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Home My WebLink AboutPD14-228 - Original - King County Sheriff's Office (KCSO) - Registered Sex Offender Checks & Reimbursement Agreement - 07/01/2014 .-'SDI t ltt3i 1 ti Records Managerne nt KENT Document W ASHINGTGN h 1 CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: King County Sheriffs Office Vendor Number: N00077 JD Edwards Number Contract Number: PLASOPM _ This is assigned by City Clerk's Office Project Name: King County Sex Offender Monitoring Description: x Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ❑ Other: Contract Effective Date: 7/112014 Termination Date: 6/30/2015 Contract Renewal Notice (Days): N/A Number of days required notice for termination or renewal or amendment Contract Manager: Sara Wood Department: Police i Contract Amount: $54,567.88 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): This interagency-agreement provides funding reimbursement to Kent PD for sex offender registration checks, monitoring, and case filing. This grant is funded annually by the King County Sheriff's Office from funding allocated by Washington Association of Sheriffs and Police Chiefs (WASPC). As of: 08/27/14 " y IVED KING COUNTY SHERIFF'S OFFICESHERIFF ;.,'1�:,w=F' 516 Third Avenue,W-116 Seattle,WA 98104-2312 ,.f-•TeTel:206-296-4155•Fax:206-296-0168 t4 23 9014 John Urquhart Sheriff ,Aty of Kent ,,ffice of '�he Mayor July 30, 2014 RE: AMENDED AGREEMENT - 2014-2015 Registered Sex Offender Grant Please have both copies of the enclosed Cost Reimbursement Agreement signed by your Department Authorized Representative. Please mail both copies to: King County Sheriff's Office Attention: Joe Lewis, Grant Administrator 516 Third Avenue Seattle,WA 98104 Joe Lewis will have both copies of the Agreement signed by Sheriff Urquhart and will return one copy to your attention. If you have any questions, please feel free to call Tina Keller at 206/263-2122. Thank you. Sincerely, Tina Keller Project/Program Manager II King County Sheriffs Office Enclosures t. t I - it RE C,it'J, rt, office I &I ORIGINAL I I Cost Reimbursement Agreement Executed By King County Sheriffs Office, a department of King County, hereinafter referred to as"KCSO," Department Authorized Representative: John Urquhart, Sheriff King County Sheriff's Office W-150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Kent Police Department, a department of King County,hereinafter referred to as "Contractor," Department Authorized Representative: Suzette Cooke,Mayor 220 4`"Avenue South Kent, WA 98032 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registered sex and kidnapping offenders; and WHEREAS,the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis by Contractor in King County neighborhoods; and WHEREAS, as part of this coordinated effort, Contractor will increase immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction, and WHEREAS, KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the j Washington Association of Sheriffs and Police Chiefs for this purpose, and I WHEREAS,KCSO will oversee efforts undertaken by program participants in King County; NOW THEREFORE, the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program funding to reimburse for expenditures associated I I Cost Reimbursement Agreement with the Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight(8) Articles: ARTICLE 1. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2014 and shall end on June 30, 2015 unless terminated earlier pursuant to the provisions hereof. ARTICLE II. DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. The requirement of this program is for face-to-face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of • level I offenders, once every twelve months. • of level II offenders, once every six months. •_ of level III offenders, once every three months. For the purposes of this program unclassified offenders and kidnapping offenders shall be considered at risk level 1, unless in the opinion of the local jurisdiction a higher classification is in the interest of public safety. ARTICLE 111. REPORTING Two reports are required in order to receive reimbursement for grant-related expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is the Offender Watch generated"Advanced Verification Request Report" that the sex or kidnapping offender completes and signs during a face-to-face contact. "Exhibit B"is an"Officer Contact Worksheet" completed in full by an officer/detective during each verification contact. Both exhibits representing each contact are due quarterly j and rnust be complete and received before reimbursement can be made following the quarter reported. Original signed report forms are to be submitted by the 5th of the month following the end of the quarter. The first report is due October 5, 2014. - Page 2 of 5 July 30,2014 Cost Reimbursement Agreement Quarterly progress reports shall be delivered to Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle,WA 98104 Phone: 206-263-2122 Email: tina.kellcr@kingcouiity.gov ARTICLE IV. REIMBURSEMENT Requests for reimbursement will be made on a monthly basis and shall be forwarded to KCSO by the 10t" of the month following the billing period. Overtime reimbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's' time would be compensated in the absence of this agreement. Each request for reimbursement will include the name, rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department that the request has been personally reviewed,that the information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Program. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presence and emphasis in King County neighborhoods; and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre-approved by KCSO. Your request for.pre-approval must include: 1) The item you would like to purchase, 2) The purpose of the item, 3) The cost of the item you would like to purchase. You may send this request for pre-approval in email format. Requests for reimbursement Page 3 of 5 July 30,2014 I Cost Reimbursement Agreement from KCSO for the above non-overtime expenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Requests for reimbursement must be sent to Attn: Tina Keller, Project Manager King County Sheriffs Office 500 Fourth Avenue, Suite 200 MIS ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tina.kcllcr@kingcounty.gov j The maximum amount to be paid under this cost reimbursement agreement shall not exceed Fifty One Thousand Seventy One Dollars and Forty Six Cents ($51,071.46). Expenditures exceeding the maximum amount shall be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2015 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C" is a"Sex/Kidnapping Offender Address and Residency Verification Program Witness Statement Form." This form is to be completed by any witnesses encountered during a contact when the offender is suspected of not living at the registered address and there is a resulting felony "Failure to Register as a Sex Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating circumstances the witness is incapable of writing out their own statement, the contacting officer/detective will have the witness write and sign the statement in their own handwriting to contain,verbatim,the information on the witness form. ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET "Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be attached to each "Felony Failure to Register as a Sex Offender" case that is referred to the King Cormty Prosecuting Attorney's Office. ARTICLE, VII. SUPPLEMENTING,NOT SUPPLANTING Funds may not be used to supplant(replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the grant. Page 4 of 5 July 30,2014 Cost Reimbursement Agreement Overtime-To meet this grant condition, you must ensure that: • Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget. Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant, • Additionally, by the conditions of this grant, you are required to track all overtime funded through the grant ARTICLE VII. AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. IN WITNESS WHEREOF,the parties have executed this Agreement by having their representatives affix their signatures below. Kent Police Department KING COUNTY SHERIFF'S OFFICE �r Su ett Cooke, Mayor In rquhart, Sheriff 1 .,_J Dar f Date i I I i Page 5 of 5 July 30,2014 User: tine Fingerprint Available: Fingerprint Id: Verification Request Page. 1 Fingerprint PCN: gency: King County WA Administrator: King County Phone: 206 263-2120 Date: 773012014 Sheriffs Office Sheriffs Office RSO Unit Offender Information Offender Photo Name test,test test Registration# 2061343 POB SSN DOB 01/01/1990 Age 24 Alt Reg# No Photo Sex Orient Drv.Lic./State i Race No Selection Nat. FBI: Height Hair No Selection State ID: Weight Eyes No Selection Last Verified: Risk/Class. Type Date Comm. _ Employment/School Name Address Supervisor Phone test 134 5 st,WA 11111 Residence (Bold-Primary Home Address) Street 123 TEST ST,TEST WA 99999(Home) Alias Phone (Bold -Primary Contact Numbers) Number Type Description. Scars/Tattoos Location Type Description Location Type Description Location Type Description Vehicle Make Model Color .:Year License State VIN Comments Offense Date RS Code/Description Convicted Released Crime Details I do hereby attest, under penalties of perjury,that any and all information contained here is j current and accurate on this day of 20 Offender Signature: Officer Signature: Date Witness Signature: Date Pr�by MlendeM1Ve�ch®-wmvweahsyzfemc,cam Exhibit REGISTERED SEX OFFENDER ADDRESS VERIFICATION B OFFICER CONTACT WORKSHEET OFFENDER DETAILS: OFFENDER'S NAME: DOB: ADDRESS: CITY/STATE/ZIP: OFFENDER PHONE: ZIP CODE.: EMPLOYER: WORK PHONE: OFFENDER LEVEL IF KNOWN: FORM OF ID: DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODING DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE/ RESULT: DATE/ RESULT: - TIME: TIME: DATE/ RESULT: DATE/ RESULT: TIME: TIME: DATE l RESU DATE/ RESULT: TIME: TIME; RESULT OF CONTACT: MADE IN PERSON CONTACT: YES Ll NOF-1 FTR CASE NUMBER ASSIGNED IF NO CONTACT MADE: STATEMENT TAKEN: NO [:1 REPORTING PARTY INFORMATION: REPORTING PERSON: DOB: MAILING ADDRESS: CITY/ZIP: TELEPHONE: DOB: # RELATION TO OFFENDER: NONE (UNKNOWN)EI KNOWN El RELATION: *CONTACT CODE KEY: I OFFENDER MOVED 5 =I OU S�FOR SAI,h' 9=TOOK STATEMENT 2=BAD ADDRESS 6=ARRESTED 3 �71,_,,M 1�Rl 3 NOT HOME 3 4 CHANGE OF ADDRESS 8=DEAD OFFICER/DETECTIVE: AGENCY: Exhibit C Sex/Kidnapping Offender Address and Residency Verification Witness Statement for Failure to Register Case Agency: Ex-Roomate My name is and I live at I have lived here since (date). I know (offender)because he used to live with me from (date)to (date}. My relationship with (offender)is (e.g. friend,family member, etc.) (offender)moved out on (date) because I do/do not know where he moved to. Explain: i New Tenant My name is and I live at I have lived here since (date). I don't know (offender)and he has never lived here with me at this address. Page i of 2 Exhibit C SexfKidnapping Offender Address and Residency Verification Witness Statement for Failure to Register Case Manager/Landlord(only if manager/landlord knows offender) My name is and I am the manager at (address)since (date). (offender)moved out on (date) because (e.g. moved out,evicted,unit sold, etc.) 1 do/do not know where he moved to. Explain: There has been anew tenant in that residence since (date). Signature The above statement is true and correct to the best of my knowledge. Signature Date Ali I i I� t Page 2 of 2 EXHIBIT D WASPC GRANT FILING NON-DISCOVERABLE TO: KCPAO—Special Assault Unit—Seattle DATE: FROM: INCIDENT#: AGENCY: SUSPECT#1: DOB: RACE: SEX: M ❑ F❑ HGT: WGT: SUSP#1 ADDRESS: CHARGE: Failure to Register as a Sex Offender DATE OF CRIME: VICTIM#1: State of Washington DOB: VICTIM#2: DOB: INTERVIEWED BY: NO ONE DPA NAME: TYPE OF CASE: FTR-Failure To Register OTHER TYPE: THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS FILING OF CHARGES: - Comments: DECLINE: - Comments: WASPC STATISTICAL REPORTING TO KCSO Case Referral Received by KCPAO on this date: Case filed by KCPAO: YES ❑ NO ❑ Cause Number Assigned: If no, please indicate why: Other Explanation: