HomeMy WebLinkAboutIT18-477 - Extension - Azteca Systems LLC - Asset & Work Order Management System Period 3 License & Maintenance - 01/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
Quote Number Q-11627-1
Created Date 10/14/2020
Contact Information
Contact Name:Kent Information Technology Prepared By
Name:
Jenn Miya
Organization:Kent (WA), City of Prepared By
Phone:
(801) 872-9528
Contact
Address:
220 Fourth Ave S
Kent, WA
98032
Prepared By
Email:
jmiya@cityworks.com
Quote Lines
Product Name Quantity Net Unit Price
ELA - SERVER AMS PREMIUM 1.00 USD 80,000.00
CCTV Interface for PACP 1.00 USD 0.00
Performance Budgeting for AMS 1.00 USD 0.00
Respond for AMS 1.00 USD 0.00
Mobile Native Apps (iOS/Android)1.00 USD 0.00
Storeroom 1.00 USD 0.00
Equipment Checkout 1.00 USD 0.00
Contracts 1.00 USD 0.00
Cityworks for Excel for AMS 1.00 USD 0.00
Cityworks Analytics for AMS 1.00 USD 0.00
Operational Insights for AMS 1.00 USD 0.00
Workload for AMS 1.00 USD 0.00
Web Hooks for AMS 1.00 USD 0.00
Service Request API 1.00 USD 0.00
Work Order API - Extended 1.00 USD 0.00
Inspection API Solution 1.00 USD 0.00
Storeroom API Solution 1.00 USD 0.00
Metrics API Solution 1.00 USD 0.00
Document Management API Solution 1.00 USD 0.00
eURL 1.00 USD 0.00
Citizen Engagement API 1.00 USD 0.00
Work Order API - Basic 1.00 USD 0.00
TOTAL:USD 80,000.00
Maintenance Start Date: 1/1/2021 Maintenance End Date: 12/31/2021
Quote Notes:
Terms and Conditions
Payment Terms
Payment due within 30 days
Authorized to Invoice 30 days prior to renewal.
All quotations are valid for ninety-days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are
in USD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery
within the United States.
Unless otherwise referenced, this quotation is for the Cityworks software products referenced above only. Pricing for implementation
services (installation, configuration, training, etc.), or other software applications is provided separately and upon request.
The procurement, installation and administration of the Esri software utilized in conjunction with Cityworks will be the responsibility of
the customer.
The procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the
customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure
(hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the customer.
This quotation information is confidential and proprietary and may not be copied or released other than for the express purpose of the
current system selection and purchase. This information may not be given to outside parties or used for any other purpose without
written consent from Azteca Systems, LLC.
Software Licensing
All Azteca Systems software offered in this quotation are commercial off-the-shelf (COTS) software developed at private expense, and
is subject to the terms and conditions of the “Cityworks Software License Agreement” and any and all addendums or amendments
thereto. A fully executed copy of the Software License Agreement and any addendum(s) is required before delivery and installation and
usage of the software is subject to the terms of the current license agreement.
Delivery method is by way of download through Azteca Systems, LLC. customer support web portal.
Taxes
Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase
Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the
right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to
add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any
applicable tax directly.
International Customers
These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the
ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country
or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into
other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations.
Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions
set forth above.
Accepted by:
Title
______/_____/_____
Mayor
12 11 2020
Date
Azteca Systems, LLC - Cityworks | 11075 South State Street Suite 24, Sandy, UT 84070 | Corporate Main 801-523-2751 | Corporate Fax 801-523-3734
City of Kent Purchase Order
Order number must appear on all invoices, packages, etc.
Order #
Order Date:
161426 OP
12/8/2020
This document is hereby deemed a valid purchase order and authorizes the procurement of
the materials and/or services indicated. Please let us know immediately if you are unable to
ship the complete order.
Ordered by:Lynnette R Smith
Info Tech-Administration
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Vendor: 1911993
Azteca Systems LLC
11075 S State St #24
Sandy, UT 84070
Payment Terms: Net 30
Line Item #Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost
1 Year 3-License & Maintenance | Term:01/01/2021-12/31/2021 80,000.00 8,000.00 88,000.00
2 Asset & Work Order Mgmt System | (CoK Public Works)
Approved by: Carrington, Michael Charles
Mayor's Signature: ________________________________________
(Required for contracts over $20,000)
Subtotal:80,000.00
Sales Tax:8,000.00
Total:88,000.00