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CAG2019-0581 - Original - KC Dept of Community & Human Services - 2019-2020 VSHS Levy - 10/01/2019
This form is available in alternate formats upon request for persons with disabilities. Kent Senior Activity Center - City of Kent Kent Senior Activity Center Page 1 of 10 2019/2020 Contract - 6118918 Department of Community and Human Services 206-263-9100 TTY Relay: 711 KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT – 2019/2020 Contractor Kent Senior Activity Center - City of Kent Kent Senior Activity Center Project Title Kent Senior Activity Center- City of Kent Contract Amount $ 510,218 Contract Period From: 10/01/2019 To 12/31/2020 DUNS No. (if applicable) 020253613 SAM No. (if applicable) THIS CONTRACT No. 6118918 is entered into by KING COUNTY (the “County”), and Kent Senior Activity Center - City of Kent (the “Contractor”) whose address is 600 East Smith St, Kent, WA 98030. FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES COUNTY $510,218 10/01/2019 - 12/31/2020 TOTAL $510,218 10/01/2019 - 12/31/2020 WHEREAS, the County has been advised that the foregoing are the current funding sources, funding levels and effective dates, and WHEREAS, the County desires to have certain services performed by the Contractor as described in this Contract, NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually agree as follows: I. Incorporation of Exhibits The Contractor shall provide services and comply with the requirements set forth in the following attached exhibits, which are incorporated herein by reference: Certificates of Insurance/Endorsements Attached hereto as Exhibit I Kent Senior Activity Center- City of Kent Attached hereto as Exhibit II II. Term and Termination A. This Contract shall commence on 10/01/2019, and shall terminate on 12/31/2020, unless extended or terminated earlier, pursuant to the terms and conditions of the Contract. B. This Contract may be terminated by the County or the Contractor without cause, in whole or in part, at any time during the term specified in Subsection II.A. above, by providing the DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 2 of 10 2019/2020 Contract - 6118918 other party 30 days advance written notice of the termination. The Contract may be suspended by the County without cause, in whole or in part, at any time during the term specified in Subsection II.A. above, by providing the Contractor 30 days advance written notice of the suspension. C. The County may terminate or suspend this Contract, in whole or in part, upon seven days advance written notice in the event: (1) the Contractor materially breaches any duty, obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Contract is terminated by the County pursuant to this Subsection II.C. (1), the Contractor shall be liable for damages, including any additional costs of procurement of similar services from another source. If the termination results from acts or omissions of the Contractor, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Contractor shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Contractor by the County. D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection II.A., the County may, upon written notification to the Contractor, terminate or suspend this Contract in whole or in part. If the Contract is terminated or suspended as provided in this Section: (1) the County will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination or suspension; and (2) the Contractor shall be released from any obligation to provide such further services pursuant to the Contract as are affected by the termination or suspension. Funding or obligation under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council and/or other identified funding source(s) of sufficient funds to support the activities described in the Contract. Should such appropriation not be approved, this Contract will terminate at the close of the current appropriation year. The current funding sources associated with this Contract are specified on page 1. If the Contract is suspended as provided in this Section the County may provide written authorization to resume activities. E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either party may have in the event that the obligations, terms, and conditions set forth in this Contract are breached by the other party. III. Compensation and Method of Payment A. The County shall reimburse the Contractor for satisfactory completion of the services and requirements specified in this Contract and its attached exhibit(s). B. The Contractor shall submit an invoice and all accompanying reports as specified in the attached exhibit(s), including its final invoice and all outstanding reports. The County shall initiate authorization for payment to the Contractor not more than 30 days after a complete and accurate invoice is received. C. The Contractor shall submit its final invoice and all outstanding reports as specified in this contract and its attached exhibit(s). If the Contractor’s final invoice and reports are not submitted as specified in this contract and its attached exhibit(s), the County will be relieved of all liability for payment to the Contractor of the amounts set forth in said invoice or any subsequent invoice. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 3 of 10 2019/2020 Contract - 6118918 IV. Internal Control and Accounting System The Contractor shall establish and maintain a system of accounting and internal controls which complies with generally accepted accounting principles promulgated by the Financial Accounting Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is applicable to the Contractor’s form of incorporation. V. Debarment and Suspension Certification Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are excluded from receiving federal funds and contracting with the County. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, or proposed for debarment by any Federal department or agency. The Contractor also agrees that it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for debarment by any Federal department or agency. Debarment status may be verified at https://www.sam.gov/. VI. Maintenance of Records/Evaluations and Inspections A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds and compliance with this Contract. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section XIV. below, the Contractor shall maintain the following: 1. Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Contract; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate on this Contract, and any other information necessary to document the actual use of and payments to subcontractors and suppliers in this Contract, including employment records. The County may visit the site of the work and the Contractor’s office to review the foregoing records. The Contractor shall provide every assistance requested by the County during such visits and make the foregoing records available to the County for inspection and copying upon request. The Contractor shall provide right of access to its facilities—including those of any subcontractor assigned any portion of this Contract pursuant to Section XIII—to the County, the state, and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Contract. The County will give advance notice to the Contractor in the case of fiscal audits to be conducted by the County. The Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the contract documents. The Contractor shall inform the County in writing of the location, if different from the Contractor address listed on page one of this Contract, of the aforesaid books, records, documents, and other evidence and shall notify the County in writing of any changes in location within 10 working days of any such relocation. C. The records listed in A and B above shall be maintained for a period of six years after termination of this Contract. The records and documents with respect to all matters covered by this Contract shall be subject at all time to inspection, review, or audit by the County and/or federal/state officials so authorized by law during the performance of this DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 4 of 10 2019/2020 Contract - 6118918 Contract and six years after termination hereof, unless a longer retention period is required by law. D. If applicable, medical records shall be maintained and preserved by the Contractor in accordance with state and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160, and standard medical records practice. If the Contractor ceases operations under this Contract, the Contractor shall be responsible for the disposition and maintenance of such medical records. E. The Contractor agrees to cooperate with the County or its agent in the evaluation of the Contractor’s performance under this Contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56. F. The Contractor agrees that all information, records, and data collected in connection with this Contract shall be protected from unauthorized disclosure in accordance with applicable state and federal law. VII. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) The Contractor shall not use protected health information created or shared under this Contract in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its provisions. Contractor shall read and certify compliance with all HIPAA requirements at http://www.kingcounty.gov/DCHS/contracts VIII. Audits A. If the Contractor is a Non-Federal entity as defined in 2 CFR Part 200.69, and expends $750,000 or more during the Non-Federal entity’s fiscal year in Federal awards, then the Contractor shall meet the audit requirements as described in 2 CFR Part 200 Subpart F. B. A Contractor, for-profit or non-profit that is not subject to the requirements in SECTION VIII. A. and receives in excess of $100,000 in funds during its fiscal year from the County, shall provide fiscal year audited financial statements prepared by an independent Certified Public Accountant or Accounting Firm within nine months subsequent to the close of the Contractor’s fiscal year (if applicable, see SECTION VIII. E.). C. Non-profit contractors who receive less than $100,000 from the County during their fiscal year shall provide 1) form 990 within 30 days of its being filed; and 2) a full set of annual internal financial statements. D. For-profit contractors who receive less than $100,000 from the County during their fiscal year shall provide 1) income tax return within 30 days of its being filed; and 2) a full set of annual internal financial statements. E. A Contractor that is not subject to the requirements in SECTION VIII. A. may, in extraordinary circumstances, request a waiver of audit requirements and, with the review and upon approval of the County, substitute for the above requirements other forms of financial reporting or fiscal representation certified by the Contractor’s Board of Directors, provided the Contractor meets the following criteria: 1. That financial reporting and any associated management letter show no reportable conditions or internal control issues; and 2. There has been no turnover in key staff since the beginning of the period for which the financial reporting was completed. IX. Corrective Action If the County determines that a breach of contract has occurred, that is, the Contractor has failed to comply with any terms or conditions of this Contract or the Contractor has failed to DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 5 of 10 2019/2020 Contract - 6118918 provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A. The County will notify the Contractor in writing of the nature of the breach; The Contractor shall respond in writing within ten working days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the proposed completion date for bringing the Contract into compliance, which date shall not be more 30 days from the date of the Contractor’s response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B. The County will notify the Contractor in writing of the County’s determination as to the sufficiency of the Contractor’s corrective action plan. The determination of sufficiency of the Contractor’s corrective action plan shall be at the sole discretion of the County; C. In the event that the Contractor does not respond within the appropriate time with a corrective action plan, or the Contractor’s corrective action plan is determined by the County to be insufficient, the County may commence termination or suspension of this Contract in whole or in part pursuant to Section II.C.; D. In addition, the County may withhold any payment owed the Contractor or prohibit the Contractor from incurring additional obligations of funds until the County is satisfied that corrective action has been taken or completed; and E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to Section II., Subsections B, C, D, and E. X. Dispute Resolution The parties shall use their best, good-faith efforts to cooperatively resolve disputes and problems that arise in connection with this Contract. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Contract while attempting to resolve the dispute under this section. XI. Hold Harmless and Indemnification A. In providing services under this Contract, the Contractor is an independent Contractor, and neither it nor its officers, agents, or employees are employees of the County for any purpose. The Contractor shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compensation, wages, benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by reason of this Contract. The Contractor shall protect, indemnify, defend and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor’s failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Contract. B. The Contractor further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this Contract by the Contractor, its officers, employees, agents, and/or representatives. This duty to repay the County shall not be diminished or extinguished by the prior termination of the Contract pursuant to the Term and Termination section. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 6 of 10 2019/2020 Contract - 6118918 C. To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify, and save harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the Contractor, its officers, employees, subcontractors and/or agents, in its performance and/or non-performance of its obligations under this Contract. The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, the Contractor, by mutual negotiation, hereby waives, as respects the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the County incurs any judgment, award, and/or cost arising therefrom including reasonable attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. D. To the maximum extent permitted by law, the County shall protect, defend, indemnify, and save harmless the Contractor, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the County, its officers, employees, and/or agents, in its performance and/or non-performance of its obligations under this Contract. The County agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, the County, by mutual negotiation, hereby waives, as respects the Contractor only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the Contractor incurs any judgment, award, and/or cost arising therefrom including reasonable attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E. Claims shall include, but not be limited to, assertions that use or transfer of software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. F. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Contract. G. The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. XII. Insurance Requirements By the date of execution of this Contract, the Contractor shall procure and maintain for the duration of this Contract, insurance as described in this section including the link below, against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Contractor, its agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor may furnish separate certificates of insurance and policy endorsements for each subcontractor as evidence of compliance with the insurance requirements of this Contract. Any provision in any Contractor or subcontractor insurance policy that restricts available limits of liability in a written agreement or contract shall not apply. The Contractor is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Contractor, its agents, employees, officers, subcontractors, providers or provider subcontractors to comply with the insurance requirements stated herein shall constitute a material breach of this Contract. Specific coverage types and limit requirements can be found by visiting http://www.kingcounty.gov/DCHS/contracts. Contractors shall read and provide DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 7 of 10 2019/2020 Contract - 6118918 required insurance documentation prior to the signing of this Contract. Evidence of Insurance and endorsements shall be provided as described in EXHIBIT I. XIII. Assignment/Subcontracting A. The Contractor shall not assign or subcontract any portion of this Contract or transfer or assign any claim arising pursuant to this Contract without the written consent of the County. Said consent must be sought in writing by the Contractor not less than 15 days prior to the date of any proposed assignment. B. “Subcontract” shall mean any agreement between the Contractor and a subcontractor or between subcontractors that is based on this Contract, provided that the term “subcontract” does not include the purchase of (1) support services not related to the subject matter of this Contract, or (2) supplies. C. The Contractor shall include Sections IV, V, VI, VII, XI A, XI B, XI G, XIII, XIV, XV, XVI, XVII, XVIII, XXIV, XXV, and XXVI, in every subcontract or purchase agreement for services that relate to the subject matter of this Contract. D. The Contractor agrees to include the following language verbatim in every subcontract for services which relate to the subject matter of this Contract: “Subcontractor shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent act or omissions of subcontractor, its officers, employees, and/or agents in connection with or in support of this Contract. Subcontractor expressly agrees and understands that King County is a third party beneficiary to this Contract and shall have the right to bring an action against subcontractor to enforce the provisions of this paragraph.” XIV. Nondiscrimination and Payment of a Living Wage A. The Contractor shall comply with all applicable federal, state and local laws regarding discrimination, including those set forth in this Section. B. During performance of the Contract, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant's sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. The Contractor will make equal employment opportunity efforts to ensure that applicants and employees are treated equitably, without regard to their sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. Additional requirements are at http://www.kingcounty.gov/DCHS/contracts. In accordance with King County Ordinance 17909, as a condition of award for contracts for services with an initial or amended value of $100,000 or more, the Contractor agrees that it shall pay and require all Subcontractors to pay a living wage as described in the ordinance, to employees for each hour the employee performs a Measurable Amount of Work on this Contract. The requirements of the ordinance, including payment schedules, are detailed at https://www.kingcounty.gov/depts/finance-business- operations/procurement/about-us/Living-Wage.aspx Violations of this requirement may result in disqualification of the Contractor from bidding on or being awarded a County contract for up to two years; contractual remedies including, but not limited to, liquidated damages and/or termination of the Contract; remedial action as set forth in public rule; and other civil remedies and sanctions allowed by law. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 8 of 10 2019/2020 Contract - 6118918 XV. Conflict of Interest A. The Contractor agrees to comply with applicable provisions of K.C.C. 3.04. Failure to comply with such requirements shall be a material breach of this contract, and may result in termination of this Contract pursuant to Section II and subject the Contractor to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Contractor acknowledges that if it is found to have violated the prohibition found in this paragraph, its current contracts with the county will be cancelled and it shall not be able to bid on any county contract for a period of two years. C. The Contractor acknowledges that for one year after leaving County employment, a former County employee may not have a financial or beneficial interest in a contract or grant that was planned, authorized, or funded by a County action in which the former County employee participated during County employment. Contractor shall identify at the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Contract. Failure to identify current or former County employees involved in this transaction may result in the County’s denying or terminating this Contract. After Contract award, the Contractor is responsible for notifying the County’s Project Manager of current or former County employees who may become involved in the Contract any time during the term of the Contract. XVI. Equipment Purchase, Maintenance, and Ownership A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as a Contract budget item, is upon its purchase or receipt the property of the County and/or federal/state government. The Contractor shall be responsible for all such property, including the proper care and maintenance of the equipment. B. The Contractor shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Contract unless otherwise agreed upon by the parties. XVII. Proprietary Rights The parties to this Contract hereby mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the County. The County agrees to and does hereby grant to the Contractor, irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Contract. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor which are modified for use in the performance of this Contract. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor that are not modified for use in the performance of this Contract. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 9 of 10 2019/2020 Contract - 6118918 XVIII. Political Activity Prohibited None of the funds, materials, property, or services provided directly or indirectly under this Contract shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. XIX. King County Recycled Product Procurement Policy In accordance with King County Code 18.20, the Contractor shall use recycled paper, and both sides of sheets of paper whenever practicable, when submitting proposals, reports, and invoices, if paper copies are required. XX. Future Support The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted herein except as expressly set forth in this Contract. XXI. Entire Contract/Waiver of Default The parties agree that this Contract is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract unless stated to be such through written approval by the County, which shall be attached to the original Contract. XXII. Contract Amendments Either party may request changes to this Contract. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Contract. XXIII. Notices Whenever this Contract provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of the Contractor and the project representative of the County department specified on page one of this Contract. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XXIV. Services Provided in Accordance with Law and Rule and Regulation The Contractor and any subcontractor agree to abide by the laws of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted under this Contract, all of which are incorporated herein by reference. In the event that there is a conflict between any of the language contained in any exhibit or attachment to this Contract, the language in the Contract shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. XXV. Applicable Law This Contract shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center - City of Kent Page 10 of 10 2019/2020 Contract - 6118918 XXVI. No Third Party Beneficiaries Except for the parties to whom this Contract is assigned in compliance with the terms of this Contract, there are no third party beneficiaries to this Contract, and this Contract shall not impart any rights enforceable by any person or entity that is not a party hereto. XXVII. Contractor Certification By signing this Contract, the Contractor certifies that in addition to agreeing to the terms and conditions provided herein, the Contractor certifies that it has read and understands the contracting requirements on the DCHS website at http://www.kingcounty.gov/DCHS/contracts