accomptishments and Areas of Expertise:
o Servicing large, complex accounts that require extensive industry knowledge and
attention to detail' Major Public Entity accounts:
- King CountY
- Tacoma Housing AuthoritY
+ Developing and maintaining large property schedules. Successfully negotiated a master
propefi program to consolidate over 60 commercial policies into one comprehensive
program.
e Providing allocations to assist clients with internal recharges.
Experience:
e Twenw-plus years experience in the insurance industry providing service and solutions
in Commercial Lines, Propefi & Casualty'
o Management of client service teams. Emphasis on client retention through delivery of
contracted services'
c paftner with clients, brokers and insurers to provide comprehensive risk transfer
strategies.
F rofess ion a ! Associa tio n s :
E Accredited Advisor in Insurance (MI)
c Associate in Insurance Services (AIS)
Lieenses:
a Agent and Broker, State of Washington
27 Mfrfsas?ff
eEry of Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
esnrni E" Scofrt
Account Manager
Alliant Insurance Services, Inc', Seattle, WA
License Number: WAOIC# 129270
Accomplishffients and Areas of Expertise:
o Conni,s experience includes the maintenance and service of a number of major public
entlty accounts. These accounts include: Sound Transit, City of Spokane' State of
wyoming, State of Montana and the P.u,D. #I of chelan county.
o conni has a strong technical background that includes the analysis and maintenance of
a number of loss sensitive accounls, large deductibles and self-insured retention
programs, multi-line retro programs and other self-funded programs'
q She has over 15 years of experience underwriting and servicing commercial liability
including nuto*oUitu, Workers'Compensation, Excess Liability, Propety, Inland Marine
and Crime Policies.
Experience:
Twenty-plus years experience with large risk management accounts with multiple lineso
o
Licenses:
of coverage,
Specialty experience with Pubiic Entity accoui-rts
Agent and Broker, State of Washington
28 M4lsasat
*&.g, * ".=." KEl{T
)
eEry of Kent
Request for FroPosal
Liability lnsurance Brolcerage Services
Ercmt Eseoubas, eSP' REM
Senior Loss Contral Consultant
Accomplishments and Areas of Expertise:
o Thirteen years experience working with organization executives and managers on claims
reduction strategies, safety culture development and bottom line cost reduction
strategies for safetY.
. provides a variety of property loss control, fire protection, safety consulting, and
casualty loss control services for K12 schools, municipalities, universities, construction,
healthcare and service industries'
+ Developed a monitoring and charting system for customer complaints, contributing to a
10o/o reduction in customer complaints, petformed Statistical Process Control on
business processed.
o Led and organized Property Damage Team, reducing damages by 22o/o in one year,
generating approximately $200,000 in annual savings'
e provided highly protected risk consultation services for national and international risks,
including: Nissan Automotive, Sharp Electronics and Canon; pre-construction planning,
including fire sprinkler design and plan review; property service to international clients
throughout Mexico; client presentations on propefi and casualty exposures, risk control
repofts and product liability, casualty, fleet, and propefty programs'
Experience:
e He has provided more than 100 diverse public and private customers with unbundled
loss control and safety services to united states and Mexico.
o provides risk management and safety consulting services to more than 100 different
clients throughout Southern California including cities, K12 schools, universities, hotel,
manufacturing, restaurant, assisted living and construction; independently audit clients
safety programs including claims handling, ergonomics site security, operational
procedures; NFPA, OSHA and other regulatory compliance; industrial hygiene
investigations; developed customer safety programs and risk reduction strategies;
reviews construction site safety; client seminars on safety related topics.
Ed u ca tio n a n d Ce rtifica tion :
o Bachelor of Science in Environmental Health - Illinois State University
o Certified Safety Professional
o OSHA Authorized, 10 and 30 hour Construction Industry Outreach Program Trainer
E Graduate of 9 month Chubb Loss Cbntrol and Chubb Insurance School
29 MFlfsas?f
&KENT
eiry sf Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
Sames LEtkeu CFPS
Senior Loss Control Consultant
Accomplishments and Areas of Expertise:
o Twenty four years experience working as a Loss Control Consultant and Property
Specialist.
o primary function is to act as a professional advisor, evaluating complex commercial and
public entityitructures and related operations for properlry and liability risks'
o Environmental and safety Manager and on-call loss control consultant for municipalities'
Experiencet
Conducted loss control insurance surveys and provided property loss control training
workshops for dozens of public clients'
surveyed more than 200 commercial risks (many that are Highly Protected Risks) to
.uutuut. property, liability and safety expoiures' Conducted inspections and analyses of
automatic sprinkiers, other fire suppression systems, as well as life safety, and process
."porur.r to determine adequacy of protection for special hazards and occupancy'
worked as a senior Loss Property Specialist. surveyed different high-rise office
,--.:rrr--^ L^^^i&^t- a!=rti'me nnllan6q menlrfar-trrrers- retail malls, warehouse, airpotts,uullull 195/ I lu)PlLolJT JLaerur I rJl vvrre:re"t "'-'
water treatment iaciiities an.i govei-nment buildings '"vith individua! site '''alues rrp to and
over $100 million'
Managed the City of Aberdeen's safety program for over 150 employees to include
*or[urr from Depaftment of Public Woiks, Water and Waste Treatment Facilities, and
Solid Waste Division.
Ed ucation a n d Certifica tion :
e Masters of Science, Environmental Studies, Johns Hopkins University
o Bachelor of Science, Industrial Engineering Technology, The College of New Jersey
+ Completed more than 1,800 hours of continuing education in engineering materials, fire
protection engineer, claims administration, life safety, water distribution systems,
wastewater tr"eatment, machine guarding, training methods, construction safety, fleet
safetY and forklift safetY
o
o
30 Mffsamt
'-)
eiry of Kent
R.equest for ProPosal
Liability lnsurance Brolcerage Services
Organizational ehafts
An organizatt'on chaft of your firmk local office and an organimtion chart of the
individuals invot'ved in the seruicing of the City's account.
Please see the two charts on the following pages'
The first organizational chart depicts the core service team for the City of Kent'
AII of the dJy-to-day services will be handled out of Seattle and by this group of
individuals. However, the Seattle office will have broad access to resources in
the San Francisco and Newport Beach offices.
The second chart shows the Alliant organization. The Seattle office repofts
through Driver Specialty, which is our Public Entity arm.
J
31 Mffiamf
Service Team Organization ehaft
eiry of Kent
Request for ProPosal
Liability lnsurance Brol<erage Services
32 affifllsamf
AiUy of KemtRequest 1[or FroposalLiability lnsurance Brokerage Services-r- .*,--Altiant Insunance SenrEces ffiroker Sperations OrEamlzatEonn ChaffiAlliantUndetrritingSewicesAlliantBusinssServicesGreg zimmerPresidentAlliant RiskSeruicesSeruiceSalesSeanPresidentAlliant SpecialtyIns. ServicesSalessewiceAlliant HoustonBen Wilcox &Rob SchanenManaging DirectorsSeruicesalesMichael KellerPresidentKeller CommlIns GroupsalessewiceBill FraneyPresidentFraney Muhacomml InsGroupServicesaleslerry HallPresidentDriver CmmlIns GroupTom CorbettChairman, CEOAISSeruiceseattle.OfficeSalesRalph HurstPresidentDriver SpecialtyIns GroupMike simmonsIntegration OfficerCorporate SalesSupportJerry HallAIScooDiana KielManaging DirectorseruiceCorporate S€ruicesGreg ZimmerPresident, CFOAIS33e4ffiapef
-&,4.b... KENT
eiff of Kent
R.equest for ProPosal
Liability lnsurance Brol<erage Services
Account Executives
A minimum of two (2) qualified account executives to be assigned perman-ently-to the.
Ciiy of Kent accouni wio shall be responsible for responding to reauests for information'
attend meetings, and be available on a normal daily basis to address the issues and
activities assoZiated with this account, as well as other duties as requested' Each
aiCount executive shag have a minimum of ten years experience in commercial lines'-iitn
u preference that each account executive possesses the ARM and/or CPCU
designation.
Alliant will assign three account executives to the city of Kent account' Please
see their compTete resumes in Part I of the Statement of Qualifications' They
are:
o Eeborah Bovee' CPCU/ ARM: Debbie has over 30 years of experience
in the insurance industry. Twenty of those years she has focused on
accounts in the public sector. Her specialties are Professional Errors &
Omissions and ProPerlry.
e Thsmas !-ong, cPcl,J, RPLU, ARM: Tom has over 35 years of
experience in lfre insurance industry. He has ma.rketed all lines of
coverage.HisspecialtiesareExcessLiabilityandPropefi.
o Brian White: Brian has over 10 years of experience handling Public
EntiW insurance and Risk Management issues'
K.
34 Mflfiaspf
d,*-b
'--.-. F.F"ryr
')
eiry of Kent
Request for Proposal
Liability lnsurance Brokerage Services
Service Tearn Descr!Ption
A detailed description of the assembled "Service Team" including resumesl seruice
assignments and responsibilities of members.
Alliant has all of the resources that the City of Kent wants and needs to address
your issues. Please see the Service Matrix on the next page. The Seattle Oflice
will use the San Francisco and Irvine offices for Claims support and Loss Control
services. Please see Section I for resumes of the service team and Section J for
the organization chafts.
t.
35 n4fdsas?f
CItY of KentRequest for FroPosa!!-iability I nsurance Brol<erage ServicesAlliant Full Service and R.esource t4atnix for the City of KentEtri;ft$$nHuman Resources ConsultingSuFleetAthleticStudent AccidentSSEventssEnvironmental Risk MamentMaReinsuranceRisk ControlService and AdministrationClaims ManaConstruction Risk MaContract Administration andCertificate ReviewDecision Support, Data Management& RMISqAffias?f
-l
eiry of Kent
Request for ProPosal
Liability !nsurance Brol<erage Services
Additional In-House Serrrices and Specialists
A list of additional in-house seruices and specialists, with their qualification, available to
support the needs of a large, public sector account.
Alliant has a full array of Public Entity specialists and programs to support a large
public sector account. Please see the Service Matrix in Section L. The major
difFerentiator between Alliant and our competitors is our focus, With over 38o/o
of our revenue derived from Public Sector accounts, our programs and specialists
are tailored to your issues, needs and concerns'
In Section C, Abilities, we will detail the additional specialists in loss control,
claims and other support services that Alliant will bring to the City of Kent
account.
M
37 aWflfdad?f
HroKers HroposalParts A-F
)
eEry of Kent
Request for FroPosal
Liability lnsurance Brokerage Services
EI Bnokes'"s FroPosaF Faffis A-F
A.Areas of Service
Areas of Service; A descrlption of yaur firm's experience in providing the seruice, as
ouyined in the Areas of Services, for public entity clients and explain what distinguishes
your firm from others in meetlng the seruice needs of the city of Kent.
t, tsroker-aq-e Serviees
Alliant will perform all of the services enumerated in the RFP.
Approximately 38% of our corporate revenue and 100% of seattle's
revenue comes from public sector accounts. The self-insured retentions
that we work with in just the Seattle office range from $3.5 million each
and every occurrence, down to several accounts with deductibles. So, we
have experience with the full range of self-insurance. As a specialty
broker in the public sector, we have developed a process to address the
delivery of Brokerage Services on a consistent basis across our client
base.
Collectively, this forms our "Defined Service and Marketing Process"
which we implement with all of our relationships. Our use of this process
has proven to produce exceptional insurance placement outcomes,
consistency in quality service and checkpoints for monitoring our jointly
agreed service standards. The chart on the following page illustrates our
stlndard Service and Marketing Plan. We will work with Kent Risk
Management to determine key targets for completion of each item based
on a 180 daY renewal Period'
Transs'tion Flan
Alliant is well positioned to provide a smooth transition and high quality
services. We:
o Understand the marketplace'
o Work daily with the details of the various elements required for an
effective Risk Management program (TPA costs, SIR levels, etc.).
We understand the costs/premiums associated with each element.
o Know the abilities of each market to provide a timely and
comprehensive quote'
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City of Kent
Request for FroPosal
Liability !nsurance Brol<erage Services
Examination
Meeting
9O Days Prior
to Renewal
(s)
UnderwritimE
Subnnisslon &
Presentation
75 Days Frior
to Renewa!
(6)
Inltial
Market
Reaction
Fer ClEent's
Xmstrurctiosrs
(12)
Desk
Reference &
@pen trtems
List
(13)
StewardshiP
Repott
The transition phase is critical to the smooth implementation of the city's
new relationship with Alliant Insurance Services'
Tom Long, Deb Bovee and Brian White will create a Transition Work Plan
that will 6uide our activities during the transition phase' We will work
closely witlr the City to identify critical activities which would include the
following:
o Transition of work flows for all insurance policies from the Pool to
us.
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Liabil ity lnsurance Brokerage Services
e Filing of the Broker of Record Letter with your insurers to obtain
critical data such aS loss runs and pending endorsements, or work
with the City to outline information needed from WCIA'
o Creation of an Open Items List to include pending items and
action items critical to the city. we have included a sample open
Items List in the Appendix. We find this list coupled with
quarterly team meetings is very helpful to keep everyone focused
on critical goals and timelines.
We will meet with you to begin collecting data and discuss those items
critical to the transition Phase.
Analytics and Diagtd@stics
In conjunction with our Transition work, we will begin the process of
acquainting ourselves with the City's exposure and loss information. We
will look at your risk profile, the potential for loss frequency and severity,
and how insurance plays a role in mitigating risk. We will prepare our
analysis for discussions with the City in advance of or during our Renewal
Strategy Meeting,
The team will work to analyze and strategically plan for new emerging
risks. The result of this strategic planning may be the decision to
continue to retain the risk, commercially transfer a pottion of the risk or
apply risk management practices to reduce the risk.
eoverage Exarceination
Tom Long, Deb Bovee and Brian White are skilled at examining coverage
forms and comparing them with'others. They will perform this in order to
fully appreciate where Alliant can improve coverage as well as identifying
which markets to approach. Alliant manuscripts its own coverage forms
for its proprietary public entity programs. An examination of the current
coverage against these manuscript forms will quickly determine if it
makes sense to consider an Alliant program as part of the marketing
effott.
Renewal Strategy Meetingt
All marketing and renewal strategy plans will be peformed by the same
professionals. Ideally, at least 120 days before your major renewal
date(s), Tom and Deb will coordinate a Renewal Strategy Meeting with
you. At this meeting, we will look to accomplish the following activities:
c Review our Risk and Coverage Analysis, the resultant Risk Profile
and the adequacy of your current insurance portfolio
* Update the City on the current insurance and reinsurance market
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o Discuss recent renewal results for similar public entity and large
limit clients
o Provide an analysis of viable underwriter alternatives, their
capacity and deductible preferences
o Obtain your thoughts on the desirabiliby of a pafticular market, i.e.
your past history with that insurer, the insurer's financial rating,
etc.
e Estimate renewal pricing ranges
e Conflrm a renewal timeline and renewal options
We will provide you with a written report after this meeting outlining our
mutually agreed game Plan.
tlnderwriting Submission and Presentation
The underwriting submissions we prepare for public entities are
unmatched in our industry. Our responsibility is to portray, with integrity,
your unique Risk Profile. Your underwriters will know that our submission
will portray your unique risks and operations correctly, succinctly and in a
clear and easily understandable format.
We marT cletermlne an extensive marketing exercise is in order after the
-^^^,.,-t alrrt-narr maa+ina \A/o firmhr halierra thai rrnr r ArA \/nt rr ntnln hestlEl lgvvgl JLlqLuyy rrrvuLtrr:rr
advocate, that you present the best possible overview of your
organization, That is why we wholeheaftedly encourage meetings
between you and the marketplace' We will help you structure
presentation material and provide input and guidance on the graphic
representation of your unique operational results and risks if the City
decides to attend underuvriting meetings.
Our typical goal is to have the underwriting submission and the
underwriter presentation complete and available to the market at least 90
days prior to your renewal date'
In itia I Ma rftset Reaetion
We will monitor market reaction and feedback to identifli whether a
certain strategy needs to be modified' In a constantly changing
marketplace, pricing, limits and coverage terms can change quickly. We
will share the initial feedback immediately with the City of Kent to confirm
that our agreed to strategy is correct.
llnderwriter Meetings, Negotiation, Weekfy Updates
We meet with underwriters beyond your presentations in an effort to
improve negotiations. We will provide you with weekly renewal updates
41 affidfrarsf
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Request for ProPosal
Liability !nsurance Brokerage Services
(or more frequently if preferred), either in writLen format or via
conference call, based on your preference, to keep you informed and get
your feedback and thoughts on the underwriters' responses. At the
h.enewal Strategy Meeting, we will confirm your preferred method for
staying abreast of negotiations and feedback'
Renewa! Froposa! and AnalYsis
We are keenly aware that while our clients want to have a bottom line
comparison of all renewal alternatives, they typically want to know the
intricate details of each quotation as well. Therefore, our renewal
proposals feature both an Executive Summary and a detailed Coverage
Analysis section. Our analysis will help you make a more educated
renewal decision.
we are also very time sensitive. Therefore, unless the city requires
otherwise, our renewal timeline is aimed at having our renewal proposal
to you well in advance of the policy expiration date.
Binding fiocwnnents
Once the City has reviewed its renewal options and have selected their
program, we will immediately begin processing the following documents,
all designed to be completed 10 days before your renewal date:
+ Binders
e Ceftificates of Insurance
e Premium Finance Agreements - if applicable
o Claims reporting instructions
c Program limits charts
Desk Referenee affid OPen Etems Repoft
Part of Alliant's service process is to provide our clients with a Desk
Reference that includes insurance summaries of all in-force coverages,
claims reporting instructions and contact information for your dedicated
service team. You will have home phone numbers and cell numbers for
each member of your seruice team so that you can contact us whenever
it is necessary. We will continue to keep this valuable reference updated
during the year,
Our Open Items Reports are intended to guide our work on your behalf
so that open items continuously move toward resolution. They also allow
us to stay focused on unresolved items as well as discuss new risks or
operational issues throughout the year.
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Summary Repart and Meetilng
The Summary Meeting is designed to evaluate our performance, review
the results of your renewal, discuss any new operations or endeavors you
are contemplating, update you on recent market conditions/trends, and
plan our next renewal strategy meeting.
Alliant's Defined Client Service and Marketing Process has served our
clients, company and colleagues well. Although it is our standard
process, we understand that each organization is unique and each
renewal is unique. Therefore, we are flexible with how each situation
dictates we provide our services.
Risk eontrol ServEceg
Alliant Loss Control Service (ALCS) can assist the City with activities
including, but not limited to:
+ Hazard risk assessments
o Review of existing Risk Control Procedures
o Training, including webinars and a DVD library
* Crisis Management and Contingency Plan Development
^ . r! - t - -- -.- I -^**. ,r^-
-^-l^l
l^^^^^€ rrovlulllg lu55 dllu LUlllPuLtrl llluuEl lL,sJsr
s Designing and developing a program for building appraisals and
valuation
Alliant's services are in place to support the City wherever necessary.
Our claims and loss control resources have specific knowledge in unique
exposures such as correctional facilities, bridges and tunnels, law
enforcement and fire department issues, stadiums and many other
exposures that frequency appear with large public entities' Please see
Appendix C for a Sample Report for Risk Management and Loss Control
Practices.
Safety and Loss eonffotr Services
Alliant's safety and loss control services help clients identify and reduce
loss exposures. Led by Brent Escoubas, the staff provides a broad
spectrum of services and is capable of designing, implementing and
managing a comprehensive loss control program. Below is a description
of some of Alliant's loss control services available to the City'
o On-site visits to determine loss preventive needs - The
Alliant Loss Control service team is available to peform initial and
follow-up consultative site visits. our staff of consultants and
specialized subcontractors are available to assess risks and local
z
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Liability lnsurance Brolcerage Services
management concerns as well as recommend loss prevention
needs and action plans that help the site meet important business
and risk management goals.
o Assistance in fire prevention regulatory compliance -
Alliant will review fire sprinkler and fire alarm systems design,
including fire and building code(s), applicable consensus codes
(NFPA) and generally accepted best practices for liability and
property insurance/risk management'
o eatastrophe modeling - Alliant utilizes the latest Catastrophe
modeling software to assist clients in evaluation of their risks,
including the exposures that directly affect the city - windstorm,
Earthquake and Flood. We believe that it is critical for our clients
to understand their Probable Maximum Loss (PML) exposure to
help make informed risk management decisions and betLer serue
stakeholders. We utilize both the AIR Cat station and RMS
Risklink catastrophe modeling programs on our client's behalf to
assist in better understanding and quantifying their windstorm and
earthquake exposures. The models are used to:
1. Supply data to make decisions on how much to fund for a
self-insured retention.
2. Identify the key drivers of loss and which locations are
impacting Premiums'
3, Provide data regarding how to allocate CAT premiums and
how to fairly allocate premiums to locations'
4. Provide key analytics to help clients in the market to betLer
understand the issues faced by their underwriters'
5. Guide how much insurance should be purchased for
windstorm, flood and earthquake'
D isa ster Ma n agewd em t/ R ec@vcry Sewiees
In the event of a natural disaster, Alliant's Service Team will work with
the City to identify appropriate activities and resources aimed at
mitigating loss and maximizing insurance recovers.
Fre-Event Activities
ALCS (Alliant Loss Control Services) has eKensive experience with the
design, implementation and project management of business continuity/
disaster planning and recovery programs. We can work with the City Risk
Management to identify key business continuity activities or assist in
44 Mdfleas?8
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Liability lnsurance Brolcerage Services
designing a complete business continuity plan and oversee the
implementation of the Plan'
lnsuranee Reqealremeset in eonWacts Manwa{
A common need and request from our clients pertains to reviewing
contracts and developing appropriate language and insurance
requirements in order to properly manage risk'
Our IRIC manual is available electronically for all of our clients and details
recommended insurance requirements for vendors working with our
clients. The manual will provide guidance to your staff involved in
securing contracts with a variety of contractors and vendors. Alliant is
pt.putJd to offer full or half-day training presentations to clients on the
concepts contained in our iRIC Manual' We do these presentations often
for most of our larger clients.
Much of our time is spent with clients working through contract language
issues, and for a few of our clients, we review every single contract prior
and post execution in order to determine that correct language is used,
and that every contractor is in compliance. For most others, we provide
detailed training and then only handle exceptional requests' Deb, Tom
and Brian are well versed in this process.
e [a u nns Ad nrn i nr ! s'Era.tE oni Se rv-iees
Alliant's public entity claims department is located ln San Francisco, CA
and led by Bob Frey. His most valuable role will be to act solely as your
claim consultant and advocate on difficult and severe claims. Bob's goal
will be to complement and supplement your efforts in obtaining quick and
equitable claims resolutions while acting as the City's claims resource.
Bob's responsibilities include :
o Reviewing claims notifications and abstracts to assure appropriate
reporting to insurers;
o Assisting in the procurement of documentation, as necessary;
o Tracking the status of large or difficult, open claims;
+ Coordinating insurer claims meetings;
c Facilitating a dialogue between the client, the assigned adjuster
and insurers;
E Responding to questions on coverage'
In assisting our clients with coverage disputes and proving difficult
claims, werecognize that each claim is different and has its own fact
pattern. This information is reviewed to determine the best path in
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Liability lnsurance Elrolcerage See'vices
dealing with coverage disputes. The facts are examined as they relate to
the Policy wording and the Policy wording is reviewed word by word;
often it is only one word that can turn a coverage dispute in favor of the
insured, Alliant will locate and utilize outside consultants where it is
helpful in proving issues such as causation, valuation of damage,
historical value, etc. We often assist our clients in gathering facts,
information, knowledge that is used in the discussion and negotiation of
disputed claims, In addition, our Public Entity Claims Practice Group has
the ability to call upon both the Chairman and President of Alliant when
intervention with Executive Management is necessary. While this step is
not one often utilized, our Executive Management Team stands ready to
assist as needed for both our clients and staff.
The "devil is in the details" never rings truer than when there is a claim'
Alliant will work with you to maximize recoveries.
The following services will also be provided by the Alliant Service Team
working in close collaboration with the City:
o Overseeing the process for identifylng the Assigned
Adjuster - Alliant will work with the city to evaluate and select
an assigned adjuster for the properlry program, if necessary. If
the City is happy with the current relationship, we will align our
team with the adjuster to provide seamless service'
e EstablishinE uniforrn claim repoffiing procedures - Alliant
will oversee the implementation of a "Claims Procedure and
Reporting Handbook" working closely with the City and the
assigned adjuster(s). It is our intent to be actively involved with
claims as it provides us with a complete understanding of loss
activities and it improves our relationship with program insurers.
While it is the adjuster's responsibilify to adjust claims, it is our
responsibility to ensure the property program is responsive to the
City exposures and that insurers are responsive to City needs'
o Utilizing technology for claims repofting - Alliant will explore
ways to utilize technology in an effort to improve the efficiency of
claim reporting. Alliant's proprietary program OAYSYS-NeI
provides a platform for reporting claims online' We will explore
the compatibility of this program with current City procedures.
E Coordinating Insurer/TPA claims seruices - Alliant will take
an active role in monitoring the claims services provided by the
Assigned Adjuster(s) and any additional pafties, including
professional services such as forensic accountants.
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c Claims/Loss analyses - Alliant's Service Team will analyze loss
characteristics as paft of its program design activities. Particular
attention will be paid to identifying frequency issues and areas
where severity has been demonstrated.
Fost-Event Activities
The City of Kent Alliant Service Team will assist in coordinating the
professionals needed to swiftly prepare and negotiate complex claims'
This includes utilization of a forensic accountant for complex business
interruption claims, if necessary. Bob Frey will serve as a claims advocate
for the City working closely with all interested paties to settle each claim
as quickly as possible.
Information Serviceg
Alliant Insurance Services has a well-organized network within the
"specialty" division that keeps all of our account executives abreast of
changes within the public entity sector. As we have emphasized
throughout our response to the City's RFP, Alliant recognizes that public
entities are a specialized insurance niche. We closely track all Risk
Management trends and insurance topics'
We will provide the City of Kent with information as it occurs and be
prepared to provlcie more in-ciepih cietaiis as a part of iire quaitei-ly Open
Items meeting.
Advocacv Services
Alliant Insurance Services will be the City of Kent's advocate on issues
affecting the City, Claims advocacy is a major part of our services in this
arena and ttris suppott will be provided in other risk management and
insurance arenas, as required
StewardshiB Frocess
The Stewardship Process ls an essential part of Alliant's risk management
partnership with the City of Kent. This process provides an opportunity
ior two-way feedback between the City and your service team. This
process facilitates open dialogue with regard to accomplishments
achieved in the past year, the status of on-going projects and
prioritization of new issues relating to your risk management and
insurance program,
Because our environment is not static, your risk management strategies
must be revisited frequently to ensure that your program meets with your
operational needs. Through this process, you take an active role in
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6
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Liability lnsurance Brol<erage Services
defining the Service Plan for the year, thereby ensuring that the needs of
your organization are recognized and addressed'
The Stewardship Process has several key components' The components
are as follows:
e A Stewardship Meeting between the City and Alliant Service Team
approximately six months into the policy year to discuss all
elements of the program and to establish the content of the
StewardshiP RePort.
+ Presentation of a formal Stewardship Report to the City within 45
days after the calendar year-end for the City.
" Monthly Open Items List review.
o Quafterly Open Item meetings that "roll-up" to the formal
StewardshiP meeting'
Tfce Stewardsftip Meeting: SaEgested Topfles
+ Discussion of your operational goals and philosophies'
+ Discussion of any changes in your operations, with a focus on how
we can assist you in minimizing risk and maximizing growth
opportunities.
o Review and discussion of projects completed, along with a status
report on oPen Projects.
o Review of services provided to the City by any outside sources
(who may be invited to participate in the meeting, if appropriate).
6 Open discussion of how well the City perceives the Alliant Service
Team to have met the agreed-upon service requirements.
o Discussion of trends in the insurance marketplace, including new
products and services which may have interest and applicability.
o Planning for new projects to be undertaken in the current or
upcoming service Plan Year.
e Discussion and establishment of strategies for the coming year
and beYond.
eore Elements of tke Stewardship Repoft
o Executive Summary- Highlighting key items contained in the
rePoft.
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c Maior Accomplishffients- Achieved in the past year (i'e', by
line of coverage, program structure, claims management, safety &
loss control).
o Ongoing Projects- Status report on the past year (i.e', by line
of coverage, program structure, claims management, safety & loss
control).
a Goals and Opportunities - For the upcoming year as
determined in the Stewardship Meeting regarding our level of
service to you.
The Stewardship Report is only one element of our ongoing
communications; however, it is a very important process for both the City
of Kent and Alliant.
Matntais? Written Records
Alliant will maintain all records and documents that pertain to the City of
Kent's account for a minimum of seven years. We will make these
records available to the City of Kent upon request'
7
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General Assessment
Describe how your arganization shall perform a general assessment of the current
insurance and self-insurance program on a Conceptual plan and schedule for
restructuring (if recommended) and markeit the Cityb insurance needs for the upcoming
20l j/2012 term, Specifically discuss how yau would market these exposures and your
expectation of I ikely prem iu m/coverage adi ustments'
The Defined Client Service Plan that we discussed in the previous section
provides a road map that will provide the foundation for Alliant's general
assessment of the City of Kent's current insurance and self-insurance program.
