HomeMy WebLinkAboutIT16-288 - Extension - TMA Systems, LLC - Facility Maintenance Management System (FMMS) Renewal - 01/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
From:IT Administration
To:Smith, Lynnette
Subject:FW: TMA Annual Support Renewal Notification
Date:Thursday, October 1, 2020 12:04:30 PM
Importance:High
From: Angela Allen <angela.allen@tmasystems.com>
Sent: Thursday, October 1, 2020 11:47 AM
To: IT Administration <ITA@kentwa.gov>
Subject: TMA Annual Support Renewal Notification
EXTERNAL EMAIL
TMA Annual Support Renewal Notification
Lynnette Smith
City of Kent
220 4th Avenue South
Kent, WA 98032
Date: October 1, 2020
Client #: 0739
E-mail: ITA@kentwa.gov
Dear Lynnette Smith,
TMA Client Support strives to provide the highest quality service to our clients. Your present
annual support plan expires on December 31, 2020.
As a courtesy we will send an invoice to you in the amount of $3,817.50 for the
continuation of your support plan for one year. The price on this notice is the price offered
to clients who maintain continuous support coverage. If a purchase order is required for
invoicing, sign and return this form with a purchase order number in the space provided.
This information will then be included on your invoice.
Timely receipt of your payment will extend support through December/2021. Maintaining
continuous support guarantees your current price. Non-continuous support may be subject
to additional fees.
Your Gold Annual Support provides:
• Free and timely updates to the current version of your licensed
TMA software when they become available.
• Technical support during normal business hours (7:00 – 5:00
CST/CDT) via phone, e-mail, fax and Internet.
• Access to the TMA Web Support Site (www.tmasystems.net).
• Online access to TMA monthly training videos.
• Access to the TMA List Server.
Technical Support - 800.228.8765 or 918.858.6600
http://tmasystems.net or by e-mail at support@tmasystems.com
Thank you for allowing us to serve your needs. If you have any questions, please contact
either accounting@tmasystems.com, Ginger Terrill at 918.858.6634, Angela Allen at
918.858.6624 or fax 918-858-6655.
Signature: Date:
Printed Name: PO#: (if required)
_____________________
INVOICE
TMA Systems, LLC Invoice 333022
1876 Utica Square, Third Floor Date 11/1/2020
Tulsa OK 74114 Page 1/1
Accounting@tmasystems.com
918-858-6600
73-1554384
Please note new Remit To address:
TMA Systems, LLC
PO Box 2324
Oklahoma City, OK 73101
Bill To: CITY OF KENT, WA Ship To: CITY OF KENT, WA
CITY OF KENT IT - ACCOUNTS PAYABLE 220 4TH AVENUE S
220 4TH AVENUE SOUTH KENT WA 98032
KENT WA 98032
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
LYNNETTE SMITH 0739 ELECTRONIC Net 30 11/1/2020 44,973
Original
Order Del. Rem. Item No. Description Unit Price Ext. Price
1.0 1.0 0.0 WEBGOLD Gold Annual Support 1/1/2021 - 12/31/2021 $3,817.50 $3,817.50
Subtotal $3,817.50
Tax $381.75
Total (USD) $4,199.25
City of Kent Purchase Order
Order number must appear on all invoices, packages, etc.
Order #
Order Date:
160908 OP
10/29/2020
This document is hereby deemed a valid purchase order and authorizes the procurement of
the materials and/or services indicated. Please let us know immediately if you are unable to
ship the complete order.
Ordered by:Sandra Pedersen
Info Tech-Administration
253-856-4600
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Vendor: 37546
TMA Systems, LLC
1876 Utica Square, 3rd Floor
Tulsa, OK 74414
Payment Terms: Net 30
Line Item #Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost
1 Gold Annual Support | (Renewal)3,817.50 381.75 4,199.25
2 Term: 01/01/2021-12/31/2021 | Facilities WO/Svc Tickets
Approved by: Carrington, Michael Charles
Mayor's Signature: ________________________________________
(Required for contracts over $20,000)
Subtotal:3,817.50
Sales Tax:381.75
Total:4,199.25