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HomeMy WebLinkAboutCity Council Committees - Human Services Commission - 01/25/1990 UTCITY OF AGENDA KENT HUMAN SERVICES COMMISSION Scheduled Meeting for January 25, 1990 3 :00 PM 2nd Floor Conference Room Commission Members Marvin Eckfeldt, Chairman Dee Moschel., Vice Chairwoman Jean Archer Sharon Atkin Peter Duggan Alice Gregory Peg Mazen Peter Mourer Judy Woods, Councilwoman Agenda GUE STS SPECIAL m (15 Min) I. AL M Drop-in Progra Larry Nicholson, Principal Tad Shipman, Vice Principal NEW MEMBERS 1. Introduction/Orientation of new members OLD BUSINESS 1. Approval of November 26, 1989 Minutes 2 . Combined funding application - General Fund & CDBG 3. Select Chair and Vice-chair for 1990 NEW BUSINESS 1. 1990 Commission Retreat - February 2 , 1990 -- Agenda 2. City' s role in Human Services REPORTS 1. Human Services Roundtable 2. South King Council of Human Services 2204th AVE.So.,/ KENT,WASHINGTON 98032-6995/TELEPHONE (206)F1.59-3300 i 1d30 .AFFIDAVIT OF PUBLICATION Y Et t i-3 1 1'e n if g o n e r __,being first duly sworn on oath states that he/she is the Chief Clerk of the g VALLEY DAILY NEWS • Kent Edition • Renton Edition, a Auburn Edition Daily newspapers published six (6) times a week. That said newspapers are legal newspapers and are now and have been for more than sixes months prior to the data of publication referred to, printed and published 8'LC = '�N4`� in the English language continually as daily newspapers in Kent King tC$nf'jZM,VQ i e bin County, Washington. The Valley Daily News has been approved as a legal p��; i� 111 hall°a Spe ial Itre`ehrl9 0@ f `,Thai daysec 'bet7¥19iD pi3o0€ptn newspaper by order of the Superior Court of the State of Washington for the ur��l( ?t e qt t(int Q'10 {all= King County. �' Te„ 4�md Tyr tft in �tlrig'uullsticl�i � E��yeX�;�i'eat�er,�n�lt�r fir}l��eless i�`�' The notice in the exact form attached, was published in the Kent Edition iredfatte�srQm xx ,Renton Edition "X , Auburn Edition ;` , (and not in , Aetlag Plahnlag lDireefor supplement form) which was regularly distributed to its subscribers during the below stated period. The annexed notice a l '�1 n t i n- of T?i i r., f ti C. 'led. Pi 1 14 was published on The full amount of the fee charged for said foregoing publication is the sum of$ 1•: -9` �a Subscribed and sworn before me this d t.h day of I aLll Notary Public for the State of Washington residing at Atrbtr n,/".m - King County, Washington VON 987 Awlssd 4109 l 31430 AFFIDA`TIT OF PUBLICATION I . -� being first duly sworn on oath states that he/she is the Chief Clerk of the VALLEY DAILY DEWS • Kent Edition • Renton Edition • Auburn Edition Daily newspapers published six (6) tunes a week, That said newspapers are legal newspapers and are now and have been for more than six months prior to the date of publication referred to, printed and published ° '� ' in the English language continual) as daily newspapers in Kent, Kin � P gY Yg ca�1R�� 1�a�1�. County, Washington. The Valley Daily News has been approved as a legal " Tfie rat" f KQrtr`oai ' „i ��sioh ill hpl�i a SPeial criefih�o ,i rl newspaper by order of the Superior Court of the State of Washington for , King County. ,dad[��QIYE`ber'18 ze�0 at�UD P� in:fhe Seegn 4r 7 171er e F onm at ltept � �1'!' toe a rdk* tJ1Ps meet rig it1 1rt�lud� ,ebt3reathrhelirbr H9ine The notice in the exact form attached, was published in the Kent Edition X'{ X':� X Renton Edition , Auburn Edition , (and not in �� Fred �att orr�, supplement form) which was regularly distributed to its subscribers cl� pahnin Rlt tar{ duringthe below stated period. The annexed notice a P ub l l o 2,.o t i c e ti11 Y 3� t News P 'Qg � 4 1 5 was published on_ e o ra S h e r 97 .. 