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Home My WebLink AboutCity Council Meeting - Council - Minutes - 9/15/2020 Approved Kent City Council City Council Regular Meeting Minutes September 15, 2020 Date: September 15, 2020 Time: 7:02 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Mayor Ralph called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Dana Ralph Mayor Present Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Les Thomas Councilmember Excused Zandria Michaud Councilmember Present 3. AGENDA APPROVAL Council President, Toni Troutner moved Consent item 8.E. "Ordinance Extending the Square Footage Component of the City's B&O Tax to include Outdoor Warehousing - Adopt" to Other Business item 9.A. Chief Administrative Officer, Derek Matheson added a new item 8.E. "Excused Absence for Councilmember Thomas - Approve." 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Proclamation for Diaper Need Awareness Week Mayor Ralph proclaimed the week of September 21, 2020 through September 27, 2020 Diaper Need Awareness Week and spoke about the importance of this proclamation especially during the COVID-19 emergency. 2. Proclamation for Odom Corporation Appreciation Week Mayor Ralph proclaimed the week of September 21, 2020 through September 27, 2020 as Odom Corporation Appreciation week as they are celebrating their 86th year as a local, family-owned company. B. Community Events Council President Troutner invited Kent residents to get help completing the Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 2 of 8 census during an event on September 20th from 11-2 p.m. at Hogan Park at Russell Road. A second event will be held at Wilson Playfield on September 27th. Mayor Ralph emphasized the importance of Kent residents completing the census. Free COVID testing sites are located at the Health Pointe, SeaMar Clinic and every Thursday from 7 - 1 p.m. at the accesso ShoWare Center. C. Public Safety Report Chief Padilla presented the Public Safety Report that included the awarding of lifesaving medals to Officer Lentz and Officer Ghaderi for incidents that occurred back in April. Chief Padilla indicated that illegal street racing has increased during COVID. There has been an emphasis on patrols over the past few months. This emphasis has resulted in the following: - 407 racers were contacted by police - 42 arrests were made - 148 tickets were issued - 6 vehicles were impounded - 2 stolen vehicles were recovered Chief Padilla advised of a homicide on the East Hill on September 14th. A suspect has been taken into custody, thanks to the help of the community and the hard work of Kent's detectives. 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report Mayor Ralph serves as the Vice Chair of the Transportation Policy Board where they voted to move the Regional Transportation Improvement Program out for public comment. This is a list of regional projects for 2021- 2024 and can be accessed via PSRC.org and public comment can be provided here. Mayor Ralph attended the South County Area Transportation Board meeting where they heard a presentation from METRO and the impacts COVID has had on their service. There was also discussion regarding the value in continuing to hold these meetings jointly with Eastside Transportation Board and SeaShore Transportation Forum. B. Chief Administrative Officer's Report Chief Administrative Officer, Derek Matheson advised he will share two Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 3 of 8 equity-related presentations with the Council at the Committee of the Whole meeting scheduled for September 22, 2020. These presentations include a matrix that prioritizes equity initiatives that have been developed over recent months as well as a draft resolution that sets forth the Council's expectations in the equity space. The Mayor and Finance Department will be presenting the 2021-2022 Operating and Capital Projects to Department heads this week which is a key step in preparing the budget. Matheson congratulated the City's multimedia team, Alix Klinger and Steve Vaught who were nominated for three awards through the National Association of Telecommunications Officers and Advisors recognizing their video work. The team came in first place for all three awards for their “Shop with a Cop,” “Lunar Rover Festival” and Parks Department hiring videos. Matheson also noted that his report is in today's agenda packet and there will be an Executive Session to discuss litigation that is expected to last 10 minutes with no action following the session. C. Councilmember's Reports Council President Troutner reviewed the two Council workshop presentations from tonight's meeting including an updates on the Sound Transit Federal Way Link Extension Project and a Transportation Master Plan Financial Plan. Councilmember Michaud serves on the Regional Water Quality Committee. The Committee discussed biosolids and nitrogen removal. These reports will help inform the upcoming King County Water Quality Plan. Councilmember Kaur serves as the Chair for the Sound Cities Association Puget Sound Clean Air Agency Advisory Council. The Committee met on September 9, 2020 and discussed transportation climate planning which is currently in community outreach sessions. She also noted the unhealthy air quality that has been affecting the region and will linger for a few more days. Councilmember Larimer serves on the King County Aging and Disability Advisory Council. There was an update from King County Department of Health, noting that cases are trending downward in relation to COVID. There was also a presentation from Northwest Health Law Advocates in which they were looking to the Council for support for increasing the measurement Washington State uses for Medicaid limitations. Councilmember Boyce serves as Vice Chair to the Sound Cities Association Public Issues Committee in which they discussed the legislative agenda as well as the King County Housing Committee looking at increasing sales tax 0.1% to support affordable housing. Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 4 of 8 Councilmember Fincher invited the public to enter art submissions for the Kent Creates “Quarantine” art contest. 6. PUBLIC HEARING A. First Public Hearing on the 2021-2022 Biennial Budget Mayor Ralph provided a brief overview of the public hearing process and opened the public hearing for the First Public Hearing on the 2021-2022 Biennial Budget. Finance Director, Paula Painter presented on the 2021-2022 Biennial Budget. Painter indicated that they are in the final stages of putting together the Mayor's preliminary budget. The budget that is balanced and sustainable for the biennium is anticipated to be presented during a Special City Council meeting on September 29th at 5 p.m. Painter reviewed the general budget revenue and expenditure assumptions for 2021-2022. Councilmember Boyce noted that there may not be questions from Council tonight, but have spent a lot of time during meetings reviewing information on the budget. Move to close the public hearing RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Council President AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud B. First Public Hearing on the 2021-2026 Capital Improvement Program Mayor Ralph opened the public hearing on the 2021-2026 Capital Improvement Program. Finance Director, Paula Painter provided a presentation on the 2021-2026 Capital Improvement Plan which is a required component of the Growth Management Act. This plan provides the recommended financing methods to fund projects which meet public facility needs in order to maintain established levels of service. Move to close the public hearing Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 5 of 8 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Council President SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud 7. PUBLIC COMMENT Mayor Ralph read a letter submitted by Eddie Lafferty, the General Manager of Manheim of Seattle into the record as follows: “Dear Honorable Members of the Kent City Council: I respectfully request that Kent City Council pull item 8E - Ordinance Extending the Square Footage Component of the City’s B&O Tax To Include Outdoor Warehousing Activities from tonight’s consent agenda of the City Council Regular Meeting, and consider rescheduling the item for a future meeting of the Kent City Council. I also request that this letter be read during the public comment period of tonight’s City Council meeting. For decades, Manheim Seattle has connected buyers and sellers to the largest used vehicle marketplace. The operation is part of Manheim, a Cox Automotive brand headquartered in Atlanta, Georgia. Manheim Seattle remarkets tens of thousands of vehicles per year, serving independent and franchise auto dealers as well as factory and fleet customers. Traditionally offering ten physical sales lanes, the auction now conducts 100% of its sales