We have already started this process by reviewing the data that you provided as
a part of the RFP process and have visited your webpage' in addition, we look
forward to continuing this process by:
o Filing Broker of Record LetLer with your insurers to obtain loss runs,
pending endorsements, policy terms and conditions'
o Meet with Risk Management to discuss current concerns/ ongoing
projects and potential new emerging risks such as the city of Kent's
annexation of new citizens'
e Begin to acquaint ourselves with the City's Risk Profile. This includes a
deiailed review of your loss data, It also includes discussions of your risk
apPetite.
This analysis will lead to our recommended program structure. Conceptually, we
believe that a combination of self-insurance supplemented by reinsurance or
excess insurance from private insurers is the best approach for the City of Kent.
A City the size of Kent should retain the first $100,000 to $250,000 of liability
exposures, depending on historical loss experience combined with Kent's appetite
for risk and desire for claim control. Above this retention, either reinsurance or
excess insurance could be purchased, The advantage of reinsurance is that a
liability form specifically designed for Kent could be written, and reinsurance
implies more control over how claims are addressed. Excess insurers would use
their own public entity forms and may require additional control over claims
handling, but since there are more excess insurers than reinsurers, competition
may lead to more aggressive premium structures from excess insurers'
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Request for ProPosal
Liability lnsurance Brolcerage Services
Cities purchasing liability insurance have many exposures that need to be
covered:
o General Liability
e Automobile Liability
o Public Officials Liability
n Employment Practices LiabilitY
c Police Professional LiabilitY
Potentnal [g?suramce Mankets
There are approximately 27 insurers that could provide coverage for all of these
types of liabiiity, but we would recommend approaching the following four lead
markets (A,M. Best's ratings shown in parentheses):
e Munich Reinsurance (A+/XV) - This market can use the reinsurance
approach with a manuscripted Memorandum of coverage (Moc), and
could provide as much as $10 million in liability limits.
e C.V. Starr - This market operates as a Managing General Agent (MGA)
for two carriers: Everest National (A+/XV) and Starr Indemnity (A/X)'
While Starr has not been as competitive as we would like, the recent
closure of their Seattle office has led us to deal with underwriters in San
Francisco who are much more aggressive and knowledgeable.
o Allied World Assurance Company - AWAC (A/XV) - This market
established their office in San Francisco about three years ago' They have
proven to be a competent public entity underwriter and aggressively
pursue public entitY clients.
o lronshore (A-/XI) - This market recently established an office in San
Francisco and hired a well-known public entity underwriter away from
ACE Insurance Company, Within the past year, the two top officers of
Lexington Insurance Company, well-known for insr.tring excess liabilities
for public entities, left Lexington for Ironshore. We feel that this
expertise will enable Ironshore to be an aggressive and knowledgeable
market for Public entities'
LEahi!ity Pnieing
We do not have a detailed claim history for the City of Kent, so indications of
p6cing leads us to be conservative and indicate a price for a $10 million liability
iirit *itt"' a $250,000 retention to be approximately $425,000 to $450,000 when
comparing Kent's size with similar public entities. We would propose to market
yorr exc.is liability to Insurers and break the $10 million limit into two $5 million
51 afiffraraf
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layers. This approach could create more competition among the markets, and
could reduce the premium range to $410,000. After reviewing your claim
history, it could be that we will find the pricing for a lower retention is atLractive.
We would highly recommend that Kent consider higher limits than $10 million in
$5 million inJrements to as much as $30 million' Currently, Kent purchases
$20,000,000 limits. The $10,000,000 excess $10,000,000 would likely be priced
at approximately $80,000, The additional $10,000,000 xs $20,000,000 would
likely cost $50,000 to $60,000.
Rrsk Furehasimg GnouP
you are very familiar with the benefits and the downsides of the rigid structure
of an insurance pool. By its nature, there must be many rules in order to ensure
that its members are committed and will provide the financing necessary to
make the pool financially viable. Many times, for larger entities, the value of a
pool as u iirf spreading mechanism becomes moot as that entity becomes larger
and would like to assume different layers of risk that are more reflective of your
risk appetite and provide more flexibility in your program design.
We understand these issues, There is a potential mechanism that Alliant Seattle
has successfully employed for two of our largest groups of accounts. It is a Risk
Purchasing Group. This type of group is authorized by RCW 48-92. This type of
group is characterized bY:
o Group purchase of Liability Coverages: It allows the group to purchase a
master program with individual policy limits for each member of the
group. There is NO risk sharing and each member stands on its own loss
record.
o There is NO pooling of funds to finance the program'
s There are NO restrictive covenants that tie the entity to the Purchasing
GrouP.
o Coverage is flexible to meet the individual member needs and stunning
premium savings can be achieved'
This is an idea that we would like to explore with the City of Kent.
Currently, there are no public entity risk purchasing groups in Washington State
(other than for ports). Alliant's approach would be to incorporate a Risk
purchasing Group for Cities with the Washington Secretary of State and then to
file for ap[roval with the Washington Insurance Department. This would take
approximately three months to accomplish. Once the Risk Purchasing Group is in
piu.., purchase of any type of liability insurance for City members of the group
can be negotiated on a group basis without the imposition of minimum premiums
sometimei applicable to specific coverages or liability layers. Alliant has formed
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several Risk Purchasing Groups that have benefited substantially from group
purchase of liability inJurance.. In addition to premium savings, there is no risk
sharing, and the limits of liability apply separately to each member of the group.
Fufther, no Interlocal Agreement is required.
Insuranee Pools
We do not recommend that the Clty of Kent consider insurance coverage frorn a
public entity pool. While pools have done an excellent job providing stable
pricing and.coverage for smaller public entities since the late 1980's, Kent is
simply to large.for participation in a pool.
we look forward to exploring these ideas further with the city.
53 Mffsaref
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Abilities
' provide a description of your abilities to meet any other special seruice needs you
perceive are needed'
Alliant Insurance Services, Inc. is extremely qualified to provide the requested
insurance brokerage services to the City of Kent. Our extensive experience in
pr*iAing similar slrvices to thousands of public agencies makes us a leader in
it'.'it R"tO. Over the past 28 years, Alliant has developed custom insurance and
risk management programs for our Public Entity clients. These include over two
thousand cities, several thousand special use districts, 56 of California's 58
counties, more than 70 Joint Powers Authorities/ over 170 hospitals, several of
the nation's largest transit agencies and school districts, the California State
University system and several states. Collectively, Alliant provides services to
over 10,000 Public Entity clients in 43 states'
eorporate Frofile
This focus on Public Entities and their needs has led Alliant to develop specialty
programs that deliver comprehensive coverage at "below market" costs. In the
ne>[ section of the proposal we will focus on some of those programs that could
be useful to the City. In addition to programs, Alliant recruits and employs
ipecialists in the public sector. The following are some of our abilities to provide
services to the CitY:
o Local Expefts
The Seattle Office of Alliant is recognized as expefts in the Public Entity
arena. Deborah Bovee and Tom Long have sixty plus years of combined
public agency experience. They have the ability to draw on Alliant's
extensive pool of knowledge and expertise. We have been chosen by our
municipal clients because of our ability to offer:
e.
Establishedr 1925
over $330 MillionRevenues:
48 offices in 43 statesOffices
e Services
q Retail Brokerage
o Risk Management Consulting
+ Beneflts Consulting
o Underwriting
e Claims & Loss Control
o Human Resources ConsultingMarket ldentiff: SPecialtY Focus
Public Entities
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Liability lnsurance Brol<erage Services
- Innovative, cost-effective risk management and insurance
programs
- Added value to the strategic planning process
Creative ideas and Products
our understanding of the unique public entity political climate
Focused Froducts and Servlces
Alliant has over 300 employees that focus just on municipal risks' We
have been a leader in developing programs that can be used to bring
added value to our clients.
Success with Other Public Entities
The Seattle office of Alliant Insurance Services is dedicated to the Public
Sector. Our Seattle Team currently handles close to $25 million in
premiums for Public Entities. These types of premiums provide us with
Itrong leverage with the major Public Entity markets in Seattle and on the
West Coast.
We currently have a number of proprietary programs, the most
noteworthy being PEPIP (Public Entity Property Insurance Program).
With over $320 billion in insured values in more than thifi states, PEPIP
i^ +l-n t-rnacr nrnnortr/ incr rran.c nrnnram in the world and OftefSlJ Ll lu lqr :rLJL t,r vFvr '*- r' - J- -
memberJleveraged buying power with the attendant benefits of
flexibility, enhanced coverage, and reduced premium costs. PEPIP
affords coverage under a broad manuscript form adapted to the needs of
the public entity. While we understand that the City of Kent's RFP is for
tne Lianitity coverages, we also believe that the success of the PEPIP
program for public entities is a key differentiator of Alliant,
Our companion excess liability program is the Alliant National Municipal
Liability Ptogtu* (ANML). Similar to its PEPIP counterpaft, ANML has
heen d'esignlO to capitalize on the flexibility, broader coverage provisions,
and loweipremium rates of group program purchasing power. Public
agency clients maintain the capability of designing coverage limits and
O6OuctiUtes specific to individual needs without the necessity of formal
membership requirements. The policy form offers coverage specific to
public agencies and is notable for the absence of exclusions for fungus
and mold and uninsured motorists coverage, broad named insured
language inclusive of employees, directors, elected offlcials, and
volintJers, and a less restrictive, more beneficial pollution exclusion with
favorable pollution definitions. Even more notably, public official errors &
omissions and employment practices liability are not subject to aggregate
limits as is the case with typical public agency liability insurance policies.
o
o
55 M$rflpaeaff
)
eiry sf Kent
Request for ProPosal
Liability !nsurance Brokerage Services
Manuscripted special excess liability coverages include: Public Officials
Errors & Omissions, Employment Practices Liability (a unique clause
reimburses up to 50% of reasonable defense costs should allegations of
negligence not be proven), Contractual Liability, and Incidental Medical
Malpiactice. The rapid growth of this newest Alliant proprietary program
- member premiums are nearly $17 million - reinforces the fact that its
broad coverage and competitive cost is fulfilling the liability risk transfer
needs of the Public sector client.
Fufthermore/ We also have developed a number of other group programs
designed to address a host of risk management issues on a typically
com[etitive, lower than individual policy cost basis including crime/faithful
performance bonds, pollution liability, airport, aircraft, vendor'S liability,
ienant user liability, watercraft, and fiduciary (ERISA) liability. Our
experience and competence coupled with our commitment implicitly
assures that quality remains the cornerstone on which we base the
delivery of service.
Several of the programs that the city will want to consider are:
- Fiduciary Liability rnsurance Frogram (FLIF)! The city of
Kent has recognized this exposure and purchases insurance
coverage for its Fiduciary Liability. This program was launched by
Alliant in 2005 to bring the cost advantages of group purchase
coverage to retirement systems seeking individualized liability
coverage at a cost significantly less than would be purchased as a
single public entity, some of the features of this program are:
Full Prior Acts coverage
Limits and deductible options available
Full severability of application endorsement
HIPAA Extension
Governmental Plan Endorsement
Public employer with sponsor organization coverage
A+ XV Underwriters
This program is an alternative for the City of Kent.
capitat Improvement Proiects: The seattle Team of Alliant
have a strong construction/design professional liability/
environmental liability background' Tom Long and Deborah
Bovee have directed the following major projects in Seattle:
e ShoWare Event Center, City of Kent (Builders Risk)
q
o
+
e
e
e
56 MFdsas?f
db eiry of Kent
Request for ProPosal
Liability lnsurance Brokerage Services
+ Brightwater Project (All Lines)
c Safeco Field (Project Professional Liability, Environmental
Liability, Railroad Protective and Builder's Risk)
o Seattle Bus Tunnel (original construction for Metro)
Alliant has a specialty focus in this arena. Jim Castle out of our
san Diego office directs this group. Jim has over 18 years
experience in this arena (please see section Jfor his resume).
The Alliant Team has the experience and the resources to work
with the City on Capital Improvements Projects'
Alliant Insurance Brokerage & Risk ManaEement Services
Retai! Brokeraget
our insurance brokerage and risk management professionals are client
advocates. Our strategy involves segmenting our client groups around
our clients'special needs and then providing those specialized services'
While we have extensive capabilities to design, place and implement
customized solutions across all insurance lines and products, we have
developed specialties and group purchase programs that combine mass
buying power with specialized focus'
- -^ D-^r--F(9, n 5u rd t I L€ P t Utt'Et a !! e e
Alliant places the reinsurance for some of the largest Joint Purchase
programs in the united states. we also place reinsurance on an
inOiiriOuat account basis. King County is a good example of this type of
placement.
The Seattle Alliant Team has one licensed Reinsurance Broker: Tom
Long,
Strategic HR.
Alliant knows that sornetintes the biggest issues that your cntity faces
come from one of your most important resources: your employees'
Strategic HR was formed to provide our clients with the tools to try and
avert or prevent the claim before it occurs and if the crisis does occur,
the resources to navigate through the complex issues. Some of the
resources that this group offers are:
Ilnlimited Consultation with Human Resources and Safety Expefts
Human Resources Seminars
- on-Line Access to HR forms, guidelines, policies and checklists
Compensation Data
KENT
q
o
57 M4fliarsf
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Liability lnsurance Erokerage Services
Monthly HR "Toolbox': Monthly e-mails containing information on
new laws, best practices and other impoftant information on this
ever-changing arena
on-site and web-Based Training for Managers and supervisors
{Jnemployment Insurance Claims Management
Alliant are focused expefts for our municipality clients. We have all of the
services and programs available to assist the City of Kent with its day-to-day
challenges.
5B M,FF6ant
e!ry sf Kent
Request for ProPosal
Liability Insurance Brolcerage Services
Innovation
Describe sorne recent examples of innovation or risk management programs your firm
has offered to clients.
Alliant prides itself on its innovative and creative approaches to solving its clients'
issues and problems. Our response to premium and coverage concerns has been
to concentrate our clients'hrrying power into highly competitive, comprehensive
programs using mass marketing techniques, While City of Kent will"stand on its
own" on your major lines of coverage, some of your coverages with less
premium will likely benefit from this approach. Examples are the Fiduciary
LiabiliV and Crime Coverage. However, whether the City is marketed on its own
or if we utilize a program approach, Alliant's presence in the public sector
marketplace will bring you market leverage and clout, Because we place over a
billion dollars of public sector premium, we are recognized as the premier broker
when it comes to public entity business.
