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HomeMy WebLinkAboutCity Council Committees - Kent City Council - 12/15/2020 Approved Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Date: December 15, 2020 Time: 4:04 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present 3. AGENDA APPROVAL Chief Administrative Officer, Derek Matheson removed item 4.J Payment of Bills from the agenda. A. Approve the agenda as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Boyce, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Ralph 4. DEPARTMENT PRESENTATIONS A. Statement of Support for Washington Residents and Families Adversely Affected by Farm Bills in India – Resolution – Adopt Councilmember Kaur presented a Resolution to Council. The Resolution is a statement of support declaring that the City Council stands in solidarity with Washington residents and their families who have been adversely affected by multiple farm bills in India. Councilmembers spoke in support of the Resolution. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Kent, Washington Page 2 of 6 Councilmember Thomas questioned the Council's authority to adopt this resolution and Matheson advised there is nothing prohibiting the Council from adopting this resolution. MOTION: Adopt Resolution No. 2020, declaring that the City Council stands in solidarity with those Washington residents and their families who have been adversely affected by the Farmers Produce Trade and Commerce Act, the Farmers Agreement on Price Assurance and Farm Services Act, and the Essential Commodities Act passed in India. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM B. Solicitation, Acceptance and Consideration of Applications for Vacant Board Positions - Resolution - Adopt Chief Administrative Officer, Derek Matheson presented to Council a Resolution to solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position. The Resolution also requests that the Mayor do the same for vacant board or commission positions where Council confirmation is not required. Matheson provided a recap of the Council's request to advertise positions and consider term limits, even when the incumbent expresses a desire to continue serving. Councilmembers all expressed a desire to take some time to consider the provisions of the Resolution and discuss it further during the 2021 Council retreat. MOTION: Adopt Resolution No. 2021 declaring the Council’s intent to solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position, and requesting the Mayor solicit, accept and consider applications for vacant board or commission positions before asking for Council confirmation where confirmation is required or before making a direct appointment to a board or commission position where council confirmation is not required. RESULT: NO ACTION TAKEN C. South 212th Street Overlay (Green River Bridge to Orillia Road/City limits) – Puget Sound Regional Council Grant Acceptance - Authorize Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Kent, Washington Page 3 of 6 Public Works Design Engineer, Abdulnaser Almaroof provided a brief presentation on the South 212th Street Overlay project and requested Councils approval to accept $1.5 million in federal grants funds. The project consists of the asphalt overlay of South 212th Street between the Green River Bridge and Orillia Rd/City limits. City staff applied for federal construction funds through the Puget Sound Regional Council (PSRC). The PSRC Executive Board voted in October to award the project $1.5 million of federal funds. The preliminary estimate of total project costs is $3 million. Any additional funds required will come from B&O funds. Three recycling events, new min-recycling events, a multi-family recycling program and product paint stewardship program will be funded with this grant. MOTION: Authorize the Mayor to accept federal grant funds in the amount of $1.5 million for the South 212th Street Overlay (Green River Bridge to Orillia Road/City limits), amend the budget and authorize expenditure of the funds in accordance with the grant terms, and authorize the Mayor to sign all necessary documents subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM D. Interagency Agreement between King County and the City of Kent Relating to the Solid Waste Division/Waste Reduction and Recycling Grant - Authorize Tony Donati gave a presentation on the Interlocal agreement with King County for the Solid Waste division/Waste Reduction and Recycling Grant in the amount of $179,449 for 2021/2022. He indicated that this grant is used to fund the City's residential recycling collection events. He explained how these events allow the community to properly dispose of hard-to-recycle materials including appliances, electronics, mattresses, styrofoam, bulky yard debris, concrete, tires and more. Making these events free to the public improves access to recycling services. Donati also noted that the grant will fund waste reduction activities associated with the multi-family recycling program, specifically targeting senior living facilities. MOTION: Authorize the Mayor to sign an Interlocal Agreement between King County and the City of Kent relating to the Solid Waste Division/Waste Reduction and Recycling Grant, accept grant funds in the amount of $179,449, amend the budget, and authorize expenditures in accordance with the grant's terms, subject to grant final terms and conditions acceptable to the City Attorney and Public Works Director. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Kent, Washington Page 4 of 6 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM E. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize Public Works Engineering Supervisor, Mark Madfai gave a brief presentation requesting Council approval to accept federal grant funds in the amount of $1,274,600 for the Meet Me on Meeker (Russell Road to GRE) project. Madfai discussed the Meet Me on Meeker project which includes a multimodal promenade on the south side of the street from Russell Road to the GRE development to the east, including a two-way shared use path, streetscape amenities, wider sidewalk, street trees and vegetated buffers, pedestrian-scale lighting, and curb extensions at the intersection with Russell Road. MOTION: Authorize the Mayor to accept federal grant funds in the amount of $1,274,600 for the Meet Me on Meeker (Russell Road to GRE) project, amend the budget, authorize the Mayor to sign all necessary documents and authorize expenditure of the funds in accordance with grant terms, subject to final grant terms and conditions acceptable to the City and Attorney and the Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM F. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize Public Works Engineering Supervisor, Mark Madfai gave a brief presentation requesting Council approval to accept additional federal grant funds in the amount of $235,280 for the Meet Me on Meeker (Russell Road to GRE) project. MOTION: Authorize the Mayor to accept federal grant funds in the amount of $235,280 for the Meet Me on Meeker (Russell Road to GRE) project, amend the budget, authorize the Mayor to sign all necessary documents and authorize expenditure of the funds in accordance with grant terms, subject to final grant terms and conditions acceptable to the City Attorney and the Public Works Director. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Kent, Washington Page 5 of 6 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM G. Utility Relocation Agreement between the Covington Water District and City of Kent for the Rock Creek Culvert Replacement at Summit Landsburg Road Project - Authorize Public Works Environmental Engineer, Stephen Lincoln provided Council with a presentation on an interlcoal agreement with Covington Water District for utility relocation of water facilities owned and operated by the Covington Water District within Summit Landsburg Road. This agreement will allow the City to be reimbursed for the actual costs incurred during construction to relocate the Water District’s facilities during the Rock Creek Culvert relocation project. MOTION: Authorize the Mayor to sign the Utility Relocation Agreement for the Summit Landsburg Road and Rock Creek Culvert Replacement Project between the City of Kent and Covington Water District, subject to final terms and conditions acceptable to the City Attorney and Public Works Director RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM H. Interlocal Agreement between the City of Kent and Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert Replacement Project - Authorize Public Works Environmental Engineer, Stephen Lincoln briefed Council on an interlocal agreement between the City of Kent and the Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert replacement project. This agreement will allow the City to be reimbursed for the actual costs incurred during construction to relocate the Water & Sewer District's facilities. This project is intended to remove a barrier to fish passage. The replacement project will consist of the removal of the existing culvert and construction of fish passable bridge and related habitat improvements. MOTION: Authorize the Mayor to sign an Interlocal Agreement between the City of Kent and the Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert Replacement project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 15, 2020 Kent, Washington Page 6 of 6 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021 7:00 PM I. INFO ONLY: Winter Weather Update Street and Vegetation Manager, Bill Thomas provide Council with an update on preparations for the winter 2020/2021 snow and ice response. He indicated that preparations for the winter start in late summer to early fall. Thomas reviewed the process for street closures and identified how important communication within their department, to other work groups (particularly the Kent Police Department) as well as out to the public. Thomas reviewed both the anti-ice map as well as the snow and ice priority routes. Thomas closed his presentation by emphasizing the importance of being prepared at home, in your car and at work. J. Payment of Bills - Authorize MOTION: Authorize the payment of bills. RESULT: PULLED K. INFO ONLY: October Financial Report Senior Financial Analyst, Michelle Ferguson reviewed the October financial report with Council. 5. ADJOURNMENT Council President Troutner adjourned the meeting. Meeting ended at 5:15 p.m. Kimberley A. Komoto City Clerk GRANT ACCEPTANCE - Puget Sound Regional Council (PSRC) S 212TH STREET OVERLAY (Green River Bridge to Orillia Rd/ City limits) Committee of the Whole Dec 15, 2020 OVERLAY LIMITS (Green River Bridge to Orillia Rd/ City Limits) Grant Amount: $ 1.5 million 2 year grant –2021/2022 $179,449.00 Tony Donati, Conservation Coordinator Public Works Engineering 3 Recycling Events each year •March 6 –Hogan Park •June 5 –Kent Phoenix Academy •October 16 –Hogan Park New Mini Recycling Events •Equitable •Local •More frequent (5 –8 events per year) Multi-Family Recycling Program •Reduce Waste & Increase Recycling •Senior Living Facilities Product Paint Stewardship Program •January 1, 2021 •Resident education GRANT ACCEPTANCE 12/15/2020 New MMOM Sidewalk Looking West from Driving Range New MMOM Sidewalk Looking East from Driving Range Committee of the Whole December 15, 2020 Summit Landsburg Road Culvert Replacement at Rock Creek Covington Water District Interlocal Agreement, AND Soos Creek Water & Sewer Interlocal Agreement Summit Landsburg Road Culvert Replacement at Rock Creek Project Location Culvert Crossing -Summit Landsburg Rd & Rock Creek Three 36-inch Diameter Culverts to be Replaced Summit Landsburg Road Culvert Replacement at Rock Creek Existing Culverts to be Replaced with a Bridge Summit Landsburg Road Culvert Replacement at Rock Creek GROUND VIEW OF BRIDGE LOCATION LOOKING EASTWARD Summit Landsburg Road Culvert Replacement at Rock Creek Bridge Cross Sectional View –Location of New Sewer and Water Utility GIRDER (TYPICAL) RELOCATED WATER RELOCATED SEWER CEMENT CONCRETE BRIDGE DECK CEMENT CONCRETE TRAFFIC BARRIERCEMENT CONCRETE TRAFFIC BARRIER Committee of the Whole December 15, 2020 Summit Landsburg Road Culvert Replacement at Rock Creek Covington Water District Interlocal Agreement, AND Soos Creek Water & Sewer Interlocal Agreement Committee of the Whole December 15, 2020 Riverview Blvd. S. Material Stockpile Sites 5821 S 240th St 12525 SE 248th St S 277th St Corridor Communications Anti-ice/De-ice Material Anti-Ice Map Snow and Ice Priority Routes S 208th Street GPS Data –AVL System GPS Data –AVL System New 7-yd Truck Old 5-yd Truck Heavy Rain & Wind 80th Ave S 3rd Ave S SE 256th St High Wind Be Prepared! Home Work Car 253-856-5600 Pugetsoundfire.org 1-888-225-2121 kingcounty.gov/depts/transportation/metro (253)852-2121 City of Kent, WA October 2020 Monthly Financial Report Committee of the Whole December 15, 2020 Prepared by: Michelle Ferguson, Financial Planning Manager Shane Sorenson, Senior Financial Analyst General Fund : General Fund Revenues (page 2) General Fund Revenues ($ in Thousands) (page 3) General Fund Revenues ($ in Thousands) (page 4) General Fund Year-to -Year Monthly Comparison (page 7) Other Funds Revenue Funds –Year -to-Year Month Comparison (page 12) Other Funds Revenue Funds –Year -to-Year Month Comparison (page 13) Other Funds Revenue Funds –Year -to-Year Month Comparison (page 14)