via digital platforms. Manheim Seattle is also a proud supporter of numerous community initiatives, including longstanding relationships with the Boys and Girls Club, American Red Cross, and the 2019 launch of Kyle Petty’s Ride Across America to support the Victory Junction charity. We appreciate the City’s willingness to partner with Manheim on modifications to the City’s tax code and welcome the opportunity to discuss ways to apply it uniformly and equitably. However, we have significant concerns with the ordinance as currently drafted and would appreciate more time to fully assess it. We have engaged in preliminary discussions with the City’s Chief Economic Development Officer, William Ellis, and the City’s Finance Director, Paula Painter (along with other key members of City of Kent staff) to attempt to understand the application and impact of this proposed ordinance on Manheim Seattle operations. We are also in the process of creating an internal workstream with key members of our finance and tax teams, and have contracted the help of local tax experts to identify the expected fiscal impact. That said, due to a variety of COVID-19 related circumstances, we have not Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 6 of 8 yet been able to fully assess the impact of the new tax. Manheim Seattle shut down operations for several months and was among the last sites in the nation to restart limited operations due to state mandates and public health orders. COVID-19 also accelerated Manheim’s pivot to digital sales nationwide - necessitating a significant transformation in operations and a wholly different analysis as it relates to B&O tax calculations. As with many other businesses, COVID-19 has forced us to update our operations to be more flexible and mindful of team member safety. We understand the City’s efforts to pursue a more equitable tax code that captures the full impact of outdoor warehousing activities on city infrastructure. We have always appreciated the collaborative spirit and the business-friendly environment that the City of Kent has established, and believe that this issue is an opportunity to continue our partnership. We respectfully request that the City Council take more time to consider the impact to all businesses in the City, especially in light of the unique circumstances of this year, and look forward to getting the opportunity to discuss these issues in-depth with city staff.” 8. CONSENT CALENDAR RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Toni Troutner, Council President SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud A. Approval of Minutes 1. Council Workshop - Workshop Regular Meeting - Sep 1, 2020 5:00 PM 2. City Council Meeting - City Council Regular Meeting - Sep 1, 2020 7:00 PM 3. Committee of the Whole - Committee of the Whole - Regular Meeting - Sep 8, 2020 4:00 PM B. Payment of Bills MOTION: Approve the payment of bills received through 8/31/20 and paid on 8/31/20 and approve the checks issued for payroll 8/16/20-8/31/20 and paid on 9/4/20, that were audited by the Committee of the Whole on 9/8/20. C. South 224th Street Project Phase II Drainage Easement, Acces Easement, Temporary Construction Easement, and Right-of- Way Acquisition - Authorize Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 7 of 8 MOTION: Authorize the Mayor to sign a final settlement agreement along with all documents necessary for the acquisition of a Drainage Easement, Access Easement, Temporary Construction Easement, and right-of-way on portions of property owned by Craig W. Dougherty and Christine L. Dougherty, located at 21920 93rd Avenue South (APN 880240-0020), for an amount not to exceed $40,000.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. D. Clark Springs Habitat Conservation Measure - Property Purchase - Authorize MOTION: Authorize the Mayor to sign all documents necessary for the purchase of property located at 26127 S.E. Kent- Kangley Road, in Ravensdale (APN 252206-9100), from John and Patricia Phillips, in an amount not to exceed $540,000.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. Excused Absence for Councilmember Thomas - Approve MOTION: Approve an Excused Absence for Councilmember Thomas for the City Council meeting of September 15, 2020. 