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City Council Committees - Human Services Commission - 10/23/1997
. . : ::.��:��. �::-... . ..- - - - . . .. . .. ... .. . . . ...... . 1:�- . 1 : . . % : 1 . .�:� I , . .�.�:%%:!:,:��.. i : : �� � � . CITY OF . 1%.... .. . - .%.....%. :.......1 ..-. .i . Jig 7ite, Mayor = ' � AGENDA KENT HUMAN SERVICES COMMISSION Scheduled Meeting for October 23 1997 2:30 p.m. - 4:30 p.m. KENT COUNCIL CHAMBERS EAST Commission Members:and Term E°irataons Mel Tate,Chair{1/1/99) Mary Lou Becar,Vice-Chair(1/i/98) Brad Bell; 1/1/98 . .. .. . . { • , . ..... : . Christi Houser C ;'CQuric l''Pr s dent 1 1' 98 :..' . ;:::: .t�..:1�.::..�...-t.....�..:�....�.:..:��:.,..�.:,..1.:.%..',�.�I.!.-.t�.-E:.�...::.:.l.-...:�..:..-,.:..-.:i%..�....%.�.�.-:I:,...:..:..�.:�..,.:..�"-..�.:..:....: ' { : ) .J.:.�..-.-�..:-...�.;......::;.:.::�....��l..:.:..��....:.�.1...........��:�.:.:..R......1....:..%...%..-.-��..i....:.:...:...:....:....-%....%�. Dee Moschel(1/:1/99) Judie Sarff(1/1/2000) Janer Wilford(lll/98) �...-...:.:..�.:..:��.-...�:�.�.:�..��.:.:..���;-.�..1:.M.�.:�:�.�:..�..�..%�..�.:.:�.��-.-�1...%:.�..�- i. Johuny Williams(1/1/99) AGENDA SPECIAL GUEST: Washington'Women's Employment& Education 2.30 Lynn Roberts�� I I ! :Z:, a , . ,Program Director OLD BUSINESS I. , Approval of September 25, 1997 Minutes ACTION ITEM 3:D0 2. Discuss Human Services Month % INFORMATION ITEM 3:OS *Debrief from the;Reception 3. Discuss 1998 Commission Retreat INFORMATION ITEM 3 1.5 4 1998 Bud et V date General Fund&CDBG 1NFORMATIOI*I ITEM 3:25 : . g, P : t .. ) : . . . . . :: > . % ...... . . . ei113 et ee n ,; .: . . : . , . : ..:...... .. ..... November 4th Cit Co. .. ud ill tx . .. y , . . . . . . .. . . . : . . ...... .. .. . . : : # f .. 5 D scus C ssion terms and a o ntn en s or 1'998 INFORMATION ftm::; 3 3.5% :: `%``` . .. % . .. .. s omm ...... ... . p . :. :. . . . .. ;: . % . : ... ... . .... ::. .... ......... ..... .... ..... .. ... ........ % % 6. U date;on`lie Tonal'Finance and'��o erriance 1NFORMA.. ITE�VI . .;,3 40` ; p g NEW BUSINESS 1:' . Discuss 2nd natter A enc :R its BG: INFORMATION I E1VI 3 a0` :: ` Q g Y p { ) . . . :. 2, Discuss the status± f the Agency Tour Yn 1998 : INFQ TI©N ITEM.: 3t55 3 Discuss changes in 199$Agency Contract INFORMATION ITEM 4:05 4. Discuss 1998 General Fund/CDBG Application INFORMATION ITEM 4.t0 REPORTS 1. Human Services Roundtable : ' INFORMATION ITEM 4:20 T 2. South King Council of Human Services 3. RJC Update euANS FCE •, 220 4t AVENUE SOUTH / KENT,WASIGTO N 98032-5895/TELEPHONE 253)' 59-3300 CITY OF .. ,� Jim'White, Mayor Planning Department (253)859-339D/FAX(253)850-2544 James P.Harris,Planning Director -,��...... ll�,:.%l_.�l�:%.::�...-,� ,,,,, -�-, ,men@% �t� � :.%..:%... ... . ...... HUM[1T SERVICES COMMISSION i�-�i..�..�6��.,-i...I:.�.....II�j:�......:�.:I.:.�,-:-::.�:�::......:W..,:.l-...-;:��-..:-�.%:....-�--..-%,�.��..-'::.,!..,,�.:,;.t..,��....-��:,�.....�i:..:....�ll..l;-:.....-�'...�.�-.% MEETING MINUTES September 25,1997 %.:��:...11:i,-.,�.�N.l::�:..%,..%.1::.�-11i:...��.�'.�-:,,::,�.:�i%.1�...-:-% , . .......; ; ..... . The eet xig of,the<Kent.Human Serytces CoMW5.$zon.was_calte... to order_by_.hair Mel Tate.at 2:30 p m on September 2551997,zn Chambers East,Vent City Hall . . . ::. : :. .:... % :. ... . HUMAN ER VI ES COIVIMISS UNEItS PRESENT, .. . . : ... S Mel Tate,CbWk . IVlary Lou Becvar,Vice-Chair : Dee oschel . . .: Janet Wilford Brad Bell Cluisti Houser,City Council President HUMAN SERVICES COMMISSIONERS EXCUSED/ABSENT: Judie Sarff,excused Johnny Williams,excused Rose Galaz,unexcused PLANNING STAFF MEMBERS PRESENT: Li Houston Cashman,Human Services Manager . . Katheriz Johnson,Human Services Planner ... .. .. . .....:.::..... Cynd ells; drri n stra. I..ecret ry `:`.; . OLD BUSIN S . . . . . : . . ..... . . . . . .. . . .: . . OF UTES : ;: APPROVrI' .: . .:::. .. ... . . . . . . Be 1:lVI0UED and Commissioner;caner Wilford SECOI*TDED a` otori'to .. . .. sToner.Bra .: .. .. .... .. . approve the Jere 26 1997 ixinutes MOTION CARRIED, H�JMAN SER�CES MOITTH Planner Kathern Johnson distributed invitations to the Human Services Commission's Tenth Aruiiversary Celebration being held October 21, 1997, at 600 p.m. at City Hall. Johnson also provided a proposed invitation list to the Commissioners which includes 161 people. r: x 220 4th AVENUE SOUTH / KENT,WASHINGTON 98032-5895/TELEP14ONE (253)859-3300 Human Services Commission MiI ' llnutes.: September 25, 1997 Page 2 _!:� _ W, , , , I tll W � �:�I�t,� .. ..: .:��:� Because the focus of Human Services Month is the celebration of the first ten years of the Human Services Commission,Planner Johnson asked if the Commission would assist in trying to locate past commissioners. She passed out a list of former Commission members staff has tried to contacts but could not reach. There was some dlscusson about the past commission members ... . . .., ... .::.% : ,.. ,;, .,. . bffi n ss or er'Bell su este'd staff.. :the: : Council rnernber Co' :`c e, % .: gg t3' s, un 1 m tuber Christi Houser:sard tith%e:. ouricil; .ernbers:s +c . fore: e e tha C m hvuld ail a th flp n„house to yenfy attendance. Staff will call mem11",bers who don't RSVP: Planner J©hnson#alked about the possibility of solc�tmg'donat 1. ions from businesses'for 1. refreshments . ............. .,.:: ::::: ..,: .:: t'th celeratori ':: dstrative'stafis checkul 'nn ohs. 'r ardri 'the' on ,o` eca , e e ;> . . .... ......... ... . . .. . .. .... .. . .. . . .. . .. . .... .... g P g g ::at ..:ns,.. :B:: : us :th . .. :-: . : Y :.:. . Huts. Sery c s''buct':et ''love '.`an `.ti er ev rit .. d co'.. . t s'i :e' zl a _s ar mIng up y ar that require„funds, the .::: .; .: . .;. . .. •: . : : :; ;•: ;. .. .; : .... Coxrunrsston d�seussed alternate ways .obtarn refreshments and supplres for the celebration, 1Vlost of the Conurassioners had donations to make including tablecloths, napkins, coffee and serving trays. The Commission did want to solicit donations, The Commission discussed set-up and clean-up. Commissioners Bell,Becvar,Moschel and Chair Tate volunteered to assist in setting up,Commissioners Bell and Wilford volunteered to assist with cleaning up. Commissioners should alternate in and hosting. Planner Johnson stated she will supply a schedule for the celebration set-up,hosting, serving and clean-up. Johnson explained that the Commission will act as hosts at the celebration, with Chair Tate and Council member Christ Houser greeting guests at the entrance. The guest list includes Gov. Gary Locke and several elected officials. . .. % :.. ` Former and lori e`Comm ss onmember Marvin Ecl�£eldt,vv'11 attend the celeliratlon ands eak : ' '. : :: .... . . p. . . ......:. .. .:... Chan:Tate"will,s eakricl the 11Ia or;will also:sa a;few:war' s ;';Ch . `:Tate'rill';' c' t the . .:. ::. d .:�Ir . .. :. ..... ace .. ........ .... . :.. .... p : ,.. :::Y: . .: .. . . .:: '. . :: . . , :::,: . :. .. . ... . p .. ... .. : ; . , ... . .. . .. roelatanonofHurriari<Sei'races Month`atthe Council nreetiri'' f©llown``;tlte'rece;tion: P g P Planner 7ohstson talI.ked'.abvut;the;dis :.l..a %s tw©.will be l+ cated at'the IenttLbras` and one at Ci : .. % p Y Y, tY Hail vvh eh`vv l be:on d s:la' at tlie'celebrat on Ti e;`d s :'Ia ;s' v 11 de ct tl3e Mist© : of the'Huri an :' . .%`:: P 3' . P Y p .3' . . . .:. : , . . . . .. S;ery ces`;`Co ssiou Jol x so asked flies Co truss priers if the:' leave:ari `;historical �foz at on :` . Y Y . . . % .... .. . % that could lie used: Commissioner lVloschel stated that�`'she`na` hate%some terns `'''` ? ;+<' Y . . .. ....... . �.i:....:. . %... 11 :1 .. %.. ... 11:1-1 - 11,111,11111, � �. . . : ... %... The Commission decided to ... do a food drive in November as it has done in the past. ComI 11, %z :missioner 111:1,11Becvar offered to donate containers to collect the donated food in. Planner Katherin Johnson distributed copies of the South County Journal article by journalist Matthew Erlich regarding the ( October 21 st reception and human services funding available from the City of Kent ;: Human Services Commission Minutes ` September 25, 1997 Page 3 :��i�-I�:��:�j�--- %, 1:111:�::,�:,,,",:�:,:,,���..illimilimial , '""''' .%.- i..:.L ..�!�:..-.. ..�� AGENCY TOUR Planner Johnson discussed the agency tour with the Commission. It begins at 11:30 at Spra's` Restaurant,on October 8, 1997. The first agency to be toured is A.C.A.P. Child and Family Services in Auburn. The n�-.�.:1.;:.��-..�...I�.I%..%�.�.%. ext Agency will be Child Care Resources. Tile third agency had not been decided, VUashmg#an Women's Employment and E;ducatron is a possibility ��,�,§:i�..:�:-:.:�,,-���:..���-M.:.::��_-��..:�..,":.:�,...I-�-..,,�i...�:...--�-�:. �..-m�:,:.:..I-:.:..�%I..!:,:_,:.......�",..:1,��.-�.%.�.:.�.:.:.��_.�I..i-.���...,I-I.:-1�.,...:-�..:.I�.--..:,�...1..,1:....�::!%.�.1 1...%I-::...i.,:�..:,..�'..::�..�,1�..,,:—.',..--I...%.,.:,�:..;.�:�11I..�..I�':�-..%.� . . ... . .. t ri;effaz t`a as,rriade;tb make aria eYrients to visa:the Kent School`D str et F t res Club; bu't... :`.``; `': .. ... ... - ;; liours`o o er t n c©nfl cl vv#h`the'sah Jule `T'he tiss�btli� Qftour ri this a eric ;a Iat r cl t```' -.: :'.;; p p t3' g g t a e a e was discussed, 198 BUDGET II1PDiT�S Hun3an services Manager Lin Houston Cashman stated that the Cgrnrnunty Development Blocic GranA: CDBG bud et has been .ado ted. The <Ci . . council::ado ted::-the : rQ r on. p. �3' .: . - .. p :: : . ,:P .:. .. . September 16, 111 The contingency plan far;increased human services funds will be put. nto effect, dividing the additional $1,237 received proportionally among the agencies. Ms. Houston Cashman distributed the Adopted 1998 CDBG Program: General Fund remains the same. The City x Council Budget hearing will be November 4, 1997,with plans to adopt the budget on November 18, 1997. Ms, Houston Cashman discussed the November 4, 1997, City Council meeting. A representative of the Commission should attend to say thank you and talk about the application process. Appreciation letters from funded agencies will be included in the City Council agenda packet. An agency representative will express appreciation for all the agencies seined. The Commission decided to ask Steve Anderson,'Children's Therapy Center,and in the case lie would not be available,Mary Loaf BecI. U will attend. Chair Melvin Tate....I speak for the`Commission TWO BAR FUNDING PROCESS Planner Johnson stated`:.... ;ear'fiiricl n rocess; ro osal vas a ``roved b 'the C% Council and`'' ': .. . : ....; .;Y... . . : gP.: p;,P pp . : . .. . . Aft be effective;for Ahe 1999 funduig application cycle . . . JARTERL REPORTS;: .:: :,. ;;not'; ee' e'r'`` `` ` s f:r Planner Johnson reviewed the agencies that did: m,, t th, g©al v taus quarter . .. . D.A.W.N General Domestic Violence 'Services was below. in the number of Legal Clinics Consultations but will be able to catch up Pregnancy Aid was short in the number of bednights because of flooding in the shelter and will k_ probably not be`able to catch up. Human Services Commission Minutes September 25, 1997 Page 4 — -1-1-1- ,,,,,,,,, �:,�z :1', -- , -� I I= .:�.: .... %::.... . ..:%.�.... South King County Multi-Service Center H.E.A.R.T. Program was behind in the number of books distributed because of low donations. Commissioner Wilford raised the possibility of a book drive for H.E.AXT 199 C IYtI�..S 4l I>RE AT ': ."` ... ... >: . &Houston Cashman asked the Co imiss on when they would like to hold their annual retreat ::The :.: : :.: . . : <: .: . . .. .:....... .... . . % Coimi11:ssion eei ed to ave thllnie retreat a%t the West Hill Fire Station The first;d%ate c%hosen;was January 30, 1998;the contingent date is Feb 6 1998.roar.' 1�9$ COYiMISSl�41�T TIRIYIS AITD APPOIl�ITMENTS Ms Houston Cashman.pointed out Commissioners Be11:cvan Bell,and mll'ord.s teims_at expiring on 4a:: y 1, 1998. Commissioner T3ecvar cannot be1. reappointed, she has served her limit. Commissioners'Bell and Wilford .are invited to request to'be reappointed. The Commission discussed the possibilities of reappointment or a new Commissioner. Ms. Houston Cashman asked for a response from Commissioners Bell and Wilford by the next commission meeting so that Mayor i'F111, I :......� �=�:��,:�,,i:,,",�,,��:,,�,,��,������,�: I I "I ,!�,,�I, -�,_,:Zz�,, I . . White can be notified. NOVEMBER MEETING DATE It was decided to meet on the third Thursday,November 20 199? as Thanksgiving falls on the . . .. a.&- ''I'll I " ::% ... ---- ----� .: f -l-, � .. - .. ourth Thursday: : �, --�--'-- ......... 1 �-�, -- - -, - t%:�� :�t�-W � t :�:: .: .. The Com -:.%... ......... mission asked about Rose Galaz and her lack of attendance. Staff has tried to contact her, .--... and will continue to attempt to make contact with her. H 4 M,E P1 GAM . `M. 'Ho%uston' ashrrian talked about H Q IVI E: a:shelter;for sip le hornneless men that.... ieduled, ;`:: ........... . . ... #o o ei Nov x beir 10' 1`997 t:tl e Kent'Lutherari' l,. `''The.OMMission reconvnended.-.=&'`;> . :'. p � ; g : . % . . ... . ` " tlirou h Qmblle :o ri uri : :Services for;;'1`998 hut' ti' funds'Have`i eeri` `` anted``:far %1997 . g ' . . .. :. . : .. .......... . ... . ' .. .... . . ... . % % .: :: , .: . : . .. . ... . : , % . . ... . ..:. ...:. Ms:HoustonCaslunanstated she w;ll'use: 3`...front the Offi% f Housiri :and I umdh%S ry ces ::: .., . .... : .... : . .. .... . .... .... ...g.. % I. % bud%get as,start-up funding for this progr%am ii 199?. l ;of . c . ce't :! : ; ... Commis pa. V lford`'talked;abo%utche: xo ;ate and;the ack. char h s bean ;rivolyed: Sid z %.. is a:new program,some churches %are unsure .it`s success and their'own ability to particip'11111ate;as a facility. Currently, Kent Lutheran Church has committed`to November and March or April (depending on which month is last),United Methodist has committed`to December. Those involved in H.O.M.E. hope that success of the program iI'lln the first two months will convince other churches ( to participate. -:1111-11Human Services Commission Minutes September 25, 1997 Page 5 j�:�,::�t�:�!��!��-::-,::�::,:-,""ME I ����..������:::��,�i����;�:�l����:������:���� ���:������l���t,����:l�������,��,�������,����,��,�,��,,��,��"""::��:��'I'lll',�""'', ": . . .:..� .%���.��.. H.O.M.E. staff will be at the church:shelter to enforce rules, offer case management, and provide a wholesome environment for the men. It is a more cost effective solution than motel vouchers,and offers the wholesome environment. JOINT SOUTH K i�TG COUI�ITY SERVICES C.:...��.,�i..-.��..!.-..�..,...-...._:....�...Q.. SSI( ICI MMETII IG . .�.Ji..:.:..:�..::..�.:"',,%.: .i.:.�..���.::%..�---:%...:��..%.�.:�....-%�%�.�.111,.;.:.-�:�..;�%i..j::1-111.��.�:i.:.�.:..:��- ..;:�I�.�.:.�.!.:,.l �t......�."...�..1�..!.l..:;. ::.-.�.�:.,�...��..��:..�...-:�....:��..-...����.-..��.�...� Planner 7elu� n`inoted hat lje Jo nt SoutiZ Kati Goon fin.. es'C:om n scion etiri wily: . .-..-�...%;�....i.:%.- ...I...:.�......:..:...:.... g. t3' g. :: %" be;:heid a October 1 1997 tl;Federal a < The a en%I%:..l;focus on:innovative ho san .�....:...........-...:....i..:%��...�.-::..%...-�..:.;.%::...:...%.� .%:.....%�,� ......%:..%i.— :�% . Y; g u g ..-:..:.;!�..�%�::::%....�;::......:��.���.. ..:. ....:.. . , . . • :': i>: ro a s u <vanous cities: Tol so 'id tr bated a etto r and`a`erid`a from:T` ace Ede: hair o p g y the . ... .. .... Fcd.eralJVa: Ii Servees' :oY 'sson fvr'tlie Oetolier`c13'`'rrieetiaa' Ail HtitYriari Services : :` . Co 1 1 0 :., . rnm ss onsfromS uth Coun :::cit�esare<�nvted Ihnson;and:Comm; so er . 11 rd 1 . .... .. . s. . n W... wd. . . .. t3' . .. . . ... .. .................... .. . ... ... , : - , , ...... .. ..,, .. ; , grve rese a e ee n r �n :th h mel ss;: e s lie H:. M at.tlonatth. .m # . a and . e o e . m...ns......he.. r ,O, .,1 , Ms.;7ohnson g g. . . .P .... .. .�. .. :. . . ) ......... . ... . . nll also highlight Kent s Home Rpaar Program The;;Corxrusson was encouraged to attend the . ..-......%. .. meeting,enabling interaction with other cities'commissions. .%::.. ..... REPORTS :�:�:��]�:...... I'll, -...�.:. I . HUMAN SERVICES ROUNDTABLE � -- I '"' ''Em --,-'-� " , �� .... - The last Human Services Roundtable meeting was held September 18, 1997'. Human Services staff attended the meeting. Mark Oakasaki,Associate Director of the Private Industry Council spore at the meeting about Welfare to Work program. Other issues discussed were leadership challenges, welfare reform, Regional Governance and Finance (RF&G) King County Community Services Division Plan, outcomes, and United Way cause areas.. At the October lb, 1997 meeting United Way will speak. The meeting is 11:30 to 1:00 at Mercer View on Mercer Island and is open to the public, Human Servrces Manager Houston Cashman:stated; that the Growth Management Planning . ..... : . Comrriitteeiis st ll'holdin xieetiri s'or l G. ;A`'re ort:vvtll'be ssu0. 111 d'C3ctoberll*Tovember `: g . p . . Dena Laurent,City Ooyernment Affaxs lYlanager has attended meetg's regarding RF&G,and will . . . . . . .. .`'. kee::the Hu r a is Sery ees'OQ ssio riforrned:':She: s also'' ork n : to:schedul'e'a C ;Council:` ;%. p g ' ...... . . .... . .;. .: . . : ;: . .. .:..worl�sho once;the 0..is;availably;: The Cori ss'riri rria cons der ald n a`'s :ec al' eet%ri' p P Y g P . . wh there oifis issued': Tli.. `ec al' aieet ri would l;e'b fore the Cp ric l worksho;' ;'so tliat Vie; . P p ; g; P; . xn ut of the I u :9e:: ces';Cot n ssiori'can'61 considered: C1 a r Tate iclar f ed that:tl e':decision P.. .... . ................... ..... coauld; e'r ade';at a re ©nal level: if tne' 'ox of ih snbti rban`c es ote'for:re orial control'it g J t3' g > could happen. l�Is. Houston Cashman talked about the formula for sub rban cities adopting. regional finance'and government report. Council member Houser expressed concerns%that the Cou111-nty,is not aware of the'current situation 4 locally, but the Cities are aware, and therefore should be involved in the decision making. The i Human Services Commission Minutes September 25, 1'997 page 6 county %will decide the'level of funding for each city which may not be the'amount needed to fund liuman services. A minimum level of funding needs to be maintained for local services The Commission chscussed the difficulties communicating with King County. If human ser1. vices' are needed from the County,the clients may not be able to receive these services in'a timely manner, . . % Staff has had difficulty contactin7. g the County in the past: If hu1.man services becomes regtoxial,some cif tle smaller,..but effective, local a encies ma be c©nsutned b lax er re idna ser%vice. The . . .. g Y Y g g .. .... : .. . ; ; % . re iorial services`ma riot be local s' ere erg d ts'' at a'c en:; . o th .w oub .th li t would W...ble to reach these . Y .. . .... .. . . . . . . % services. %a of ,ounty Dorn,„ art�c'e y 1Vlatt evv Erlich also:quoted Mayor White as b' n 0 osed to re ronal finance and overnance of human services. p g . g e;Co ia' r=it a ©n: co .. 11 h mmi s n e er tel a .ncerns:the. ;ve voiced in he ast: Sou: Kin .th t tl Chun :cities . . . .Y.: .. p .... t3' maybe overlooked,when South I�irig County currently'has the largest need The County may not consider local specialized needs The strong commitment our City has for` 1 an services cannot 11 be matched by the County. The Commission believes the needs of Kent residents will be served best1. by retaining local control of human'services. Currently, citizens that live in unincorporated areas have difficulty receiving services. When a client comes to or calls the Office of Housing and Human Services,the city will refer them to an agency that can help them. The policy for referral has been defined so that a client that needs assistance can get it. The City and the agencies work together to help meet the needs of Kent' residents. SOUTH� 11,�:I - :, a% t-- ---%:i� :-j I ,I:''t,''t� ,, - I , - --- --,--�-��-.�. ..