HomeMy WebLinkAboutCAG2019-495 - Amendment - #1 - Protingent, Inc. - Business Consulting for IT Projects - 01/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
Total contract amount is the authorized amount for all consultants during 2021.
OK to sign, 12/14/2021, TW.
IT DEPARTMENT
Mike Carrington, Director
Phone: 253-856-4607
Fax: 253-856-4700
220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: December 1, 2020
TO: Committee of the Whole
FROM: Mike Carrington, IT Director
SUBJECT: Amendments to Consultant Services Agreements - Authorize
SUMMARY:
Scion Staffing Inc., Viri Technology LLC, Protingent Inc., and Robert Half International, Inc. are
staffing and recruitment agencies that specializes in placing information technology
professionals in project and contract-to-hire positions. The City’s Information Technology
department will leverage contractor work through these consultant agencies.
On November 19, 2019, Council approved original contracts with Scion Staffing Inc., Viri
Technology LLC, and Protingent Inc., as well as a contract with Robert Half International, Inc. on
August 06, 2019 in a total contract amount of $2,499,226.49 for services to be provided
through December 31, 2020, for temporary information technology professional services. This
contract approval authorized temporary service contracts with a variety of consultants within
that same budgetary amount. Each contract authorized extensions for successive one-year
terms through the execution of future contract amendments. Information Technology desires to
amend each of these contracts to extend services through December 31, 2021.
If the amendments are approved, the City will pay the Consultants, based on time and
materials, for services provided through December 31, 2021, in a total collective amount of
$1,250,000.00 for all Consultants. IT will monitor fees charged in relation to this collective
budgeted amount to ensure the amounts paid under all temporary consultant contracts do
not exceed $1,250,000.00, which is the amount Council approved as part of the 2021 budget
for IT capital projects.
EXHIBITS:
A. Amendment No. 1 with Scion Staffing Inc.
B. Amendment No. 1 with Viri Technology LLC
C. Amendment No. 1 with Protingent Inc.
D. Amendment No. 1 with Robert Half International, Inc.
BUDGET IMPACT:
Description Cost Impact
2021 Capital Budget $1,250,000.00
Sub-Total $1,250,000.00
Total for All Temporary Consultant Services $1,250,000.00
MOTION: Authorize the Mayor to sign Amendments to Consultant Services Agreements
with Scion Staffing Inc., Viri Technology LLC, Protingent Inc., and Robert Half
International, Inc., in an amount that will not exceed the established budget for all IT
temporary service contracts through December 31, 2021 of $1,250,000.00, subject to
final terms and conditions acceptable to the IT Director and City Attorney.
STRATEGIC PLAN GOAL(S):
☒ Innovative Government – Delivering outstanding customer service, developing leaders, and fostering innovation.
☐ Evolving Infrastructure – Connecting people and places through strategic investments in physical and technological infrastructure.
☐ Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation.
☒ Sustainable Services – Providing quality services through responsible financial management, economic growth, and partnerships.
☐ Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement.
DATE: December 8, 2020
TO: Kent City Council
SUBJECT: Amendments to Consultant Services Staffing Agreements -
Authorize
MOTION: Authorize the Mayor to sign Amendments to Consultant Services
Staffing Agreements with Scion Staffing Inc., Viri Technology LLC,
Protingent Inc., and Robert Half International, Inc., in an amount that will
not exceed the established budget for all IT temporary service contracts
through December 31, 2021 of $1,250,000.00, subject to final terms and
conditions acceptable to the Information Technology Director and City
Attorney.
SUMMARY: Scion Staffing Inc., Viri Technology LLC, Protingent Inc., and Robert
Half International, Inc. are staffing and recruitment agencies that specializes in
placing information technology professionals in project and contract-to-hire
positions. The City’s Information Technology department will leverage contractor
work through these consultant agencies.
