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Home My WebLink AboutCity Council Committees - Kent City Council - 12/15/2020 (2) KENT CITY COUNCIL COMMITTEE OF THE WHOLE SPECIAL MEETING Tuesday, December 15, 2020 4:00 PM THIS IS A REMOTE MEETING Due to COVID-19 and Health Safety Requirements, and by Order of the Governor, this is a remote meeting A live broadcast is available on Kent TV21, www.facebook.com/CityofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID 943 7659 1309 Mayor Dana Ralph Council President Toni Troutner Councilmember Bill Boyce Councilmember Marli Larimer Councilmember Brenda Fincher Councilmember Zandria Michaud Councilmember Satwinder Kaur Councilmember Les Thomas ************************************************************** Item Description Speaker 1. CALL TO ORDER 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. DEPARTMENT PRESENTATIONS A. Statement of Support for Washington Residents and Families Adversely Affected by Farm Bills in India – Resolution – Adopt Councilmember Kaur B. Solicitation, Acceptance and Consideration of Applications for Vacant Board Positions - Resolution - Adopt Derek Matheson C. South 212th Street Overlay (Green River Bridge to Orillia Road/City limits) – Puget Sound Regional Council Grant Acceptance - Authorize Abdulnaser Almaroof D. Interagency Agreement between King County and the City of Kent Relating to the Solid Waste Division/Waste Tony Donati Committee of the Whole Committee of the Whole - Special Meeting December 15, 2020 Reduction and Recycling Grant - Authorize E. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize Mark Madfai F. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize Mark Madfai G. Utility Relocation Agreement between the Covington Water District and City of Kent for the Rock Creek Culvert Replacement at Summit Landsburg Road Project - Authorize Stephen Lincoln H. Interlocal Agreement between the City of Kent and Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert Replacement Project - Authorize Stephen Lincoln I. INFO ONLY: Winter Weather Update Bill Thomas J. Payment of Bills - Authorize Paula Painter K. INFO ONLY: October Financial Report Michelle Ferguson 5. ADJOURNMENT NOTE: A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service 7-1-1. OFFICE OF THE CITY ATTORNEY Pat Fitzpatrick, City Attorney 220 Fourth Avenue South Kent, WA 98032 253-856-5770 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Statement of Support for Washington Residents and Families Adversely Affected by Farm Bills in India – Resolution – Adopt MOTION: Adopt Resolution No. 2020, declaring that the City Council stands in solidarity with those Washington residents and their families who have been adversely affected by the Farmers Produce Trade and Commerce Act, the Farmers Agreement on Price Assurance and Farm Services Act, and the Essential Commodities Act passed in India. SUMMARY: Councilmember Kaur will present this matter to the City Council for consideration. BUDGET IMPACT: None ATTACHMENTS: 1. A Resolution Support - Farmers - India - Resolution (PDF) 4.A Packet Pg. 3 1 Support for Farmers in India Resolution RESOLUTION NO. 2020 A RESOLUTION of the City Council of the City of Kent, Washington, declaring that it stands in solidarity with those Washington residents and their families who have been adversely affected by the Farmers Produce Trade and Commerce Act, the Farmers Agreement on Price Assurance and Farm Services Act, and the Essential Commodities Act passed in India. RECITALS A. The State of Washington remains a proud farming community which understands and respects the contributions of farmers in feeding nations. B. The State of Washington is home to thousands of farmers who still own farmland in their ancestral countries. C. Numerous rallies have recently taken place across the State of Washington protesting three farming bills that were passed in India in September 2020, including the Farmers Produce Trade and Commerce Act, the Farmers Agreement on Price Assurance and Farm Services Act, and the Essential Commodities Act. The passing of the bills will result in the privatization of farmers markets in India and will adversely affect the financial situation of many Washingtonians and their families back home. 4.A.a Packet Pg. 4 At t a c h m e n t : A R e s o l u t i o n S u p p o r t - F a r m e r s - I n d i a - R e s o l u t i o n ( 2 5 2 6 : S t a t e m e n t o f S u p p o r t f o r W a s h i n g t o n R e s i d e n t s a n d F a m i l i e s 2 Support for Farmers in India Resolution D. India’s agriculture sector contributes nearly 15 percent of India’s $2.9 trillion economy but employs nearly half of the country’s 1.3 billion people. E. 86% of Indian farmers only own two or fewer acres of farmland with an average income of $1,400 per year and do not have the means to bargain with large, private corporations. F. Anti-farmer policies, debt, and a deteriorating financial status have led to 363,726 farmers and farm laborer’s committing suicide between 1995 and 2019. G. Farmers have the right to demonstrate peacefully and the City Council condemns any police brutality occurring over protests of these bills in India. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Recitals Incorporated. The above Recitals are incorporated into this Resolution and constitute findings of the Kent City Council. SECTION 2. – Support for Farmers. The Kent City Council stands in solidarity with those Washington residents and their families who have been adversely affected by the Farmers Produce Trade and Commerce Act, the Farmers Agreement on Price Assurance and Farm Services Act, and the Essential Commodities Act passed in India. 4.A.a Packet Pg. 5 At t a c h m e n t : A R e s o l u t i o n S u p p o r t - F a r m e r s - I n d i a - R e s o l u t i o n ( 2 5 2 6 : S t a t e m e n t o f S u p p o r t f o r W a s h i n g t o n R e s i d e n t s a n d F a m i l i e s 3 Support for Farmers in India Resolution SECTION 3. – Severability. If any one or more section, subsection, or sentence of this resolution is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this resolution and the same shall remain in full force and effect. SECTION 4. – Corrections by City Clerk. Upon approval of the city attorney, the city clerk is authorized to make necessary corrections to this resolution, including the correction of clerical errors; resolution, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 5. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. January 5, 2021 DANA RALPH, MAYOR Date Approved ATTEST: January 5, 2021 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted APPROVED AS TO FORM: ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY 4.A.a Packet Pg. 6 At t a c h m e n t : A R e s o l u t i o n S u p p o r t - F a r m e r s - I n d i a - R e s o l u t i o n ( 2 5 2 6 : S t a t e m e n t o f S u p p o r t f o r W a s h i n g t o n R e s i d e n t s a n d F a m i l i e s OFFICE OF THE CITY ATTORNEY Pat Fitzpatrick, City Attorney 220 Fourth Avenue South Kent, WA 98032 253-856-5770 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Solicitation, Acceptance and Consideration of Applications for Vacant Board Positions - Resolution - Adopt MOTION: Adopt Resolution No. 2021 declaring the Council’s intent to solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position, and requesting the Mayor solicit, accept and consider applications for vacant board or commission positions before asking for Council confirmation where confirmation is required or before making a direct appointment to a board or commission position where council confirmation is not required. SUMMARY: The City of Kent maintains several boards and commissions, most of which serve in an advisory capacity to the Mayor, City Council, and staff. Some of the boards and commissions are required by state law, and some are required by the Kent City Code. Kent’s boards and commissions have varying numbers of board members who are appointed by different methods. Some board and commission positions are appointed by the Mayor, some are appointed by the Mayor and are subject to Council confirmation, and some are appointed by the Council. Membership on boards and committees provides the community with a unique opportunity to become involved in local government decision-making, and also ensures that the decisions of the Mayor and City Council are influenced and informed by the diverse viewpoints of members of the community. It is important to the City Council to provide all members of the community an opportunity to serve on boards and commissions. To this end, the Council would like to ensure that applications are solicited, accepted and considered whenever there is a vacancy in a Council appointed board or commission position. For those positions where the Mayor has authority to make an appointment to a board or commission position subject to Council confirmation, and positions where no Council confirmation is required, the Council requests the Mayor solicit, accept and consider applications for the position before asking the Council to confirm the appointment. The Mayor has expressed her support for the Council’s request, and 4.B Packet Pg. 7 will solicit, accept and consider applications for board and commission positions before requesting Council confirmation or making the appointment where no Council confirmation is required. The Mayor will ensure that City staff establishes a process for the solicitation, acceptance and consideration of applications for vacant board and commission positions. BUDGET IMPACT: None SUPPORTS STRATEGIC PLAN GOAL: Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Board and Commission Appointment - Recruitment - Resolution (PDF) 4.B Packet Pg. 8 1 Board and Commission Member Appointments RESOLUTION NO. 2021 A RESOLUTION of the City Council of the City of Kent, Washington, declaring its intent to solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position, and requesting the Mayor solicit, accept and consider applications for vacant board or commission positions before asking for Council confirmation where confirmation is required or before making a direct appointment to a board or commission position where council confirmation is not required. RECITALS A. The City of Kent maintains several boards and commissions, most of which serve in an advisory capacity to the Mayor, City Council, and staff. Some of the boards and commissions are required by state law, and some are required by the Kent City Code. B. Kent’s boards and commissions have varying numbers of board members who are appointed by different methods. Some board and commission positions are appointed by the Mayor, some are appointed by the Mayor and are subject to Council confirmation, and some are appointed by the Council. The City maintains the following boards and commissions: 4.B.a Packet Pg. 9 At t a c h m e n t : B o a r d a n d C o m m i s s i o n A p p o i n t m e n t - R e c r u i t m e n t - R e s o l u t i o n ( 2 5 3 6 : S o l i c i t a t i o n , A c c e p t a n c e a n d C o n s i d e r a t i o n o f 2 Board and Commission Member Appointments Board or Commission Number of Members Appointment Method Term Term Limit Arts Commission 14 Mayor - Confirm by Council + 1 Councilmember app. by Council President 4 years, though youth member and Councilmember = 1 year None Bicycle Advisory Board 11 Mayor - Confirm by Council 2 years None Civil Service Commission 3 Mayor 6 years None Cultural Comm. Board Up to 18 Mayor - Confirm by Council 1 year None Disability Ret. Board 5 Mayor, Police Ofcs, Firefighters, Board 2 years None FF Relief and Pension Board 5 Dictated by statute- Neither Mayor or Council Permanent by Statute & FF for 2 years None Human services Commission 10 + Councilmember + alternate Mayor – Confirm by Council + 1 Councilmember app. by Council President 3 years for most, youth member 1-3 years, Councilmember 1 year None Land Use and Planning Board 7 Mayor – Confirm by Council 3 years None Lodging Tax Advisory Comm. 9 City Council + 1 Councilmember app. by Council President 3 years, provided, membership reviewed annually None Parks and Rec. Comm. 12 + 1 alternate Mayor – Confirm by Council 3 years 2 Terms Public Facilities District 5 Council 4 years None C. Membership on boards and committees provides the community with a unique opportunity to become involved in local government decision-making, and also ensures that the decisions of the Mayor and City Council are influenced and informed by the diverse viewpoints of members of the community. 4.B.a Packet Pg. 10 At t a c h m e n t : B o a r d a n d C o m m i s s i o n A p p o i n t m e n t - R e c r u i t m e n t - R e s o l u t i o n ( 2 5 3 6 : S o l i c i t a t i o n , A c c e p t a n c e a n d C o n s i d e r a t i o n o f 3 Board and Commission Member Appointments D. It is important to the City Council to provide all members of the community an opportunity to serve on boards and commissions. To this end, the Council declares its intent to solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position. E. For those positions where the Mayor has authority to make an appointment to a board or commission position subject to Council confirmation, and positions where no Council confirmation is required, the Council requests the Mayor solicit, accept and consider applications for the position before asking the Council to confirm the appointment. F. The Mayor has expressed her support for the Council’s request, and will solicit, accept and consider applications for board and commission positions before requesting Council confirmation or making the appointment where no Council confirmation is required. The Mayor will ensure that City staff will establish a process for the solicitation, acceptance and consideration of applications for vacant board and commission positions. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Recitals Incorporated. The above Recitals are incorporated into this Resolution and constitute findings of the Kent City Council. 4.B.a Packet Pg. 11 At t a c h m e n t : B o a r d a n d C o m m i s s i o n A p p o i n t m e n t - R e c r u i t m e n t - R e s o l u t i o n ( 2 5 3 6 : S o l i c i t a t i o n , A c c e p t a n c e a n d C o n s i d e r a t i o n o f 4 Board and Commission Member Appointments SECTION 2. – Council Appointments to Boards and Commissions. The City Council will solicit, accept and consider applications from the community whenever there is a vacancy in a Council appointed board or commission position. To help facilitate this process, the Council directs City staff to establish a process of soliciting, accepting and facilitating the Council’s consideration of applications for vacant board and commission positions. SECTION 3. – Mayor Appointments to Boards and Commissions. The City Council requests the Mayor solicit, accept and consider applications from the community whenever there is a vacancy in a Mayor-appointed board or commission position that is subject to Council approval. The City Council also requests the Mayor solicit, accept and consider applications from the community whenever there is a vacancy in a Mayor-appointed board or commission position that is not subject to Council approval. SECTION 4. – Severability. If any one or more section, subsection, or sentence of this resolution is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this resolution and the same shall remain in full force and effect. SECTION 5. – Corrections by City Clerk. Upon approval of the city attorney, the city clerk is authorized to make necessary corrections to this resolution, including the correction of clerical errors; resolution, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 6. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. 4.B.a Packet Pg. 12 At t a c h m e n t : B o a r d a n d C o m m i s s i o n A p p o i n t m e n t - R e c r u i t m e n t - R e s o l u t i o n ( 2 5 3 6 : S o l i c i t a t i o n , A c c e p t a n c e a n d C o n s i d e r a t i o n o f 5 Board and Commission Member Appointments January 5, 2021 DANA RALPH, MAYOR Date Approved ATTEST: January 5, 2021 KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted APPROVED AS TO FORM: ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY 4.B.a Packet Pg. 13 At t a c h m e n t : B o a r d a n d C o m m i s s i o n A p p o i n t m e n t - R e c r u i t m e n t - R e s o l u t i o n ( 2 5 3 6 : S o l i c i t a t i o n , A c c e p t a n c e a n d C o n s i d e r a t i o n o f PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: South 212th Street Overlay (Green River Bridge to Orillia Road/City limits) – Puget Sound Regional Council Grant Acceptance - Authorize MOTION: Authorize the Mayor to accept federal grant funds in the amount of $1.5 million for the South 212th Street Overlay (Green River Bridge to Orillia Road/City limits), establish the budget, authorize expenditure of the funds in accordance with the grant terms and authorize the Mayor to sign all necessary documents subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. SUMMARY: This project consists of the asphalt overlay of South 212th Street between the Green River Bridge and Orillia Rd/City limits. City staff applied for federal construction funds through the Puget Sound Regional Council (PSRC). The PSRC Executive Board voted in October to award the project $1.5 million of federal funds. The preliminary estimate of total project costs is $3 million. The project will also include related pavement repairs, pavement markings, and improvements to existing curb ramps to meet Americans with Disabilities Act requirements. BUDGET IMPACT: This will add $1.5 million of federal grant funding to the budget for this project. Any additional funds required will come from B&O funds. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. Award Notification (PDF) 4.C Packet Pg. 14 4.C.a Packet Pg. 15 At t a c h m e n t : A w a r d N o t i f i c a t i o n ( 2 5 2 7 : S 2 1 2 t h S t r e e t O v e r l a y ( G r e e n R i v e r B r i d g e t o O r i l l i a R d / C i t y l i m i t s ) – P u g e t S o u n d R e g i o n a l C o u n c i ) PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Interagency Agreement between King County and the City of Kent Relating to the Solid Waste Division/Waste Reduction and Recycling Grant - Authorize MOTION: Authorize the Mayor to sign an Interlocal Agreement between King County and the City of Kent relating to the Solid Waste division/Waste Reduction and Recycling Grant in the amount of $179,449 for 2021/2022, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The King County Waste Reduction and Recycling grant is used to fund the City’s residential recycling collection events. These events allow the community to properly dispose of hard-to-recycle materials including appliances, electronics, mattresses, styrofoam, bulky yard debris, concrete, tires and more. Making these events free to the public improves access to recycling services. The grant will also fund waste reduction activities associated with the multi-family recycling program, specifically targeting senior living facilities. Additionally, this grant will help promote and educate residents on the new Washington State Paint Product Stewardship Program. Like Washington State’s other product stewardship programs (TV’s, computer monitors, CFL lightbulbs and batteries), residents will have the ability to safely and properly recycle latex paint for free through local participating businesses. BUDGET IMPACT: The City will receive $179,449 in 2021/2022. No match is required. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. 4.D Packet Pg. 16 ATTACHMENTS: 1. Interagency Agreement (PDF) 4.D Packet Pg. 17 1 CPA # 6203483 INTERAGENCY AGREEMENT FOR 2021 and 2022 Between KING COUNTY and the CITY OF KENT This two-year Interagency Agreement “Agreement” is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as “Party” or “Parties.” PREAMBLE King County and the City of Kent adopted the 2019 King County Comprehensive Solid Waste Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the Comp Plan . This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. 4.D.a Packet Pg. 18 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 2 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2021 and 2022 shall not exceed $ 179,449. 2. This Agreement provides for distribution of 2021 and 2022 grant funds to the City. However, grant funds are not available until January 1, 2021. 3. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by March 17, 2023. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by March 18, 2022 and March 17, 2023. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2022 and January 2023, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4.D.a Packet Pg. 19 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 3 4. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 5. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City’s bid, award, or contracting process. 6. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 9. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2025. 4.D.a Packet Pg. 20 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 4 11. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County’s name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: “artwork provided courtesy of King County Solid Waste Division” and/or “text provided courtesy of King County Solid Waste Division.” 12. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 13. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City’s event, the City is exempt from having to provide the brochure to King County. 14. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 15. This project shall be administered by Tony Donati, Conservation Coordinator, or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council’s budget approval process. Provided that the funds are allocated through the King County Council’s budget approval process, grant funding to the City will include a base allocation of $10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. 4.D.a Packet Pg. 21 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 5 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City’s report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City’s name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City of Kent” and/or “text provided courtesy of the City of Kent.” 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2021 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2021, and shall terminate on June 30, 2023. The City shall not incur any new charges after December 31, 2022. However, if execution by either Party does not occur until after January 1, 2021, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2021 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. 4.D.a Packet Pg. 22 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 6 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City’s execution of, performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. 4.D.a Packet Pg. 23 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 7 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 4.D.a Packet Pg. 24 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 8 XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Lucy Auster, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks Lucy.auster@kingcounty.gov If to the City: Tony Donati, Conservation Coordinator, or a provided designee City of Kent 220 4th Avenue South Kent, WA 98032 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Kent King County ______________________________________BY___________________________________ Dana Ralph, Mayor Pat D. McLaughlin, Director Solid Waste Division For Dow Constantine, King County Executive ___________________________________________________________________________ Date Date 4.D.a Packet Pg. 25 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 1 Exhibit A King County Waste Reduction and Recycling Grant Program City of Kent - 2021-2022 Scope of Work A. Basic Information 1. City of Kent 2. Grant Project Manager: Tony Donati, Conservation Coordinator City of Kent 220 4th Ave. South Kent, WA 98032-5895 TEL – c: (206) 867-2739 o: (253) 856-5589 FAX - (253) 856-6500 Email – tdonati@kentwa.gov Grant Contract Signer: Dana Ralph, Mayor City of Kent 220 4th Ave. South Kent, WA 98032-5895 TEL: 253-856-5700 FAX: 253-856-6700 Email: dralph@kentwa.gov 3. 2021-2022 Budget: $179,449.00 B. Scope of Work Task One: Recycling Collection Events A) Schedule – Events will be held each March, June, and October, 2021-2022 B) Activities • Total Number of Recycling Collection Events – Six (6) • Materials to be collected: • Appliances • Batteries • Household • Lead Acid • Bulky Yard Debris* • Cardboard • CFC Appliances • Concrete, Asphalt, Rock, and Brick** • Electronics • Mattresses • Porcelain Toilets and Sinks • Propane Tanks • Reusable Household Goods • Textiles • Scrap Metal • Ferrous 4.D.a Packet Pg. 26 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 2 • Non-ferrous • Scrap Wood* • Shredding • Styrofoam • Tires (March & October collection) * Collected in March ** Collected in June and October • The following educational materials will be distributed: • Information on City recycling programs • Educational materials produced by King County Solid Waste Division and Hazardous Waste Management Program • Other educational materials as appropriate • Event Promotion: • Recycle event flyer will be posted on City website: KentWA.gov/TalkingTrash, detailing what residents can bring and giving credit to granting agencies funding the events. • Notices included in:  Event flyer mailed to 63,000 homes  City & Reporter Newspaper calendars  Kent Social Media (Facebook/Twitter)  Event flyer sent to Coordinators for distribution to: o Neighborhood Councils o Various email lists  Event flyers in brochure racks at Senior Center, Kent Commons, City Hall, and Centennial Center (once re-opened)  Event posted on King County website  Event dates included on Republic Services’ annual calendar distributed to residents C) Performance Objectives: The City will promote the recycling events to Kent single-family and multi-family residents in a variety of ways to ensure a good turnout, and contract with knowledgeable, experienced contractors to assist residents attending the events. In return, the City anticipates collecting 275-300 tons material from the local waste stream each year. Benefits of diverting these recyclables from the waste stream include:  Saving limited space in our area’s last remaining landfill for actual garbage  Conserving natural resources as collected materials are made into new products  Saving water and energy that would otherwise have been used in extraction of raw materials and in manufacturing In the case of moderate risk waste, collecting and recycling this material helps protect health, the environment and wildlife from potential damage. The King County’s Hazardous Waste Program and Washington State Department of Ecology help pay to collect these materials. D) Impact Objectives 4.D.a Packet Pg. 27 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 3 By providing convenient and free collection at the March, June and October Recycling Events, not only does it provide equity for all, but Kent residents can help reduce the amount of environmentally damaging materials from finding their way to King County’s last remaining landfill, local storm drains and waterways, and vacant properties. With a population of approximately 135,000 residents, the City of Kent has experienced increased volumes in residents attending recent recycling events. The City anticipates this trend to continue with approximately 3,000 households participating each year, resulting in approximately 300 tons of materials diverted from the waste stream for recycling per event. In addition to diverting materials from the waste stream, attracting residents to these ever-popular events provides an opportunity to distribute educational material on City and King County recycling programs, enhancing their knowledge and improving behavior in purchasing, handling, and disposal of recyclable materials. E) Evaluation Event reports will include: • Number of vehicles attending • Volume of each material collected • Event costs • Event summary write up Task Two: Mini Neighborhood Recycling Collection Events A) Schedule: In compliance with county and environmental regulations conduct ten – sixteen mini collection recycling events between 2021-2022. B) Activities:  Materials to be collected:  Batteries  Household  Lead acid  Cardboard  Electronics  Mattresses  Propane tanks  Shredding • Event Promotion: • Mini recycle event flyer will be posted on City website: KentWA.gov/TalkingTrash, detailing what residents can bring and giving credit to granting agencies funding the events. • Notices included in:  City Community Calendar  Kent Social Media (Facebook/Twitter)  Advertised in the Mayor’s weekly newsletter  Event flyer sent to Coordinators for distribution to: o Neighborhood Councils o Various email lists C) Performance Objectives: 4.D.a Packet Pg. 28 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 4 The City will promote these mini recycling events to Kent single-family and multi- family residents in a variety of ways to ensure a good turnout, and contract with knowledgeable, experienced contractors to assist residents attending the events. In return, the City anticipates collecting 50 tons material from the local waste stream each year. Benefits of diverting these recyclables from the waste stream include:  Saving limited space in our area’s last remaining landfill for actual garbage  Conserving natural resources as collected materials are made into new products  Saving water and energy that would otherwise have been used in extraction of raw materials and in manufacturing In the case of moderate risk waste, collecting and recycling this material helps protect health, the environment and wildlife from potential damage. The King County’s Hazardous Waste Program and Washington State Department of Ecology help pay to collect these materials. D) Impact Objectives By providing convenient and free mini neighborhood collection events throughout the year, not only does it provide equity for all, but Kent residents can help reduce the amount of environmentally damaging materials from finding their way to King County’s last remaining landfill, local storm drains and waterways, and vacant properties. These events will also reach a different population due to their smaller nature, variety of locations and days on which they will be held. These events are also intended to reduce the amount of congestion we traditionally see at our regular larger events. With a population of approximately 135,000 residents, the City of Kent has experienced increased volumes in residents attending recent recycling events. The City anticipates approximately 1,000 - 1,500 households to participate each year, resulting in approximately 10-15 tons of materials diverted from the waste stream for recycling per event. In addition to diverting materials from the waste stream, attracting residents to these new events provides an opportunity to distribute educational material on City and King County recycling programs, enhancing their knowledge and improving behavior in purchasing, handling, and disposal of recyclable materials. E) Evaluation Event reports will include:  Number of vehicles attending  Volume of each material collected  Event costs  Event summary write up Task Three: Waste Reduction within Senior Living Facilities A) Schedule: 2021-2022 B) Activities: Tasks will include creating a relationship and educating senior living facility management and key staff, providing outreach, presentations, and technical assistance where needed. A consultant will coordinate with senior living facility management and hauler to assist interested companies promoting reducing waste 4.D.a Packet Pg. 29 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 5 by increasing recycling and implementing food waste disposal to tenants and property owners/managers. The City will:  Distribute educational information for managers to assist them in setting up successful programs and tenant outreach.  