-. : .:% KING,COUNCIL(flF I�[ITMAN SERVICES The South Kuig Courcii of Duman Services retreat vvas attended by seven city planners, Ding . : .;. .. .. ,..; % . ..... .. . ,!.; Co pI 1 ...... ous n Authors a enc staff;and a field de u fiorn>l' Roc :office:' % h%e; e. ... .. ... am a h s T .. os.........:%. ...... . .t3' g '. g .Y .. p 13' . .. .. . . :: .. ...... . p . ;> :• . of%the retreat was to brainstorm what people want from the Council. Some of the issues discussed .. . ..:.....:.. : . ........... . . . . . . . . .: . ... ..: . .. . . : . .were 'i ra arks for the: ear education to`:ies' and'`:utt as 'eonuri ttees back ri lace: The Council p ,� Y P p g % p . . would'lil�e the'Court ''fo ie o. on status.`off`the straf %e'% c Ian an uall' `There vas discussion'about . '.' . . . .3. .. p p 3' Re' xoiig F Ail e- rid:Governance.at the'' ounce*d meeti a . g g . .: .. . ;, . :. ..: : ,.. : RJC U DATE C and e C lae'co ' e to'corisens ori'tle` a odolo:` r: . .. . . .. . ., .. . . . : th . : un . : m . . us : rn th : e. ardu` `�tlae;u ; acts on;local';'`' t3' ty g g p agencies as a result of the Regional Justice Center WC); and the need for funds to'`compensate such impacts. The agencies are collecting data beginning`September 1997. An application will be: prepared and an application review committee will be appointed. The committee will consist of` three people, two being appointed by the Mayor of Kent, the third'being;appointed by the King i County Executive. The application process is being created. The mitigation funds are to`reimburse. agencies which serve clients as a result of the Regional Justice Center. I II .: .. . t:::���:....�..-.� . ... . . . . �.�.��...��::. . . . � . �:.l %... . . �. : ....:.% . . ... . ..% ..I . . � ,: :, :I ......::: :1 I � � -�,,�� �� �:� ::.�. ..% . ��-.�..�. . -.....%. . -- Human Services Commission Minutes`, September 25, 1997 Page 7 �l����l��i��:���:�������:����:����,��� - , , '"''' ---- --�:��--- --- ------- , , - I I zt-�� mll:,:,�,:�����..�.�:��...:::..%.;�:��:.!..��::.....% �..%�%�.. ADJOURNMENT Commissioner Bell MOVED to adjourn he meeting, Commissioner Wilford SECONDED the 'iLnotion. .MOTION CARRIED The meeting wam 34m :.. . i.-:.. .�:.:��.�..:��.!%:i��:�l��::.�.����:...:.���%.l.:.%.::t:��""�.........�............�..�...�...�.......���...���....�...��..�...��.. :.. :.- d s e 1. S bm'a c u , % . . . .. .. . .................. ............. n I stow Ca hrnan Recording Secretary P:\HUMANSER\COMMIS S\MINUTESIHSMIN97.SEP 4. : . ,.. .. . ... ...::. .. . . .... .. .. ... .:. . .... . . % . ..:. } CITY W 1 t. t Jim White, Mayor :.:`. pd37RCI ... -�.,�,.'_,.�....-�.����,%'���..,!�,�:.��,,�..,�:�!�,I..�%�':.,�--I�:..,-.-,�,�:,,_i�..:�i,.���t I:,-::-.�-�.lt:,�.�.�-'1-�-.:::%.�i;�.��.�.%��.t��%.�..�:�%.,�.:,1t--"'1I�-�—�!..�:1t:._-:�,��'�'��.:��.-:-1:,I��.,:-��:.1,-����-:�:,-!,:,�.."�-.,.��:,:_"--�.:,%--��,,:-:"...--�-:�..�...,��..I.---.���,��..�:,:��.:,,-,:,-:�::������..--�.���I:.-��.,"�:'��"..:".��I l�:�.���:-I..i..1I,�'�'t..,-:I1,I.�.,11�t,.,I,,�-:",,:l1�%":,��,,,.�.�1-:1,,..I,:,.I,"-I_':.,.'-�-.'.�",-z����-:��i.1 I..1�.�"..:�,.'-'1'�,.-1,',.':-,�,,�1.iI,I1.--,-..,.,'1'�..",,1-,.,'".".:,,"�:I%-t�,�,��,:.::I,'--I,::�,I..'I-�.,��1�I.'�Z�"-�l-��:..��:-..-I.,�-�'-.--.I.-,,."-�1,:i�.i-'.,%,":.;.:�..�-,�,,_�'" Planning Department (206) 859-3390/FAX(206) 850-2544 James P. Harris,Planning Director MEMORANDUM October 3, 1997 . . MEMO T'O h[UMAN SERVICES;CO1V11MISSION FROM; RATH. . JOHNSON,PI ANN.ER RE: AGENCY TOUR . s scheduled::fox;:O�tober 8 1997.;is beri canegilled.;' Several,of the The agency tour which wa g Commissioners were unable to attend#hat day At'the October Commss�on'meetYng we would like #o discuss how we can make the tour feasible for more of you. We would appreciate any input you can give us so that we can replan this event: I have attached the schedule for the Human Service Commission Reception. I think I captured everyone's availability but if you cannot do the assigned task please call meat 850-4784 as soon as possible. cc: James P Harris,Planning Director Lin Houston Cashman,Human Services Manager Rachel Johnston,Planner 22o ath AVE SO /KENT WASHINGTON 98032-5895/TELEPHONE (206)859-3300/FAX 4 859-333! „. .:.. .: .. . . .. .... . .: .... . ..i... .�%.�:%.. . .. . .. . 1. ... . ...� .. .... . . .. . . . . . .. . . . %:.� . .. . ... ... ... . . . . : . %.. .......�!. ... ..%. . ... . . ..:. . . .... .. . ... ..... .. .. ... .. .... . . . . . . . .. - - - . .%::: . . . % . . . .... .: - . . .... . . . ........:,,�::, ,� .. .... ... .�.. .. . . ....I- .. . .. . . .�:.:. .- . ..... .... . . . . . ......-:�....- %:�:���� �:.:.::::�%: .. .. .. . . . : :. .... .. . .... ...:...:� . .1 % .1�.... .... .. 1......::. .. - . .. . .% . . ...i.A.....:. . . .. . . .... .� ..: . ..... .. :...1. . . ..... ... . .. . ..::.. . : :�: . . -,, - �,, :, ... . ..% .: �:��� � i....%%.. .. . . . . ........... 1 ...:.: .:. .. .....:% : .. ..1....... . I I .%. .� ��.%i.i.. -.- % . .. . ..% . ... � .%... . ... � � - �� :%;��.�... .. . :. Commission Work Schedule for Oc1.tober'21,1997 11 11 4:30 - 5:45 p.m. Set Up Dee Brad Mel Janer Staff 6:00 - 6:20 p.m. 1. Serve Refreshments % Janer Judie aggig;P nts DeeBradnts Mary Lou ? S taff . . % :s ruin .. or: . Co ssioners` vvho are:>not e . e is at the o mmi Mel: and Christi wili:be eetin s . .. . .... .... ..... ... . . . ...... . ... . .. . .... . :. .�.. ..... .,g.. ....... . .. . .: ..::. : .:. : .. ...:. . . .. . . t es: o:: ..M. or`: ;:: refreshments wili be min lin with ..gists and escortin dz tan ..... ay.. .. :. ::: ..:. . . : :.: .> g% , ,, : . . g % :: . At the ei d of the meeting Mel will go to the Co> n. 1VIeeting with I m and Christi Clean ITp Brad Mary Lou Dee Staff A number of you volunteered to bring things for the reception. Please drop the items off in the Planning Department by Monday,October 20. Mary Lou-tablecloths,napkins,coffee All(if you have them)-glass serving trays,punch bowls, sugar bowls,creamers We;also`need a large`ice chest Exiled with ice to be brought to the %Lobby area at 4:30. Any .. e le a cal a at ''. .`. . % . : volunteers. If ou can do;this.or ere roblem with the ahoy sc e u e ps Y p .. 850-4784 as soon as ossible . . % .... .... ..: ..: . ... . ... .. ... . .. % K the %: .. . . : a rin Katlierin �4' .. IT. CITY.+DP �� . . ��,�>r �� Jim White, Mayor MEMORANDUM October 6, 1997 11�-1,.I-�::%..,,.���1..-.%i.1����_-..-...-�.��%...�:.%:.��:-�.....:�:,-:��:-.....�.%��!i.'��.....:.%���-...,....!-.:....�-..i.-���..::I�.�:-...:�.:.:,:...:,--.%.%:..:-�:....-....%.%%:.:..:....:......'-..-.t-....�:....-...,%:01-%......,I�,...-i.�Xi�...��..%1':..-�...:.--,�...1.....:-....%.....�.1...:I�..--,..i%�,,!...-1.,-....�,...:1...t:.,..i.�";.-:.%.�....:�-t....--��--:-..%.:-�::'- T...,._i,l..:�..�.�-..:...-:.,�...�.'...,:�.......�.I-.I�:...1:..