On November 19, 2019, Council approved original contracts with Scion Staffing
Inc., Viri Technology LLC, and Protingent Inc., as well as a contract with Robert Half
International, Inc. on August 06, 2019 in a total contract amount of $2,499,226.49
for services to be provided through December 31, 2020, for temporary information
technology professional services. This contract approval authorized temporary
service contracts with a variety of consultants within that same budgetary amount.
Each contract authorized extensions for successive one-year terms through the
execution of future contract amendments. Information Technology desires to
amend each of these contracts to extend services through December 31, 2021.
If the amendments are approved, the City will pay the Consultants, based on time
and materials, for services provided through December 31, 2021, in a total
collective amount of $1,250,000.00 for all Consultants. IT will monitor fees charged
in relation to this collective budgeted amount to ensure the amounts paid under all
temporary consultant contracts do not exceed $1,250,000.00, which is the amount
Council approved as part of the 2021 budget for IT capital projects.
BUDGET IMPACT:
Description Cost Impact
2021 Capital Budget $1,250,000.00
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Packet Pg. 239
Sub-Total $1,250,000.00
Total for All Temporary Consultant Services $1,250,000.00
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1.Exhibit A - Amendment No. 1 with Scion Staffing, Inc (PDF)
2.Exhibit B - Amendment No. 1 with Viri Technology, LLC (PDF)
3.Exhibit C - Amendment No. 1 with Protingent, Inc. (PDF)
4.Exhibit D - Amendment No. 1 with Robert Half International, Inc (PDF)
12/01/20 Committee of the Whole RECOMMENDED TO
COUNCIL BY CONSENSUS
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 12/8/2020 7:00 PM
8.I
Packet Pg. 240
KENT
AMENDMENT NO. 1
11L1aIX*1r41011 G9YIMCAi'YF
CONTRACT NAME & PROJECT NUMBER:
ORIGINAL AGREEMENT DATE:
Protingent Inc.
CAG2019-495
December 18, 2019
This Amendment is made between the City and the above -referenced Consultant and amends the
original Agreement and all prior Amendments. All other provisions of the original Agreement or prior
Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable
consideration and by mutual consent of the parties, the Agreement is modified as follows:
1. Time of Completion. Section II of the Agreement, entitled "Time of Completion," authorized
extensions of the Agreement for successive one (1) years through an amendment authorized by the parties.
Consistent with that provision, the parties desire to amend the Agreement's term as provided below:
Original Time for Completion
(insert date)
December 31, 2020
Revised Time for Completion under
N/A
prior Amendments
(Insert date)
Revised Time for Completion
December 31, 2021
(insert date)
2. Compensation. Section III of the Agreement, entitled "Compensation," is amended to
replace it with the following:
III. COMPENSATION
A. The City shall pay the Consultant, based on time and materials, for
services provided under this Agreement. The Kent City Council has
established an overall budget of $1,250,000.00 for all temporary
staffing and placement of IT professionals provided by Consultant, and
others retained by the City to provide similar work, through December
31, 2021, and City staff is not authorized to approve any work beyond
that budgeted amount. The City will monitor fees charged in relation to
that collective budgeted amount, and if services provided by Consultant
and others will cause the City to exceed that budgeted amount, the City
will either seek additional approval through a contract amendment
authorized by the Mayor or Council as the Kent City Code may require,
or terminate Consultant's services as provided for in this Agreement.
Consultant acknowledges and understands that it is not the City's
exclusive provider of these services, but is instead one of several
Consultants who have been retained to provide temporary staffing and
placement services. The City maintains its unqualified right to obtain
these services through other sources. This Agreement is for on -call and
as -needed services, the need for which is determined in the City's sole
judgment and discretion. Consultant shall have no obligation to continue
performance once the "not to exceed" amount limitation has been
attained. The City shall be responsible for all charges for services in the
event the City fails to notify Consultant of termination of the assignment
or fails to increase of the "not to exceed" amount.
AMENDMENT - I OF
12/17/2020