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Home My WebLink AboutCAG2020-384 - Original - U.S. Geological Survey - U.S.G.S. Joint Funding for Water Resource Investigations - 10/01/2020ApprovalOriginator:Department: Date Sent:Date Required: Authorized to Sign: o Director or Designee o Mayor Date of Council Approval: Budget Account Number: Budget? o Yes o No Grant? o Yes o No Type:Review/Signatures/RoutingDate Received by City Attorney:Comments: Date Routed to the Mayor’s Office: Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? o Yes o No* *If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? o Yes o No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 DATE: November 17, 2020 TO: Kent City Council SUBJECT: USGS Annual Agreement - Authorize MOTION: Authorize the Mayor to sign a Joint Funding Agreement for Water Resources Investigations between the City of Kent and the U.S. Geological Survey in an amount not to exceed $124,753 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: This agreement will provide for operation, maintenance and data collection at eight gages. Two are located on Mill Creek, one on Springbrook Creek, two on Rock Creek, and three on the Green River. This is an on-going partnership with the City of Kent and the U.S. Geological Survey (USGS) for stream data collection. For federal fiscal year 2021, The city of Kent will contribute $124,753 to the total annual program costs of $166,268 with the USGS and the city of Tukwila providing the remainder. These gages provide valuable information on stream and weather conditions, including water surface elevations, flow levels and amounts of precipitation. This information is used to calibrate stream flow models and increase the accuracy of stormwater flood projection models. The internet link allows staff and the public to monitor stream flow levels from remote locations in real-time. The stream flow measured at Rock Creek and Kent-Kangley Road is included in the Clark Springs Habitat Conservation Plan as a criterion to determine the City’s augmentation of flows in Rock Creek from October through December. Two new gages are included in the agreement for federal fiscal year 2021 to provide the city additional information along the Green River. These gages will allow us to quickly assess the river levels through the city related to levee elevations. Gage information is available to the public real-time at <http://waterdata.usgs.gov/wa/nwis/current?type=flow>. BUDGET IMPACT: Costs for this contract will be charged apportioned to the Water Utility (Rock Creek gages) and the Stormwater Utility (Green River, Mill and Springbrook gages). ATTACHMENTS: 1.2021 USGS Agreement (PDF) 11/10/20 Committee of the Whole RECOMMENDED TO COUNCIL BY CONSENSUS RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020 7:00 PM Form 9-1366 (May 2018) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement FOR Water Resource Investigations Customer #: 6000000723 Agreement #: 21YGJFA09800 Project #: YG00H1U TIN #: 91-6001254 Fixed Cost Agreement YES[ X ] NO[ ] THIS AGREEMENT is entered into as of the October 1, 2020, by the U.S. GEOLOGICAL SURVEY, Washington Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent party of the second part. 1.The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation the operation and maintenance of the cooperative streamgaging program between the USGS and the City of Kent (City) (per attachment), herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00 (a) $41,515 by the party of the first part during the period October 1, 2020 to September 30, 2021 (b) $124,753 by the party of the second part during the period October 1, 2020 to September 30, 2021 (c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 Description of the USGS regional/national program: (d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8.The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program, and if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that scientific information and data developed as a result of the Scope of Work (SOW ) are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website (https://www.usgs.gov/about/organization/science-support/science-quality-and-integrity/fundamental-science- practices). 9.Billing for this agreement will be rendered quarterly. Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. § 3717) established by the U.S. Treasury. USGS Technical Point of Contact Name: Raegan Huffman Field Office Chief Address: 934 Broadway, Suite 300 Tacoma, WA 98402 Telephone: 253-552-1651 Fax: Email: rhuffman@usgs.gov Customer Technical Point of Contact Name: Mike Mactutis Address: 220 4th Ave S Kent, WA 98032 Telephone: (253) 856-5520 Fax: Email: mmactutis@kentwa.gov USGS Billing Point of Contact Name: Sharbra Gordon-scott Budget Analyst Address: 934 Broadway Suite 300 Tacoma, WA 98402 Telephone: (253) 552-1698 Fax: (253) 552-1581 Email: sgordon-scott@usgs.gov Customer Billing Point of Contact Name: Mike Mactutis Address: 220 4th Ave S Kent, WA 98032 Telephone: (253) 856-5520 Fax: Email: mmactutis@kentwa.gov U.S. Geological Survey United States Department of Interior Signature By_______________________ Name: Cynthia Barton, Ph.D., L.H.G., L.G. Title: Center Director City of Kent Signatures By_______________________ Date: _________ Name: Title: By_______________________ Date: _________ Name: Title: By_______________________ Date: _________ Name: Title: Form 9-1366 (May 2018) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement FOR Water Resource Investigations Customer #: 6000000723 Agreement #: 21YGJFA09800 Project #: YG00H1U TIN #: 91-6001254 Dana RalphMayor 12/03/2020 Form 9-1366 (May 2018) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement FOR Water Resource Investigations Customer #: 6000000723 Agreement#: 21 YGJFA09800 Project#: YG00H1U TIN #: 91-6001254 Fixed Cost Agreement YES( X ] NO( THIS AGREEMENT is entered into as of the October 1, 2020 , by the U.S. GEOLOGICAL SURVEY, Washington Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent party of the second part. 1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation the operation and maintenance of the cooperative streamgaging program between the USGS and the City of Kent (City) (per attachment), herein called the program. The USGS legal authority is 43 USC 36C ; 43 USC 50, and 43 USC 50b . 