7 g q n The full amount of the fee charged for said foregoing publication is the sum of$ c= Subscribed and sworn before me this 8 t h day of Jan. 101- Notary Public for the State of Washington residing at Aa r-a—,-A0. King County, Washington VDN#87 Revised 4189 KENT HUMAN SERVICES COMMISSION NOTICE OF PUBLIC MEETING The City of Kent Human Services Commission will hold a special meeting on Friday, December 28, 1990, at 3 : 00 p.m. in the Second Floor Conference Room of Kent City Hall. The agenda for this meeting will include: Severe Weather Shelter for Homeless in Kent. red Satterstrom, Acting Planning Director For publication on or before Wednesday, December 26, 1990 E CITY OF KENT 220 4TH AVE SOUTH KENT, WA 98032-5895 FAX (206) 859-3334 �J ! 1 INVICT FROM: I • DEPT: 4AIIJ ' -`. SENDER: c� . . 41-1-61-41 r FAX �[�G ORGANIZATION A') 0, c� ATTENTION DEFT The following document(s) consist of peges. (includes cover page) DATE SENT TIME SENT_ � GJ REPLY REQUESTED INSTRUCTIONS/REMARKS: ,. �/�/�i1-�rX.�� ,� ,�� ma's• � . l• j n� .f crav of Rent ' (2 . ,�(- t CITY OF KENT e PLANNING DEPARTMENT 220 4TH AVENUE SOUTH KENT, WASHINGTON 98032-5895 PAX #(206) 859-3334 FROM: 1 TO: ORGANIZATION ` C� O w S ATTENTION DEPARTMENT The following document(s) consist of pages including cover. DATE SENT j L `'L - (D TIME SENT 'f REPLY REQUESTED ' 1 r';a :r( l r INSTRUCTIONS/REMARKS: i KENT HUMAN SERVICES COMMISSION NOTICE OF PUBLIC MEETING The City of Kent Human Services Commission will hold a special meeting on Thursday, December 27, 1990, at 3 :00 p.m. in the Council Chambers of Kent City Hall. The agenda for this meeting will include: Severe Weather Shelter for Homeless in Kent. F,ted Satterstrom, Ir ting Planning Director For publication on or before Wednesday, December 26, 1990 CITY OF KENT HUMAN SERVICES COMMISSION NOTICE OF RETREAT The Kent Human Services Commission will hold their annual retreat on Friday, February 2, 1990 from 8:30 AM until 3 :00 PM. The retreat will be held at the Battelle Seattle Conference Center, 4000 NE 41st Street, Seattle, WA 98105. r + (Jan P. Harris, Planning Director Dated: January 19, 1990 CITY OF KENT CITY COUNCIL PLANNING COMMITTEE KENT HUMAN SERVICES COMMISSION The Kent Human Services Commission will hold an orientation session for the three new members of the Human Services Commission and the two new members of the City Council Planning Committee at 2 : 00 PM on Thursday, January 25, 1990 in the Courtroom of Kent City Hall, 220 Fourth Avenue South in Kent. Ja es P. Harris, Planning Director Dated: January 19, 1990 For Immediate Publication i rY AFFIDAVIT •OF PUBLICATION 31430 Lynn Rainey ,being first duly sworn on oath states .that he/she is the Chief Clerk of the VALLEY DAILY NEWS •Kent Edition Renton Edition • Auburn Editions ,�f• ;,• Daily newspapers published six (6) times a week, That said newspapers 1't I ' 0;I,C OF';.,:.t•0Di•1"', ,,b' • E gee:,�_are4legal newspapers and are now and have been for more than six Y� � �4�:ADOR,TEDr{BY1P , months prior to the date of publication referred to printed and published „•:,, C,In.l'b. d„u.