Some of the innovative risk management programs that we have oftered our
clients are:
* Fublic Entrty Propefty Insurance Program (FEFIP): This is the
largest propefi program in the world with over $320 billion in values.
The success of this program comes from its comprehensive, tailored
coveragc for public entities and its extremely competitive price strttcture'
o Alliant Frlational Municipal Liability Program (ANML): This Excess
Liability program provides broad coverage terms with some of the
industry's most stable, competitive insurance markets'
Alliant understands that our programs are not for every client. However, by
concentrating the buying power of our major public sector clients, we will bring
the City of Kent a new market segment that you have not had access to in the
past.
Another major innovation that Alliant Insurance Service has brought to our
municipal clents is the Lrse of Risk Purchasing Groups (RCW 48.92) that allows
for the group purchase of liability coverages without the restrictions of an
insuranie pooi. Alliant has used this mechanism in both Washington (Potts) and
Alaska (Cities and School Districts) with stunning results. For example, the Port's
Liability premiums have been reduced by 49o/o over the last six years.
Alliant believes in actively marketing all of our clients each year. As an integral
piece of this activity we always look for innovative, creative ways to enhance
your coverage and reduce premiums'
KENT
D.
59 MFdraraf
)
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Request for ProPosal
Liability lnsurance Brol<erage Services
Speeial Qualities
provide any additional information you feel would demonstrate your firmb capability and
interest in working with the City of Kentb risk management and insurance pragram'
There are four critical factors that difterentiate Alliant from our competitors'
1. Experienee
We know public entities. Alliant currently provides brokerage services
and consulting services to our 7,000 public entities. Public entity is not a
sideline for usl Our focus on the public sector is unique in the industry.
2, Our Flrilosophy
o Service Focused - Stemming from 40olo employee ownership of
the comPanY
o elient Focused - Our flat management structure enables us to
place key resources at the client level rather than at the corporate
level
o Fublic Entity Focused - The industry segment represents 3B%o
of the company revenue and is the largest client segment of the
company
c Growth Focused - We are an ambitious company that realizes
growth is achieved through a commitment to our current clients
and the ability to bring innovative solutions to the industries
where we sPecialize
o Utiiizisrg Key Resources - we are not bound by geography and
all team members, regardless of specialty, work in the same
financial unit removing any barriers to collaborative work
E Alliant fully understands the complexities and nuances of
designing and implementing eftective, viable insurance and self-
insurance programs on behalf of our clients. Indeed, this process
aftords the first measure of our capability as a broker, and we
relish our recognition with the insurance community as being:
" Aggnessive - securing broad coverage and capacity at
comPetitive Premiums
e Innovative - Developing new insurance markets and new
programs based upon our specialized expeftise
o Comrnitted - Developing and implementing many of our
programs only after several years of effott, a long-range
perspective that many of our peers cannot or do not maintain
E
60 Mfteiaffif
eiry sf KenE
Request for FroPosal
l-iability tnsurance Brolcerage Services
o Analytical - Being able to review and understand our clients'
operations and exposures and to develop appropriate strategies to
manage risk before presentation to only appropriate responsive
insurers,
Our People
Alliant has over 300 senior employees that focus on just public agencies'
your Seattle Service Team is a good example of the depth and
experience with Public Entities.
Deborah Bovee, CPCU' AR'M 30(+)Years Industry ExPerience
Has handled or currentlY handles:
o Pott of Tacoma
c King County
o Kitsap County
o Pacific Northwest Port Association
o Golden Gate Bridge District
Thomas Long, CPCU, ARM 30(+)Years Industry Experience
iuiarket experl:
o King County
o Kitsap County
o Alaska Public Entity Insurance Pool
q City of Ketchikan
o City & Borough of Juneau
o Ketchikan Gateway Borough (including Ferries)
Brian White 10(+)Years IndustrY ExPerience
Currently handles:
e PorL of Seattle
" Golden Gate Bridge District (Propefi)
o North County Transit District
o Bay Cities loint Powers Insurance Authority
* City of Pleasanton
a
'i3 r
61 ffiF{iant
-)
eiry sf Kemt
Request for FroPosal
l-iability !nsurance Brol<erage Services
AeeessibilEfy
Alliant Insurance Services will be very accessible to the City of Kent. Our
office is located in Seattle. We believe in the Team approach to our
major accounts. We have assigned three senior Account Executives to
your account: Deb Bovee, Tom Long and Brian White, All three will be
intimately familiar with your account and the current issues/projects that
are being undertaken on your behalf. At least one of them will be
available at all times to answer questions and provide you with the
support that a complex account like the City of Kent requires.
In addition to Tom, Deb and Brian, there is a senior suppot staft that will
also understand your account and be available to answer questions.
Renee Judge, Unit Manager, will be the lead and she will be supported by
Conni Scott. All of our Account Service Team members have e-mail, cell
phones and high degree of accessibility'
All of these factors make Alliant the best choice as the City of Kent's
Liability broker.
4.
62 affidlsereff
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Request for ProPosal
Liability lnsurance Brol<erage Services
F Fee Structure
Provide your fee structure covering each year for the next three'year period in
consideration of the scope of seruices as outlined above in the SCOPE OF SERVICES.
Please include your estimate of the total hours your flrm expects to spend annually to
seruice the City of Kent.
Alliant Insurance Services is proposing a flat fee for all services outlined in the
"Areas of Seryice" in the RFP, This fee for all liability services, including fidelity
and bonds, will be guaranteed for three years, It would be $35,000 annually and
it would contemplate 250 to 300 hours of seruice per year'
We would like the opportunity to be considered as the broker for the City of
Kent's other lines of insurance coverage. We would anticipate proposing a
separate fee for those lines and any special projects that you would like us to
undertake. For special projects, we could either use an hourly rate of $150 per
hour or work on a commission basis. Any special projects would be approved by
the City prior to Alliant commencing work'
63 Mfdsasrf
db.. .KENT
eiry of Kent
Request for ProPosal
Liability lnsurance Brolcerage Services
IIX" Appendix
A.
B.
Open Items List
Sample Loss Control Repoft: Review of Risk Management and
Loss Control Praetiees
64 Mffsamf
':..::T"SAMPE-ECITY OF KENT OPEN ITEMS I-ISTJulyo 2010OpenOpenOpenOpenOpenOpenOpenTom LongDeb BoveeBrian WhiteTom LongDeb BoveeDeb BoveeTom LongBrian WhiteChris HillsTom LongChris HillsDeb BoveeSeptember, 2010September, 20LOJuly 20, 2010July 20, 2010August, 2010July 1, 2010July 15, 2010Alliant to provide comparisonAlliant to provide analysisCity of Kent forwarding lossdataAlliant to provide comparisonAlliant to send sample wordingSend summary to AlliantAlliant delivering PRISMapplicationReview and comparisonof LiabiliU FormAnalysis of AdditionalCoveragePublic Risk ApplicationLoss Information5 Years of DataReview and comparisonof current Liability formwith proposed formBroker of Record LetterList of Policies withUnderwriters
ALLIANT INSURANCE SERVICES, INC
REVIEW OF RISK MANAGEMENT AND LOSS
CONTROL PRACTICES
City of Kent
Mf$saffitr
Alliant I nsurance Services,lnc. . 720 Olive WaY' Suite 1700 . Seattle, WA 98101
(2oO) 962-2000 Phone ' (206)962-2048 Fax' risk management@al liantinsu rance' com
ALLIANT INSURANCE SERVICES, INC.
ReV[teW erti ht+ilSk flUqelneiig,#,If r#t"=r1i aa'iid Un-gi,;
,{=;Ory liit Cl F}fefilitq-:e"::i
Ultiyi #h(e$ r[
Alliant lnsurance Services, lnc. " 720 Olive Way, ' Suite 1700 " Seattle, WA 9810'1
(2OO)962-2000Phone " (206) 962-2048 Fax' riskmanagement@alliantinsurance'com
Supplemental Proposal Suppod Materials
TABLE OF CONTENTS
PAGETITLE
3
4-9le Best Practices for Municipal Risk Management
Risk Manag ement rAssessment Tools
Samp
10-11Sample Action Plan
12-14Risk Management Committee Charter
15
Sample Municipal Risk Management Che
(Demonstrating our experience and expe
cklisG and Fact Sheets
rtise working with
rnunicipalities)
16-17round Risk Factor EvaluationPlayg
18round SafetY Checklist MuniciPalPlayg
'19Warning Signag e for Accessible Ponds and Lakes
1
RISK NflANAGHruTENT
A$SHSSMENT TCICILS
Page 3
eW$FFffiFEtr
Gperationa! Best Pnaetices for Munie ipalities
Background
trrtany"of our municipal clients have_limited resources and labor and have asked Alliant
Risk Management bervices (ARMS) what specific Best Practices they should adopt that
will address and help reducethe severity and frequency for property and casualty claims
or loss incidents. Based on our experience with more than 200 cities and county clients
nationwide and a review of hundreds of claims we have condensed what operational
areas municipalities should focus their efforls on for the greatest return on invested
resources.
This document is based on our combined team's experience, consulting project work, and
root canse investigations for municipalities nationwide.
Best Practices Recommendations
ARMS has developed a set of recommended risk management policies and procedures
for our municipality clients. We continue to monitor and revise the recommendations
based on claims experience, changes in exposures and liability, and the best practices of
our clients. The focus of the recommendations is on those areas that lead to more than
80% of all claims. The areas currently addressed by policies include:
" Vehicle Use and Operations
e Sewer Loss Prevention and Maintenance
n^r:^ ^'A^^.a{innaE r Lrllu I \.rvsl qllvr rr
" Fire Operations
" Sidewalk Maintenance
' Urban Forest Management
" Facilities Maintenance and Hazard ldentification
* Contractor Selection and Control
o Road Maintenance
" Contractual Risk Transfer
. Playground SafetY
e Claim Reporting arrd Follow UP
" ADA Compliance and Transition Plan
o Aquatics Programs
o Special Events
The best practices recommended in each of the above categories are listed on the
following pages. Municipal clients are encouraged to request specific policies and
procedu-res ieferenced in the best practices from your ARMS consultant, as needed' lf the
municipal client currently has a policy or practice that meets or exceeds the
recommendations they are encouraged to share them for review and feedback from the
Alliant risk management team.
contact your ARMS consultant for more information: riskmanagement@alliantinsurance'com
page 4
))
nal Best Practices for lMunici ities
od n 5VetchUseleanperatio
in SIVCdefen riverdncldudetraflvertongrammeetementflprogSIVEcomanagprehenhasadoptedCityiclvehmEnteatnanhiclndaonned-own VCvehcleinandscreendflvernitrai
Driver Selection and Traini Measures
dan creenS tn ofdSCnverlectiontheASsisbafogizedutillsthatinramactivelyThereaSplacewrittenprog
utid AClatedrednflvtaforememand
or observed behavior
efind ed Athactivd>Records byotoMVehicleMVR)itvrnwithatthemreTheeviISdenceegativepoyees
no and/ortrainrehabilitatielnselicountngdedndstabardngarepersonprovrbestttewnmuntcnpracticepal
no Mtheir VRtheofactianreseriodnessUSthonneatuvityitiesibildeVI5tngmfrodripendremovedngrespon
hiclVe ESrtmentMofotorrolledennthebusocQnreanoDepnvedvehiclewhoAgncyAllanyemployeesforiredote:Re easeNretentionion requareviewedandramVRspreventegligenMUoticeNPProg
LLU ram.n Ath Prrednsenotoeslicewhoseflversd
Vehicle Maintenance Measures
relevant to the vehicles or equipment
ence claims.and to hel defend
meet standards and warrantiesVehicles and records are m aintained to
MeasuresVehicle O
celnofuSEther"drive covenudesistracted YdincthatpolicyiclvehuseAAShatcyThpoadoptedCity
NSal-catn d stractiodanothernesho
gations pad SE S.theof caurootSa analysr"drive mplicationstracteddiectreflnvesthVEcleentanyaccidAII
Sidewalk lnspection and Maintenance
lan.a sid SChasmaintenaandtn
Measures
hSUC ralsAS eddewadkefectsmtotmlnzeSurocedrenwrittenplaceereThaISeffectiveCity-specific pn
Sstructures d5uchstonurroudmSalinssectiongproreparrsperSUkennpsteeScrosortiItsoffsetspslopes
idS ksewalbttcandbetweenoffsetsandraldNS
ss such an ordinancedeclined to
ntaimal n th eresissibleforownerngatheuttibponnancenstatirtypenaordprongcThehasgpasseditv
NSco id red ndounchasciltomanntaiothecublifofaluretoflesthetsleiabforandpsidewalkinju
a lowed theewalkssidd>ersown bytonoticentoreparrwrittenarocessprortypeThehasplacepCity
sidewa thks emselvesrtomhorAScode,&Streets H
addressed by marking, barricading, etc.
within reasonable ods
to ensure defects have beenThe City has a follow uP P rocedure
erown otherorthebmenateddefectsreavepropertybyhreuentoSUitigfodlowThehASprocedupity
nablethwlreasonaLIJleres
in Public Works to visuallY
sidewalk site. This will aid i
record action taken to guard against
n defense against allegations of inaction by
the
rea keta andn maintainedhPSraphotog
azardousbluawithhcontactthebyp
des
citvhazards.
n)and
treesplacementand
nanceanordiasielated
ofes tree
has a
for id
Measures
lity
the/'{its nU ictisd anonoftroltreesnershownconnrESdhcnnitsnaordnancepChgASThetypasbed
tcbt a orrfeintewithreStreed>SO to afetynotntainmalthrpuAowntorSbofresropeftyppons damownefo)thefoliabilthnd/oratnItonactiresusodomFalutoreconvenlence
maintenance costs.