--.l�'..�:.'-..:,,.1.....,...I."....�..,.....-...1-�.. O; EIJMAT SLR VICES..���.......I,..�:.....-I...::...:.."�.:,'.,...��.:.-......I I..1.�..t....:.,....%�..'..:.,.�I.��:.�!..%.-i-..��.'..!:.........�.:�.�,.I...%%�.:!,.:....::.I�.'.%-�..:-i.I.:��!.":�..��...,..�"'...";...�I:..:i-�.:�-,1..t:.I-i%�.:..:!_�I:..:1ZI�L..��...:.i.��.:,.'��..-�t:.,.!.,..�,-.�:.-,�::::..,,.."i:,I.i.�1:;��-.1�.�.�.�i.��t:..-.,,:.�.:.�..,..::�1,..:",��:.�.i�:�I:....,.:��.:. 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...�.%,1.-..:..:,��:..:.:�...!..�i�.%..�:......�,:..1...::.�.�.:..�]�:..�....:...:.,�%:%�:�:1.�..:::.�..I.....I..�..��.i::.::�%........��....�.':�...,�..�1.:..�....:: ..-,.....,I�...I..%.Il�-:.....::�4%..,,,-.%...:.:...1:...,,:.......:.�.:.:1.........i....�...:.%....:�....,�.:...�..�-,1.:�.....�..%...::.�.� .:::�..�I,...-:�.,...:....:..:......%...� ....:.�.�:..��,�.�.:.�...,...�.%:'.-i F O RA E , JOHNS O PLANNER : .. .. .. . .. :..:,..!.......�'I..I�.%...��..%i..i ...........� -'-,-,,�..:,�:.1.�"��'":::.I-,.-1...:,",:�%.z..-��',1'.�.:Il,I',%,I,-..,-,,"I,.j-:I:,',.::I�,�:,�.., ,,.:.I-:,,,%�:,�.�.�'-,z,'�..���..,'......�.......�.i:.......�.!....:....-�.:...:.........-........!.�......�%..-.-.....:�.�%....�....�-:�...:...::....I:........-..:..�.....:..........::.�..:..:...v.:�....�-.........:...:.;...........�..:...::.....:.........:.......�.....%�.!-.�.�. ..:.......�........%�.....;........................:...%:..:....:.....�.�.�.%..l.....:�.-.....I.....1.................I...-.:....%�...........�............'........I!1--.......�.......i....:...�..:�..:I..:.::..........�-............ ....�:..-...............�.1..:..�.::I.........i........��.�...��:...-.%.........-.�........�.I.:................� :..:%.�...........:...�....�...t: ....:...-......i.........;.:....i%:.1.-.1-......�..�:.........-.....-..l�......'.-..:.: RE: 1.998 CONTRACT/1997 MONITORING PRQCESS ........�.ij..........1.. ...........,.....�:...�.............. ..�.......I...1:.:..1..:.�...%-�...:..%.:1.i.%..�...:�.:.:...:.%... ..:..:.�........................%.��.:..-. ..:.:......1......1�::..... ...".....�.. Please find accompanying this memo,a copy of our revised 1997 Monitor ng-..�:.-i..-..�.:..�.I.....:-.-......iI-.�....:�........--,I..:-.%�.'.:�.:.:�.......I�i:1...%�...:.-:..-..��.��:�.I..�%..�.,.�.:.i%.��..;......�:._�....fo,..I,�'-...-�"..:.�.�',�,�.,1�I:.11 1�.::'�"!�%1�,.-,'",:':".�.-,1-.�I'l1,�.�I_-%�:�:��."',":.���..,I"�:--"�i.-�'.,.�."�..,�.�;.�rm. Planning Staff revised the form so that we could 6XpMxte the monitoring visit. We want agency staff t:.....�:�.:I:%....:..-%.i.�.....%...1...��:.�. o b...,.....I1.....n.�.:.....,I...:...�..%....:.1%. ....,,...%.-�,I...%..:,�.%.� ".:-..-...I%�......'l..:.:.i.,.��.�...�...:-.��,�1...:�.�.-�.�.��...'I.,",1.%....��,.,.:.",1,'1� .:.....1...�.............:�..-.�..::.:,.�:,.....%........�:.:...:......:!tI-..- .:..1,...-.,.:.1...:.....:.I...:......-....,..:.�..:.......�I ...��i.i..�:.:.:...%.........:,.....-i.-.::,1.:;....:.....:.-.....!..:..%..-%:......1:�...:i....�.�;.. .!.:....:1.........-�.. prepared to address all inquiries stated on the form. Additionally,the second page of the form ...�.........:.........:..-..-.....i-..:�...1.. .:..%.:..-......�..:��....I......��%......i!�%..-....:-..........:.........:...:,-......�.....%......1!.....%....�... contains alist of documents which you should have available during the scheduled site visit. --., , As stated in a prior letter(of September 12th),we merged the'1998 Contract Negotiation and 1997 Monitoring meetings into one on-site visit which will occur at your agency. With regards : to the 1998 Contract,we will negotiate with some agencies "face-to-face" during the monitoring site visit, and with others we will negotiate via telephone. You will be informed as to how we will negotiate with your agency at the time we call to schedule your site visit. Your finance officer will not need to attend the site visit(corrects the letter dated September 12th). . Because this correspondence is transferread. facsimile,please call me at 85(1 4789 if you do not ..��..............:.....%.....�..:..�..-............:..:...! ::-%%...:...-�.:1..........%....i.....I..:. .....!ii....I.-.:.......%�1........�..%.!:�..:.::...........i,... .........�.....%.....:�... ....i..%..:-......�..%.....-....:..-....�%. ....i.i..:.:.%%:%...........:... ....I:....�.!%..!....:.:.-�.:.........!.I.........:: ...:..%..�::.......: %:�1:..�.........�. ..i........�.�.:....:.I.�..%...-:....:.......... .�...:..%�.-...:.:.%.:... �..:......: ..:.;.%....�...-....:::�.1....�:...:�::%....:!.-......%...-...--...1.% ...i.....%:.i:..:�-%:I..1..i..:..�....:� %..::...�......::.:.....�::..::..1 .%........�:....:..::...%�-.:!%..%..:....!�::::..........�....:.�..:...�:.%.......i--...!..�:!....�.�::.-..-�....::.-... ��..I...�1::...�:..:..........%:.....:.%.:1:....:.:. ...:....%.:.....: ��%..:.........�...�.- ..�%...:.:� ..... %.1........:.....�.......!.........1..._.......%: ... ... . . .. . .. :.....-.:.... �1.:....: .. receive a to#al of three; a Es;dur* the transmittal`:'As a. s lease call a if ou:have ari ..-...........I:..�...�:...:.I...:...-.:....�%.-...:-......:�....:.. �...1�%.:.�.-....:.:�.i:.......:.-....:.....:.. ..:....-...:.-i....:...%.!%�.:.!...�............i............i..:.....:....�%.....�..:::.......�..................:!:..�...-.....-..:.....i'......�...�.........:.........%:.:.....:.....1:.............:..-:..:....:.... .:...%.............-....%...i........i.. ...-..%......:.�.�......:i...... .....�....%..:.:%.......I....%..%..........I..... .....:�....-. .......:.i..-......i.....I...�1..j..1....::.%..:.I.-.:.:.!...i. ..::.:..'..�.�..........::...::......::......... ......�1....::........%.. �.%:..1.:.:%..:.::.:...-:�......1..%...�i�...:...:!..:....-. ..%.::%::.�........��.........-...-...-.j...�...:!.-.�. %....i%:.!....%..�.�1..- ..-.:..�.!.:....%I%.....�.%...::,.�i-..i.....:%:...:.. ..�..:..:..%..I:: .:..%......!:...%:%.. .: P g g Y �P Y Y questions. I look forward to meeting with you during our upcoming visit! . Thanks p: age I �%...!-..-..!��:..%........1.....:... ....1.:..i.....%.....- ..........�.. :.:!....:. .:1..%.. %1%..:. .%�............:....:.. .:-� ... ... %. cc: Lin Houston Cashman,Human Services Manager ...�..%...: . ... 220�4th AVE.SO., I KENT.WASHINGTON 98032-5895/TELEPHONE (206)859-3300/FAX#859-3334 Kent Planning Department Office of Housing and Human Services Haman Services Agency Monitoring Form 1997 Human Services Projects Projec#/Program Names) Implementing Agency : City Interviewerts) Agency::Staff I tery ew�d . .. . . Date of visit 1. :` Program Management `� Explain any rnajar staffing changes tha#occurred during 1997. Were any positions vacant? If so,how long were the positions(s)vacant?Also, are there any current vacancies and what is the agency doing to fill the vacancy? i i i . . . : ., : .... . :.:. .. .. .. . . %2 Record K %i >in and I�'inancial lVIana emen . .. ..... . ..... . . . . . . P. g .g.