and agrees to comply with all of the contract terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing, as applicable. XXVIII. Emergency Response Requirements Within three months of the execution of the contract, the Contractor shall prepare and submit to the County the necessary plans, procedures and protocols to: A. Respond to and recover from a natural disaster or major disruption to contractor operations such as a work stoppage. B. Continue operations during a prolonged even such as a pandemic. By signing this contract, the contractor certifies they have read and agree to the additional emergency response requirements at the DCHS website at http://www.kingcounty.gov/DCHS/contracts IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract: KING COUNTY KENT SENIOR ACTIVITY CENTER - CITY OF KENT FOR King County Executive Signature Date Name (Please type or print) Date DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Dana Ralph 12/31/2019 12/31/2019 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 9/12/2019 Seattle-Alliant Insurance Services,Inc. 1420 Fifth Avenue,Suite 1500 Seattle WA 98101 Safety National Casualty 15105 KE583802 City of Kent 220 Fourth Avenue South Kent WA 98032-5895 350096668 A X 2,000,000 X 500,000 2,000,000 4,000,000 Y GL4058201 1/1/2019 1/1/2020 4,000,000 SIR 500,000 A 2,000,000 X Deductible Y CAS4058202 1/1/2019 1/1/2020 SIR 500,000 A SP4059829 1/1/2019 1/1/2020 1,000,000* 1,000,000 1,000,000 A Stop Gap Professional Liability GL4058201 1/1/2019 1/1/2020 Each Occurrence Aggregate Deductible $2,000,000 $4,000,000 $500,000 *Work Comp has a $500,000 SIR RE:Levy money from King County King County,its officers,officials,employees and agents are added as Additional Insured per form SNGL 022 1111 attached. King County Community Services Division 401 5th Ave Suite 500 Seattle WA 98104 DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SNGL 022 1111 Safety National Casualty Corporation Page 1 of 2 DESIGNATED ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE FORM LIQUOR LIABILITY COVERAGE FORM POLLUTION LIABILITY COVERAGE FORM SCHEDULE Name of Additional Insured Person(s) or Organization(s): Person(s) or Organization(s) as required by written contract. Any individually scheduled Designated Additional Insured shall not be construed to override nor negate this blanket Designated Additional Insured. Designated Project, Location, or Work of Covered Operations: As per written contract or agreement with the above described person(s) or organization(s). CHANGE SECTION II - WHO IS AN INSURED is amended to include: 4. The person(s) or organization(s) shown in the Schedule above with whom you have agreed in a written contract to provide insurance such as is afforded under this Coverage Form, is included as an Additional Insured subject to the below: a. Insurance for such Additional Insured(s) scheduled above shall be afforded only to the extent that such Additional Insured is liable for “bodily injury”, “property damage” or “personal and advertising injury” caused by your acts or omissions while actively engaged in the performance of your ongoing operations involving the project(s), locations(s), or work designated in the Schedule and as specified in the contract between you and the above scheduled Additional Insured(s). b. The insurance afforded under this Coverage Fo rm to such Additional Insured(s) applies only: (1) If the “occurrence” or offense takes place subsequent to the execution and effective date of such written contract: and, (2) While such written contract is in force, or until the end of the policy period, which ever occurs first . c. How Limits Apply to Additional Insured(s) The most we will pay on behalf of the Additional Insured(s) scheduled above is the lesser of: (1) The limits of insurance specified in the written contract or written agreement; or, (2) The Limits of Insurance provided by the Coverage Form. The amount we will pay on behalf of such Additional Insured(s) shall be a part of, and not in addition to, the Limits of Insurance shown in the Coverage Form Declarations and described in this section. Such amount will thus not increase the Limits of Insurance shown for the Coverage Form. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SNGL 022 1111 Safety National Casualty Corporation Page 2 of 2 d. Obligations at the Additional Insured’s Own Cost No Additional Insured will, except at their own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. The Additional Insured(s) scheduled above shall be subject to all other conditio ns set forth in the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 01/01/2019 Policy No. GL 4058201 Endorsement No. Insured WASHINGTON PUBLIC ENTITY GROUP (WAPEG) Premium $ Included Insurance Company Safety National Casualty Corporation Countersigned By ________________________________ DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 1 of 16 2019/2020 Contract 6118918 Number Exh II EXHIBIT II KENT SENIOR ACTIVITY CENTER VSHSL SOCIAL ENGAGEMENT STRATEGY 3: KENT PLACE SENIOR HUB EXHIBIT PERIOD: OCTOBER 1, 2019 – DECEMBER 31, 2020 I. WORK STATEMENT Contractor shall provide oversight, implementation and coordination of the Kent Place Senior Hub. The total amount of reimbursement pursuant to this Exhibit shall not exceed $510,218 for the Exhibit Period noted above as shown in the funding table below. Funding for investment in this program is provided by the King County Veterans, Seniors and Human Services Levy (VSHSL) and is managed by the Adult Services Division (ASD) of the King County Department of Community and Human Services (DCHS), which has the responsibility for achieving and monitoring the overall outcomes. Ongoing funding for the full period of the Exhibit and the award period as outlined in the award letter shall be contingent on the Contractor’s implementation of the program as described, timely achievement of the contract milestones outlined below, continued funding availability and other contractual requirements contained in the Exhibit. Any act consistent with the authority of this Contract and taken prior to the date the Contract is fully signed is ratified and affirmed and the terms of this Contract will be agreed to have applied. Funding Period Fund Source ASD Result Area Alignment Program Reimbursement 10/01/2019 – 12/31/2020 2019-2020 VSHSL Fund - Seniors Social Engagement $510,218.00 A portion of these funds shall be used to fund equipment and capital improvements not to exceed $135,900.00 Total Not To Exceed $510,218.00 II. PROGRAM DESCRIPTION King County DCHS ASD, in its partnership with the Kent Senior Activity Center, shares a commitment to contributing to change in the Adult Services Division five result areas: • Financial Stability • Healthy Living • Housing Stability • Service System Access and Improvement DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 2 of 16 2019/2020 Contract 6118918 Number Exh II • Social Engagement. As community gathering places that provide older adults with opportunities for social engagement, provide resources and assistance to seniors and their caregivers, and offer participants a sense of belonging, senior centers offer an antidote to social isolation for seniors and their caregivers in our communities. However, lack of flexible funding and long-term cuts to available senior center funding streams have prevented senior centers from fully realizing a vision of becoming strategic places of social engagement from which to holistically deploy financial stability strategies, housing stability strategies, human service system access strategies, and healthy living strategies. Based on the growing scientific understanding of the risks of isolation, King County seeks to support senior centers in becoming vibrant and inclusive senior hubs that expand outreach to isolated seniors and support opportunities of engagement for the diversity of seniors in King County. This strategy further promotes belonging where systems, biases, miscommunications or cultural differences too often serve to isolate. By developing the Kent Senior Activity Center to become a senior hub that serves as the recognized resource center on aging services and provides support, outreach, connection, and social engagement for the diverse population of seniors who live in the city of Kent and surrounding areas of unincorporated