ardscape damage, andtrees to minimize hazards, hThere is a written Process to select, situate, and maintain
eth AAACn SAwhrSONShaveUuofton rycontroeandSntunderSthpemanrestpervrsrbanUfogeme
arborist.orrbanforesterUSandualiondrtisealredntialssion temain nancecarelntcmethodforicaltorovidespectiondandcumentedperiodantnSpwnAntteplacepl
noandtreesothefornVemnda
abatement and other fire hazards
oforeeedoritizdSexposurendamontoripribygnuencyfreqNSmentngnUrbapectionforestmanagp
cludn S weedndsrouThISonarksredrsectinteplaygAobscu>'pS.azardtohetation (itheblicvegpu
page 5
Practices ntclorfouMBestan
n mentMaandagePreventionLossewer
rrecu ntthmeetmostAatthatminimumadevicesbackflowcetfluAShoanrdinanpreventionAThreqngcityrevtewuarandmentnspectionforramsknASSESSregwrittenantainsmaiAThprogecodCitylumbingp
rSEWCitsforsanresandemmantereventive
tces.devformentsbackflowncodeirerreCUntexceedsrequorplumbgmeetsthatcetnanISnnordplace
anof nan ceordiadoforonficationstaffandonscostustiptimenrecomatibydutesnreflectjeetimnmlnclCougownerwhenaASAcodroccLlsuchthepropertyneventsaddressedotdewhnbyckflowEVIGESbaureqring
selor thelsremodelslossasufferc
Measures
avail
ofrts rSEWErestndtoAownwhenrSwithpongrepotonteractavehtrainedpropertybeennersonelpKeyrevrewforblaretetalnlentluuudutlinentanbacku
adherence to the Procedure is
frequency or imPact areas" of the
ndare5ntenanceplacemainandIseweprocedurnswrittenApection
hoattentiton6dcationntifland"higncludeheTAdocumnted.protoeols
Measures
ines reflect dates indicating reviews
are reviewed annual
and updates. KeY PoliciesCity written Gene ral Orders (GO's) or guidel
other qualified consultani for updated policy and Procedure
notification and advice
Thc City uses a legal liability service or
ning records reflect thisapproach to policing. Trai"force options"City depariments have adopted a
thatstandardsrofessionalabiandectreflrrecupntneichlitywharelegaldJstandardsplacCoderiving
esvehiclewithroadsemshothersarinmnriskmtzeto erhncludrefresnniofficetraiments,gngrequrreatedallwithState-mandcom peacecvplitydepartments
nted.documeersISordnGentoraletraindkillSashbAfortrani sedu to roviderseonaretaudioarecordp.lan person.lin-tatSU 'ahinlac dt!^ ^Ltc\,t IitaUUo-vi ^^+'alvu lr urr rurL/gyDig
Ug lvul I
,J
I I ltoeTenseal[1sr
ilfleasures
The department has a written Po defining if and how emergency response (Code 3) driving is
ermitted and executed.
licy clearly
notthatearESSddUmeninnntoaceamayt/gtraieqpandUmenrocedplt,ures,hasheT rp peqdepartment
S.the ratufallfromndedsecuorareenbeclos icationndanmmucoedntraidataedoretaitoncltherangeenbsferredtranagncyDishasitherpatch
rrordISeretouseddannt
facilitCity
ntifie oncatindatdHazardManntenaceacilitiesF resentneaarereemenisce,whfor ich unt pl pnclOSthAagcjoid/oan o >'udingownedperated ofnleddmentedocuschforeduspectioncilfaties.AandhtoresUSETSboring processsknSUnelgexpo
U bed ilfacilshtiesSdanotherbulC
Measures
ections are ava ilable for review.ument ntouseddocotheortoolsrecklistsch
Action items are prioritized and are ass for completion. ComPletion date
is recorded
ed for correction with a due datelgn
All new or newly acquired facilities ew for structural and oPerational
risk
nted risk assessment revihave a docume
uil otastefiornrearenatunstdisralbetoaduatedbeennedagarprotectedetermihthatnoteqlyavedBngs
rs.eothleasedtonorasclassndAQlicbeedUSfo
page 6
peratio ipan litiesracticesPrfoMunBesto
ofStatecomthWIthe Californlnancenedmadplanbendsroumustspected,c designedityplayg
ASand FTM 871 -95roundforkblicPuPnHaThendbooSafetydarebedaygescriwhichulrements,req
Measures
pl ndfoeachrouexistsumentinventopaygndrourycuArrenteqpayg
Th estatedthninventoAasanEWreflectsdrydvafolablerevlipmentequnduuditISnanualAnplaygro
Ca SIPntrainedPScorSundanbyecpersonrtifiedecteditherafetyspectorudaISitnduPlaygrocoby
coare ctedndu ndanNSavailablerereviewforspectiorecordstraandNSnthmorepaNSmentedpectioDoculy
CP SnedoveandrseenwhstaffWASotrabyca.PS oroffnedbystg
freq itv kly daily spectl dAU it.ists avare forilableinchecklonweendioraUSEofuanintensdndionADncyngpe
bility D sab esliti ActwithAmericansremunntsthederuicomaccesswithdsndothatnotreqorFrouplvgplay
forble EWrevicomtanceavailaisriAthDtentotablesmebptotingwithanactionplan(ADA)
Additional selection and evaluation criteria are used along with "low bidde/'to ensure safe, cost effective,
completion of City projects for laige projects
Contractor Selection and Gontro
Nleasures
o SSrvtewsnUceranchecsitenteAqudrencerefendks,dacriieriinthatclselectioncontractorhasCity
alland ctorssubcontrarforanetcenverifiEAcationhistoandgcitationL&l ryhistory
The contractor has a safety program (llPP) in place.
control, trained workplace safety zone
debris removal plan(s) in place. (as appropriate)
specialists, inspection, andThe contractor has site protection, traffic
safety ityntabilaccourSoveandht,nstaffi gforreviewedaContractsreplansg
plan oversight,contractoreetimwithqandualcontrolnnngqitydocumentedCghasity
City has a systematic process in place for inspection, maintenance, repair and emergency response for
Road Maintenance
roadways
Nleasures
immunity
to preserve governmentalall road site protection PlansThe Ciiy Council and/or CitY E ngineer signs off on
work zones.
to over see and aPProve allzone safety specialistCity has on staff or access to a State-DOT trained work
conditions
n SdocubementedworkofshouldphotographsitesrotectiondefentoclaimdCthepS,abiloThance itventy's
hazardwith usomecocotnntactstsodnotrivedestrianentosures/cyclrs/pedtoustrateltprovidedprotection
ity bde removalns fromtheucleanandbitfoaccenSnedcontractorsresponslauISptigpContractrgbyngage
ES o ist.vehto IU cyclforStotesucereddamagetherkpotentialWO
City has adopted a minimum standard to which road surfacing
PMI=70is to be maintained
aintenance lndex to serve as thePavement M
All contracts in which the city is involved are part of the risk management review process. contracts should
Contractual Ris k Transfer
uirements.have hold harmless rovisions and in
Measures
OVETS ht.m n ostrati dn ndadcontractfordeconsistentt5JntoacerevtewtractprovrconpAproces
ts.menutreranansesSUdlnohdclauharmlesstntaaconContracts
legal counsel to ensure that the City is adequately protected andAll contracts are reviewed and a pproved by
risk is transferred or shared as intended.
uired insurance documentationContract administrator obtains to work commencin
page 7
itiesMufornclPracticesnratioBestala
immediate rtin of claims.
Folnd ow Uactmla pgRepoftin
withusterdanclaonsmonmant,adjucommcatitynlredSLIgnutioenISclaimresolgoodbySuccessfu
Measures
to facilitate flow of information to an d from the City needed to evaluate
and resolve claims
City has assigned a claims liaison
dad rac cndainwithformationaimantsclndanedtraitoareentifiedprovidedCeesneachfromCitytyDesig
e of thethnncreasateUwithuttheineeds
informationtrendi
dariate.ProdSectiona mageorentpertyethforproppromtoreJarecitypaymrtedclaAllMSpptlvrepoMSaclalandthoseCrectldithetybededSbyvuctibletheofcpaidmayn10%cl MS exceed ty'not rovideandtoandprdclofimseverityrecorateuencyfreqntaimatanaccuntoothetoalscityreported
Measures
tncis have an ADA tran sition
items.transition ontakennactioverifiesocumentationD tancefor ADAans reflect bentand d ects.Five-ear bu
access is achieved
and facilities until fulldisabled persons to buildingsto provide access forAlternative procedures are in place
defibrillators if available
safety;
ceare rtified recognizebyntswldmmeransafetyparationsfofacillparticiibleAiltaffSityoperesponESdes.ncluThisresitibiSIASmentnofcwithlearponstgita-qe training^'{ttu .anairrod necifieF-- "-E ilvyaE enrations nt;dtan concessloor lpmequtn12tnopenred^^*ili at nooltt9rrUUradl llc'l: -lltuVd ^L^ )cltEu,xternaledanofusetomatedauelivedSEuofudiinclryengoxygendanse,secu emerg ncy responrity
onssionsJgnaleducatindedohasatteaurdasedaScertifiManagefacionestafferLifegleaseity
uS n.ceen nhasandmenterdaMu atirm nowarnnnfodevicesonunicatigs,ul comm postedemmendedrecopment,rescuFaciliall eqhasty
rabl condition.nt dan tnnndainstruction waterforinstalledareotherandcorrectlySayequipmenttvtdboardsblobs,pides,ucha Saument ngEqp ndardsstaotherizednYMCAtheordmenrecogedASntsrecomUSuiremebydanreqweight,depth
dedrmuamentreofhiASSmentedDocu nutes.mt06-1ofitioneverywithbodyposutesmlnlonathchange20-30nonsnoareLrotatgardifegu lidesmenSsuchasrricialddeforrvtstonSicatedDedS rvtstoncoseSUedUSund bydanpearecomforonlyonnaceParepetitionsatformsrtiStalyplng
tn the se.ueducatedbeenntsaaveathth DivingwaterofCSSLthanfeetdepthareahavethatdeckallnthonecldNotvtpoolmarkedISearlyng"
waternaofofeetnSESthotntakeshouldstructionn
rams and rentalsallard on d SUA
maintenance and water to date.s are on site andualiDail
page 8
Best Practices for IUluniclpalities
SPecial Events & FacilitY Rentals
The program measures below are not a comprehensive list of all the important practices which should be in
place to-help ensure an incident-free, well-managed and successful special event' However these measures
are good measures to use in the self evaluation [roce"s. They will help ensure the planning and execution of
" Ci[y-rponrored event or facility rental includes the most highly-recommended management controls'
whenfollowedaremeneBestracticesPnodanSeltractorectiandTransferConManagRiskContractuatheforevent.nt contractorsotnrnhorscreengdoutfacilnganUIitsforevent,renting tySSngperm
ualtnncedntractCothasAreferehavencensuracovedoesnotragrenteorntractocotheitteetfpermforliabiservrngcovecerannrageanyoneventsEnSUliquorlityracticludingSsfeTranbestnacRiskpecialp
izationsallctand/or organthSnsorbypatingpartiobtaISnrequirededpoalcohol,by
Any organization servi
quantities. SecuritY is
ng alcohol must be Pro
provided for any event
perly licensed, have ProPerlY
with alcohol.
trained servers, and control
audit and inspection of site, perman
emergency plans, traffic and crowd
ent and temPorarY structures,
control are conducted and
documented
For outdoor events, a p
lighting, communication
re-event safetY
s, accessibility,
meet the recommended writte
applicable safetY standards.
wheesedemnrvrSCarecesoyuttleshndabyplprovidcontractordentparkiannlessUdedndepenprovibyeetwhicvehiclesmhBestPnndaralnTractices,Dn Selectionflver ing
page 9
1 Using dat a from your Frequency and Severity Trending Worksheet'
identi-fy the 5 mosi frequenfly
'oc curring and 5 most severe types of general
liability cl aims occurring foittre last 5 years, i.e.7l1l00lo7l 1/05. Create
additionaljustifiable risk exposure action plans as needed.
sW$$gmmff
CitylTown of
Annual Risk Management Action Plan
Program Year
page 10
Alliant lnsurance services ,lnc. . 720 olive way ' suite 1700 ' seattle, wA 98101
PHONE (206) 962-2000 . FAX (206) 962-2048 'www.alliantinsurance'com
Top 5 GL claims
by frequencY
Top 5 GL claim types
by cost
Top 5 priorities to
address based on cost
and frequency
1 1 'l
z t 2
3 3 a
4 4 4.
5.5 5
Additional Risk Ex ures
ffiFdems?#
Z. Establish aetion plan for each of the top 5 prio rity risk exposures. lnclude
readur"Ule action ltems, and define who is accountable or resp onsible, and
establish target dates for update or completion'
Top 5 priorities
to address based
on cost and
frequency
Action needed to
reduce or eliminate
exposure and/or
related costs
Person
responsible
Target date for
update or
completion
1
2.
3
4
5.
Additlonal Risk ures
page 1'1
Alliant lnsurance Services, lnc. . 720 Olive Way' Suite 1700 ' Seattle, WA 98101
PHONE (206) 962-2000 . FN( (206) 962-2048 . www.alliantinsurance.com
ffi$lfsmsstr
Risk Management eommittee Gharter
1. Purpose
The Risk Management Co mmittee (RMC) provides oversight and
coordination for the C ity's safety and risk management programs. These
programs include, but are not limit ed to, employee safety and-health,
workers compensation, general liabili ty, property, vehicle, and financia I
risk management.
Its members provide data, informati on, and analysis of the City's actual
and potential risk expos ures to its departmenti and Councii. 1 This
information provides the basis for alloca tion of resources, risk control and
mitigation, and adherence to the City's Risk Management Policy'
3. Meeting FrequencY
fne Rist< Management Committee meets bi-annually or on an emergency
basis. (lf combined with Safety Committee, it must meet qu arterly to comply with the
City,s 1pp requireme nts.) The sc hedule for these m eetings should allow for
risk management goals and action plans to be addressed in the City's
annual budgeting and Capital lmprovement Program (ClP) process'
2. MembershiP
a. The committee is chaired by the designated Risk Manager.
b. Permanent members include:
i. DePartment heads
ii. CitY Manager
iii. Finance Director
iv. Chair of City Safety Committee (if separate)
c. Other participants may include those with needed technical expedise'
Note: lf this committee is com bined with the Safety Gommittee, membersh ip should
include representatives from employee labor groups'
4. Role and Function of the Committee
a. Trend analysis and monitoring of data relating to accidents and
claims.2
b. Review claims made against the Cit y and their costs to identify major
cost areas and prioritize action plans.
1 The inclusion of the City Council in this instance is optional'
, nrilntl"rriance services can provide a Management Data Report twice yearly_to assist this
pro"""r. Workers' Compensation insurers, TPAs or JPAs may provide similar information for
employee injuries. lnternal logs and records should be used as well.
page 12
Alliant lnsurance Services, lnc. . 720 Olive Way ' Suite 1700 ' Seattle, WA 98101
PHONE (206) 962-2000 . FAX QAq 962-2048 . www.alliantinsurance.com
sWF$smreff
c. ldentify and evaluate ri sk exposures including financ ial, infra.structure,
safety and health of employees and t he public, vehicle operations, and
other areas of concern.
d. Evaluate and recommend risk mitigation and control strategies'
e. Review risk financing oPtions'
f . Ensure risk management programs are effective and support the city's
Risk Management PolicY.
g. Review inJpection pr ograms, findi ngs, and safety and health issues
, submitted by employ"ei, safety committees, and c itizen groups which
have CitY-wide imPlications.
h. Evaluate proposed programs, events, and major equipment purchases
to determine if they expos e the City to unacceptable levels of risk, or
recommend ways to minimize their risks'"
i. Review and enjure the quality of accident investigations performed by
dePartments.j. Develop and maintain a protoc ol for communicating information
following a serious safety or health incident to council, employees, and
the pubiic. This should include interaction with media representatives.