-: . .... . .. .. .. .... ...: . • . . . ...... ....... .. . ..:. B..f% discuss'the`; ro am s financial many en ant roceddxes. Y : P g p . .. ..... . . . . . . . . . . .. .............. :..... . .. ...... 3: D `mo ra hies ;: :` . . How does the agency`deterniine Kent residency? ,' i I i I i . I .1 : Client and Se` `i . :. : ...... . . . . . .. . .. .. .. .. ... ..: . .: . 4. rv�ce.Profile A. ' Were there any significant changes in client profiles and/or service`trends' � � --:t�,-- ,I-t,:t- . ........ ,,, ,,,,,,,,-- :-�,�I �11 -,� -MW ----%-----�............ %.�%- B, How does the agencyaddress diversity among clients and staff(i.e., gender,race,persons with disabilities,limited English speaking clients, etc.)?Are services av-I 11ailable to !M% ...- ......... . . . everyone(physically aceessa-b J What%ttaining has been p.. ded,to staff to insure cultural sensitivity? 5. Performance Measures ...::..--:..............—............l..-..........—..........1.1.......I.II�.:�..,,, .�'-'::��-:-,-:,,M, I-11 z:, Is the program on target for meeting annual performance measure goals?If not,how does11 the program propose meeting the goals? 8. Agency Comments � _ , '"'" -�_: -:_ ': t j:.. % ..:..:. :�% � :t:-- - �I--:-, , , , 11:--':� :W % �-.:.. 9, 1) cnments Please h%ave copies of the foll©wing docum%mer6`ready:for the Interviewer . . ... Chaxtshowtn name; oston and xol of ma'or ro amstaff ♦ Most Recent Audit ♦ Records of payment and supporting documents(i e tmesheets,cancelled checks, . and/or: a oll;re Ort ; ..... ..... . : ♦ Sample`client file(blank forms used for intake) ♦ Insurance certificate ♦ Name and title of staff authorized to sign City forms p:\HUMANSER\97CONTRA\MONITOR\97MON.FOR 2 . .. ........ ...: . % j, { MiO1ANDVM T�J GHRISTI-I,Q-JS,ER CITY C©UNCIL PRESIDENT +CIT Y COUNCIL MEMBERS FROM' JIM WHITE,MAYOR DATE NOVEIBER�, 1�97 SUBJECT; ' APP{)I1�t TM. ENT TO THE KENT HUMAN SERVICES COMMISSION I have appointed Merriah Fotheringham to serve as a member of the Kent Human Services Commission. Ms. Fotheringhatn is'a long time Kent resident'and is employed at Watson Manor. +< She is also a student at Highline Cornrnunity College,studying psychology and social work,and will transfer to UPS after graduation in the fail. She is a single parent and also works for Kent Youth and!Family Services11�111-11, Ms.Fotheringharn will represent the User of Services category and she will replace Dose Galaz who resigned. Her new appointment will continue until 1/1/2000. l�l I submit this for youx confirmation 7W, b . ..... . J . . . . .: % . % . % . . 1. tl UZ D { .. OCT 3 01997 OFFICE OF THE MAYOR SAINT JAMES EPISCOPAL PARISH 24447 94TH AVE, SOUTH KENT, WA 98031 206/852-4450 % CITY OF ::. `. f/`. l � Jim White, Mayor % (253) 859-3355 Facsimile; (253) 813-2067 October 30, 1997 Janer.Wilford .. St..James:% sc 'a1 Parish. . p p . : . .:;. . ... : .. . . 24447 94th Avero : Kent;Wk`98031 Dear Ms. W' ord; It is with regret that I accept your letter of resignation fob the Kent Human Services Commission. While work as a Cormm�issionor is a most worthy cause,it is nevertheless,very time consuirming and I realize what a demand it imposes on your schedule. Therefore,I would like to take#his opportunity to express my thanks to you for your service as a Commissioner. The City of Kent has an outstanding human services program and one of which we are very proud. By devoting your time and ex ertise,you have made a valuable contribution to the City and its services. p I. Please accept my thanks and appreciation for all your efforts. S' cerely, Whm t . .. ayor . .. . .. ......... ..... .. . .. . . . . : .. . .. . ......: cc: .Tim Harris,Plannin a rector : `. : . . ... . . g . .. Lin Houston;Cashman,Human Services Man alter ; 1. 220 4th AVENUE SOUTH / KENT,WASHINGTON 98032-5895/TELEPHONE (253)859-3300 ..: ..:..:.:.....:::. :. .:•.. ..:. ::... .::::.:. .: BradD.$eli :." ............ .............. . .. :,.: : . V 206 85 - .. . .( .. .. 4.4831. . .:.. . ........:. : .. .: ... . .:::..... .. 10l27l97 ;.,g.,. ..... .. . . -x BRAD BELL & ASSOCIATES P.O. Box 657, Ket,« a9803147 (206)630-9292 Octobe� M - :�:��%! :%��.._.. %.., .... ..��%:.::��I��:I:.:.�!���:����t�,!_ ,� ::,� '': ��.�.�! ��i�.���:����.:.:�....%:�.�:�..�.%�.l����.��:� :.. . . r 27,1997 Mayor Tim«'litre ??0 Ith `.1N e South' .: I ent,NVT1 980 7�17? .: Dear�l a}or� 'liite; .:. % % ... ::.... ......:::... .... .:%... .:...:. .::..: .,.... .:......:......:.......:.. ...... ..... ............. I:was;ieceiitl..,.:informe ::m. .:; %... %..:...: .....: ...::::.............:.....:..:.......:...3.:-.:...: d:.:: y.tei'm, ii..tlie.H�...... : er�rices:Comm s . ; . . . .... . .... i stoi i.eptes:on.. ec.ent..:.er: 1,1997: I syas;; utte lei se ......:l, 9...:.:..,.-..>:1�..:.,..1..........:d.:�ul eu:.so..me.:of.tlie::staff::asked: on:::at cl:th s :: . .... me.:to;cottiile.:.. ...... ..i.........o.e..«.lio.: tie��er vat. .. t. see rile again, were kind enoua(i not to say aiiytltttio >....:.. : >. ;.I..li.ati;e.; c�rou.�lil. .::e:n'o. ed:: i. ::. .. , y.......:...J.:.. :: ....n. .:te.rm..otl.;tlie;:c.om iissio - .. ................ :. S...... .::Y. . .............. ...... ...... ........... ............u..It.s..ltle:.lvot �:. . : ::::... 1. ............................ .. . ..:........:.........:......:....::..:.. :.:..:....:..:.,::....::......:. .::......::..:..:.:...: ,.....kill .:titi a tli the/fin/l nftiE con3muii11:tty serv%ice members.to out commttntty,. lthough I rave tt my best shot; xt s eas} to feel tn1C. to wI 11 working with this caliber of pe..�ple. The staff is also w% onderful. Lin Houston Cashman and company have the unique ability to make all commission members feel very special and I am no exception. I am extremely proud of their professional efforts in human services on behalf of the City. If you want to select a new member to represent the business community, I would encoutaae your efforts. The education I have orained should be passed on to as many business people as possible. III f you lva11,nt me t11:o serve another term. I would%cio so with Great pride. Thanks Jim, ,dBa . .. ... . . . . ... .. : . ...... .. . ....., . .... :.. ...