King County, the Contractor will reach isolated seniors and support opportunities of engagement for the diversity of seniors in King County. A. Program Activities The Contractor shall serve as the Kent Place Senior Hub (“Senior Hub”), providing opportunities for seniors and/or their caregivers who live in the city of Kent and surrounding areas of unincorporated King County (“Focus Population”) to experience social engagement and connection, engage in activities that promote healthy aging, and access resources that support seniors to live in their communities of choice. As part of this work, the Contractor shall: 1. Operate as a senior center with as follows: a. Services must include at least three of the following: • Food and nutrition programs, and/or congregate (shared) meals • Social activities • Information and assistance that connects individuals to aging networks and services • Educational opportunities for enrichment and life-planning • Celebratory events for holidays, birthdays, cultural experiences, etc. • Health promotion, wellness and fitness. b. Senior center services must be ongoing and offered on a regular basis, but do not need to be at the same location every day. The Contractor’s senior center may meet or provide services at different locations on different days, as long as there is a consistent schedule easily accessed by intended, eligible participants and community organizations who can depend upon the Contractor to host a senior center at a specified location on any specific day. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 3 of 16 2019/2020 Contract 6118918 Number Exh II 2. Operate as a senior hub by providing the following services: a. Providing senior center services named in Section A.1.a. above at least five (5) days a week as a senior hub. b. Conducting outreach to increase participation and provide opportunities for social engagement for seniors within the Focus Population who might otherwise remain isolated or disengaged. c. Engaging with isolated seniors who may otherwise choose not to visit the physical space(s) where the Senior Hub is located. d. Providing guided connections and active navigation of referrals between the Senior Hub and other specified VSHSL-funded service providers, as appropriate and as agreed upon on a case-by-case basis in partnership with King County. e. Coordinating with other community organizations to expand the services available through the Senior Hub. f. Increasing knowledge of and/or participation in Community Living Connections. g. Representing the voice of the seniors served by the Senior Hub in other human service collaboratives, on issues such as transportation, food access and housing, as appropriate and as agreed upon on a case-by- case basis in partnership with King County. h. Using culturally informed approaches to support engagement and inclusion for the Focus Population the Senior Hub intends to serve. 3. Make equipment purchases and/or capital improvements that support the development of the Senior Hub, as follows: a. If the development of the Senior Hub includes plans to purchase equipment and/or complete capital improvement projects at the Contractor’s facilities or facilities related to the Senior Hub, the Contractor shall be compensated through reimbursement of actual amounts spent on the equipment or capital improvements, if any, after completion. b. The total amount of reimbursement for equipment purchases and/or capital improvements, if any, shall not exceed the amount set forth in the funding table in Section I., WORK STATEMENT. c. King County encourages the Contractor to utilize small businesses, including Small Contractors and Suppliers (SCS), as defined below, and minority-owned and women-owned business enterprises certified by the Washington State Office of Minority and Women's Business Enterprises (OMWBE) in County contracts. The County encourages the Contractor to use the following voluntary practices to promote open competitive opportunities for small businesses, including SCS firms and minority- owned and women-owned business enterprises. i. Inquire about King County’s Contracting Opportunities Program. King County has established a Contracting Opportunities Program DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 4 of 16 2019/2020 Contract 6118918 Number Exh II to maximize the participation of SCS in the award of King County contracts. The Program is open to all SCS firms certified by King County Business Development and Contract Compliance (BDCC). As determined by BDCC and identified in the solicitation documents issued by the County, the Program will apply to specific contracts. However, for those contracts not subject to the Program or for which the Contractor elected not to participate in the Program during the solicitation stage, the Contractor is still encouraged to inquire voluntarily about available firms. Program materials, including application forms and a directory of certified SCS firms, are available at the following Web-site address: http://www.kingcounty.gov/bdcc The term “Small Contractors and Suppliers” (SCS) means that a business and the person or persons who own and control it are in a financial condition which puts the business at a substantial disadvantage in attempting to compete for public contracts. The relevant financial condition for eligibility under the Program is set at fifty percent of the Federal Small Business Administration (SBA) small business size standards using the North American Industry Classification System and Owners’ Personal Net Worth less than $750,000 dollars. ii. Contact OMWBE to obtain a list of certified minority-owned and women-owned business enterprises by visiting their website at http://www.omwbe.wa.gov/ or by Toll Free telephone (866) 208- 1064. iii. Use the services of available community organizations, consultant groups, local assistance offices, the County, and other organizations that provide assistance in the recruitment and placement of small businesses, including SCS firms and minority- owned and women-owned business enterprises. d. The equipment purchases and/or capital improvement projects approved through this contract are as follows: i. Purchase of furniture and equipment for new staff positions. ii. Purchase of a vehicle for home visits and possible client transportation. a. The total amount of reimbursement for the vehicle shall not exceed $35,000. In the event that the vehicle cost is less than $35,000, the Contractor may invoice for costs associated with the vehicle up to a maximum total of $35,000 through the Exhibit Period. b. In order to maintain the vehicle and support the transportation function of the program, the Contractor shall: i. Provide the County with the Vehicle Identification Number (VIN), license plate number, make and model at the point that these become available to the Contractor. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 5 of 16 2019/2020 Contract 6118918 Number Exh II ii. Be listed as the legal and registered owner of the vehicle and maintain the original vehicle title. iii. Maintain property records that include a description of the property, a serial number or other identification numbers, the source of funding for the property, who holds the title, the acquisition date, and costs of the property, percentage of County participation in the cost, the location, use and condition of the property, and ultimate disposition data including date of disposal and sale price of the vehicle. iv. Maintain insurance coverage on the vehicle and drivers that will indemnify the County from any and all claims arising from the operation and/or use of the vehicle. The Contractor’s insurance shall also provide for the replacement or repair of the vehicle in the event that the vehicle is rendered inoperable or stolen during the course of possession by the Contractor. v. Ensure that the vehicle is regularly maintained in a manner consistent with the manufacturer’s recommendations and that complete maintenance records are kept. All vehicle operation costs, including but not limited to fuel, maintenance and repair, are the responsibility of the Contractor. Vehicle maintenance records and County access to the vehicle for inspection shall be provided within three business days following notification of the County. vi. Ensure that the vehicle is operated by individuals who are trained in its operation, have a valid and current Washington State Driver’s License with appropriate endorsements for its use and that the vehicle is operated in a safe manner at all times in compliance with the laws of the State of Washington. vii. Ensure the security of the vehicle at all times, even when not in use or in the possession of a Contractor employee. In the event the vehicle is stolen, the Contractor will file a police report and notify the County within 24 hours. viii. Be responsible for any fines resulting from violations of state or local laws pertaining to the operation of the vehicle. ix. At the discretion of the County, the Contractor shall return the vehicle to the County at the end of any contract period in which contract renewal is not intended by the County. In such cases, the vehicle shall be returned in a condition reasonable to its age and mileage. iii. Addition of automatic doors openers to the restrooms. iv. Replacement of the movable room partition between the social hall and the dining room. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 6 of 16 2019/2020 Contract 6118918 Number Exh II v. Computer lab remodel, including moving the location of the front doors and replacing the top half of the lab walls with windows. vi. Coffee bar remodel, to move plumbing and coffee machine and to lower the service counter. vii. Purchase of participation tracking software program. 4. Expand the services and supports available to seniors within the geographic or population area of focus, including: a. The following outreach, engagement, and coordination activities will be implemented: i. Homebound Senior Check-in Program: Senior Center staff will coordinate with area organizations such as Kent Police, Kent CARES, Puget Sound Regional Fire Authority, Meals on Wheels volunteers, and care providers to identify and engage homebound seniors. Participants in this service will be offered daily to weekly connections to staff or volunteers and referred to other resources and programs as necessary. ii. Outreach and Collaboration with Diverse Senior Groups: Senior Center staff will develop partnerships with community groups and service providers serving seniors of different cultures, abilities, and other socio-economic demographics than have traditionally used the Senior Center to: a. Create new programs at the Senior Center designed to serve these seniors. b. Establish designated times and spaces for these organizations’ senior participants to use the Senior Center. c. Provide programs that promote interaction between these seniors and existing Senior Center participants. iii. Information Center: Senior Center staff will compile information about community resources for seniors and provide it in a central, easily accessible location at the Senior Center. Frequently requested materials will be available in multiple languages. b. The following programs encompassing food and nutrition, social activities, information assistance, educational opportunities, celebratory events, and health promotion will be implemented: i. Expanding Your Mind: This program will offer two classes per quarter on unique topics, such as various religions and cultures, rising rates of STD in seniors, marijuana use in seniors, etc. ii. Enhanced Valley Cities Behavioral Health Care Programming: a. The “LGBTQIA and Allies in South King County Program” will be provided in collaboration with Valley Cities and will provide support and social and educational opportunities for LGBTQIA seniors and their family and friends. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 7 of 16 2019/2020 Contract 6118918 Number Exh II b. Valley Cities will provide additional hours for resource referral and individual counseling at the Senior Center. c. Valley Cities will provide at least two additional activities at the Senior Center, focused on specific topics or populations. iii. Staffed Computer Lab: The computer lab will be accessible multiple days per week with specific hours for limited English speaking participants. iv. Access to Senior Services Scholarship Program: This program will provide scholarships to cover meals and specified program fees for low-income seniors. 5. Participate in the Senior Hubs Learning Collaborative, with representation by at least one staff member at each of the scheduled meetings. 6. Work with King County staff to create a referral protocol (the “Referral Protocol”) for the purpose of providing referrals for affordable housing for seniors and/or senior veterans, service members and/or their families. 7. Work with King County staff to develop a method to collect client satisfaction data (“Client Satisfaction Collection Method”). B. Participant Eligibility Eligible participants for services are seniors and/or their caregivers meeting the VSHSL’s definition of seniors, especially those seniors residing the city of Kent and surrounding areas of unincorporated King County. C. Definitions 1. DCHS web-referenced definitions for the following terms used within this Exhibit can be found at https://kingcounty.gov/VSHSL-definitions. a. Caregiver b. Implementation Plan c. Military Servicemember d. Senior e. Veteran 2. Definitions for the following terms used within this Exhibit can be found in the VSHSL Implementation Plan at https://kingcounty.gov/VSHSL-Implementation- Plan. a. Financial Stability b. Healthy Living c. Housing Stability d. Service System Access and Improvement DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 8 of 16 2019/2020 Contract 6118918 Number Exh II e. Social Engagement 3. Definitions for other terms used within this Exhibit: a. Senior Center For the purposes of this Exhibit, a “senior center” is an entity that hosts a physical space for seniors (persons 55 and older) to gather in order to access services that promote healthy aging and to experience life enrichment, empowerment, belonging, and enjoyment. The space defined as the senior center may be a stand-alone, dedicated building or be part of a larger or shared center that has multiple purposes. That space may also include a series of spaces or locations. b. Senior Hub For the purposes of this Exhibit, a “senior hub” is a senior center, or set of partnering senior centers, with the staffing, programmatic, and systems capacity to serve as the recognized resource center on aging services and supports for a focused geographic area and/or specific cultural group(s), including but not limited to the Focus Population. If the Senior Hub consists of partnering senior centers, the times and locations of services may be spread between the partnering centers in order to achieve the level of access required to be considered a senior hub. Services need not be equal at each partner and may be structured so as to capitalize on the strengths that each partner brings to the partnership as well as on the needs of the portion of the Focus Population each partner seeks to serve. c. Senior Hubs Learning Collaborative For the purposes of this Exhibit, the “Senior Hubs Learning Collaborative” means a structured forum for supporting best practices and shared learning among the awarded senior hubs. All senior hub partners will participate. Frequency and format of meetings will be determined in collaboration with all senior hubs and King County staff. D. Contract Milestones The Contractor shall meet the following milestones during program years 2019-2020: 1. Year One (2019) Milestones As a Senior Hub, complete the following milestones specific to the Contractor: a. By December 31, 2019: i. Complete job description for Senior Center Outreach Coordinator. ii. Complete job description for Senior Center Program Specialist/Administrative Coordinator. iii. Begin identifying partnership opportunities with other programs, cultural collaborators, and service providers serving diverse senior groups. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 9 of 16 2019/2020 Contract 6118918 Number Exh II iv. Complete Access to Senior Services scholarship program guidelines. 