5. Committee Deliverables
a. Meeting Minutes
b. Prioritized Action Plans based on trends or potential exposures
c. Recommendations to persons/groups of authority regarding safety and
risk issues which may require policy change
d'Recordsoffollowupandactionplancompletions
6. AuthoritY
a., The Risk Management Committee has the authority, with the approval
of the City Manlger and Finance Director, to authorize action pla ns to
address signitica-nt trends or risk exposures wh ich could negatively
impact ttre"city. Negative impact s may include human suffering;
financial, c ultural, o-r political los ses; and interference with the City's
ability to perform the necessary functions of local government'
7. Committee Pedormance Measures
a. The RMC maintains a current list of five to ten significant risk
exposures, which are prioritized according to potential impact on the
City.
b. Th; RMC develops action plans annu ally to address the City's most
frequent and/or severe claim types. These may include, but not be
limiied to, workers compensation, liability, vehicles, or property
damage.
t The Risk Evaluation tool in the Alliant Municipal RM Manual may assist in the-eval
p."L""-nlternatively, Alliant's Loss Control Consultants can provide a written Risk
Program Assessment'
page 13
Alliant lnsurance services, lnc. '720 olive way'suite 1700' seattle, wA 98101
pHONE (206) 962-2000 . FAX (206) 962-2048 . www.alliantinsurance.com
uation
Management
a!&ffraffifr
c. Meeting minutes reflect the status of action plans, active follow-ups,
' and stePs to imPlement Plans'
d. Risk exposure i'dentificaiion and action plan summaries are provided to
all empioyees and suggestions for mitigation considered.
page 14
Alliant lnsurance services, lnc. . 720 olive way' Suite 1700' seattle, wA 98'101
Ffiof.lE (206) 962-2000 . FAX (206) 962-2048 'wwrrv'alliantinsurance'com
SA$Wf, PLH M I"B N EGIPAL RISK HUIANAGEhdIHNT
CHHCKTESTS AhID FAGT SHFHTS
page 15
ffi$$smffiff
Your City PlaYground lnsPection
Park/Playground Location :
lnspected By:
Risk F actor Eval tion
page 16
Alliant lnsurance Services ,lnc. . 72O Olive way ' suite 1700 ' seattle, wA 98101
PHONE (206) 962-2000 . FA)( (206) 962-2048 . www.alliantinsurance'com
YHS NOLOGATEON:
S[-IPERVISION
1. Adults nt when childrett are on nt
2. Children can be easi viewed when on llr ment
3. Children can be viewed in crawl s s
4. Rules sted re ardi expected behavior
A FE A, EIEIDNEbFIATF Ntrq.Ic?TIfll\5E--!{Fr l\\J! l\rnrrL vkv!ver
areas for a s 2-5 and 5-12nds have seI
e indicati for uipment ed2.S e roun
3. Platforms allow chan of direction to g et on/off structure
4. Platforms have a riate guardrails
outside the structurent des n preve nts climbin5.E ul
6. Su rti structure nts climbi on it
FALI SURFACENG
riafa cr trfaci4I
2. Six foot use zone has riate surfacerop
3.4 ropriate of loose fill Provided
4. Concrete footin s are covered
5. Surface is free of fore rr ub cts
E a [.8 F MI N T MA N T N A N e
uip ment is free of broken Parts1. E
2 rrrettt is free of missin artsul
3 nt is free of protrudin boltsu
nt is free of noticeable4.
5, Equi is free of head en ents
uip ment is free of rust6
7 nt is free of sPlintersu
uipme nt is free of cracks/holesB.E
SconEng: For every YES, your playground receives one point. Add up the
number of points for each section.
Supervision
Aqe-Appropriate Desig n
Fall Sudacing
Eq u ipment M ai ntenanc€-
TCITAL
Mdirsmseff
congratulations on having a sAFE playground. Make sure you
maintain this level of excellence.
Your playground is on its way to providing a sAFE environment
for children. Work on the areas checked NO.
your playground has potential for being hazardous for children.
Take corrective measures'
children are at risk on this playground. start today and make
improvements.
Do not allow children on this playground.
20-23 = A
{6-{9 = B
12-45 * e
8-{'t = E
7 and
Below
page 17
Alliant lnsurance Services, lnc. . 72O Olive way ' suite 1700 ' Seattle, wA 98101
PHONE (206) 962-2000 . FN( (206) 962-2048' wrrvw.alliantinsurance.com
ffi$frasrff
Playgtound Safety Checklist
Playground Name/Location .
Person Completing InsPection:
Date:
or failure
Fuu1
2,
3 drive screws and or bolts are secure
or looseai:e not
ofshow no
4. !7elds zre'tntact and ftee of ctacks on:
a. Slide and deck enclosures
b ladders
anci uack ride cross beamsc.
e climbersandd.
5. No rust ot corrosion evident
6
or
wooddeterioratedother-wiseof (p
^yoNcracked,splintered,
drteadrailschainsofwhereafe sto throughattentioflspecial
the
7. No scra
Metal parts show no visible cracks, bending, warping, or8.
bulis r_tL-afts9. No broken or
etc. afe10. AII n
AII joints are secure (pay special attention to11
1.2
belt swinattentlon to flfe
and
etc.wc|In
sectional slides,
notandlubricatedafeFjandbtflngsgfeaseeaflngs,Swivels,
1,4 (check cornefsmetalSunsaoffeNedgespfotfuslonsharp
4lic 8threadetc.max.
or crushonents15. No o1fits
7. Plastic is not cut or cracked
anchors ate'ntact and secure2. AII slide
worn3AII"S" hooks are closed and not
Surface material is not scattered off or excessively worn (PaY
to areas at the end of slides and under
7
attentlon
2. Surface materiai is at least 12"
use area of at least 72" is kept around all equipment3. A clear
page 18
Alliant lnsurance Services ,lnc. . 720 olive way ' Suite 1700 ' Seattle, wA 98101
PHONE (206) 962-2000. FAX (206) 962-2048. www.alliantinsurance'com
I
MF$smestr
warning signage for Accessible Ponds and Lakes
A pond or lake is defined as a body of water that is more than 12 inches deep and at least'10 feet across
at'its widest points. A pond or lakais accessible when it does not have a continuous surrounding barrier
within 50 feet of its shoreline (that is higher than four feet with no openings wider than 2 feet)' Although
accessiote ponds and lakes can be attactive spots for activities such as boating, fishing, and swimming,
it.,"y pr"r"nt a,variety of hazards. To minimize the hazards associated with ponds and lakes, well-
maintained warning signage should be posted.
Placement
place warning signs on allsides of the pond and at any openings leading to the pond. since sign
placement wN uJry according to the pond's layout and terrain, it. may be acceptable to. separate warning
"ignr
up to 100-Sd0 feet from each other, as lbng as each opening to the lake or pond has a visible
warning sign.
Warning signs may be posted either in the pond or on the shore'
Ensure that warning signs are visible from the shore of the pond and that are no obstructions (e.9. trees,
bushes) blocking anY Part of them.
For ponds located on golf collrses, warning signs may be posted at the main entrance to the golf course
instead of at each Pond therein.
Construction
Warning signs, including their graphics, must be made of a weather-resistant material such as metal,
prestur"-treated wood, plastic, or other approved material'
warning signs may use universalsymbols for prohibited activities
Warning signs, must be securely fastened to the ground'
Suggested warning messages:
e WARNING
o No swimming or boating
o Pond or Lake not monitored for hazardous conditions
Size
warning signs must be at least 12 inches high and 18 inches wide
Lettering on warning signs must be at least 1.5 inches high with any graphics visible by a person with
normalvision from 50 feet awaY.
Maintenance
w"ining signs must be regularly maintained to ensure that they are stillvisible and in good condition. The
person wf,J own, or contr"ols lanO tnat includes an accessible pond or lake is responsible for this
maintenance.
This AIIiant Loss Corttt.ol Services fact sheel is tlot intended to be exhauslive. The discussion and best Practices suggested het'eirt shottld nol be
page 19
Alliant lnsurance Services, lnc. o 720 Olive Way e Suite 'l 700 e Seattle, WA 98101
PHONE (206) 962-2000 o FAX (206) 962-2048 o www.alliantinsurance.com
EXHIBIT B
INSURANCE REQUIREMENTS FOR
PROFESSIONAL SERVICES AGREEM ENT
wrTH ALLTANT TNSURANCE SERVTCES, rNC.
Insurance
The Broker shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or
in connection with the performance of the work hereunder by the Broker, its agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Broker shall obtain insurance of the types described below:
1 Automobile Liability insurance covering all owned, non-owned, hired
and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage, If necessary, the policy shall be endorsed to provide
contractual liabi lity coverage.
Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. There shall be no
endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Broker's Commercial General Liability insurance policy with respect to
the work performed for the City using ISO additional insured
endorsement CG 20 10 11 85 or a substitute endorsement providing
equivalent coverage.
Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4 Professional Liability (Errors & Omissions) insurance appropriate to the
Broker's profession,
B. Minimum Amounts of Insurance
Broker shall maintain the following insurance limits:
Automobile Liability insurance with a minimum combined single limit
for bodily injury and property damage of $1,000,000 per accident.
Commercial General Liability insurance shall be written with limits no
less than $15,000,000 each occurrence, $15,000,000 general
Exhibit B - Insurance Requirements
PROFESSIONAL SERVICES AGREEMENT - 12
2
3
1
2
aggregate and a $2,000,000 products-completed operations aggregate
limit.
3 Professional Liability (Errors & Omissions) insurance shall be written
with limits no less than $15,000,000 per claim and $15,000,000 policy
aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
The Broker's insurance coverage shall be primary insurance as respect
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Broker's insurance and
shall not contribute with it,
The Broker's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been
given to the City.
The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on
behalf of the Broker and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance.
The City reserves the right to receive a certified copy of all required
insurance policies. The Broker's Commercial General Liability
insurance shall also contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability,
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M, Best rating of not less
than A:VII.
E. Verification of Coverage
Broker shall furrnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Broker before
commencement of the work.
F. Subcontractors
Broker shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the same insurance requirements as stated
herein for the Broker,
Exhibit B - Insurance Requirements
PROFESSIONAL SERVICES AGREEMENT - 13
1
2
3
ACORD" CERTIFICA',OF LIABILITY INSURAT -1'E
COVERAGES
DATE (MM/DD/YYYY)
6/2e/2010
PRODUCER
Alfiant Insurance Services Inc
1301 Dove st. Suite 200
Newport Beach CA 92660-2436
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAIC #
INSURED
Allianr Holdings I, LLC
1301 Dove Street.,suite 200
Newport Beach CA 92660
INSURERA: Hartford Fire Ins Co 19 682
TNSURERB: Hart.ford Casual-t.y Insurance Co 19424
|NSURERc: Tv/in City Fire Ins Co t 9459
INSURER D:
INSURER E:
THE POLICIES OF INSURANCE I,ISTED BELOW HAVE BEEN ISSUED TO THE TNSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWTTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCI]MENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTATN, THE TNSURANCE AFFORDED BY THE POI,ICIES DESCRIBED HEREIN IS SUBTIECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE I,TMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ITR
\DD't
TYPF OF INSURANCE POLICY NUMBER POLICY EXPIRATIONNATF IMMTNNMI LIMITS
A X GENERAL LIABILITY
X COIVIVERCIAL GENERAL LIABILITY
CLAIIV1S I\4ADE OCCUR
GEN'L AGGREGATE LIMITAPPLIES PER
POLICY LOC
X
72UUNAH9 94 8 02/or/10 02/oL/lI EACH OCCURRENCE $ 1. 000. 000
$1 ,000,000
MED EXP (Any one person)$ 10, 000
PERSONAL & ADV INJURY 91,000.000
GENERAL AGGREGATE $2,000,000
PRODUCTS . COMP/OP AGG $2,000,000
X AUTOMOBILE LIABILITY
x ANYAUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON.OWNED AUTOS
X
X
72UUNAH9948 02/or/ro 02/01,/Lr COMBINED SINGLE LIMIT
(Ea accident)$r-,000,000
BODILY INJURY
(Per person)$
BODILY INJURY
(Por accident)$
PROPERTY DAMAGE
(Per accident)$
GARAGE LIABILITY
ANYAUTO
AUTO ONLY . EAACCIDENT $
OTHERTHAN
AIJTO ONLY:
EAACC
AGG
$
$
B EXCESS/UMBRELLA LIABILITY
X OCCUR CLAI|\rlS MADE
DEDUCTIBLE
RETENTION
72XHUAH9 8 8 6 02/01,/Lo 02/oL/rr EACH OCCURRENCE $ 1-s, 000, 000
AGGREGATE g 15, 000, 000
$
$
$
C WORKERS COMPENSATION AND
EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
lfyes, describe under
SPECIAL PROVISIONS below
72W8TN9534 02/or/Lo 02/or/1,1,,, twcslAtu-4 lTnavt tlilTa O IH.
FR
E.L, EACH ACCIDENT $ 1, 000, 000
E.L, DISEASE . EA EI\4PLOYEE $ t-. 000. 000
E,L, DISEASE - POLICY LIMIT $ 1. 000 - oo0
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDQRSEMENT / SPECIAL PROVISIONS
3ity of Kent is named as Additional- Insured as respects to work performed by the named insured
ACORD 25(2001108)
CANCELLATIONlO D
@ACORD CORPORATION 1988
CERTIFICATE HOLD
SHOULD ANY OF THE ABOVE DESCRIBED POI.ICIES BE CANCELLED
BEFORE THE EXPTRATION DATE THEREOF, THE ISSUTNG INSURER
WILL ENDEAVOR TO MAII, 30 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NA},IED TO THE LEFT, BUT FATI,URE TO DO SO
SHAI,L IMPOSE NO OB],IGATION OR LIABILITY OF ANY KIND UPON
THE INSURER, ITS AGENTS OR REPRESENTATIVES,
AurHoRrzEDREPnesenrarv&-l
-\n\r*- !R*^h **
City of KenLAt.tn: Chris Hif 1s
220 4Eh Avenue South
Kent. WA 98032
Notice for Non-
IMPORTANT
lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s),
lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statemenl on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of lnsurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
NAMED INSURED: Alliant Holdings l, LLC
THE NAMED INSURED INCLUDES
THE FOLLOWING ADDITIONAL ENTITIES:
Alliant Holdings l, LLC
Alliant Holdings ll, LLC
Alliant Holdings l, lnc.
Alliant Holdings ll, lnc,
ARG Holdings, lnc.