% .: . .. . .: . . % :. � on % .LoC :cn a . Kent City Council Minutes October 21, 1997 PUBLIC' Cultural Task Force. He added that such training COMMUNICATIONS has been identified as something the City wants to accomplish and that city-wide 'training: funds are also available. Upon Orr question, : Miller agreed to provide her with information on what the ratio of police officers per thousand;popula- tion will be with the addition of new- off--icers. Human services Month. Mayor White read a px'o clamaton declaring Nov! 1997, ash: Human , ervices Month in the City of Kent. He noted tfiiat p4pu1at3on growth hnd the increasing compl:`�xit�i :©f pressures that a.�n�act �di�idua�.s and families continue :tc� present human needs, axid encoueged. all bitens to ..:reco size and support iumaiisrvices Month. the proclamation was -pre of tie Human Services Commission,; whm thanked the Mayor and ` :: Council forth�ar support: . Introduction of Mayor's Appointees. Mayor White introduced Carol McPherson, Linda Denny, Doug Geller, Sherri Ourada, and Joanne Schaut, his ' reappontees to the Kent Arts Commission, and thanked theim for continuing to serve. CONSENT DRR MOVED that Consent Calendar Items A through CALENDAR P be approved. Bennett seconded and the motion carried. MINUTES (CONSENT CALENDAR ITEM 3A)' Approval of Minutes. APPROVAL of the minutes: of the Workshop of! October 7, 1997, and the regular A pf 7 HEALTH & (CONSENT CALENIPR ITEM 3K) SANITATION Fairweather Seder Ectension. ACCEPTANCE of the bill of sale for Fairweather Sewer submitted by Rob1n Fairweatherr contAuaus' operation and t s+etaer: line n e ar once -of: 25 .feet,of: sand. . : y e e:.Qf bonds-.,after;, ex he , . P The . ;, -.b the Pub1�c Works ;erect ................... as recommended. o t d at :9�th,Avenue :S4uth and ;Sou :h; 28th St. (CONSENT CALENDAR ITEM 3L) Kent CommunityHealth Center. ACCEPTANCE of the bill -of- sale for the Kent Community Health Center �~ submitted by the Community Health Center of King MiiCounty for continuous operation and maintenance of 150 feet of watermain improvements and 6 feet : of sanitary sewer extension, and release of bonds 2 �� Kent, Washington October' 21, 1997 Regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor White, Present: Councilmembers Bennett, Clark, Epperly, Johnson, and Orr, Operations Director/Chief of Staff McFall, City Attorney Lubovich Fire Chief Angelo, Police Chief Crawford, Planning Director Harris, Public Works Director Wickstrom, Finance Director Miller, Parks Director Hodgson, Employee Services Director Sliseth, and Acting Information Services Director Mulholland. Councilmembers Houser and Woods were excused €rom the mmeting. Appr.aimately 120' people were in ttendanee a : -.... PTJBLIC, • Maydr's ,B�}�gQt Message_. `Mayor White submitted C�3Mi+' TIJ3Ci�xl'TONS his :prtpQrad 19 $ budget, and stated that... it Qonta :az his ongoing commitment to effective and effi 'en ana me o e City�'s r so roes ci t m + nt f th e u whisle insisting on the delivery of High quality ser �.ces to the a tlen.� of.• Dent. He` noted that the City has a strong revenue pi.pture and; that the CounciiVS gpal of a 10�• strateg�c. reserve 'in the General Fund has been achieved +one year ahead Of schedule He recommended 'staffing' increases which respond to service needs, including six firefighter positions and five police officers, and outlined Other positions he proposes to add. = The Mayor noted that the 1997 adopted Capital Plan includes a $6, 000,000 councilmanic bond issue to fund automation; system upgrade and telephone system replacement. He discussed park development projects and positions, and changes he ;proposes to make in the Public Works Department to help manage work loads.; He out- lined dome of the transportation and ,utilaty improvements ita ;th : :coming year and concluded that the proposad budget responds to 'the needs of the city. He acl novel :dged the efforts Of :staff a n peparatiQn pf .tha:, Proposed budget r.: and s d he looko forward,to ;�mplement�ngthe programs °funded :in the budget.•,:..• ;: a ille noted that• the: revenue . . Finance.. fir .ct�r . ..x .. ... .; that ;ex :end - vat�.ue ttlr :s lop $300.,OQt�, p0., 3 �•3QU,00D of which is capital and` $45000000 of which is sal%aries, and benefits. Miller noted that' a public hearing; on. the budget and tax levy will be held on November. 4th and- that -staff is available if any additional. meetings are desired. She noted that the budget i a team effort and thanked everyone for their cooperation McFall noted for Orr that funds for diversity training have been set aside in Multi anticipation of a recommendation from the .,... . . . ... CITY OF� O LS {{ _.,,, . . 1 Jim White, Mayor _ �Q � :11Planning Department (253)859-3390/FAX(253)850-2544 James P,Haxris,Planning Director MEMORANDUM October`13, 1997 TO: :LAURIE EV ° . Qo ASSISTANT CITY ATTORNEY FROM- ....%I.�.,.,..��i.:..�".:%-'..�-.-',,.%�...i�..,-.I:i.��,-..%.:1.:.....'�......,!..M.....:.�:....-:.1-.,%.,�.�..:..�.%..�..:......,.::...�%.:..,...i.1%l-.l�.�:.�......�. RACHEL Y. JO STO . PLA111�TER . RE: ; CONTRACTUAL LANGUAGE:FOR PROJECT LIGHTHOUSE-DOMESTIC VIOLENCE SOUTH PROGRAlYI Recently,Human Services staff was informed by the Finance Department that the i998 allocation Tor Kent Youth and Family Services(KYFS)is a contingent amount of funding. As you may recall,the Lighthouse Project is funded by Criminal Justice funds allocated by the State of Washington. Recently, the Kent Police Department informed us that the allocated amount, $31,933 could be reduced at a later time because the amount is inflated above the amount that cities should expect to receive. The amount is inflated to compensate for potential population increases. or unexpected revenue(see highlighted areas on attachment). The Finance Department told us to go ahead and contract for this amount but to include a clause in. . the Lighthouse Contract to state that if the revenues from the State are reduced,.the.contract will be reduced accordingly.. %. :ate.:requesting that you draft language which i 11 state that the t998 ;allocation is a contingent amount and may change m the future . . If you have questions,; lease calf me,at$SQ.4`789.. I:ve attached a copy of the form that,the Police. Y q .... ....P . . . De artment received from the;State: p1. : .. .:.. : . . . . RYJ\pm 'P:ICRIMIlV,IUS . . Enclosure cc: James P.Harris,Planning Director Lin Houston Cashman, Human Services`Manager i i. .. . . ... � t, � I , I , "' , ;� M-!� — :1 �, - . . :. . . - . %% %... 220 9th AVENUE SOUTH / KENT,WASHINGTON 98032-5895/TELEPHONE (253)859-3300 ........ . . © . M ��pp r On. �. �+ 0.Q 00I I'll, 'C:A (� 1V N fir1 4�A 1�/, C�1IA N` to N w +O A�:: am M oaf N O O '^ ii, 52 �`1 �ii^ ✓�i t '4T V't f"1 t� f�,'�A� � ('�, �O Oq.!a'i�i 4. � ��`Slr 1'�.`l . , :.:!'�1 !V f- G 00 N �y . F rr i 01 fV � 2 0 1D'.PO:�O:OF! V1:d V1 wr.,— p�1 ^ N. N a� .+1.Iti 4 1D.: ,��:'$ �i 00 '� aC o � It I p; _ a ; A L L L LL L . 