2. Year Two (2020) Milestones a. By January 31, 2020: The Performance Measurement and Evaluation (PME) Plan shall be fully developed and formally accepted for the Kent Place Senior Hub. See Section III., PERFORMANCE MEASUREMENT AND EVALUATION. b. By July 1, 2020: The Referral Protocol should be agreed to and be in place, through mutual email agreement between King County staff and Contractor staff. c. By a timeline to be determined by King County within the PME Plan, the Contractor shall administer the Client Satisfaction Collection Method. As a Senior Hub, complete the following milestones specific to the Contractor: d. By March 31, 2020: i. Post job description and Hire Outreach Coordinator. ii. Post job description and Hire Program Specialist/Administrative Coordinator. iii. Purchase a vehicle for outreach efforts with homebound seniors. iv. Complete scope, specifications, bidding, and contract awards for infrastructure improvements. v. Begin identified infrastructure improvements: 1. Automatic door openers to the restrooms. 2. Replacement of the movable room partition between the social hall and the dining room. 3. Computer lab remodel. 4. Coffee bar remodel. e. By June 30, 2020: i. Implement expanded Valley Cities programs at the Senior Center. ii. Launch Access to Senior Services scholarship program. iii. Launch Expanding Your Mind program. f. By September 30, 2020: i. Complete design of and launch Homebound Senior Check-In program. ii. Complete Senior Program Needs Assessment begun in 2019. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 10 of 16 2019/2020 Contract 6118918 Number Exh II iii. Identify new program and service goals based on Kent Parks Department 2020-2027 Comprehensive Recreation Program Plan and 2019 Senior Program Needs Assessment. g. By December 31, 2020: i. Complete Information Center development, including translation of frequently requested materials into multiple languages. ii. Formalize 6-8 partnerships with other programs, cultural collaborators and service providers. iii. Launch new programs and services with program, cultural collaborator, and service provider partners. iv. Implement new participant tracking system in coordination with City of Kent recreation registration software. v. Complete plan for implementing the new programs and services per the goals established in Third Quarter 2020, including the development of a performance framework to evaluate program effectiveness and protocols for program modification. vi. Complete identified infrastructure improvements: 1. Automatic door openers to the restrooms. 2. Replacement of the movable room partition between the social hall and the dining room. 3. Computer lab remodel. 4. Coffee bar remodel. III. PERFORMANCE MEASUREMENT AND EVALUATION A. Performance Measurement and Evaluation Planning Process The Contractor shall name a person who will lead performance measurement, evaluation, and continuous quality improvement activities for this Exhibit. A Performance Measurement and Evaluation (PME) Plan shall be co-developed and is intended to provide the Contractor and King County with useful information for decision-making, planning and program management. The Contractor and King County staff shall work collaboratively to identify relevant measures of service delivery, quality and program results and determine the mechanisms by which required information will be collected, managed and reported. King County is responsible for providing a first draft of the PME plan. The PME Plan shall be considered final after written acceptance is received by both parties. Email communication is sufficient. B. Performance Measures Performance measures shall be measured using individual-level client data and aggregate data submitted pursuant to this Exhibit. Specific data elements and reporting mechanisms shall be defined in the PME Plan. If deemed necessary, additional evaluation activities, such as focus groups, surveys or more rigorous evaluation projects, may also be included in the PME Plan. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 11 of 16 2019/2020 Contract 6118918 Number Exh II At least one of each type of performance measure (below) shall be included in the final PME Plan. Where there are multiple contractors working on a related program or strategy, the PME Plan may also include at least one strategy-level performance measure. 1. Quantity of service provided: How much did we do? For example, number of seniors and/or their caregivers served by the Senior Hub each quarter. 2. Quality of service provided: How well did we do it? For example, percent of Senior Hub participants who identify with the target population for the senior center. 3. How seniors have been impacted: Is anyone better off? For example, percent of Senior Hub participants who indicate that they feel more connected to their community (from survey or focus group). Once developed and accepted by each party, the Contractor shall be required to adhere to and perform the reporting and other services described in the PME Plan; provided, however, that the Contractor’s failure to meet any specific performance targets or other metrics outlined in the PME Plan shall not constitute a breach of this Contract or this Exhibit. C. Modification of the PME Plan Either party may suggest revisions to the PME Plan. The party requesting revisions to the PME Plan (the “Requesting Party”) shall submit the suggested changes in writing to the other party (the “Receiving Party”). Within five business days of receipt, the Receiving Party shall review the revised PME Plan. Prior to the expiration of such period, the Receiving Party shall provide a written response to the Requesting Party that the Receiving Party either (i) accepts the revised PME Plan as provided by the Requesting Party, or (ii) makes additional changes to the PME Plan. If modifications have been requested by the Receiving Party, then the parties shall discuss in good faith the original and subsequent modifications until an acceptable PME Plan has been developed and each party has provided the other with written acceptance of such plan. IV. PARTNERSHIP AND REPORTING REQUIREMENTS A. Partnership Activities 1. The Contractor shall work with King County staff to coordinate and align services with other VSHSL-funded organizations and system partners in order to effectively and efficiently administer a set of services that clients may be seeking to access. 2. The Contractor shall participate in regular meetings of levy-funded organizations, if and when these are convened, to improve system connection and coordination of existing services and support best practices and shared learning. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 12 of 16 2019/2020 Contract 6118918 Number Exh II 3. The Contractor shall engage in any levy competency trainings offered by King County. These training opportunities shall be offered at no cost to VSHSL- funded providers to help providers attain and maintain key skills and concepts that will support the VSHSL’s goals of effectiveness, efficiency and equity. 4. The Contractor shall include an attribution to the VSHSL with the use of the VSHSL logo and/or a statement such as “This program receives funding from the King County Veterans, Seniors and Human Services Levy” in all program marketing materials, digital or hardcopy, developed during this contract period. B. Reporting Activities 1. The Contractor shall participate in monthly check-ins with King County staff either in person or by phone. Check-ins may be reduced or increased in frequency based on program needs and King County needs to ensure program accountability and the provision of adequate support for the program. 2. The Contractor shall include a short summary of services that occurred during the invoicing period and progress toward milestones as applicable. This summary shall be included with the submission of each invoice provided to King County. 3. The Contractor shall provide before and after photographs of any equipment or capital improvements after purchases or improvements have been completed, as part of the invoicing period or as requested by King County, to illustrate the development of the senior hub model. 4. Starting on January 1, 2020, the Contractor shall submit individual-level client data and aggregate data about services and client outcomes to King County on a quarterly basis. Reports are due within ten business days following the end of each quarter of the calendar year. The format and reporting mechanisms for this report shall be provided by King County and be outlined in the PME Plan. 5. The Contractor shall submit an annual narrative progress report to King County on January 15 following each program year. The report shall cover the activities of the previous year (January – December). The format and questions for the annual narrative progress report shall be provided by King County. 6. By the date outlined in the PME Plan, the Contractor shall submit client satisfaction data gathered through the Client Satisfaction Collection Method to King County. 7. The Contractor shall complete a VSHSL-funded wage study, once developed, every two years to help inform understanding of prevailing wages among nonprofit providers, and how compensation may be contributing to staff satisfaction, turnover and client outcomes. Results of the survey shall be made available to all VSHSL-funded providers. 8. King County reserves the right to request additional supporting documentation or information, as needed, and between reporting periods. A minimum of three business days’ notice shall be provided to the Contractor. If the Contractor believes such notice is inadequate to prepare the report, it shall work with King County to adjust the due date for additional requested information. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 13 of 16 2019/2020 Contract 6118918 Number Exh II V. COMPENSATION AND METHOD OF PAYMENT Regular payment for activities covered by this Exhibit shall be based on meeting the deliverables outlined in the table below. However, by entering into the contract, the Contractor is agreeing to make concerted efforts to meet the program activities and contract milestones as outlined in Section II., PROGRAM DESCRIPTION and program and reporting requirements as outlined in Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS. The Contractor is further required to engage in continuous quality improvement as outlined in the PME Plan in partnership with King County staff. If, through analysis of the required reports and data or through conversations with the Contractor, it is determined that the program model, as described in this Exhibit, is not successfully or sufficiently serving the King County seniors community, the Contractor agrees to work with King County to re-envision the program model, make changes to the PME Plan and pivot, using learnings to improve service delivery. Such adjustments will be documented in an amendment to this Exhibit signed by both parties. If the Contractor does not meet the agreed upon program activities, deliverables and/or contract milestones during two quarters of the Contract and/or if the Contractor fails to engage with the King County staff to re-envision the program model or make necessary adjustments in order to better serve King County seniors, King County reserves the right to request specified corrective action in writing or, either before such a request is issued or if such a request is unheeded or does not produce improved engagement toward quality improvement, to reduce the contract amount, withhold payment, or terminate the contract in line with notice requirements in this contract’s boilerplate. A. Billing Invoice Package The Contractor shall submit a Billing Invoice Package (BIP) quarterly that consists of an invoice statement and other reporting requirements as stated in Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS of this Exhibit in a format approved by King County. The BIP is due within ten business days following the end of each payment period. 1. Payments for Services The billing table below details the quarterly payment schedule for services. 2. Payments for Equipment Purchases and/or Capital Improvements If the Contractor is requesting reimbursement for equipment purchases and/or capital improvements as part of any payment period, the Contractor shall submit a general ledger/expenditure detail report listing costs claimed as part of the BIP, along with supporting photographs as described in Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS. The County may provide an advance payment prior to the Contractor incurring any equipment or capital improvement costs. If the Contractor is requesting advance payment, the Contractor shall submit a formal written quote or Purchase Order as part of the BIP. If approved for advance payment, the Contractor shall remit an expenditure detail report listing costs on equipment and/or capital improvements in a subsequent BIP. King County shall provide reimbursement on the remaining equipment/capital improvement funds only once the Contractor has fully expended the advance payment and has provided the supporting expenditure detail. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 14 of 16 2019/2020 Contract 6118918 Number Exh II The Contractor must retain on file backup documentation for any equipment and/or capital improvement costs (including receipts, invoices, timesheets, and copies of checks) for the duration of Contractor’s VSHSL award plus an additional six years. This documentation must be made available upon request. The County may conduct a site visit to the Contractor’s office to review and verify the foregoing records. Advance notice will be given to the Contractor in the case of fiscal audits to be conducted by the County. Date Due Payment Period Payment / Fund Source Deliverable January 15, 2020 October - December On-time completion / submission of: 1. Accurate invoice 2. Aggregate-level client data and/or individual-level client data 3. Annual narrative progress report 4. General ledger/expenditure detail and report and photographs, for equipment/capital reimbursement requests, if applicable 5. Documentation toward progress on milestones indicated in body of contract $74,864.00 VSHSL Fund - Seniors $74,864.00 Total (excluding equipment/capital reimbursement requests) April 14, 2020 January - March On-time completion / submission of: 1. Accurate invoice 2. Aggregate-level client data and/or individual-level client data 3. General ledger/expenditure detail and report and photographs, for equipment/capital reimbursement requests, if applicable 4. Finalized PME Plan 5. Documentation toward progress on milestones indicated in body of contract $74,864.00 VSHSL Fund - Seniors $74,864.00 Total (excluding equipment/capital reimbursement requests) July 15, 2020 April - June $74,864.00 VSHSL Fund - Seniors On-time completion / submission of: 1. Accurate invoice DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 15 of 16 2019/2020 Contract 6118918 Number Exh II Date Due Payment Period Payment / Fund Source Deliverable $74,864.00 Total (excluding equipment/capital reimbursement requests) 2. Aggregate-level client data and/or individual-level client data 3. General ledger/expenditure detail and report and photographs, for equipment/capital reimbursement requests, if applicable 4. Documentation toward progress on milestones indicated in body of contract $74,864.00 VSHSL Fund - Seniors October 14, 2020 July - September On-time completion / submission of: 1. Accurate invoice 2. Aggregate-level client data and/or individual-level client data 3. General ledger/expenditure detail and report and photographs, for equipment/capital reimbursement requests, if applicable 4. Documentation toward progress on milestones indicated in body of contract $74,864.00 VSHSL Fund - Seniors $74,864.00 Total (excluding equipment/capital reimbursement requests) January 15, 2021 October - December On-time completion or submission of: 1. Accurate invoice 2. Aggregate-level client data and/or individual-level client data 3. Annual narrative progress report 4. General ledger/expenditure detail and report and photographs, for equipment/capital reimbursement requests, if applicable 5. Documentation toward progress on milestones $74,862.00 VSHSL Fund - Seniors $74,862.00 Total (excluding equipment/capital reimbursement requests) DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C Kent Senior Activity Center Page 16 of 16 2019/2020 Contract 6118918 Number Exh II Date Due Payment Period Payment / Fund Source Deliverable indicated in body of contract The Contractor shall advise King County quarterly of any material changes in revenues from sources other than the County that are used to provide the services funded under this Exhibit. The Contractor agrees to re-negotiate, as needed, if the County determines that such changes are substantial. DocuSign Envelope ID: 769D6E3B-863B-4436-B7E0-3DF5938A2E6C