Alliant lnsurance Services, lnc.
Alliant Specialty lnsurance Services, lnc.
FHI Benefit Plans, lnc. dba: FHI lnsurance Services
Atfinity lnsurance Services, LLC
dba: Tribal First Partners, G.A. Chapin lnsurance Services
Austin, Cooper & Price lnsurance Agency, lnc.
Kelter-Alliant lnsurance Services, lnc.
dba Proquest lnsurance Agency
Colonial Healthcare, lnc.
Franey Muha Alliant lnsurance Services, lnc.
Strategic HR Services, lnc.
Benefit Partners-Alliant, lnc.
Benefit Management, lnc.
Benefit Partners, LLC
Alliant Services Houston, lnc.
Alliant lnsurance Services Houston, LLC
Clarity Benefit Consulting, LLC
ClearPoint LP
Alliant ClearPoint GP, lnc.
Moore-McNeil, LLC
zo1l2a10
Narned Insured: Alliant Holdings I, LLC
Excerpt frorn Policv {72UUNAH9948
l'olicv I'eriod: zl],l}t)L0 to 211.12O77
necessary litigation expenses incurred by us and
necessary litigation expenses incurred by the
indemnitee at our request will be paid as
Supplementary Payments. Notwithstanding the
provisions of Paragraph 2.b.l2l of Section I -
Coverage A - Bodily lnjury And Property Darnage
Liability, such payments will not be deemed to be
damages for "bodily injury" and "property damage" and
will not reduce the limits of insurance.
Our obligation to defencl an insured's indemnitee and
to pay for attorneys' fees and necessary litigation
expenses as Supplementary Payments encls whsn:
a. We have used up the applicable limit of insurance
in the payment of judgments or settlements; or
b. The corrditions set forth above, or the terms of lhe
agreement described in Paragraph f. above, are no
longer met.
SECTION II. WHO IS AN INAURED
1. lf you are designated in the Declaralions as:
a. An individual, you and your spouse are insureds,
bul only with respecl to the conduct of a business
of which you are the sole owner.
b, A partnership or joint venture, you are an insured.
Your members, your partners, and their spouses
are also insureds, but only wilh respect to the
conduct of your business.
c. A limited liability company, you are an insured.
Your members are also insureds, but only with
respect to the conduct of your business. Your
managers are insureds, but only with respect to
lheir duties as your managers.
d, Arr organization other than a partnerslrip, joint
venture or limited liability cornpany, you are an
insured. Your "executive officers" and direclors are
insureds, but only wilh respecl to lheir duties as
your officers or directors. Your stockholders are
also insureds, but only with respect to their liability
as stockholders.
e, A trust, you are an insured. Your trustees are also
insureds, but only with respect to their duties as
lrustees.
2. Each of the following ts also an insured:
a. Employees and Volunteerworkers
Your "volunteer workers" only while performing
duties related to the conduct of your business, or
your "employees", other than either your "executive
officers" (if you are an organization other than a
partnership, joint venture or limited liability
company) or your managers (if you are a limiled
liability company), but only for acts within the scope
of their employment by you or while performing
duties related to the conduct of your business.
However, none of these "employees" or "volunteer
workers" are insureds for:
(1) "Bodily injury" or "personal and advertising
injury":
(a) To you, to your partners or members (if you
are a partnership or joint venture), to your
members (if you are a limited liability
company), to a co-"employee" while in the
course of his or her employment or
performing duties related to the conduct of
your busirress, or to your other "volunteer
workers" while performing duties related to
the conduct of your business;
(b) To tlre spouse, child, parent, brolher or sister
of that co-"employee" or 'that "volunteer
worker" as a consequence of Paragraph
(1)(a) a bove;
(c) For which lhere is any obligation to share
damages with or repay someone else who
must pay damages because of the injury
described in Paragraphs (1Xa) or (b) above;
or
(d) Arising out of his or her providing or failing to
provide professional health care services,
lf you are not in the business of providing
professional health care services, Paragraph (d)
does not apply to any nurse, emergency
medical technician or paramedic employed by
you to provide such services,
(2) "Property damage" to property:
(a) Owned. occupied or used by,
(b) Rented to, in the care, custody or control of,
or over which physical conlrol is being
exercised for any purpose by
you, any of your "employees", "volunteer
workers", any partner or member (il you are a
partnership or joint venture), or any member (if
you are a limited liability company).
b. Real Estate Manager
Any person (other than your "employee" or
"volunteer worker"), or any organization while
acling as your real eslate manager,
c, Temporary Custodians of Your Property
Any person or organization having proper
temporary custody of your property if you die, but
only:
(1) With respect to liability arising out of the
maintenancs or us€ of that property; and
(2) Until your legal representative has been
appointed,
d. Legal Representative lf You Die
Your legal representalive if you die, but only with
respect to duties as such. Thal representative will
HG 00 01 06 05 Page9of18
Named Insured: Alliant Holdirrgs I, I,LC
Excerpt frorn Policv #72UUNAH9948
Policy Period: Zl1.lzOtD to 2l'l'1201'1.
have all your rights and duties under this Coverage
Part.
e. Unnamed Subsidiary
Any subsidiary, and subsidiary thereof, of yours
which is a legally incorporated entity of which you
own a financial interest of more than 507o of lhe
voting stock on ihe effective date of the Coverage
Part.
The insurance afforded herein for any subsidiary
not named in this Coverage Part as a named
insured does not apply to injury or damage with
respect to which an insured under this Coverage
Part is also an insured ltnder another policy or
would be an insured under such policy but for its
lermination or the exhauslion of its limits of
i nsu ra nce.
3. Newly Acquired or Formed Organization
Any organization you newly acquire or form, other than
a partnership, joint venture or limited liability company,
and over which you maintain financial interest of more
than 50% of the voting stock, will qualify as a Named
lnsured if there is no other sirnilar insurance available
to that organization. However:
a. Coverage under this provision is afforded only until
lhe 1B0th day after you acquire or form lhe
organization or the end of the policy period,
whichever is earlier:
b. Coverage A does not apply to "bodily iniury" or
"property damage" that occurred before you
acquired or formed the organization; and
c. Coverage B does not apply to "personal and
advertising inlury" arising out of an offense
committed before you acquired or formed lhe
organization.
4. Mobile Equipment
With respect to "mobile €quipment" registered in your
name under any motor vehicle registration law, any
person is an insured while driving such equipment
along a public highway with your permission. Any other
person or organization responsible for the conduct of
such person is also an insured, but only with respect to
liability arising out of tlre operation of the equiptnent,
and only if no other insurance of any kind is available
to that person or organization for lhis liability, However,
no person or organization is an insured with respecl to.
a, "Bodily injury" to a co-"employee" of the person
driving the equipment; or
b. "Property damage" to property owned by, rented to,
in the charge of or occupied by you or the employer
of any per.son who is an insured under this
provision,
5, Nonowned Watercraft
With respecl to watercraft you do not own that is less
than 51 feet long and is not being used to carry
persons for a charge, any person is an insured while
operating such watercraft with your perrnission. Any
other person or organization responsible for the
conduct of such person is also an insured, but only
with respect lo liabilily arising ouI of the operatiorr of
the watercraft, and only if no other insurance of any
kind i.s available to that person or organization for lhis
liability,
However, no person or organization is an insured with
respect to:
a, "Bodily injury" to a co-"employee" of the person
operating the watercraft: or
b. "Property damage" to properly owned by, rented to,
in the charge oI or occupied by you or the ernployer
of any person who is an insured under thts
provision
6. Additional lnsureds When Requirad By Written
Contrscl, Written Agreement Or Permit
The following person(s) or organization(s) are an
additional insured when you have agreed, in a written
contracl, written agreement or because of a permit
issued by a state or polilical subdivision, that such
person or organization be added as an additional
insured on your policy, provided the injury or damage
occurs subsequenl to the execulion of the contract or
agreement.
A person or organization is an addilional insured under
this provision only for that period of time required by
the contract or agreement.
However, no such person or organization is an insured
under this provision if such person or organization is
included as an insured by an endorsement issued by
us and made a part of this Coverage Part.
a. Vendors
Any person(s) or organization(s) (referred to below
as vendor), but only with respect to "bodily injury"
or "properly damage" arising out of "your products"
which are distributed or sold in lhe regular course
of lhe vendor's business and only if this Coverage
Part provides coverage for "bodily injury" or
"property damage" included within the "products-
completed operations hazard".
(1) The insurance afforded the vendor is subject to
the following additional exclusions:
This insurance does nol apply to:
(a) "Bodily injury" or "property damage" for
which the vendor is obligated to pay
damages by reason of the assumption of
liability in a contracl or agreement. This
exclusion does not apply to liability for
damages that the vendor would have in the
absence of the contracl or agreement;
Page10of18 HG 00 01 06 05
)
N;rrrred Insured: Alliarrt Holdings I, LLC
Excerpt from Policy S72UUNAH9948
Policy Period: zlLlz}l,O ro 2|J.12A1.1
(b) Any express warranty unaulhorized by you;
(c) Any physical or chemical change in lhe
product made inlenlionally by the vendor,
(d) Repackaging, except when unpacked solely
for the purpose of inspection, demonstration,
testing, or the substitution of parts under
instructions from the manufacturer, and then
repackaged in the original container,
(e) Any failure to make such inspections,
acljustments. tests or servicing as the vendor
has agreed to make or normally undertakes
to make in lhe usual course of business, in
connection with the distribution or sale of lhe
products;
(f) Demonstration, installation, servicing or
repair operalions, except such operations
performed a[ lhe vendor's premises in
connection with the sale of the producti
(g) Products which, after distribution or sale by
you, have been labeled or relabeled or used
as a container, part or ingredient of any
other thing or substance by or for the
vendor, or
(h) "Bodily injury" or "property damage" arising
out of the sole negligence of the vendor for
ils own acts or omissions or those of its
employees or anyone else acting on its
behalf. However, this excluslon does not
apply to:
(i) The exceptions contained in Sub-
paragraphs (d) or (f)l or
(ii) Such inspections, adjustments, tests or
servicing as the vendor has agreed to
make or normally undertakes lo make in
the usual course of business, in
connection with the distribution or sale of
th€ products.
(2) This insurance does not apply to any insured
person or organization, from whom you have
acquired such products. or any ingredient, part
or container, entering inlo, accorrtpanying or
containing such products,
b. Lessors of Equipment
(1 ) Any person or organization from whom you
lease equipmenl; but only with respect lo their
liability for "bodily injury", "property damage" or
"personal and advertising injury" caused, in
whole or in part, by your maintenance, operation
or use of equipment leased to you by such
person or organization.
(2) With respect to the insurance afforded to these
addilional insureds this insurance does not
apply to any "occurrence" which takes place
after the equiprrtenl lease expires.
c. Lessors of Land or Premises
Any person or organization lrom whonr you lease
land or premises, but only with respect to liability
arising oui of the ownership, maintenance or use of
that part of the land or premises leased to you.
Wrth respect to lhe insurance atforded these
additional insureds the following additional
exclusions apply,
This insurance does nol apply to:
1. Any "occurrence" which takes place after you
cease to lease that land; or
2. Slructural alterations, new construction or
demolition operations performed by or on behalf
of such person or organization,
d, Architects, Engineers or Surveyors
Any architect, engineer, or surveyor, bul only with
respect to liability for "bodily injury". "property
damage" or "personal and advertising injury"
caused, in whole or in part, by your acls or
omissions or the acls or omissions of those acting
on your behalf:
(1) ln connection with your premises; or
{2) ln the performance of your ongoing operations
performed by you or on your behalf.
With respect to lhe insurance afforded these
additional insureds, the following additional
exclusion applies:
This insurance does not apply to ''bodily injury",
"property damage" or "personal and advertising
injury" arising out of the rendering of or the failure
to render any professional services by or for you,
including:
1, The preparing, approving, or failing lo prepare
or approve, maps, shop drawings, opinions,
reports, surveysr field orders, change orders or
drawings and specifications; or
2. Supervisory, inspeclion, architectural or
engineering activities.
e, Permits lssued By State Or Political
Subdivisions
Any state or political subdivision, but only with
respect to operations performed by you or on your
behalf for which the stale or political subdivision
has issued a permit,
Wilh respecl to the insurance afforded these
additional lnsureds, this insurance does not apply
to:
(1) "Bodily injury", "property damage" or "personal
and advertising injury" arising oul of operations
performed for the state or municipality; clr
(2) "Bodily injury" or "property damage" included
within the "producls-completed operations
hazard".
HG 00 01 06 05 Page 11 of '1 I
Namect Irrsured: Alliant Holdings I, LLC
Excerpt frorn Policv C72UUNAH994f}
Policy Period: 211/2010 lo 2lLl201,J'
f. Any Other Pariy
Any other person or organization who is nol an
insured under Paragraphs a. through e. above, but
only with respect to liability for "boclily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in parl, by your acts or
omissions or the acts or omissions of those acting
on your behalt.
(1) ln the performance of your ongoing operationsi
(2) ln connection with your premises owned by or
rented to you; or
(3) ln connection with "your work" and included
within the "products-completed operations
hazard", but only if
(a) The written contracl or agreement requires
you to provide such coverage to such
additional insured; and
(b) This Coverage Parl provides coverage for
"bodily injury" or "property damage" included
wilhin the "producls-completed operalions
hazard".
With respect to the insurance afforded to these
additional insureds, this insurance does not apply
lo:
"Bodily injury", "property damage" or "personal and
advertising injury" arising out of the rendering of, or
lhe failure to render, any professional architectural,
engineering or surveying services, including:
(1 ) The preparing, approving, or failing to prepare
or approve, maps, shop drawings, opinions,
reports, surveys, field orders, change orders or
drawings and speclficationst or
(2) Supervisory, inspection, architectural or
engineering activities.
The linrits of insurance that apply to additional insureds
under this provision is described in Section lll - Limits
C)f lnsurance.
How this insurance applies when olher insurance is
available to the additional insured is described in the
Other lnsurance Condition in Section lV - Commercial
General L iability Conditions.
No person or organizalion is an insured with respect lo the
conduct of any current or pasl partnership, joint venture or
limited liability company that is not shown as a Named
lnsured in the Declarations.
SECTION III_ LIMITS OF INSURANCE
1. The Most We will Pay
The Limits of lnsurance shown in the Declaralions and
the rules below fix the most we will pay regardless of
the number of:
a. lnsureds;
b, Claims made or "suits" brought; or
c. Fersons or organizations making claims or bringing
"suits",
2. General Aggregate Limit
The General Aggregate Limit is the most we will pay
for the sum of:
a. Medical expenses under Coverage C;
b, Damages under Coverage A, except damages
bscause of "bodily injury" or "property damage"
included in the "products-completed operations
hazard"; and
c. Damages under Coverage B.