9. OTHER BUSINESS A. Ordinance Extending the Square Footage Component of the City's B&O Tax to Include Outdoor Warehousing Activities - Adopt Finance Director, Paula Painter advised the primary purpose of this Ordinance is to promote taxpayer equity for businesses. Councilmember Boyce provided a recap of his conversation with Manheim. Council President Troutner expressed her appreciation for Bill Ellis and his extra efforts to reach out to affected businesses. MOTION: Adopt Ordinance No. 4368 amending Section 3.28.050 of the Kent City Code to extend the square footage component of the City of Kent business and occupation tax to include outdoor warehousing activities. RESULT: APPROVED [UNANIMOUS] MOVER: Brenda Fincher, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud 10. BIDS Kent City Council City Council Regular Meeting Minutes September 15, 2020 Kent, Washington Page 8 of 8 None. 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION At 8:10 p.m. Council went into executive session. At 8:20 p.m., executive session was extended for 5 additional minutes. At 8:25 p.m., executive session was extended for 5 additional minutes. A. Current or Potential Litigation, as per RCW 42.30.110(1)(i) 12. ADJOURNMENT With no action following Executive Session, Mayor Ralph adjourned the meeting. Meeting ended at 8:30 p.m. Kimberley A. Komoto City Clerk CITY OF KENTPOLICE DEPARTMENT Aggressively Fighting Crime while Serving with Compassion Li f e s a v i n g A w a r d s Officer Ian Lentz Officer David Ghaderi Illegal Street Racing Homicide Update QUESTIONS? Click to edit Master title style 1 2021-2022 Biennial Budget First Public Hearing Kent City Council Meeting September 15, 2020 Click to edit Master title style 2 2021-2022 Mayor’s Proposed Budget •The Mayor’s Proposed Budget is currently being finalized. •The Mayor will present her proposed budget at a Special Council Meeting on Tuesday, September 29th at 5pm. •The official budget process started later than usual; however, we were mindful of the upcoming biennial budget during the COVID budget reduction exercise. •The proposed budget is balanced and sustainable for the biennium. 2 Council Meeting 09/15/2020 Click to edit Master title style 3 2021-2022 Budget Revenue Assumptions 3 General Fund Revenues 2021 2022 Property Tax 1% +$150k 1% +$150k Sales Tax -10.3%2.2% Utility Tax -8.9%0.5% B&O Tax 0%$3m Other Taxes -3.5%1.6% Licenses & Permits -11.8%8.0% State Shared/Intergovernmental -9.2%1.8% Charges for Services -9.3%9.4% Fines & Forfeitures -0.6%1.7% Miscellaneous Revenues 7.6%-1.6% Changes in 2021 are based on the 2020 budget Council Meeting 09/15/2020 Click to edit Master title style 4 2021-2022 Budget Expenditure Assumptions 4 City-wide Expenditure Increases 2021 2022 COLA/CPI AFSCME/NR/KPOA 1.0%2.5% Teamsters (COLA and range increase)2.5% + 2.5%2.5% DRS Contribution Rates PERS .11%.11% PSERS .11%.11% L2PD -- Medical 3.8%5.0% Supplies 2.0%2.0% Services 2.0% or by contract 2.0% or by contract Council Meeting 09/15/2020 Click to edit Master title style 5 5 Click to edit Master title style 6 2021-2026 Capital Improvement Plan First Public Hearing Kent City Council Meeting September 15, 2020 Click to edit Master title style 7 2021-2026 Capital Improvement Plan •Required component of the Growth Management Act – passed by Washington State Legislature in 1990. •To comply with this requirement, the City creates a six- year Capital Improvement Plan (CIP). •The plan provides the recommended financing methods to fund projects which meet public facility needs in order to maintain established levels of service. •The CIP is adopted by ordinance and updates the City’s comprehensive plan. •The first two years of the plan (2021 and 2022) are included in the biennial budget. 7 Council Meeting 09/15/2020 Click to edit Master title style 8 2021-2026 Capital Improvement Program (Amounts in Thousands) 8Draft as of 9/14/2020 Revenues (Sources of Funds)2021 2022 2023 2024 2025 2026 Total City Resources 24,823 17,112 13,569 14,082 14,114 13,934 97,635 Utility Resources 15,822 24,121 21,847 15,115 15,750 20,750 113,405 Other Resources 1,504 531 370 370 370 370 3,515 Total Sources of Funds 42,149 41,763 35,786 29,567 30,234 35,054 214,555 Expenditures (Projects)2021 2022 2023 2024 2025 2026 Total General Government 8,500 4,077 2,460 2,660 2,410 2,160 22,268 Parks, Rec & Comm Svcs 9,902 6,065 4,035 4,365 4,615 4,685 33,667 Transportation 7,925 7,501 7,444 7,427 7,459 7,459 45,215 Utilities 15,822 24,121 21,847 15,115 15,750 20,750 113,405 Total Sources of Funds 42,149 41,763 35,786 29,567 30,234 35,054 214,555 Council Meeting 09/15/2020 Click to edit Master title style 9 9