Distribute kitchen counter top food waste containers, recycling signs, educational flyers (in multiple languages as available) and convenient storage/tote bags to encourage proper recycling of materials, reducing contamination and promoting food waste.  Provide on-site waste consultations and follow-up assistance on request.  Distribute info on City Recycling Events for large bulky items. C) Performance Objectives: The population in senior living facilities (multifamily) is often overlooked. These facilities comprise a fair number of businesses in Kent. In the fairness of equity, it is critical to provide outreach and technical assistance to this population to guarantee success and build upon the improvements to their respective recycling programs. D) Impact Objectives: With program promotion and technical assistance, Kent multifamily residents will have better knowledge of recycling. By recycling more, City senior living facility properties can reduce the amount of material ending up in the local landfill. E) Evaluation: Reports will include:  Excel spreadsheet of outreach provided to senior living facilities to include contact information, summary of assistance provided and results. Information will include the estimated impacts to the waste stream resulting from assistance provided.  Summary calculation of changes and improvements made to each facility’s recycling volumes. Task Four: Increased Education Promoting Washington State’s Latex Paint EPR Program A) Schedule: 2021-2022 B) Activities: In order to support Washington State’s new extended producer responsibility (EPR) law for latex paint the City will work with residents and businesses assisting and promoting the new policy and ensuring latex paint is properly being disposed of and recycled. C) Performance and Impact Objectives: The goal of this program is to ensure residents are aware of the new Washington State EPR for latex paint and can successfully find local outlets to recycle their paint. By ensuring latex paint is being recycled it removes associated items such as paint cans, paint, and thickeners out of the County’s last remaining landfill. The City 4.D.a Packet Pg. 30 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 6 will work with the people at PaintCare Washington and fill in any gaps to educate residents on how to safely and successfully recycle their paint within the new state law through social media, flyers, mailers, posters, website updates. D) Evaluation: Report any feedback/comments received from recipients. Task Five: Grant Administration The City will perform the following:  Track project expenses;  Provide ongoing grant administration through the completion of the tasks, as outlined in this Scope of Work;  Prepare reports for the grant program; and  Prepare final report. 4.D.a Packet Pg. 31 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 1 Exhibit B 2021-2022 WRR Grant Guidelines - Revised Program Eligibility: The King County Solid Waste Division (SWD) SWD has updated the WRR Recycling Case Studies document (Attachment 3) and created a WRR Case Studies Summary (Attachment 4), which include many creative and innovative project ideas for WRR Grant proposals/scopes of work. These case studies offer ideas for influencing waste prevention and recycling consistent with Title 10 of King County Code, the King County Strategic Climate Action Plan, and the King County 2019 Comprehensive Solid Waste Management Plan, all of which have policies to achieve Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the development of grant proposals and encourages Cities to leverage WRR grant funds with multi-City projects. Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Case Studies, which includes the examples below. Examples of innovative projects: • City Development of Contracts for “Responsible Recycling.” • King County Solid Waste Division Market Development for Recycled Materials. • King County Climate Action Through Low Embodied Carbon Purchasing. • King County SWD: Multicultural Recycling Outreach - Recicla Mas! Es Fascilisimo. • Regional Code Development for C&D Diversion. • Purchase School Milk Dispensers and Reusable Cups to Replace Single-use Milk Cartons. • City of Auburn Commercial Food Waste Outreach. • City of Bellevue Recycling Unusual of Bulky Items. • City of Kirkland Organics Contamination Enforcement – Cart Tagging Please contact Lucy Auster at 206-477-5268 or lucy.auster@kingcounty.gov if you have questions about specific program eligibility and/or consistency with the Comp Plan. The following are not eligible for funding: • Collection of garbage, except for residual garbage related to the collection of recyclables. • Household Hazardous Waste (HHW) education programs. • Collection of any household hazardous waste items including, but not limited to: treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights. Cities should pursue funding for HHW collection or education programs through the King County Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. 4.D.a Packet Pg. 32 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) 2 Grant Administration Requests for Reimbursement: Cities may submit one request for reimbursement per year during the funding cycle, due no later than March 18, 2022 and March 17, 2023. Alternately, cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 5th working days of January 2022 and January 2023, Cities must notify SWD of the amount of their total expenditures for work that has been completed but for which a request for reimbursement has not yet been submitted, so that SWD can accrue the amounts. Progress Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. All progress reports must be signed by a City official. Signed reports may be scanned and emailed. Amendments Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to significantly change its scope of work and/or budget. In general, a significant change would be one in which the City wishes to add or delete a task from their scope of work. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e- mail. However, the City should contact SWD when considering changes to their scopes and budgets to determine if a formal amendment is needed. SWD has streamlined the amendment process to make it easier for Cities to make changes. A City wishing to amend it scope of work will send an email to Lucy Auster with a revised scope of work, including the following: • A brief description of any new tasks, the amount, and the start and end dates. • A brief description of additional work you will do in any existing task you wish to move funds into from another task, the amount, and start and end dates. • A brief description of work currently in your scope that you will not be doing, the amount that will either be going to a new task or moving to an existing task and if so which one, and a start date. Any work included in the new scope still needs to be consistent with the Comp Plan. Once the new scope of work is approved, SWD will follow up with a unilateral amendment to your agreement, which does not require City signature. 4.D.a Packet Pg. 33 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE - Exhibit C DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/26/2020 Seattle-Alliant Insurance Services, Inc. 1420 Fifth Avenue, Suite 1500 Seattle WA 98101 Conni Scott 206-204-9172 206-204-9205 cscott@alliant.com Safety National Casualty Corpo 15105 KE583802 City of Kent 220 Fourth Avenue South Kent WA 98032-5895 1008315362 A X 2,000,000 X 500,000 2,000,000 4,000,000 GL4058201 1/1/2020 1/1/2021 4,000,000 SIR 500,000 RE: Waste Reduction and Recycling Grant Application for King County 2021/2022. King County Solid Waste Division Attn: Lucy Auster 201 S. Jackson St. Suite 701 Seattle WA 98104 4.D.a Packet Pg. 34 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) Exhibit D City: Invoice #: Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: Amount remaining for completion of interlocal: Task # 1 2 3 4 5 6 7 For King County Use Contract # Project Org Task Purchase Order #Requisition #Receipt Supplier #Supplier Pay Site Invoice #Payment Type Total charges this period are approved for payment: Project Manager:Date $ TOTALS -$ -$ -$ -$ 0 1126942 720122 Exp.Account 54105 22.000' -$ -$ -$ -$ -$ -$ Remaining (Task/title)Costs Invoiced Balance -$ -$ Scope of Work Budget Current Amount Description Quarter Previously -$ Preparer's Name:Contract #: BUDGET SUMMARY REPORT FORM 2021-2022 Waste Reduction & Recycling Grant Program Date: Address:Phone: Report Period: 4.D.a Packet Pg. 35 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) Exhibit D4.D.a Packet Pg. 36 At t a c h m e n t : I n t e r a g e n c y A g r e e m e n t ( 2 5 2 8 : K i n g C o u n t y S o l i d W a s t e D i v i s i o n / W a s t e R e d u c t i o n a n d R e c y c l i n g G r a n t ( W R R ) ) PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize MOTION: Authorize the Mayor to accept federal grant funds in the amount of $1,274,600 for the Meet Me on Meeker (Russell Road to GRE) project, amend the budget, authorize the Mayor to sign necessary documents and authorize expenditure of the funds in accordance with the grant terms, subject to final terms and conditions acceptable to the City and Attorney and the Public Works Director. SUMMARY: This segment of the Meet Me on Meeker project includes a multimodal promenade on the south side of the street from Russell Road to the GRE development to the east (approximately 700 feet), including a two-way shared use path, streetscape amenities, wider sidewalk, street trees and vegetated buffers, pedestrian-scale lighting, and curb extensions at the intersection with Russell Road. The City applied for grant funds for construction through the Puget Sound Regional Council and was successful in receiving grant funds in 2020. BUDGET IMPACT: This adds $1,274,600 of federal grant funding to the budget for this project. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. 4.E Packet Pg. 37 PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize MOTION: Authorize the Mayor to accept federal grant funds in the amount of $235,280 for the Meet Me on Meeker (Russell Road to GRE) project, amend the budget, authorize the Mayor to sign all necessary documents and authorize expenditure of the funds in accordance with the grant terms, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. SUMMARY: This segment of the Meet Me on Meeker project includes a multimodal promenade on the south side of the street from Russell Road to the GRE development to the east (approximately 700 feet), including a two-way shared use path, streetscape amenities, wider sidewalk, street trees and vegetated buffers, pedestrian-scale lighting, and curb extensions at the intersection with Russell Road. The City applied for grant funds for project design through the Puget Sound Regional Council and was successful in receiving grant funds in 2019. BUDGET IMPACT: This adds $235,280 of federal grant funding to the budget for this project. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. 4.F Packet Pg. 38 PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Utility Relocation Agreement between the Covington Water District and City of Kent for the Rock Creek Culvert Replacement at Summit Landsburg Road Project - Authorize MOTION: Authorize the Mayor to sign the Utility Relocation Agreement for the Summit Landsburg Road and Rock Creek Culvert Replacement Project between the City of Kent and Covington Water District, subject to final terms and conditions acceptable to the City Attorney and Public Works Director SUMMARY: In 2010, the City entered into an agreement with the National Marine Fisheries Service and the United States Fish and Wildlife Service to implement a series of habitat conservation measures (HCM’s) in the Rock Creek Watershed in exchange for agency support on future renewals of the City’s water-right at Clark Springs. One of these HCM’s is the replacement of the Rock Creek Culvert at Summit Landsburg Road. This project is intended to remove a barrier to fish passage. The replacement project will consist of the removal of the existing culvert and construction of fish passable bridge and related habitat improvements. This work will require relocation of water facilities owned and operated by the Covington Water District within Summit Landsburg Road. This agreement will allow the City to be reimbursed for the actual costs incurred during construction to relocate the Water District’s facilities. BUDGET IMPACT: The City will be reimbursed by the Covington Water District in accordance with the agreement for actual costs incurred during construction of the relocated water facilities. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. ATTACHMENTS: 4.G Packet Pg. 39 1. Utility Relocation Agreement (PDF) 4.G Packet Pg. 40 URA Kent/CWD 07/27/2020 1 UTILITY RELOCATION AGREEMENT FOR THE SUMMIT LANDSBURG ROAD AND ROCK CREEK CULVERT REPLACEMENT PROJECT BETWEEN THE CITY OF KENT AND COVINGTON WATER DISTRICT THIS AGREEMENT is entered into between the City of Kent, a Washington municipal corporation, located and doing business at 220 Fourth Ave S., Kent, Washington, 98032 (hereinafter called “CITY”) and Covington Water District, a Washington municipal corporation, located and doing business at 18631 SE 300th Place, Covington, Washington, 98042 (hereinafter called “DISTRICT”), collectively referred to herein as the “Parties.” RECITALS WHEREAS, the CITY is in the process of designing a roadway improvement project, commonly known as Summit Landsburg Road and Rock Creek Culvert Replacement, which commences generally 300 feet SW of the center line of Rock Creek to 300 feet NE of the centerline of Rock Creek in Kent, Washington (the “Project”); and WHEREAS, the DISTRICT entered into a Water Facility Agreement with the CITY dated June 3, 1992, to construct and operate a water service transmission line within the vicinity of the Project and the Water Facility Agreement was extended by the Parties in June of 2017 for an additional fifteen (15) years to June 3, 2032; and WHEREAS, the CITY has determined that DISTRICT’S facilities need to be relocated to reconstruct the roadway and install stream crossing improvements; and WHEREAS, pursuant to the Water Facility Agreement, the DISTRICT is required to relocate its facilities at its own expense upon written notice from the CITY that certain improvements are necessary; and WHEREAS, the Parties recognize the efficiencies of combining the CITY’s roadway improvements with the DISTRICT’s relocation of its facilities; and WHEREAS, the DISTRICT is financially responsible for all costs associated with this relocation work and is obligated to reimburse the CITY for such work; and WHEREAS, the DISTRICT’s engineering design consultant will complete design of the water line relocation work on behalf of the DISTRICT; and WHEREAS, the CITY will incorporate the DISTRICT’S design of the water line relocation work into its contract and specifications; 4.G.a Packet Pg. 41 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 2 NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: AGREEMENT Section 1. General. The CITY agrees to perform the water line relocation work as agent for and on behalf of the DISTRICT, as required by the DISTRICT under its agreement with the CITY. The work to be completed by the CITY for the DISTRICT will be in accordance with the plans and specifications as set forth in Section 3, herein. Section 2. Agreement Incorporated. The Water Facility Agreement dated June 3, 1992, as amended and extended in June of 2017, is incorporated into this AGREEMENT as if fully set forth herein. Section 3. Construction Plans. Plans, specifications, bid schedule and estimate for the water line relocation work will be prepared by the DISTRICT’s engineering consultant generally in accordance with the current State of Washington Standard Specifications for Road, Bridge and Municipal Construction, DISTRICT Standard Specifications as applicable, and adopted design standards and provided to the CITY for incorporation into the CITY’s bid manual. Unless otherwise agreed to by the Parties, the DISTRICT will provide the CITY with its final copy of Plans and Specifications by, January 29, 2021. The CITY will review the plans, specifications, bid schedule and estimate made by the DISTRICT and, if the CITY concurs with the proposed plans and specification, will give final approval and direct the CITY’s engineering consultant to incorporate the water line relocation work into the Project. Section 4. Construction Work Authorization. The DISTRICT hereby authorizes the CITY to proceed with construction work for the purpose intended by this AGREEMENT. The construction work to be performed by the CITY or its agents, includes permitting the Project, bidding the Project, awarding the bid, and administering the construction contract. Section 5. Bid Award. 5.1 The water line relocation work shall be included as a separate bid schedule, prepared by the DISTRICT as set forth in Section 3. The CITY shall provide the DISTRICT with an opportunity to review the bids submitted by contractors on this Project to ensure that the bids for the DISTRICT improvements are not subject to unbalanced bidding whereby the DISTRICT would be paying an unreasonable or inequitable amount for the DISTRICT improvements or the bids are unreasonably high based on the DISTRICT’S estimate. The bid schedule prepared by the DISTRICT’s engineering consultant shall include detailed instructions to bidders regarding how this bid schedule will be reviewed and how the determination of bid responsiveness will be made on this bid schedule. The DISTRICT shall have five (5) business days from the date 4.G.a Packet Pg. 42 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 3 of bid opening to notify the CITY in writing that it is rejecting the bid for the DISTRICT work and intends to utilize a contractor of its choice to complete the water line relocation work at its sole cost. The DISTRICT shall defend, indemnify and hold harmless the CITY and its employees and agents against any claims arising from the DISTRICT’s review of the bid schedule for the water line relocation work. The indemnity provision of this Section 5.1 shall survive the termination or expiration of this Agreement. 5.2 If the DISTRICT elects to reject the bid for the DISTRICT work and decides to complete the work on its own, the DISTRICT shall require its contractor to coordinate the DISTRICT work within the Project area with the CITY’S contractor and with any contractors from other utilities and to not unreasonably interfere with or delay the CITY’S contractor. The DISTRICT shall be responsible for the out-of-pocket costs incurred by the CITY for delays in the Project to the extent the delay is caused or arises out of the DISTRICT or the DISTRICT’s contractor’s failure to coordinate with the CITY’s contractor or from unreasonable interference with the CITY’s contractor. Such out-of-pocket costs may include, but are not limited to, payment to the CITY’s contractor and/or consultants for increased costs and associated court costs, interest and reasonable attorneys’ fees incurred by the CITY to the extent directly attributable to the DISTRICT’s or DISTRICT’s contractor’s cause delay in the Project. The provisions of this Section 5.2 shall survive the termination or expiration of this Agreement. Section 6. Administering Construction Contract. The CITY is hereby designated as the DISTRICT’S construction agent, acting for and on behalf of the DISTRICT, for that portion of the Project that involves the water line relocation work. Unless, the DISTRICT exercises its option set forth in Section 5 to complete such work on its own, the CITY will be responsible for performing the water line relocation work and for administering the Project construction contract. As construction agent, the CITY will perform all engineering review, survey, and field inspections and shall make all payments to the Contractor. The CITY will keep the DISTRICT advised as to the progress of the Project. The CITY shall notify the DISTRICT if the water line relocation work cannot be completed as designed, regardless of cause. Whenever practical, the DISTRICT shall have final discretion with regard to design field-adjustment decisions related to the work of the Contractor on the water line relocation work. To the extent reasonably practical, the DISTRICT will provide the CITY with its approval of any design field-adjustment decisions or alternative designs at least ten (10) working days before the anticipated work on the applicable portion of the water line relocation work. Section 7. Inspection by the DISTRICT. The DISTRICT shall engage the services of the CITY’S inspector relating to the water line relocation work. Any costs for such inspection will be borne solely by the DISTRICT. Unless otherwise agreed to by the Parties, the DISTRICT shall provide its own inspection and/or engineering services to resolve design field-adjustment decisions. All contact between the DISTRICT and the CITY’S Contractor shall be through the CITY’S representatives. Section 8. Payment. The DISTRICT, in consideration of the faithful performance of the work to be done by the CITY, agrees to reimburse the CITY for the actual direct cost of 4.G.a Packet Pg. 43 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 4 all water line relocation work. The DISTRICT shall pay in full, all costs invoiced by the CITY within thirty (30) days, of the date of the invoice. Interest will accrue at the rate of twelve percent (12%) per annum on any outstanding balance not paid within the required 30-day period. Section 9. Extra Work. In the event it is determined that any “substantial change” from the description of the water line relocation work contained in the AGREEMENT is required, written approval must be secured from the DISTRICT before the beginning of such work, but the City will retain sole discretion to issue change orders. “Substantial change” is defined as any changes requiring an increase in the DISTRICT’S financial obligation due to supplemental work or to change of work out of project “scope”. The DISTRICT will provide input to the CITY within twenty (20) working days of being notified of a substantial change in the water line relocation work. Section 10. Emergency Repairs. Prior to CITY acceptance of Contractor work, if there is a need of “emergency repair” and the CITY’S Contractor is unable to perform such repair in a timely manner, the DISTRICT shall have permission to enter upon the CITY’S right-of-way and complete said emergency repair. “Emergency repairs” are defined as work performed by CITY or DISTRICT personnel to stabilize or remove immediate hazards or dangers by cutting and capping water mains and restoring immediate utility services to customers in the area. Upon completion of any emergency repairs by the CITY or the DISTRICT, the CITY and the DISTRICT shall cooperatively determine each party’s financial responsibility with respect to the construction contract. Section 11. Financial Acceptance. The CITY shall conduct a field review of each constructed facility with representatives of the DISTRICT and shall further require all resulting punch list items to be corrected to the satisfaction of the DISTRICT and the CITY before final acceptance by the CITY. The DISTRICT agrees upon satisfactory completion of the work involved as determined by the DISTRICT, to deliver a letter of acceptance approving the CITY’S management and construction of the Project. Acceptance of the work shall not constitute acceptance of any unauthorized or defective work or materials, nor be a waiver of any manufacturer’s, supplier’s, or contractor’s warranties. Final acceptance of the work shall be by the CITY after inspection by all agencies involved. Section 12. Deliveries. The CITY and the DISTRICT mutually agree, within 30 days from the date of the DISTRICT’S letter of acceptance, as set forth in Section 11, herein, to deliver certain items to each other. The CITY will deliver to the DISTRICT any guarantee or warranty furnished as a normal trade practice in connection with the purchase of any equipment, materials, or items used in the construction of the Project; and shall deliver as-built drawings in AutoCAD electronic format to the DISTRICT. The CITY’S Contractor shall warrant the workmanship and materials utilized in the improvements to be free from defects for a period of one (1) year from the date of the DISTRICT’S letter of acceptance, as set forth in Section 11 herein, with all such warranties running to the DISTRICT as a third party beneficiary with full authority to make such warranty claims. The DISTRICT shall deliver to the CITY a release and 4.G.a Packet Pg. 44 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 5 waiver of all claims or demands of any nature that result from the CITY’S performance of the work under this AGREEMENT. The DISTRICT must have received approval from the CITY’s Law Department of the form and content of the release, prior to the date of the planned delivery of the release and waiver to the CITY. The deliveries contemplated within this Section are mutual deliveries, and to satisfy the terms of this Section, the exchanges should occur in person, if possible, to include a representative of each party, and one delivery will not be effective without the simultaneous delivery by the other party. Section 13. Legal Relations. Except as otherwise specified in this Agreement, the CITY and the DISTRICT agree to defend, save, keep and hold harmless the other, its officers, agents, employees and volunteers from any and all damages, costs or expenses in law or equity that may arise because of damages to property or personal injury received by reason of, or in the course of, or which may be occasioned by any willful or negligent act or omission of the municipal entity arising out of the activities which are the subject of this AGREEMENT. The construction specifications shall include the usual indemnification and insurance provisions to protect the CITY and the DISTRICT. Section 14. Resolution of Disputes and Governing Law. This AGREEMENT shall be governed and construed in accordance with the laws of the State of Washington. If the DISTRICT and CITY are unable to resolve disputes arising from the terms of this AGREEMENT, the parties shall submit the dispute to a non-binding mediation process, with the mediator being mutually agreed to by the parties. The cost of that process shall be shared equally. If the parties are unable to settle any dispute or claim through mediation, the means of resolving that dispute, difference or claim, shall be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, unless the parties agree in writing to binding arbitration. Each party in any such dispute or claim shall be responsible for the payment of its own attorneys’ fees and costs. Section 15. Written Notice. All formal notices required by this AGREEMENT shall be sent to the parties at the addresses listed on the signature page of this AGREEMENT, unless notified to the contrary. Any formal written notice hereunder shall become effective three calendar days following the date of mailing by registered or certified mail. The Parties agree that formal notices required under this AGREEMENT may also be issued via email using the official email addresses for the DISTRICT’S General Manager and the CITY’s Public Works Director. Communications between CITY and DISTRICT employees regarding the work to be performed in connection with this AGREEMENT may be conducted directly between authorized or assigned Project representatives. Section 16. Assignment. Any assignment of this AGREEMENT by either party without the written consent of the non-assigning party shall be void. 4.G.a Packet Pg. 45 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 6 Section 17. Modification. No waiver, alteration, or modification of any of the provisions for the AGREEMENT shall be binding unless in writing and signed by a duly authorized representative of the CITY and the DISTRICT. Section 18. Entire Agreement. The written provisions and terms of this AGREEMENT, together with any attached Exhibits, shall supersede all prior verbal statements of any officer or other representative of either party, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this AGREEMENT. This document, including all Exhibits, is the entire agreement between the parties. Should any language in any of the Exhibits to the AGREEMENT conflict with any language contained in this AGREEMENT, the terms of this AGREEMENT shall prevail. Section 19. Counterparts. This AGREEMENT may be signed in any number of identical counterparts, each of which shall be considered an original even if they are transmitted by electronic means, and taken together, shall be considered to constitute one and the same instrument. Section 20. Effective Date. This AGREEMENT shall be effective as to all parties on the last date signed below. [Signatures on following page] 4.G.a Packet Pg. 46 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t URA Kent/CWD 07/27/2020 7 IN WITNESS WHEREOF, this AGREEMENT is executed by the Parties by their authorized officers indicated below: City of Kent Covington Water District 220 Fourth Ave S. 18631 SE 300th Place Kent, WA 98032 Covington, WA 98042 BY:____________________________ BY:____________________________ ITS:___________________________ ITS:___________________________ DATE:_________________________ DATE:_________________________ ATTEST: ______________________________ CITY CLERK, CITY OF KENT APPROVED AS TO FORM: APPROVED AS TO FORM: ______________________________ _______________________________ KENT LAW DEPARTMENT DISTRICT ATTORNEY, COVINGTON WATER DISTRICT 4.G.a Packet Pg. 47 At t a c h m e n t : U t i l i t y R e l o c a t i o n A g r e e m e n t ( 2 5 3 1 : C o v i n g t o n W a t e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Interlocal Agreement between the City of Kent and Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert Replacement Project - Authorize MOTION: Authorize the Mayor to sign an Interlocal Agreement between the City of Kent and the Soos Creek Water & Sewer District for the Summit Landsburg Road and Rock Creek Culvert Replacement project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: In 2010, the City entered into an agreement with the National Marine Fisheries Service and the United States Fish and Wildlife Service to implement a series of habitat conservation measures (HCM’s) in the Rock Creek Watershed in exchange for agency support on future renewals of the City’s water-right at Clark Springs. One of these HCM’s is the replacement of the Rock Creek Culvert at Summit Landsburg Road. This project is intended to remove a barrier to fish passage. The replacement project will consist of the removal of the existing culvert and construction of fish passable bridge and related habitat improvements. This work will require relocation of sanitary sewer facilities owned and operated by Soos Creek Water & Sewer District within Summit Landsburg Road. This agreement will allow the City to be reimbursed for the actual costs incurred during construction to relocate the Water & Sewer District’s facilities. BUDGET IMPACT: The City will be reimbursed by the Soos Creek Water & Sewer District in accordance with the ILA for Actual Costs incurred during construction of the relocated water facilities. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. ATTACHMENTS: 4.H Packet Pg. 48 1. Interlocal Agreement (PDF) 4.H Packet Pg. 49 1 INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND SOOS CREEK WATER AND SEWER DISTRICT SUMMIT LANDSBURG ROAD AND ROCK CREEK CULVERT REPLACEMENT This INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND SOOS CREEK WATER AND SEWER DISTRICT, regarding the Summit Landsburg Road and Rock Creek Culvert Replacement (the “Project Agreement)” is made on the date last signed below, between the City of Kent, a Washington municipal corporation, located and doing business at 220 Fourth Ave S., Kent WA 98032 (the "City") and Soos Creek Water and Sewer District, located and doing business at 14616 SE 192nd Street, Renton, WA 98058 (the "District”). RECITALS WHEREAS, the City is in the process of designing and constructing a culvert replacement project, commonly known as the Summit Landsburg Road and Rock Creek Culvert Replacement (the “Project”); and WHEREAS, the City intends to replace the culvert on Summit Landsburg Road; and WHEREAS, the City has previously requested all utility purveyors in the immediate vicinity of the Project relocate or adjust their facilities as needed and to determine any needed system improvements in the Project vicinity; and WHEREAS, the District provides sewer service in the vicinity of the Project, owns and operates sewer facilities within the immediate Project vicinity; and WHEREAS, the City and District wish to share in the mutual benefits of replacing the culvert and sewer system improvements concurrently, with the City acting as the Lead Agency; and WHEREAS, RCW 39.34.030 allows agreements between public agencies for joint or cooperative action; and WHEREAS, the District will prepare plans and specifications for sewer system improvements (the “District’s Work”) in the corridors within the Project vicinity, and will be the City’s consultant in providing the plans and specifications and cost estimates to the City in preparing contract documents for the Project; and WHEREAS, the District’s Work generally consist of adding a 6-inch sewer force main in a casing within the corridor; and 4.H.a Packet Pg. 50 At t a c h m e n t : I n t e r l o c a l A g r e e m e n t ( 2 5 3 3 : S o o s C r e e k W a t e r & S e w e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t 2 WHEREAS, a single contract document will be prepared incorporating both City and District improvements, along with other private and public utility needs; and WHEREAS, the final plans and specifications for the Project will be developed by the City; and WHEREAS, specific sewer system improvements that are part of the District’s Work will be identified as “Schedule B” within the Project construction and bid documents; and WHEREAS, the City intends to advertise for competitive bids for the Project, including that portion of the Project that is the District’s Work; and WHEREAS, the City will furnish the District with the bids submitted for the District’s review; and NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained in this Project Agreement, or attached and incorporated herein, and in the exercise of the authority granted by the Interlocal Cooperation Act, the City and District hereby agree as follows: Section 1. Purpose. The purpose of the Project Agreement is to set forth the rights, obligations, scope of work and allocation of design and construction costs for the Project, between the City and District. Section 2. General. The City shall be the Lead Agency for purposes of this Project Agreement. Section 3. Construction Plans. Plans, specifications, bid schedule and cost estimates for the District’s Work will be prepared by the District generally in accordance with the current State of Washington Standard Specifications for Road, Bridge and Municipal Construction, District Standard Specifications as applicable, and adopted design standards. The City will review the plans and specifications and if the City concurs with the proposed plans and specifications, will give final approval and will incorporate said plans and specifications into the Project. Section 4. City as Construction Agent. The City is hereby designated as the District’s construction agent, acting for and on behalf of the District, for the District’s Work. The construction work to be performed by the City or its agents, includes permitting the Project, bidding the Project, awarding the bid, and administering the construction contract. The City, as construction agent, shall have final discretion regarding decisions related to the work of the contractor, after consulting with the District on those portions of the Project that are related to the District’s Work. Section 5. Bid Award. 4.H.a Packet Pg. 51 At t a c h m e n t : I n t e r l o c a l A g r e e m e n t ( 2 5 3 3 : S o o s C r e e k W a t e r & S e w e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t 3 5.1 The District Work shall be included as a separate bid schedule, prepared by the District as set forth in Section 3. The City shall provide the District with an opportunity to review the bids submitted by contractors on this Project to ensure that the bids for the District improvements are not subject to unbalanced bidding whereby the District would be paying an unreasonable or inequitable amount for the District improvements or the bids are unreasonably high based on the District’s estimate. The bid schedule prepared by the District’s engineering consultant shall include detailed instructions to bidders regarding how this bid schedule will be reviewed and how the determination of bid responsiveness will be made on this bid schedule. The District shall have five (5) business days from the date of bid opening to notify the City in writing that it is rejecting the bid for the District work and intends to utilize a contractor of its choice to complete the water line relocation work at its sole cost. The District shall defend, indemnify and hold harmless the City and its employees and agents against any claims arising from the District’s review of the bid schedule for the water line relocation work. The indemnity provision of this Section 5.1 shall survive the termination or expiration of this Agreement. 5.2 If the District elects to reject the bid for the District’s Work and decides to complete the work on its own, the District shall require its contractor to coordinate the District’s Work within the Project area with the City’s contractor and with any contractors from other utilities and to not unreasonably interfere with or delay the City’s contractor. The District shall be responsible for the out-of-pocket costs incurred by the City for delays in the Project to the extent the delay is caused or arises out of the District or the District’s contractor’s failure to coordinate with the City’s contractor or from unreasonable interference with the City’s contractor. Such out-of-pocket costs may include, but are not limited to, payment to the City’s contractor and/or consultants for increased costs and associated court costs, interest and reasonable attorneys’ fees incurred by the City to the extent directly attributable to the District’s or District’s contractor’s cause delay in the Project. The provisions of this Section 5.2 shall survive the termination or expiration of this Agreement. Section 6. Inspection by District. The District shall provide inspection for the District’s Work. Any costs for such inspection will be borne solely by the District. All contact between the inspectors and the City’s contractor shall be through the City’s representatives. Section 7. Payment. 7.1 The District, in consideration of the faithful performance of the work to be done by the City, agrees to reimburse the City for the actual direct cost of the District’s Work specified in Section 7.2, and all costs reasonably incurred by the City and approved by the District in performing the District’s Work, and shall take all necessary action to pledge, budget, and allocate the same. Payment shall be made by the District to the City within 30 days of the date of the invoice. 4.H.a Packet Pg. 52 At t a c h m e n t : I n t e r l o c a l A g r e e m e n t ( 2 5 3 3 : S o o s C r e e k W a t e r & S e w e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t 4 7.2 Costs for the District’s Work shall include the following: 1. The Engineer’s administration of the sub-consultant services for the District’s Work; 2. The cost of all changes initiated by the District; and 3. The direct costs incurred by the City in performing the District’s Work. Section 8. Extra Work. In the event of unforeseen circumstances which require an increase in the District’s cost obligation, the parties shall modify this Project Agreement to address the increased District’s cost obligation. If the District’s cost obligation increases by more than 25 percent, the City shall obtain written approval from the District before the beginning of such work. The City shall provide prior written notice for all changes to the District’s portion of the work regardless of the financial obligation. Section 9. Final Acceptance. The District agrees upon satisfactory completion of the District’s Work, as determined by the District, to deliver a letter of acceptance approving the District’s Work. Acceptance shall not constitute acceptance of any unauthorized or defective work or materials, nor be a waiver of any manufacturer’s, supplier’s, or contractor’s warranties. Final acceptance of the Project shall be by the City. Section 10. Indemnification. Each party hereto agrees to protect, defend and indemnify the other party, its officers, officials, employees and agents from any and all costs, claims, judgments and/or awards of damages, arising out of or in any way resulting from the party's default, failure of performance, or negligent conduct associated with this agreement, by the party, its employees, subcontractors or agents. Each party agrees that its obligations under this provision extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees, or agents. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each party's immunity under Washington's industrial insurance act, RCW Title 51, as respects the other party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other party's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. Section 11. Written Notice. All communications regarding this Project Agreement shall be sent to the parties at the addresses listed below unless changed by written notification. Any written notice hereunder shall become effective upon the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Project Agreement, or such other address as may be hereafter specified in writing. City of Kent Soos Creek Water and Sewer District Attention: City Engineer Attention: Field Superintendent 5821 South 240th Street 14616 SE 192nd Street 4.H.a Packet Pg. 53 At t a c h m e n t : I n t e r l o c a l A g r e e m e n t ( 2 5 3 3 : S o o s C r e e k W a t e r & S e w e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t 5 Kent, WA 98032 Renton, WA 98058 Section 12. Assignment. Any assignment of this Project Agreement by either party without the written consent of the non-signing party shall be void. Section 13. Effective Date. This Project Agreement shall be effective as to all parties on the last date signed below. IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement by their authorized officers indicated below: City of Kent Soos Creek Water and Sewer District 5821 South 240th Street 14616 SE 192nd Street Kent, WA 98032 Renton, WA 98058 BY____________________________ BY___________________________ ITS___________________________ ITS__________________________ DATE_________________________ DATE________________________ ATTEST: _________________________________ CITY CLERK, CITY OF KENT APPROVED AS TO FORM: APPROVED AS TO FORM: ________________________________ ______________________________ KENT LAW DEPARTMENT SOOS CREEK WATER AND SEWER DISTRICT ATTORNEY 4.H.a Packet Pg. 54 At t a c h m e n t : I n t e r l o c a l A g r e e m e n t ( 2 5 3 3 : S o o s C r e e k W a t e r & S e w e r D i s t r i c t I n t e r l o c a l A g r e e m e n t f o r t h e R o c k C r e e k C u l v e r t R e p l a c e m e n t a t PUBLIC WORKS DEPARTMENT Chad Bieren, PE - Interim Public Works Director 220 Fourth Avenue South Kent, WA 98032 253-856-5600 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: INFO ONLY: Winter Weather Update SUMMARY: Staff will provide Council with an update on preparations for the winter 2020/2021 snow and ice response. SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. 2020 Winter Weather Plan (PDF) 4.I Packet Pg. 55 WinterWinterWeatherWeatherPlanPlan CITY OF KENT 4.I.a Packet Pg. 56 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/Winter CITY OF KENT WEATHER PLAN What You Can Do Stay Informed Sign up for email alerts from Drive Kent for the latest information on traffic, safety and road closures around the City. Follow @cityofkent and @kentpublicworks on Twitter and Facebook and check them periodically during winter events for updates. Read about how to prepare for winter weather. Maintain emergency supplies During an intense winter storm, you may need to survive on your own for several days. Emergency supplies are basic items your household may need in the event of emergencies. It’s never too late to get a kit together. First-aid kit Flashlights with batteries Plenty of water and non-perishable food Manual can-opener, wrench or pliers Duct tape Battery operated radio Personal hygiene items and medicine Portable battery and charging cords for electronic devices Fire extinguisher More Information Winterize your vehicle Winter driving conditions can be hazardous, so it’s important that you are prepared for driving in inclement weather and that your vehicle is up for the challenge. Fill your gas tank before it is half-empty. Install snow tires/replace worn tires. Practice installing tire chains Check your anti-freeze levels. Check your windshield fluid levels and wipers. Ensure your heater and defroster work properly. Keep emergency supplies with extra clothing in your car. More Information The City of Kent Winter Weather Plan is intended to provide you with tips and best practices for preparing for winter weather, as well as the City’s capabilities and strategies for maintaining roadways, communication and public safety during inclement weather events. 4.I.a Packet Pg. 57 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterCITY OF KENT WEATHER PLAN Winterize your home It’s important to get ahead of winter weather and make sure your home is ready to handle the cold to come. Insulate your water pipes and faucets. Repair roof leaks. Clear debris from storm drains and gutters. Make sure your furnace and chimney work properly. Check the batteries in your carbon-monoxide and smoke detectors. Take precautions to avoid carbon-monoxide poisoning if you use a generator. More Information Stay safe during a winter storm Winter storms are dangerous. They can bring cold temperatures, power outages, loss of communication services, and icy roads. This can make being outside dangerous, so you should limit your time outside. Stay indoors and stay warm. Stay hydrated and eat regularly. Conserve fuel and battery when possible. Bring your companion animals inside before the storm begins. If you must go outside: wear layered clothing, keep dry, walk carefully, avoid overexertion, watch for signs of hypothermia and frostbite and use public transportation if possible. If you must drive your vehicle: check the latest road conditions, drive carefully, let someone know where you’re going, and make sure you have emergency supplies. Call 911 for health and safety emergencies, including an accident during the weather event. If you have a medically necessary appointment and need to leave your home, please call 911. They can contact the local jurisdiction and coordinate with them for access assistance. More Information (more here) Prepare for Flooding While Kent continues to build and maintain our drainage infrastructure and is actively involved with FEMA and other agencies to improve our levels of flood protection, there is no way to fully eliminate the risk of flooding. Make sure you have a flood insurance policy if you live in a susceptible area. Mark your fuse or breaker box to show circuits to floodable areas. Know how to shut off the electricity and gas to your house before a flood. Make a list of emergency numbers and safe places to go. Make a household inventory. Put insurance policies and important documents in a safe place. Check your building for water entry points, they can be protected with low walls or temporary shields. More Information 4.I.a Packet Pg. 58 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/Winter CITY OF KENT WEATHER PLAN Other Tips Do not leave your stranded vehicle in the roadway – get it towed out of the path of traffic. Leaving vehicles endangers both other commuters and City personnel responding to help clear the roadways and prevents us from being able to plow/treat a roadway. Do not go around “Road Closed” signage. Failure to Obey Traffic Control Devices (RCW 46.61.050) carries a penalty of $139 and the police department will ticket you. Do not pass snow response vehicles, they are also susceptible to weather hazards and sliding so please be patient and give them plenty of room. Do not shovel snow into the street, please pile it safely on your property and away from the road and sidewalk. Help each other: Clear snow and slush from catch basin grates and, if possible, clear a one-foot swath along gutter lines, so the melting water has room to flow to the catch basins. After weather events – clean off the underside of your vehicle since chemicals can be corrosive. Keep an eye out: Report potholes and water over roadway sightings on the KentWorks app, by calling 253-856-5600 or by emailing PWOps@KentWA.gov. After hours reports can be made by calling 253-856-5600 and selecting option 1 to reach dispatch. Please continue to be patient with us as we will be blocking lanes of traffic and working in the roadways. Help keep our crews safe by driving slowly and carefully around them; a friendly wave is always appreciated! Park your vehicle in your driveway or another suitable location prior to a predicted weather event. What We Do Snow & Ice Preparation The City of Kent begins its seasonal weather monitoring forecast subscription in October to help predict possible weather events. We receive daily reports on current and upcoming weather concerns, and our 24-hour monitoring system informs us of changing weather patterns that might affect road conditions. Mechanics check and prepare snow and ice equipment prior to the beginning of every winter season, and staff in Fleet Services must acquire special certifications to work on the large equipment that is used for weather event responses. Message boards are pre-deployed for road closures or winter weather advisories on Veterans Drive, Military Rd, E James St, SE 208th St, 116th Ave SE at Kent Kangley, I St NE at S 277th St. We pre-deploy signage throughout the City in preparation for predicted snow and ice events, so if you see them on the sides of roadways, please leave them there. Having them pre-deployed allows us to quickly and efficiently close roads that become too icy to travel on. When winter weather is in the forecast, 3 trucks that are equipped for snow and ice response are pre-staged. We place one in the valley, one on the west hill and one on the east hill. 4.I.a Packet Pg. 59 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterCITY OF KENT WEATHER PLAN Snow & Ice Response Department Operating Center The Department Operating Center (DOC) is activated in situations requiring emergency response on a large scale. DOC ensures response operations run smoothly and that dispatched crews are effective. The DOC is activated when 3 or more trucks are dispatched or actively working in the City for weather response. City staff work in 12-hour shifts which are predetermined so that they can be implemented immediately when needed. Once deployed, we are staffed 24/7. Experienced snow and ice response staff members operate the DOC to create a forward-looking plan, leading response efforts and coordinating communication with Police, Fire and Emergency Response. Weather is tracked as well as the location and condition of equipment, staff and materials. Traffic cameras are monitored as well. Response Priorities During an active widespread response, we position 4 trucks on the East Hill, 2 trucks in the Valley and 2 on the West Hill. Major streets that allow traffic to move through the City and post a greater hazard to travelers due to steeper terrain are considered primary roadways and are prioritized, followed by secondary roadways and residential roadways which connect to major streets. Priority Level 1: Arterial roads on hills. Due to their steep grades, and the fact they are major commuter routes, these roads are sanded first. Priority Level 2: Approaches to major intersections. One lane in each direction on selected major routes and King County/Metro Transit winter storm bus routes as soon as there is a significant lull in the storm. Priority Level 3: Residential collector roads. Roads that connect to residential areas to arterial roads may take up to 3 days to complete, unless police, fire or medical services request help. Roadway priority is based on several factors. The decision is based mainly on safety concerns, slope of the hill/grade, average daily traffic volume, emergency service’s needs. Clearing sidewalks and making safe pathways for pedestrians are the responsibility of the adjacent property owners, the City does not clear sidewalks. The City does not plow residential streets due to narrow roadways lined with vehicles making passage hazardous and many with no room for our large vehicles to turn around. Trucks stay focused on primary roadways until snowfall accumulation has stopped and primary roadways have been treated. Trucks can then begin focusing on secondary and eventually residential collector roads. If the snowfall picks back up again, then trucks will be pulled back onto the primary routes. Every weather event is different, and every response will be unique. Decisions are examined thoroughly and made with safety and needs in mind. S. 208th St. S. 272nd St. S. 277th St. Canyon Drive Military Road Reiten Road Reith Road Veterans Drive 4.I.a Packet Pg. 60 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/Winter CITY OF KENT WEATHER PLAN Equipment The City of Kent has a fleet of vehicles that are well-equipped to maintain roads and respond to emergency situations during an inclement weather event. Vehicles 10 trucks equipped with plows 7 of the 10 also have sanders 1 of the 10 has a anti-icer unit 6 four-wheel-drive light duty trucks We keep 70 sets of chains in our site inventory and have local vendor agreements in place if we need more. Dump trucks have about 30 sets of chains, the police dept has about 40 sets of chains and there is a supply of chains held at City Hall. Police vehicles are ordered with all-wheel-drive, which improves their response capabilities during snow and ice events. Radio System We use the Automatic Vehicle Location (AVL) and Very High Frequency (VHF) system to monitor the location of snowplows and coordinate during an event. The AVL and VHF system are important lines of communication for staff during events and help coordinate response efforts. Drivers communicate road and weather conditions back to the Department Operating Center (DOC). Materials Anti-icer, Salt and Sand We use liquid anti-icer, sand and salt to improve roadway conditions when possible. Kent, Renton and Auburn all use different products for deicing, but a universal component in all the compounds is salt, which can be corrosive. It is advisable to always thoroughly wash your vehicle, including the bottom of the vehicle, after an inclement weather event to help prevent corrosion damage. We have storage for sand and salt on the East and West Hills and storage for liquid anti- icer in the Valley at Russell Road Maintenance Facility. We keep 13,000 gallons of liquid anti-icer, 375 tons of rock salt and 3,000 tons of sand on hand. Liquid anti-icer is used to pretreat identified roadways when there is a warning of freezing conditions with no accompanying prediction of precipitation. It needs to be 38 degrees and dropping for application of anti-icer, if the temperature is 39 or above then the anti-icer dissipates and is not effective. Roadway conditions also need to be dry for application of anti-icer. We keep 13,000 gallons on hand. Salt is used to melt snow and ice and aid traction. When spreading material, the truck operator will dispense or apply the material in/near the intersection of the roadway they are treating. The flow of traffic traveling through the intersection tracks the material further away from the intersection. Sand is used to provide traction on compacted snow and ice. It cannot be applied to roadways when snow is falling since it would just be covered up. Instead, crews plow the accumulating snow. After snowfall stops, sand is applied to damp roadways to assist with traction. Sand is ineffective on dry roadways. 4.I.a Packet Pg. 61 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterCITY OF KENT WEATHER PLAN Clean Up When the snow starts to turn to slush, the snowplows transition to the roadways, starting with priority routes. Crews focus on opening curb lines from snow and slush, so melting snow can enter the storm system rather than pooling on the roadway surface. Sand applied during an event is primarily removed from roadways with curb and gutter by a contracted street sweeping company. A power broom is used in areas with paved shoulders. Sand is also removed from the storm drainage system by Drainage staff. Vactor trucks focus on cleaning catch basins on hills where sand has been applied during a snow and ice even: James, Canyon, Reith, Veterans. There are about 300 catch basins total that need immediate cleaning. Crews have pre-identified designated routes to observe drainage conditions during the ‘melt’. Crews are usually sent out in groups of 2 and we will dispatch 1 truck in the West Hill area, 2-3 trucks to the east hill and 1-2 in the valley. Storm will also stage 2 Vactor trucks; one at Wilson Playfields at SE 247th Pl and 132nd Ave SE for flooding on the hill and the other at our vactor site for flooding in the Valley or West Hill area. An after-event meeting is held with response staff to discuss best practices and any lessons learned. Public Works Operations: 253-856-5600 Cold Weather Shelters: 253-856-5070 Valley Com: For situations where emergency services personnel are needed but there is no danger nor life threatening circumstance occurring at the time, call the Valley Communications Center Non-Emergency line: 253-852-2121 Report abandoned vehicles blocking roadways by calling ValleyCom. Puget Sound Energy: Safety first. Never touch or go within 35 feet of downed power lines because they might be energized. Report problems to PSE: 1-888-225-5773 Report an outage: pse.com/outage View outage map: pse.com/outagemap Kent School District Closures and Delays Kent Parks Inclement Weather Policy Alert King County King County Traffic Alerts King County My Commute King County Take Winter By Storm WSDOT Traffic Alerts WA State Traffic & Cameras Winter Weather Ready American Red Cross Preparing for Emergencies CDC Winter Weather Disasters ICC Winter Safety Resources Additional Resources 4.I.a Packet Pg. 62 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/Winter CITY OF KENT WEATHER PLAN Anti-Icing Routes 4.I.a Packet Pg. 63 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) KentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterKentWA.gov/WinterCITY OF KENT WEATHER PLAN (1.8 miles) (1.6 miles) (10.0 miles) (2.5 miles) (1.2 miles) (1.0 miles) (2.6 miles) (3.6 miles) (4.2 miles) (2.0 miles)(2.0 miles) (1.6miles)(1.6miles) (18.5 miles) (25.0 miles) (2.8 miles) (3.2 miles) (1.6 miles) (0.8 miles) (4.4 miles) (1.0 miles) (4.3 miles) (5.6 miles) (6.0 miles) (0.8 miles)(0.8 miles) (4.8 miles) (2 0.0 m ile s) (2.3 miles)(2.3 miles)(2.3 miles) (3.8 miles) (2.0 miles) (1.6 miles) (1.4 miles) (1.6miles)(1.6miles) (1.4 mi)(1.4 mi)(2.0 miles) (1.0 miles) (0.4 miles) (0.8 miles) (4.8 m ile s) (9.0 m i) (1.0 miles) (1.8 miles) (0.8 miles)(1.0 miles) (2.6miles)(2.6miles) (5.9 miles) (3.0 miles) (0.4 mi) (1 .0 m i ) (30.3 miles) (5.6 miles) (10.3 miles) (29.0 miles) (3.2 miles) (3.2 miles) (8.0 miles) (2.0 mi les) (2.5 miles) (2.4 miles)(2.4 miles) (18.0 miles) (1.0 m i) (2.0 m i) (0.6 mi) (3.2 miles)(8.8 miles) (1 .8 m il e s ) (1.0 miles) (1.0 miles) (1.6 miles) (5.4 miles) (1.4 miles) (13.5 miles) (5.4 miles) (1.6 miles) (2.4 m) (2.5) (1.8 mi) (3.2 miles) (3.0 mi) (8.5 miles) !