3. Products-Cornpleted Operations Aggregate Limit
The Products-Completed Operations Aggregate Limit
is the most we will pay under Coverage A for damages
because of "bodily injury" and "property damage"
included in lhe "products-completed operations
hazard".
4. Personal and Advertising lnjury Limit
Subject to 2. above, lhe Personal and Advertising
lnjury Limit i6 the mosit w€ will pay under Coverage B
for the sum of all damages because of all "personal
and advertising injury" sustained by any one person or
organization,
5. Each Occurrence Limit
Subject to 2. or 3. above, whichever applies, the Each
Occurrence Limit is the most we will pay for the sum
of:
a, Damages under Coverage A; and
b, Medical expenses urrder Coverage C
because of all "bodily injury" and "property damage"
arising out of any one "occurrence".
6. Damage To Premises Rented To You Limit
Subjecl to 5. above, the Damage To Premises Rented
To You Limit is the most we will pay under Coverage A
for damages because of "property damage" to any one
premises, while rented to you, or in the case of
damage by fire, lightning or explosion, while rented to
you or temporarily occupied by you with permission of
the olvner.
ln the case of damage by fire, lightning or explosion,
the Damage to Premises Rented To You Limit applies
to all damage proximately caused by the same event,
whether such damage results frorn fire, lightning or
explosion or any combtnation of these.
7. Medical Expense Limit
Subject to 5. above, the l\4edical Expense Limit is the
most we will pay under Coverage C for all medical
expenses because of "b'odily injury" sr:stained by any
one person.
8. How Limits Apply To Additional lnsureds
lf you have agreed in a written conlract or written
agreement lhal anolher person o( organization be
Page 12 of I 8 HG 00 01 06 05
Narned Irrsured: Alliant Holdings I, LLC
Ixcerpt frorn Policy F72ULTNAI19948
Policy Period: 211/2010 to 2l"l120'l'l
added as an additional insured on your policy, lhe
most we will pay on behalf of such additional insured is
the lesser of:
a, The limits of insurance specified in the writlen
contract or writlen agreement; or
b. The Limits of Insurance shown in the Declarations.
Such arnount shall be a part ol and not in addition to
Limits of lnsurance shown in the Declarations and
described in this Section.
The Limits of lnsuranc€ of this Coverage Part apply
separately to each consecutive annual period and to atry
remaining period of less than 12 months, starting with the
beginning of the policy period shown in the Declarations,
unless the policy period is extended after issuance for an
additional period of less than'1 2 months. ln that case, the
additional period will be deemed part of the last preceding
period for purposes of deterrrtining the Lirnits of lnsurance
SECTION IV _ COMMERCIAL GENERAL LIABILITY
CONDITIONS
1. Bankruptcy
Bankruptcy or insolvency of the insured or of the
insured's estate will not relieve us of our obligations
under this Coverage Part.
2. Duties ln The Event Of Occurrence, Offense, Claim
Or Suit
a, Notice Of Occurrence Or Offense
You or any additional insured must see to it that we
are notif ied as soon as praclicable of an
"occurrence" or an offense which may result in a
claim. To the extent possible, notice should include:
(1) How, when and where the "occurrence" or
offense took place;
(2) The names and addresses of any injured
persons and witnesses; and
(3) The nalure and location of any injury or damage
arising out of the "occurrence" or offense.
b. Notice Of Claim
lf a claim is made or "suit" is broughl againsl any
insured. you or any additional insured musl:
(1) lmmedialely record the specifics of the claim or
"suit" and the date received; and
(2) Notify us as soon as practicable.
You or any additional insured must see to it that we
receive written notice of the claim or "suit" as soon
as practicable
c. Assistance And Cooperation Of The lnsured
You and any other involved insured musl:
(1 ) lmmediately send us copies of any demands.
notlces, summonses or lagal papers received in
connection with the claim or "suit";
(2)Aulhorize us to obtain records and other
information;
(3) Cooperate with us in the investigalion or
settlement of the claim or defense against the
"suit"; and
{4) Assist us, upon our request, in the enforcement of
any right against any person or organizalion which
may be liable to the insured because of injury or
darnage to which this insurance may also apply.
d. Obligations At The lnsureds Own Cost
No insured will, excepi at that insured's own cost,
voluntarily make a payment, assume any
obligation, or incur any expense, other than for first
aid, without our consent,
e. Additional lnsureds Other lnsurance
lf we cover a claim or "suit" under this Coverage
Part that may also be covered by other insurance
available to an additional insured, such additional
insured rnust submit such claim or "suit" to the
other insurer for defense and indemnity,
However, this provision does not apply to the
exlenI that you have agreed in a writlen contracl or
written agreement that this insurance is primary
and non-contributory with the additional insured's
own insurance.
f. Knowledge Of An Occurrence, Offense, Claim
Or Suit
Paragraphs a. and b. apply to you or to any
additional insured only when such "occurrence",
offense, claim or "suit" is known to:
{1) You or any additional insured that is an
individual;
(2) Any partner, if you or an additional insured is a
partnership:
(3) Any manag€r, if you or an additional insured is a
lirnited I iability company:
(4) Any "executive officer" or insurance manager, if
you or an additional insured is a corporation;
(5) Any trustee, if you or an additional insured is a
trust; or
(6) Any elected or appointed ofticial, i[ you or an
additional insured is a political subdivision or
public entity.
This duty applies separately to you and any addilional
insured,
3. Legal Action Against Us
No person or organization has a right under lhis
Coverage Part:
a. To join us a$ a party or otherwise bring us into a
"suit" asking for damages from an insured; or
b. To sue us on lhis Coverage Part unless all of its
terms have been fully complied with,
A person or organization may sue us to recover on an
agreed settlement or on a final judgmenl against an
insured; bul we will not be liable for damages that are
not payalrle under lhe terms of this Coverage Part or
HG 00 01 06 05 Page 13 of 1 B
{arned Instrred: Alliant Holdings I, LLC
ixcerpt frorn Policy sT2UUNz\I19948
'rrl icy, Period: 2/1 1201O to 2fl l2A1 I
that are in excess of lhe applicable limit of insurance.
An agreed seltlement means a settlement and release
of liability signed by us, the insured and the claimant or
the claimant's legal representative.
4. Other lnsurance
lf other valid and collectible insurance is available to
the insured for a loss wa cover under Coverages A or
B of this Coverage Part, our obligations are limited as
follows:
a. Primary lnsurance
This insurance is prinrary except when b. below
applies. lf other insurance is also primary, we will
share with all that other insurance by the method
described in c. below.
b. Excess lnsurance
This insurance is excess over any of the other
insurance, whelher primary, excess, contingenl or
on any other basis:
(1 ) Your Work
That is Fire, Extended Coverage, Builder's Risk,
lnstallation Risk or similar coverage for "your
work";
(2) Premises Rented To You
That is fire, lightning or explosion insurance for
premises rented lo ycu or temporarily occupied
by you with permission of the owner;
(3) Tenant Liability
That is insurance purchased by you to cover
your liability as a tenant for "property damage"
to premises renled to you or temporarily
occupied by you with permission of the owner;
(4) Aircraft, Auto Or Watercraft
lI the loss arises out o[ the rnainlenance or use
of aircraft, "autos" or watercraft to the extent not
subject to Exclusion g. of Section I - Coverage
A - Bodily lnjury And Property Danrage Liability;
(5) Property Damage to Borrowed Equipment Or
Use Of Elevators
lf the loss arises out of "property damage" to
borrowed equiprnent or lhe lrse o[ elevalors [o
the extent not subject to Exclusion j. of Section I
- Coverage A - Bodily lnjury And Property
Damage Liability;
(6) Whan You Ara Added As An Additional
lnsured To Other lnsurance
Any other insurance available to you covering
liability for damages arisirrg oul of lhe premises
or operations, or products and completed
operations, for which you have beerr added as
an additional insured by that insurance; or
(7) When You ,Add Others As An ,qdditional
lnsured To This lnsurance
Any other insurance available to an addilional
insured.
However. tlre following provisions apply to other
insurance available to any person or
organizalion who is an additional insured under
tlris coverage part.
(a) Primary lnsurance When Required By
Gontract
This insurance is primary if you have agreed
in a written contracl or written agreement
that this insurance be primary, lf other
insurance is also primary, lve will share with
all that other insurance by the method
described in c. below.
(b) Primary And Non-Gontributory To Other
lnsurance When Required By Contract
lf you have agreed in a written contract,
writlen agreenlent, or pennit that this
insurance is primary and non-conlributory
with the additional insured's own insurance,
this insurance is primary and we will not
seek contrrbution from that other insuranoe,
Paragraphs (a) and (b) do not apply to other
insurance to which tlre addilional insured has
heerr added as an addilional insured.
When this insurance is excess, we will have no
duty under Coverages A or B to defend the insured
against any "suit" if any other insurer has a duty to
defend lhe insured against thal "suit". ll no other
insurer defends, we will undertake to do so, but we
will be enlitled to the insured's rights againsl all
those other insurers.
When this insurance is excess over other
insurance, we will pay only our share of the amount
of the loss, if any, that exceeds the sum of;
(1) The total amount that all such other insuranca
would pay for the loss in the absence of this
insurance; and
(2) The total of all deductible and self-insured
amounts under all that olher insurance,
We will share the remaining loss, if any, with any
other insurance that is nol described in this Excess
lnsurance provision and was not bought specifically
to apply in excess of the Limits of lnsurance shown
in the Declarations of this Coverage Part.
c. Method Of Sharing
lf all of the olher insurance permits contribution by
equal shares, we will follow this method also. Under
this approach each insurer contribules equal
amounts until il has paici its applicable limit of
insurance or none of the loss remains, whichever
comes first,
Page 14 of 1 I HG 00 01 06 05
.\
)
Narned Instrred: Alliant Holclings I, LLC
Excerpt frorn Policy f,72UUNAH994tl
Policy' Period: 2!1120lO to 2/11201,1'
lf any of the olher insurance does not permit
contribution by equal shares. we will contribute by
limits. Under this method, each insurer's share is
based on lhe ratio of its applicable limit of
insurance to the total applicable limits of insurance
of all insurers.
5. Premium Audit
a, We will compute all premiums for this Coverage
Part in accordance with our rules and rates.
b. Premium shown in this Coverage Part as advance
premium is a deposit premiurn only. At the close of
each audit period we will compute the earned
premium for that period and send notice to the first
Named lnsured. The due date for audit and
retrospective premiums is the date shown as the
due date on the bill. lf the sum of the advance and
audit premiums paid for lhe policy period is grealer
lhan the earned premium, we will return the excess
lo the first Named Insured,
c. The first Named lrrsured must keep records of the
inforrnation we need for premium cornputalion, and
send us copies at such times as we may request
6. Representations
a, When You Accept This Policy
By accepting this policy, you agree:
(1) The statements in the Declarations are accurate
and complete;
(2) Those statements are based upon
representations you made to us; and
(3) We have issued this policy in reliance upon your
representations.
b. Unintentional Failure To Disclose Hazards
lf unintentionally you should fail to disclose all
hazards relating to the conduct of your business
lhal exist at tho inception date of this Coverage
Part, we shall not deny coverage under this
Coverage Part because of such failure,
7. Separation Of lnsureds
Except with respecl 1o the Limits of lnsurance, and any
rights or duties specifically assigned in this Coverage
Part to the first Named lnsured, this insurance applies:
a. As if each Named lnsured were the only Named
lnsured; and
b, Separalely lo each insured against whorn claint is
made or "suit" is brought.
8. Transfer Of Rights Of Recovery Against Others To
Us
a. Transfer of Rights Of Recovery
lf lhe insured has rights to recover all or part of any
payment, including Supplementary Payments, we
have made under this Coverage Part, those rights
are transferred to us. The insured must do nothing
after loss to impair them. At our request, the
insured will bring "suit" or transfer those rights to us
and help us enforce lhem.
b. Waiver Of Rights Of Recovery (Waiver Of
$ubrogatlon)
lf the insured has waived any righls of recovery
against any person or organization for all or part of
any payment, including Supplementary Payments,
we have made under this Coverage Part, we also
waive that right, provided the insured waived lheir
rights of recovery against such person or
organization irr a contract, agreemenl or permit that
was executed prior to the injury or damage,
9, When We Do Not Renew
lf we decide not to renew this Coverage Part, we will
mail or deliver to the first Named lnsured shown in the
Declarations written notice of the nonrenewal not less
than 30 days before the expiralion dale.
lf notice is mailed, proof of mailing will be sufficient
proof of notice.
SEGTION V - DEFINITIONS
1, "Advertisement" rneans the widespread public
dissemination of information or images that has the
purpos€ of inducing the sale of goods, products or
services through:
a. (1) Radio;
(2) Talevision;
(3) Billboard;
(41 Magazine;
(5) Newspaper; or
b. Any other publicalion that is given widespread
public distribution.
However, "adverlisement" does not include:
a. 'l'he design, printed material, inforntation or images
contained in, on or upon the packaging or labeling
of any goods or products; or
b, An interactive conversation between or among
persons lhrough a computer network.
2. "Advertising idea" means any idea for an
"advertisement".
3. "Asbestos hazard" means an exposure or threat of
exposure to the actual or alleged properties of
asbestos and includes the mere presence of asbestos
in any form.
4. "Auto" means a larrd motor vehicle, trailer or semitrailer
designed for Iravel on public roads, including any
attached machinery or equipment. Bu1 "auto" does not
include "mobi le equipment",
5. "Bodily injury" means physical;
a, lnjuryt
b, Sickness; or
c, Disease
sustained by a person and, if arising oul of lhe above,
mental anguish or dealh at any time.
HG 00 01 06 05 Page 15 of '1 I
KENT
RTQUEST FOR MAYOR'S STGNATUftE
Please Fill in All Applicable Boxes
WASHtNGToN
Brief Explanation of Document:
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Routing Information (ALL REQUESTS MUST FTRST BE ROUTED THROUGH TI-IE LAW DEPARTMENT)
AII Contracts Must Ee Routed Through the Law Department
Shaded Areas to Be Completed by Administration Staff
Originator
.a1(,t,,tl-,.l/i </ r3 Plrone (Originator): 5Z 7 \
Date Sent: f I >l I U-, ,,Date Required:
Return Signed Document to: 6_' l{_/r( <CONTRACT TER/\,II NATION DATE:
VENDoR NAME: A llro,,.-F .i-
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t,rrr,-;tut, 5,,,.,DATE OF COUNC!I- APPROVAL i (7--(z'-'t D
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Approval of City Attorney:
City Attorney Comments:
(This Area to be Completed By the Law Department)
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Date Forwarded to Mayor: 1{ffin 1
Received:Office of the MaYor
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