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program . 2(b} include In-Kind-Services in the amount of $0 .00 (a) $41,515 (b) $124,753 by the party of the first part during the period October 1, 2020 to September 30, 2021 by the party of the second part during the period October 1, 2020 to September 30, 2021 (c) Contributions_ are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 Description of the USGS regional/national program· (d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties . 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party . 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5 . The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives . The methods employed in the field and office shali be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program , all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records . Upon request , copies of the original records will be provided to the office of the other party . 8 . The maps , records or reports resulting from this program shall be made available to the public as promptly as possible . The maps , records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program , and if already published by the party of the first part shall , upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction sim i lar to that for which the orig inal copy was prepared . The maps , records or reports published by either party shall contain a statement of the cooperative relations between the parties . The Parties acknowledge that scientific information and data developed as a resu lt of the Scope of Work (SOW) are subject to applicable USGS review, approval , and rele ase requirements, which are available on the USGS Fundamental Science Practices webs ite (https ://www.usgs .gov/about/orqanization/science-support/science-quality-and-integrity/fundamental-science- practices). 0 Form 9-13.66 (May 2018) U.S. Department, of the Interior U.S. Geological Survey Joint Funding Agreement FOR Water Resource fnvestigati~ns Customer ti ; 6000000723 Agreement#: 21YGJFA.09800 Project#: YGOOHJU TIN#; 91-6001254 9. Billing for th is agreement wiU be rendered quarterly. Invo ices not paid within 60 days from the pilling date will t;iear Interest, Penalties , and Admln istrative cosJ at tile annual rate pursuant the Debt Collection Act of 1982, (codifted at 31 U.S .C. § 3717) estab Hshed by the U .S . Treasury, USGS Technical Point of Contact Custo111er Technical Point of Contact Name : Address : Telephone : Fax: Email: Name: Address : Telephone: Fax: Ema il: Raegan Huffman Field Office Ch ief 934 Broadway , Suite 300 Tacoma , WA 98402 253-552-1651 rhuffman@usgs .gov USGS Billing Point of Contact Sharbra Gordon -scott Budget Analyst 934 Broadway Suite 300 Tacoma, WA98402 (253) 552-1698 (253) 552 -1581 sgordon-scott@usgs .go v U.S. Geological Survey United States Department of Interior CYNTHIA ByBARTON Signature Digitally si gned by CYNTHIA BARTON Date. 2020 10.05 15 59 40 -07'0 0' Name : Cynth ia Barton , Ph.D ., L.H .G ., L.G . Title : Center Dire ctor Name : Mike Mactutis Address : 220 4th Ave S Kent , WA 98032 Telephone : (253) 856-5520 Fax: Email : rnmactutis@kentwa .gov Customer Billing Point of Contact Name: Mike Mactutis Address : 220 4th Ave S Ken t , WA 98032 Tel ephone : (253) 856-5520 Fax:: Emai l: mmactutis@kentwa .gov City of Kent Signatures B~~~ Date : 12/03 /202 0 Name : Dana Ralph Title: Mayor By __________ Date : ___ _ Name: Title: By __________ Date : ___ _ Name : Title : '\ Mr. Mike Mactutis City of Kent 220 4th Ave S Kent, WA 98032 Dear Mr. Mactutis : 6000000723/21 YGJFA09800/FY21 United States Department of the Interior U.S . GEOLOGICAL SURVEY Washington Water Science Center 934 Broadway St, Ste 300 Tacoma, WA 98402 October 5 , 2020 Enclosed are two signed originals of our standard joint-funding agreement for the operation and maintenance of the cooperative streamgaging program between the USGS and the City of Kent (City), during the period October I , 2020 through September 30, 2021 (this includes the installation and operation and maintenance of two new stream gages on the Green River) in the amount of$124,75 3 from y our agency . U.S . Geological Survey contributions for this agreement are $41 ,515 for a combined total of $166 ,268. Please sign and return one full y -executed original to Sharbra Gordon-Scott at the address above . Federal law requires that we have a signed agreement before we start or continue work . Please return the signed agreement by October 15 , 2020 . If, for any reason , the agreement cannot be signed and returned by the date shown above , please contact Raegan Huffman , Field Office Chief by phone number 253-552-1651 or email rhuffman @ usgs.gov to make alternative arrangements . This is a fixed cost agreement to be billed quarterly via Down Payment Request (automated Form DI-1040). Please allow 30-days from the end of the billing period for issuance of the bill. If you experience any problems with your invoice(s), please contact Sharbra Gordon-Scott at phone number (253) 552-1698 or email at sgordon- scott@ usgs .gov. It is understood that the results of this work will be available to the USGS for publication and use in connection with related work. In addition , the USGS may provide unpublished USGS data or information to your office for scientific peer and ( or) courtesy review during the course of this jointly planned activity and partnership . Guidance concerning 0 6000000723/21 YGJFA09800/FY21 USGS 's non-disclosure policy will be provided with any review material and is further explained in USGS Circular 1367, Fundamental Scie nce Prac ti ce s , available at http://pubs.usgs.gov/circ/l367/pd f/Cl367.pdf. We look forward to continuing this and future cooperative efforts in these mutually beneficial water resources studies . Enclosure cc: Sincerely, CYNTHIA BARTON Dig itally signed by CYNTH IA BARTON Da te : 2020 .10.05 15:59:05 -07'00' Cynthia Barton , Ph .D ., L.H .G ., L.G . Center Director Raegan Huffman, Western Washington Field Office Chief, USGS WA WSC , Tacoma, WA