(515 !(181 !(167 !(18 !(99 G R E ENR I V E R GREE N RIVER BOW LAKE ANGLE LAKE LAKE YOUNGS PANTHER LAKE LAKE JOLIE HAM LAKE CLARK LAKE LAKE FENWICK LAKE MERIDIAN STAR LAKE Burlington Northern Railroad B N S F R a ilr o a d Union Pacific Railroad Bu rli ngton N ort he rn Railroad RentonSeaTac Des Moines Auburn 108 Av SE 120 Av SE W James St 34 Av S 33 Av S Central Av N SE 200 St SE 192 St Reit h R d 84 Av S S E 2 3 2 S t 112 Av SE S 260 St Russell Rd S Lincoln Av N 96 Av S 109 Av SE 94 Av S 38 Av S 124 Av SE S 248 St 30 Av S 1 3 0 A v S E 120 Av SE E Canyon Dr SE 248 St W Gowe St S 228 St SE 234 St 116 Av SE 118 Av SE Reiten Rd RussellRd S 100 Av SE S 2 77 St E James St S 253 St SE 244 St S 200 St 2 4 P l S 64 Av S SE 264 Pl 116 Av SE 123 Av SE E Smith St M i l i t a r y R d S Van De Vanter Av S SE 280 St SE 260 St 92 Av S Pacific Hwy S 114 Av SE Washington Av N SE 282 St C arn a b y W y S 228 St B enson R d 4th Av S S Kent-Des Moines Rd 29 Av S S 2 5 9 P l S E 2 2 3 D r S 2 2 4 S t S 250 St S 272 St 36 Av S SE 217 St SE 260 St S 262 S t Maple Ln S S 222 St Washington Av S 124 Av SE 40 Av S S 216 St W o o d l a n d W y 42 Av S 98 Av S 148 Av SE 80 Av S S 218 St S 212 St SE 263 St S 2 3 1 W y SE 288 St SE 224 St 2nd Av N 76 Av S 3rd Av S W M e e k e r S t SE 272 St SE 240 St SE 196 St S 199 Pl 68 Av S 152 Av SE 144 Av SE 156 Av SE 127 Av SE Ramp 111 Pl SE SE 256 St 83 Av S S 208 St S 248 St East Valley Hwy S 1 90 St SE 208 St Riverview Blvd S SE 267 St 116 Av SE SE 240 St 132 Av SE Military Rd S 104 Av SE S 1 9 4 S t 79 Av S S 270 St 4th Av N Central Av S 132 Av SE 132 Av SE 80 Av S Lake Fe nwick Rd 88 Av S S E 2 7 7 S t 77 A v S S 196 St Maple St 62 Av S 68 Av S C a n y o n D r 108 Av SE59 Pl S SE Kent Kangley Rd 42 Av S 68 Av S Legend Primary Routes Secondary Routes Third Priority Routes Major Roads Minor Roads City of Kent Boundary Comprehensice Snow and Ice Plan 0 0.5 1 Mile ® Revised January 14, 2020 Ops19-18a.mxd City of Kent Priority Route Map 4.I.a Packet Pg. 64 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) pwge_103571_1_20 4.I.a Packet Pg. 65 At t a c h m e n t : 2 0 2 0 W i n t e r W e a t h e r P l a n ( 2 5 3 4 : I N F O O N L Y : W i n t e r W e a t h e r U p d a t e ) FINANCE DEPARTMENT Paula Painter, Finance Director 220 Fourth Avenue South Kent, WA 98032 253-856-5264 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: Payment of Bills - Authorize MOTION: Authorize the payment of bills. SUMMARY: BUDGET IMPACT: SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. 4.J Packet Pg. 66 FINANCE DEPARTMENT Paula Painter, Finance Director 220 Fourth Avenue South Kent, WA 98032 253-856-5264 DATE: December 15, 2020 TO: Kent City Council - Committee of the Whole SUBJECT: INFO ONLY: October Financial Report SUMMARY: Michelle Ferguson, Financial Planning Manager, will report out the October 2020 financial report. ATTACHMENTS: 1. October 2020 Consolidated Monthly Report (PDF) 4.K Packet Pg. 67 2020 Adj Budget 2020 YTD 2020 Est Actual Variance Favorable (Unfavorable) %Variance Favorable (Unfavorable) Revenues 109,451,320 89,254,044 106,099,740 (3,351,580) -3.1% Expenditures 105,916,390 76,737,162 104,706,710 1,209,680 1.1% Net Revenues Less Expenditures 3,534,930 12,516,883 1,393,030 (2,141,900) Beginning Fund Balance 34,399,775 34,399,775 Ending Fund Balance 37,934,705 35,792,805 Ending Fund Balance Detail: General Fund Reserves 37,467,307 35,531,015 35.4% 33.9% Restricted for Annexation 467,398 261,790 Revenue Overview Expenditures Overview Required Ending Fund Balance Calculation Estimated Expenditures for 2020 (from above)104,706,710 18.0% 18% GF Ending Fund Balance 18,847,208 October 2020 Monthly Financial Report City of Kent, Washington General Fund Overview Summary Analysis through October shows an overall unfavorable budget variance of $-2.1 million. General Fund Reserves are estimated to end the year at $35.5 million, or 33.9% of estimated 2020 expenditures. Revenues are estimated to end the year approximately $-3.4 million (-3.1%) lower than budgeted. Through October, most departments are trending under budget with an overall budget variance of $1.2 million or 1.1%, due to the impact of Covid-19. 2.06 0.83 0.64 4.13 7.65 9.46 11.91 18.92 20.65 21.67 32.57 35.53 0.00 5.00 10.00 15.00 20.00 25.00 30.00 35.00 40.00 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Est. 2020 General Fund Ending Fund Balance 10‐year History (excluding Annexation)$ in millions Page 1 of 14 4.K.a Packet Pg. 68 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) Revenue Categories 2020 Adj Budget 2020 YTD 2020 Est Actual Variance Favorable (Unfavorable) %Variance Favorable (Unfavorable) Taxes: Property 30,457,820 28,034,519 31,175,400 717,580 2.4% Sales & Use 20,849,490 19,025,303 22,826,670 1,977,180 9.5% Utility 19,278,260 16,241,302 19,297,340 19,080 0.1% Business & Occupation 14,900,000 10,262,319 14,500,000 (400,000) -2.7% Other 897,440 333,698 398,320 (499,120) -55.6% Licenses and Permits 7,490,520 5,632,057 6,262,150 (1,228,370) -16.4% Intergovernmental Revenue 2,966,570 2,658,167 2,884,110 (82,460) -2.8% Charges for Services 6,266,770 2,949,486 3,369,500 (2,897,270) -46.2% Fines and Forfeitures 1,145,660 834,503 993,620 (152,040) -13.3% Miscellaneous Revenue 2,444,020 1,441,931 1,621,930 (822,090) -33.6% Transfers In 2,754,770 1,840,760 2,770,700 15,930 0.6% Total Revenues 109,451,320 89,254,044 106,099,740 (3,351,580) -3.1% Variances due mostly to realized and anticipated revenue losses from the impacts of Covid-19. October 2020 Monthly Financial Report City of Kent, Washington General Fund Overview - Revenues Variance analysis for revenues is provided for particular line items or those in which the estimated actual amount differs from the budgeted amount by at least 10% or minimum of $500,000. Variance Notes Property Taxes 29% Sales Taxes 22% Utility Taxes 18% B&O Taxes 14% Other Taxes 0.4% Licenses and Permits 6% Intergovernmental 3% Charges for Services 3% Fines and Forfeitures 1% Misc & Transfers In 4% Other 11% 2020 Estimated General Fund Revenues Page 2 of 14 4.K.a Packet Pg. 69 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) Prior Year Revenues Budgeted Revenues Actual Revenues January 6,139 6,123 6,877 February 5,923 5,450 5,736 March 7,624 8,104 6,774 April 20,431 18,172 16,925 May 9,230 7,857 8,588 June 6,226 6,446 7,691 July 8,682 7,866 6,376 August 6,437 5,826 4,995 September 7,074 7,119 5,328 October 21,274 18,654 19,963 November 8,154 7,403 0 December 12,212 10,429 0 Total 119,404 109,451 89,254 Prior Year Revenues Budgeted Revenues Actual Revenues January 0 12 0 February 262 237 247 March 866 890 1,461 April 12,268 12,635 9,328 May 2,730 2,110 3,199 June 128 131 2,242 July 87 110 196 August 80 106 152 September 842 652 538 October 11,573 11,685 10,673 November 1,688 1,657 0 December 208 233 0 Total 30,732 30,458 28,035 Prior Year Revenues Budgeted Revenues Actual Revenues January 2,060 1,574 2,158 February 2,485 1,940 2,425 March 2,058 1,564 2,143 April 1,788 1,484 1,929 May 2,244 1,758 1,959 June 1,765 1,487 2,127 July 2,331 1,702 639 August 2,540 1,898 1,906 September 2,310 1,736 1,909 October 2,532 1,787 1,829 November 2,589 1,916 0 December 2,418 2,005 0 Total 27,121 20,849 19,025 October 2020 Monthly Financial Report City of Kent, Washington General Fund Revenues ($ in Thousands) All Revenues Sources Property Tax Sales Tax $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act Page 3 of 14 4.K.a Packet Pg. 70 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) October 2020 Monthly Financial Report City of Kent, Washington General Fund Revenues ($ in Thousands) Prior Year Revenues Budgeted Revenues Actual Revenues January 1,822 1,989 2,033 February 1,648 1,701 1,779 March 1,680 1,651 1,627 April 1,707 1,758 1,845 May 1,575 1,533 1,581 June 1,450 1,428 1,494 July 1,639 1,667 1,330 August 1,477 1,473 1,473 September 1,481 1,688 1,519 October 2,012 1,492 1,561 November 1,633 1,526 0 December 1,477 1,372 0 Total 19,600 19,278 16,241 Prior Year Revenues Budgeted Revenues Actual Revenues January 2 5 2 February 2 8 1 March 48 249 33 April 2,479 2,338 2,765 May 543 969 898 June 81 184 117 July 2,637 2,972 2,937 August 665 615 772 September 70 139 92 October 2,919 3,297 2,979 November 490 536 0 December 4,026 4,486 0 Total 13,963 15,797 10,596 Prior Year Revenues Budgeted Revenues Actual Revenues January 2,255 1,859 2,684 February 1,526 879 1,284 March 2,972 2,565 1,508 April 2,189 1,689 1,059 May 2,139 1,431 951 June 2,801 2,553 1,711 July 1,987 1,665 1,275 August 1,675 1,352 692 September 2,370 2,423 1,272 October 2,237 1,836 2,921 November 1,754 1,504 0 December 4,083 3,313 0 Total 27,987 23,068 15,357 Utility Tax Other Taxes Other Revenues (Intergovernmental, Licenses & Permits, Charges for Service, Fines & Forfeits, and Misc Revenues) $0 $5,000 $10,000 $15,000 $20,000 $25,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 Bud 19 Act 20 Act Page 4 of 14 4.K.a Packet Pg. 71 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) Department 2020 Adj Budget 2020 YTD 2020 Est Actual Variance Favorable (Unfavorable) %Variance Favorable (Unfavorable) City Council 396,860 324,782 384,960 11,900 3.0% Mayor's Office/City Clerk 1,936,510 1,341,777 1,807,870 128,640 6.6% Economic & Community Dev 7,436,070 5,595,644 7,007,330 428,740 5.8% Finance 2,603,760 1,861,949 2,479,150 124,610 4.8% Fire Contracted Services 3,676,240 2,965,295 3,646,340 29,900 0.8% Human Resources 1,554,490 1,186,424 1,477,030 77,460 5.0% Information Technology 202,550 172,932 172,930 29,620 14.6% Law 1,526,670 1,189,680 1,455,530 71,140 4.7% Municipal Court 3,478,190 2,773,840 3,393,920 84,270 2.4% Parks, Recreation & Comm Svcs 18,153,610 12,947,227 17,270,840 882,770 4.9% Police 44,020,320 35,573,652 43,955,820 64,500 0.1% Public Works 590,750 629,087 629,090 (38,340) -6.5% Non-Departmental 20,340,370 10,174,874 21,025,900 (685,530) -3.4% Total Expenditures 105,916,390 76,737,162 104,706,710 1,209,680 1.1% October 2020 Monthly Financial Report City of Kent, Washington General Fund Overview - Expenditures Variance analysis for expenditures is provided for particular departments or those in which the estimated actual amount differs from the budgeted amount by at least 10% or a minimum of $500,000. Variance Notes All variances to budget are due to reductions as a result of the impacts of Covid-19. City Council 0.4% Mayor/Clerk 2% ECD 7% Finance 2% Fire Contracts Svcs 4% H.R. 1%I.T. 0.2%Law 1% Municipal Court 3%Parks, Recreation & Comm Svcs 17% Police 42% Public Works 0.6% Non‐Departmental 20% Other 7% 2020 Estimated General Fund Expenditures Page 5 of 14 4.K.a Packet Pg. 72 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 2020 2020 Actual Actual Adj Budget YTD Est Actual Beginning Fund Balance 21,595,173 23,750,461 34,399,775 34,399,775 34,399,775 Revenues Taxes: Property 29,971,155 30,731,786 30,457,820 28,034,519 31,175,400 Sales & Use 24,699,301 27,121,400 20,849,490 19,025,303 22,826,670 Utility 19,289,162 19,600,347 19,278,260 16,241,302 19,297,340 Business & Occupation 9,422,048 12,999,564 14,900,000 10,262,319 14,500,000 Other 1,074,356 963,837 897,440 333,698 398,320 Licenses and Permits 7,557,658 7,483,643 7,490,520 5,632,057 6,262,150 Intergovernmental Revenue 7,919,860 6,645,962 2,966,570 2,658,167 2,884,110 Charges for Services 6,602,681 7,996,846 6,266,770 2,949,486 3,369,500 Fines and Forfeitures 1,360,976 1,289,334 1,145,660 834,503 993,620 Miscellaneous Revenue 2,642,511 3,586,979 2,444,020 1,441,931 1,621,930 Transfers In 950,000 984,411 2,754,770 1,840,760 2,770,700 Total Revenues 111,489,706 119,404,108 109,451,320 89,254,044 106,099,740 Expenditures City Council 344,160 392,115 396,860 324,782 384,960 Mayor's Office/City Clerk 2,759,974 2,768,273 1,936,510 1,341,777 1,807,870 Economic & Community Dev 6,681,671 7,044,217 7,436,070 5,595,644 7,007,330 Finance 3,061,472 3,236,960 2,603,760 1,861,949 2,479,150 Fire Contracted Services 3,619,385 3,927,088 3,676,240 2,965,295 3,646,340 Human Resources 2,075,553 2,047,102 1,554,490 1,186,424 1,477,030 Information Technology 506,265 513,448 202,550 172,932 172,930 Law 1,673,438 1,801,507 1,526,670 1,189,680 1,455,530 Municipal Court 3,442,107 3,646,275 3,478,190 2,773,840 3,393,920 Parks, Recreation & Comm Svcs 17,992,171 18,396,678 18,153,610 12,947,227 17,270,840 Police 39,315,958 43,849,289 44,020,320 35,573,652 43,955,820 Public Works 1,155,562 1,208,835 590,750 629,087 629,090 Non-Departmental 26,706,702 20,332,204 20,340,370 10,174,874 21,025,900 Total Expenditures 109,334,419 109,163,991 105,916,390 76,737,162 104,706,710 Net Revenues less Expenditures 2,155,288 10,240,117 3,534,930 12,516,883 1,393,030 Ending Fund Balance 23,750,461 33,990,578 37,934,705 46,916,657 35,792,805 Ending Fund Balance Detail: General Fund Reserves 22,069,241 32,573,348 37,467,307 35,531,015 based on same year actuals/budget 20.2% 29.8% 35.4% 33.9% Restricted for Annexation 1,681,220 1,417,230 467,398 261,790 October 2020 Monthly Financial Report City of Kent, Washington General Fund Page 6 of 14 4.K.a Packet Pg. 73 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 % of thru October thru October thru October Budget Revenues Taxes: Property 28,332,144 28,835,366 28,034,519 (800,848) -2.8% 92.0% Sales & Use 19,586,670 22,114,046 19,025,303 (3,088,742) -14.0% 91.3% Utility 16,252,499 16,490,877 16,241,302 (249,575) -1.5% 84.2% Business & Occupation 6,157,806 8,871,499 10,262,319 1,390,820 15.7% 68.9% Other 719,074 575,682 333,698 (241,985) -42.0% 37.2% Licenses and Permits 6,446,445 6,411,993 5,632,057 (779,935) -12.2% 75.2% Intergovernmental Revenue 6,180,466 6,010,267 2,658,167 (3,352,100) -55.8% 89.6% Charges for Services 5,747,278 5,961,647 2,949,486 (3,012,161) -50.5% 47.1% Fines and Forfeitures 996,062 981,553 834,503 (147,050) -15.0% 72.8% Miscellaneous Revenue 2,200,538 2,750,577 1,441,931 (1,308,646) -47.6% 59.0% Transfers In - 37,631 1,840,760 1,803,129 4791.6% 66.8% Total Revenues 92,618,982 99,041,137 89,254,044 (9,787,093) -9.9% 81.5% Expenditures City Council 302,131 324,101 324,782 681 0.2% 81.8% Mayor's Office/City Clerk 2,154,057 2,141,360 1,341,777 (799,583) -37.3% 69.3% Economic & Community Dev 5,548,523 5,643,693 5,595,644 (48,049) -0.9% 75.3% Finance 2,547,524 2,773,370 1,861,949 (911,422) -32.9% 71.5% Fire Contracted Services 2,887,297 3,179,942 2,965,295 (214,647) -6.8% 80.7% Human Resources 1,715,641 1,694,336 1,186,424 (507,912) -30.0% 76.3% Information Technology 420,485 428,817 172,932 (255,885) -59.7% 85.4% Law 1,384,364 1,458,803 1,189,680 (269,123) -18.4% 77.9% Municipal Court 2,771,474 2,984,444 2,773,840 (210,604) -7.1% 79.7% Parks, Recreation & Comm Svcs 14,623,273 15,098,101 12,947,227 (2,150,874) -14.2% 71.3% Police 32,008,968 35,385,909 35,573,652 187,744 0.5% 80.8% Public Works 939,252 955,016 629,087 (325,929) -34.1% 106.5% Non-Departmental 17,391,721 7,209,876 10,174,874 2,964,998 41.1% 50.0% Total Expenditures 84,694,709 79,277,767 76,737,162 (2,540,605) -3.2% 72.5% October 2020 Monthly Financial Report City of Kent, Washington *General Govt. includes City Council, Mayor/Clerk, HR, IT, & Finance Variance General Fund Year-to-Year Month Comparison 2020-19 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 