1,- �--_ oS 0 ** I- '= bO 'o '4" LL O4o : CL � oGCC1^ oNGO4�,� I. " , , L L L L -, li" o000.00 � L' 1 a '� V ' C'. '. 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I..:. ..... .... r .: . ..... , 'fir r r :... , r i N N Qt �O N d' N N--f�1 f'h !V M V'1 V► N .+1 d� O M r:O� ••� �+1 vq0� 10- . ( ,,,•, ..: :..i,� :M w.�-- td�', i r O� N1 tV �N'+--� 00 Vet C .�.. .V1.. N;� O` ,O %O N 'af N- �- 0v0} �+'► .�yy (� , ;'tntl' M--M tr1 ,.,r N-: Hr '? ..1 tr '� tY-n1 N ' a' 1 F �� a `� � r sf � � 1 � o ;a % j ..yy11 41 +� MN � �p00 �ti M 00 � 5 S � aeQ+l +nav � y i i :N b pp �p IMF N� 1�r M 00 t+ t7 eV !+1 ::N A4 ,/1 n h ti0 i iM M {� r oz r % , .' t B t/1 . .:i �..-: i % % IC .� .'.. r QS . . sr::.. '� r i % . ., . . 1 .. aT+ „M trJ ►A 'N O S2 C'? 4 ; eA c;� 4+ #� `� � sn4, one,� v►.aQMa,,, '�;M �► � a�i2A,I9 `�� §I-m %A. q �, Q,� o:L"`�,v�', In 'a o . ' �; % . a;w �' o :. a . ./�.. . . 0It 1 ,�' I a ,�'a oho }� .y .. ��++ , d ,_ 11 IQ� 96 �y7 as r 1 U y .� 9 a y - M I ' r ' fix. ' 4^ W W 1. aid 1. Did you or someone from your agency attend a session on "Outcomes 101" sponsored by the South King County Human Services Council in 1996 or 1997? 0 Yes ❑ No COMMENTS. 2 Would you like to attend outcomes train!ng and technical assistance sessEons n O Yes ❑ No COMMENTS . ........... 3. Please note which Qf the toilO.W.ng trainings would you be most likely to attend. AS attached descriptions,) a Introduc#ion to Outcomes,(Full Day) ❑ Defirn#e!y Attend O Probably Attend ❑ Would No#Attend ❑ Don't Know/No,Opinion b. introduction to Outcomes(Half Day) ❑ Definitely Attend ❑ Probably Attend ❑ Would Not Attend ❑ Don't Know/No POO 10 . c. Beyond-The-Basics:'An Intensive Workshop ❑ Definitely Attend ❑ Probably Attend ❑ Would Not Attend ❑ Don't Know/No Opinion d. Selecting Your Evaluation Design and Data Collection Method ❑ Definitely Attend Probably Attend ' ❑-Would Not Attend q Don't Know/No Opinion ...:..:...:.. . , e, Developing and Using Surye sand interview instruments Y ❑ Definitely Attend ;Q Probably Attend ❑ Would Not Attend ❑ Don'#Know/No Opinion .....:....... .. Using,Case;Mane a vent Records and`Goal Attainment.Mamas.E. 9 a,uat�on Data ❑ Definitely Attend 0 Probably Attend ❑ Would Not Attend'O Don'#F<now/No Opinion g Designing and Conducting Focus Groups ❑ Definitely Attend O Probably Attend ❑ Would Not Attend 0 Don't Know/No Opinion h. Preparing and Analyzing Data i :.,,::1,:1,.�. 1I 1I....�I.:..,:�.,.I 1,.:'.,.I�,,-,I�:._.�,�_..,.:.,..:._,::�I 1.,.,.�,,i:1 ,�:,.1�:.-I,,I.:�.._:I:I,,:. %I.:.� �::I..:-I1:_::1:.I.:-.. � ,:�_ I-I11.%..%. ......,�....:.........�...:.%..................�... ❑ Definitely Attend Cl Probably Attend ❑ Would Not Attend ❑ Don't Know/No Opinion ', % ,,,��:11:: : J11 -�,, , : ��_,%:: :1'' , ,:, ::,::,:_,__,,,, �%:.. ... .. .... L Using Excel for&,.Data Analysis C] Definitely Attend 0 Probably Attend ❑ Would Not Attend ❑ Don't Know/No Opinion 4 The South County fenders have also discussed the possibility of providing several informal technical assistance sessions which would be facilitated by staff from South County funders andfor an outcomes consultant. How likely would you be to attend'one ofi#hese sessions? q; Definitely At#end O Probably Attend ❑ Would Not Attend `fl Don't Know/No 4pinion COMMEN1.TS: S. Other c%omments? RESPONDENT INFORMATION Name of Person Completing Survey Agency Name and Address: . Phone Number: . . . % . .T N YOU GA P H /~ l 4RDL Y ' ' ... . . . . . ... . Summar3' P Worksho Descriptions Outcomes E+or Success. *. Introduction to Outcomes Full Day This workshop will introduce you to the concepts and language of outcome-based program planning and help you select an evaluation design appropriate to your program. You will learn how to create a"logic model"which will clarify your program elements and accomplishments, how outcome-based strategies enhance program planning, how to select indicators and create a sampling plan, and how to select and use data-collection tools and methods. Introduction to Outcomes Half Day An introductionto the concepts and language of outcome-based program planning You will: learn how to create a"logic model"which will cianfy your program elements and accom ltshinents how outcome-based strafe es enhance rogram planning,and how to make p g p outcomes measurable. Beyond r.h. Basic: n Intensive Workshop You will xeview"logic models,"indicators,data collection methods,and gain a deeper understanding ofoutcome-based program;managemout. Includes analyzing your evaluation plan and exercises to assist in turning abstract concepts into,clear,concrete,useable strategies Selecting Your:Evaluation'Design and Data Collection Method ' In this hands-on workshop you will have the opportunity to refine your"logic model,"'select . indicators,review data collection tools,select a data collection method, and more. Develop and Using Surveys and Interview Instruments An intensive look at survey and interview data collection tools. You will learn to write valid and reliable survey questions,how to improve response rates, and more.. Using Case Management Records and Goal Attainment Plans as Evaluation Data How to identify"data'within agency records,how to develop a coding scheme,and how to develop an analysis plan are„among the topics of this workshop Designing and`Conducting Focus Groups When is a'focus ou the best wa to et;feedback? How do you.turn feedback; nto:data you P Y g can analyze? This workshop teaches you how to conduct successful and meaningful focus g p Preparing and Analyzing Data A review of all the steps and techniques necessary to conduct analysis of both quahtatnye and quantntatnye data. Using Excel for Data Analysis This hands-on workshop demonstrates how to setup coding schemes,design and use Excel files, and conduct descriptive data analysis.. (Workshop held in computer lab setting.). * Workshops offered by The Evaluation Forum, 1932 First Avenue, Suite 403, Seattle,WA 98101 Outcomes Reporting Requirementslor Human Services and CDBG Public m" Services Contracts* First Quarter. Submit a report which identifies at least one measurable outcome and related indicators) to be tracked in 1998. Agencies should start collecting outcomes data by July 1998 to ensure Collections of a minimum of six months of data. Second Quarter Submit a progress report identifying the outcome{s) and measurable indicators being tracked, data collection methods, and copse of the measuremen#tools being used. . i.Third L uar#er Submit a.secon& re s report, including lessons lea .. ar�d any preliminary results .- date .. . . ... . .......... .. .. .... i?ourth Quarter Re oft.outcomes%Aata;collected;durirt :Jul December 1998, p 9, Y *Reporting #orms to be provided by the Clty ..,. r 4, - .