Property Taxes Sales & Use Taxes Utility Taxes Other Revenues GF Revenues thru October 2018 2019 2020 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 Police Parks *General Govt. ECD Non‐Dept & Other GF Expenditures thru October 2018 2019 2020 Page 7 of 14 4.K.a Packet Pg. 74 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2020 2020 Beginning Fund Balance 2020 Estimated Revenues 2020 Estimated Expenditures Estimated Ending Fund Balance Operating revenues and expenditures only; capital and non-capital projects are excluded. General Fund 34,399,775 106,099,740 104,706,710 35,792,805 Street Fund 7,249,873 17,885,320 14,389,330 10,745,863 LEOFF 1 Retiree Benefits 1,921,274 1,219,810 1,579,050 1,562,034 Lodging Tax 185,825 164,130 268,940 81,015 Youth/Teen Programs 75,355 923,190 923,190 75,355 Capital Resources 18,658,224 19,506,700 28,720,680 9,444,244 Criminal Justice 7,867,703 8,027,660 9,110,300 6,785,063 ShoWare Operating 2,930,008 1,563,000 1,620,000 2,873,008 Other Operating 568,356 108,770 108,670 568,456 Councilmanic Debt Service 1,915,872 9,144,490 8,754,530 2,305,832 Special Assessments Debt Service 699,855 798,180 793,480 704,555 Water Utility 11,375,662 29,433,330 28,127,260 12,681,732 Sewer Utility 908,833 33,115,400 32,353,140 1,671,093 Drainage Utility 16,107,790 24,946,450 22,776,280 18,277,960 Solid Waste Utility 531,908 761,730 860,700 432,938 Golf Complex (601,973) 5,560,000 3,734,000 1,224,027 Fleet Services 4,351,502 5,454,460 8,101,220 1,704,742 Central Services 55,834 325,400 324,360 56,874 Information Technology 3,728,511 9,012,330 11,523,370 1,217,471 Facilities 3,280,379 6,240,270 5,329,870 4,190,779 Unemployment 1,358,838 144,690 196,720 1,306,808 Workers Compensation 2,839,993 1,453,540 1,309,550 2,983,983 Employee Health & Wellness 5,729,769 15,669,610 14,351,340 7,048,039 Liability Insurance 1,923,261 2,403,400 2,089,830 2,236,831 Property Insurance 722,999 578,000 641,700 659,299 Enterprise Funds Internal Service Funds Fund Balances October 2020 Monthly Financial Report City of Kent, Washington General Fund Special Revenue Funds Debt Service Funds Page 8 of 14 4.K.a Packet Pg. 75 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 2020 2020 Actual Actual Budget YTD Est Actual Operating revenues and expenditures only; capital and non-capital projects are excluded. In instances where expenditures exceed revenues, fund balance is being utilized. Street Fund Revenues 15,241,855 17,415,000 16,988,340 10,828,686 17,885,320 Expenditures 15,698,374 18,858,486 17,879,290 11,413,812 14,389,330 Net Revenues Less Expenditures (456,519)(1,443,485)(890,950)(585,126)3,495,990 LEOFF 1 Retiree Benefits Revenues 1,948,504 1,401,786 1,201,170 1,005,538 1,219,810 Expenditures 1,372,764 1,352,624 1,546,320 1,316,256 1,579,050 Net Revenues Less Expenditures 575,740 49,162 (345,150)(310,718)(359,240) Lodging Tax Revenues 320,774 314,588 303,510 146,184 164,130 Expenditures 441,566 465,527 349,780 187,962 268,940 Net Revenues Less Expenditures (120,791)(150,940)(46,270)(41,778)(104,810) Youth/Teen Programs Revenues 928,958 941,240 936,680 783,374 923,190 Expenditures 942,000 957,730 963,100 5,908 923,190 Net Revenues Less Expenditures (13,042)(16,490)(26,420)777,465 Capital Resources Revenues 22,962,097 22,567,130 20,581,220 16,305,451 19,506,700 Expenditures 23,009,239 19,339,046 28,720,780 21,274,348 28,720,680 Net Revenues Less Expenditures (47,142)3,228,084 (8,139,560)(4,968,897)(9,213,980) Criminal Justice Revenues 5,141,297 7,054,222 8,352,270 7,015,174 8,027,660 Expenditures 5,090,504 6,432,377 8,375,980 7,304,147 9,110,300 Net Revenues Less Expenditures 50,792 621,845 (23,710)(288,974)(1,082,640) ShoWare Operating Revenues 1,502,759 1,456,311 1,173,200 1,218,248 1,563,000 Expenditures 1,373,763 1,089,763 1,290,540 1,185,931 1,620,000 Net Revenues Less Expenditures 128,996 366,548 (117,340)32,317 (57,000) Other Operating Revenues 133,288 185,821 108,770 108,770 Expenditures 72,045 178,558 108,770 106,996 108,670 Net Revenues Less Expenditures 61,243 7,263 (106,996)100 Councilmanic Debt Service Revenues 10,535,010 10,266,923 9,144,490 2,410,093 9,144,490 Expenditures 10,070,185 9,802,097 8,754,530 2,504,029 8,754,530 Net Revenues Less Expenditures 464,826 464,826 389,960 (93,936)389,960 Special Assessment Debt Service Revenues 1,458,264 1,339,332 793,180 264,726 798,180 Expenditures 1,561,009 1,119,393 793,580 331,397 793,480 Net Revenues Less Expenditures (102,745)219,939 (400)(66,671)4,700 Debt Service Funds October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Special Revenue Funds Page 9 of 14 4.K.a Packet Pg. 76 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 2020 2020 Actual Actual Budget YTD Est Actual Operating revenues and expenditures only; capital and non-capital projects are excluded. In instances where expenditures exceed revenues, fund balance is being utilized. October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Water Utility Revenues 29,438,960 28,578,903 30,168,320 23,553,168 29,433,330 Expenditures 28,004,249 30,237,156 28,127,260 21,081,098 28,127,260 Net Revenues Less Expenditures 1,434,710 (1,658,253)2,041,060 2,472,070 1,306,070 Sewer Utility Revenues 33,063,798 32,386,150 27,727,952 33,115,400 Expenditures 31,664,339 32,353,140 27,320,715 32,353,140 Net Revenues Less Expenditures 1,399,458 33,010 407,236 762,260 Note: Sewer Utility was combined with Drainage Utility in 2018. Drainage Utility Revenues 57,343,023 26,947,644 24,188,630 19,434,489 24,946,450 Expenditures 56,890,091 25,690,587 22,776,280 16,641,998 22,776,280 Net Revenues Less Expenditures 452,932 1,257,057 1,412,350 2,792,491 2,170,170 Solid Waste Utility Revenues 799,794 874,164 745,650 641,703 761,730 Expenditures 812,476 809,006 733,430 735,658 860,700 Net Revenues Less Expenditures (12,682)65,158 12,220 (93,955)(98,970) Golf Complex Revenues 9,229,538 2,698,609 4,361,570 5,526,541 5,560,000 Expenditures 6,467,553 2,636,110 4,309,880 3,383,206 3,734,000 Net Revenues Less Expenditures 2,761,985 62,499 51,690 2,143,334 1,826,000 Fleet Services Revenues 5,686,534 8,514,159 5,163,800 4,605,320 5,454,460 Expenditures 7,286,339 6,413,500 7,450,570 4,662,126 8,101,220 Net Revenues Less Expenditures (1,599,805)2,100,659 (2,286,770)(56,806)(2,646,760) Central Services Revenues 375,410 367,717 456,010 249,435 325,400 Expenditures 357,253 326,927 396,590 223,995 324,360 Net Revenues Less Expenditures 18,157 40,790 59,420 25,441 1,040 Information Technology Revenues 8,416,261 9,063,603 9,084,460 7,473,444 9,012,330 Expenditures 8,676,906 8,702,490 11,740,610 8,868,149 11,523,370 Net Revenues Less Expenditures (260,645)361,113 (2,656,150)(1,394,704)(2,511,040) Facilities Revenues 4,941,020 5,417,608 6,236,060 5,325,479 6,240,270 Expenditures 4,933,077 5,035,505 7,056,200 4,192,033 5,329,870 Net Revenues Less Expenditures 7,943 382,103 (820,140)1,133,446 910,400 Unemployment Revenues 158,565 178,465 144,690 133,660 144,690 Expenditures 181,851 220,850 177,480 145,467 196,720 Net Revenues Less Expenditures (23,286)(42,384)(32,790)(11,807)(52,030) Enterprise Funds Internal Service Funds Note: Golf revenues include proceeds from the sale of land of $6m in 2018. 2018 Exp include $3.3m transfer to Capital Projects Page 10 of 14 4.K.a Packet Pg. 77 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 2020 2020 Actual Actual Budget YTD Est Actual Operating revenues and expenditures only; capital and non-capital projects are excluded. In instances where expenditures exceed revenues, fund balance is being utilized. October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Workers Compensation Revenues 1,829,452 1,289,364 1,129,480 1,240,506 1,453,540 Expenditures 725,048 1,928,101 1,516,600 1,056,781 1,309,550 Net Revenues Less Expenditures 1,104,404 (638,737)(387,120)183,726 143,990 Employee Health & Wellness Revenues 13,857,791 15,629,649 15,842,530 13,069,613 15,669,610 Expenditures 12,931,931 13,786,308 16,688,790 11,461,564 14,351,340 Net Revenues Less Expenditures 925,860 1,843,342 (846,260)1,608,049 1,318,270 Liability Insurance Revenues 1,950,908 2,798,493 2,190,430 2,036,824 2,403,400 Expenditures 2,733,726 1,753,545 2,091,380 1,741,270 2,089,830 Net Revenues Less Expenditures (782,818)1,044,947 99,050 295,554 313,570 Property Insurance Revenues 587,906 1,328,717 581,140 481,684 578,000 Expenditures 632,404 1,213,255 572,240 873,025 641,700 Net Revenues Less Expenditures (44,498)115,462 8,900 (391,341)(63,700) 0 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,000 2018 Actuals 2019 Actuals 2020 Budget 2020 Est. Actuals Other Fund Revenues Special Revenue Funds Enterprise Funds Internal Service Funds 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 General Fund Special Revenue Funds Enterprise Funds Internal Service Funds 2020 Estimated Fund Balances Beginning Balance Estimated Ending Balance 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000 100,000,000 2018 Actuals 2019 Actuals 2020 Budget 2020 Est. Actuals Other Fund Expenditures Special Revenue Funds Enterprise Funds Internal Service Funds Page 11 of 14 4.K.a Packet Pg. 78 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 thru October thru October thru October Operating revenues and expenditures only; capital and non-capital projects are excluded. Street Fund Revenues 9,839,826 11,394,341 10,828,686 (565,655)-5.0% Expenditures 13,134,252 13,475,033 11,413,812 (2,061,221)-15.3% Net Revenues Less Expenditures (3,294,426)(2,080,692)(585,126) LEOFF 1 Retiree Benefits Revenues 1,613,719 837,764 1,005,538 167,774 20.0% Expenditures 1,141,487 1,145,124 1,316,256 171,132 14.9% Net Revenues Less Expenditures 472,232 (307,360)(310,718) Lodging Tax Revenues 269,573 260,176 146,184 (113,992)-43.8% Expenditures 338,786 398,372 187,962 (210,410)-52.8% Net Revenues Less Expenditures (69,213)(138,197)(41,778) Youth/Teen Programs Revenues 783,066 789,552 783,374 (6,178)-0.8% Expenditures 5,908 5,908 Net Revenues Less Expenditures 783,066 789,552 777,465 Capital Resources Revenues 16,107,652 14,864,962 16,305,451 1,440,489 9.7% Expenditures 14,012,482 13,534,658 21,274,348 7,739,690 57.2% Net Revenues Less Expenditures 2,095,170 1,330,304 (4,968,897) Criminal Justice Revenues 4,148,038 4,841,283 7,015,174 2,173,890 44.9% Expenditures 3,785,088 5,253,383 7,304,147 2,050,764 39.0% Net Revenues Less Expenditures 362,950 (412,100)(288,974) ShoWare Operating Revenues 494,363 233,455 1,218,248 984,793 421.8% Expenditures 905,171 760,795 1,185,931 425,137 55.9% Net Revenues Less Expenditures (410,808)(527,340)32,317 Admissions Tax revenues received quarterly (April, July, September, January) Other Operating Revenues Expenditures 55,093 117,569 106,996 (10,573)-9.0% Net Revenues Less Expenditures (55,093)(117,569)(106,996) Combines several small programs, including City Art Program and Neighborhood Matching Grants October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison 2020-2019 Special Revenue Funds Variance Page 12 of 14 4.K.a Packet Pg. 79 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 thru October thru October thru October Operating revenues and expenditures only; capital and non-capital projects are excluded. October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison 2020-2019 Variance Councilmanic Debt Service Revenues 2,620,517 2,510,901 2,410,093 (100,808)-4.0% Expenditures 2,620,517 2,546,443 2,504,029 (42,414)-1.7% Net Revenues Less Expenditures (35,541)(93,936) Debt service payments are generally due in June and December. Special Assessments Debt Service Revenues 876,348 774,225 264,726 (509,499)-65.8% Expenditures 937,117 441,733 331,397 (110,336)-25.0% Net Revenues Less Expenditures (60,769)332,493 (66,671) Water Utility Revenues 23,257,215 25,303,393 23,553,168 (1,750,226)-6.9% Expenditures 22,416,767 28,723,637 21,081,098 (7,642,540)-26.6% Net Revenues Less Expenditures 840,448 (3,420,244)2,472,070 Sewer Utility Revenues 27,361,910 27,727,952 366,042 1.3% Expenditures 26,698,198 27,320,715 622,517 2.3% Net Revenues Less Expenditures 663,712 407,236 Note: Sewer Utility was combined with Drainage Utility in 2018. Drainage Utility Revenues 46,661,100 21,419,810 19,434,489 (1,985,321)-9.3% Expenditures 47,119,193 22,721,003 16,641,998 (6,079,004)-26.8% Net Revenues Less Expenditures (458,093)(1,301,192)2,792,491 Note: Sewer Utility was combined with Drainage Utility in 2018. Solid Waste Utility Revenues 609,698 662,020 641,703 (20,316)-3.1% Expenditures 634,771 651,604 735,658 84,055 12.9% Net Revenues Less Expenditures (25,073)10,416 (93,955) Golf Complex Revenues 9,048,385 2,218,368 5,526,541 3,308,173 149.1% Expenditures 6,069,564 2,411,503 3,383,206 971,704 40.3% Net Revenues Less Expenditures 2,978,821 (193,134)2,143,334 2018 and 2020 include proceeds from the sale of land of $6.0m and $3.7m, respectively. Fleet Services Revenues 4,187,812 6,234,369 4,605,320 (1,629,049)-26.1% Expenditures 5,971,992 5,530,012 4,662,126 (867,886)-15.7% Net Revenues Less Expenditures (1,784,180)704,357 (56,806) Central Services Revenues 317,743 306,163 249,435 (56,728)-18.5% Expenditures 316,146 260,898 223,995 (36,904)-14.1% Net Revenues Less Expenditures 1,597 45,265 25,441 Debt Service Funds Enterprise Funds Internal Service Funds Page 13 of 14 4.K.a Packet Pg. 80 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t ) 2018 2019 2020 thru October thru October thru October Operating revenues and expenditures only; capital and non-capital projects are excluded. October 2020 Monthly Financial Report City of Kent, Washington Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison 2020-2019 Variance Information Technology Revenues 6,939,970 7,601,754 7,473,444 (128,309)-1.7% Expenditures 7,144,464 7,193,340 8,868,149 1,674,809 23.3% Net Revenues Less Expenditures (204,494)408,414 (1,394,704) Facilities Revenues 4,115,369 4,451,356 5,325,479 874,124 19.6% Expenditures 4,055,968 3,535,756 4,192,033 656,277 18.6% Net Revenues Less Expenditures 59,401 915,600 1,133,446 Unemployment Revenues 130,490 136,995 133,660 (3,335)-2.4% Expenditures 176,727 211,526 145,467 (66,059)-31.2% Net Revenues Less Expenditures (46,237)(74,531)(11,807) Workers Compensation Revenues 959,980 1,069,030 1,240,506 171,476 16.0% Expenditures 1,973,393 1,067,674 1,056,781 (10,893)-1.0% Net Revenues Less Expenditures (1,013,413)1,357 183,726 Employee Health & Wellness Revenues 11,638,709 12,878,364 13,069,613 191,249 1.5% Expenditures 10,886,946 11,352,840 11,461,564 108,725 1.0% Net Revenues Less Expenditures 751,763 1,525,524 1,608,049 Liability Insurance Revenues 1,682,383 1,756,393 2,036,824 280,431 16.0% Expenditures 1,853,765 2,613,323 1,741,270 (872,053)-33.4% Net Revenues Less Expenditures (171,382)(856,930)295,554 Property Insurance Revenues 491,184 1,227,739 481,684 (746,055)-60.8% Expenditures 609,395 1,423,624 873,025 (550,600)-38.7% Net Revenues Less Expenditures (118,210)(195,886)(391,341) 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000 Special Revenue Funds Enterprise Funds Internal Service Funds Other Fund Revenues thru October 2018 2019 2020 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000 Special Revenue Funds Enterprise Funds Internal Service Funds Other Fund Expenditures thru October 2018 2019 2020 Page 14 of 14 4.K.a Packet Pg. 81 At t a c h m e n t : O c t o b e r 2 0 2 0 C o n s o l i d a t e d M o n t h l y R e p o r t ( 2 5 3 5 : I N F O O N L Y : O c t o b e r F i n a n c i a l R e p o r t )