�VC I in the English language continually p �3#.3Theollowtng,are�suminarJes doh Old r ;.qr y as daily newspapers in Kent, King Snances adopted by the Kent G t`Council y tr County,'Washington. The Valley Daily News has been approved as a legal .onyJan e2E1990° g� p' newspaper by order of the Superior Court of the State of Washington for Etfeatvo;t7ateeb�.2,.1990 King County. ,� RDINM-1, NO`289+t a N )Q,r V�4(VCE ofYthe( G11 pt a ' 'is � a Washingtpnr�latiq�tto.,th`e�Hu�al��3�t�ji�lc'. The notice in the exact forth attached, was published in the Kent Edition HY�Co° �tviees C�m�9sson tanVo"ih� `4 Auburn Edition a e Renton Edition , (and not in '91' s �ber"tfom'dllFeriyeatv�q,ye"rise supplement„,form) .which was regularly distributed to its subscribers a aiednt$Cit Code 2r3o 62d during the below stated period.The annexed notice a k u b 1 i,c Aotice °A,.o f eHcgrn late ext o any b[ IR T rtan eI Jae r�na 0, t e City Glsrk` "` (Ado tad Ordinances) K9008 ,�, Mare�e sa GIvIC Pubs gg n€tanValley a N�N n + ! � " - � Ida �6yt_1999 K9oQt3` �•�� was published on Jan : 5 1990 �tw ass t ;,;•r The'full amount of the fee charged for said foregoing publication is the sum of 1.4 :.9 7 Subscribed and sworn before me this 5 th day of Jan . 19 9 0 Not Public for the State of Washington -residing at Auburn; King County, Washington VON#87 Asy1wd 4189 AFFIDAVIT OF PUBLICATION 314:30 z yijxd .ai ne vv ,being first duly sworn on oath states that he/she is the Chief Clerk of the �7 VALLEY DAILY NEWS ® Kent Edition ® Renton Edition a Auburn Edition Daily newspapers published six (6) times a week. That said newspapers are legal newspapers and are now and have been for more than six months prior to the date of publication referred to, printed and published � +3` in the English language continually as daily newspapers in Kent, KingIiS � Count Washington. The Valle Dail News has been approved as a legal �TRIw � g Y Y pP g newspaper b order of the Superior Court of the State of Washington for g&nt � � y C� viillbl3heta n.alrauaid ��Fb King County. r arf 1 �IfRi a�3© fib T11e 1�46e�Y i11t��id Et t8 tjbsat r :�fl0�f 1� A3�t The notice in the exact form attached, was published in the Kent Edition _' tr®�l e�►1 ��q5 4 z X : , Renton Edition , Auburn Edition , (and not in supplement form) which was regularly distributed to its subscribers .luring the below stated period. The annexed notice a v t,i,1 ; n •�, o F ` (j o t--i n e OF Rat-r a a t-) K 9 iJ 3: Pub4jsJie 1n th `U'aI Will N fsr a s was published on The full amount of the fee charged for said foregoing publication is the sum of Subscribed and sworn before me this 2 4 thth day of Jan , l g 90 Not Public for the State of Washington residing at Auburn, King County, Washington VON#87 Revised 4419 3143n AFFIDAVIT OF PUBLICATION j,j Li i Wy ,being first duly sworn on oath states that he/she is the Chief Clerk of the VALLEY DAILY NEWS . Kent Edition a Renton Edition ® Auburn Edition Daily newspapers published six (6) times a week. That said newspapers are legal newspapers and are now and have been for more than six months prior to the date of publication referred to, printed and published in the English language continually as daily newspapers in Kent, King County, Washington. The Valley Daily News has been approved as a legal { vw newspaper by order of the Superior Court of the State of Washington for � tMd A King County. �iC�� I+ �f��ll� .` OiiLit11Q1 , ;, Tfta E�srJ� u(n��,��yiYiGes 4�Str�isslt3ri The notice in the exact form attached, was published in the Kent Edition l�.ai�ar ent tlon s�ssll�n#oF the,thr s; E p ' new riLembe��T�i�t�a tlt�'GQanoif�lannlRg X , Renton Edition , Auburn Edition , (and not in ComttEse ai R P�A�otf [tuirsdy;,Jn supplement form) which was regularly distributed to its subscribers iy 25 $fl to t>ie�oijl room mf%00 City tt n,s t IQiI ? Foutth+A4vanue s_01h i 1Sent f during the below stated period. The annexed notice a ce J�rtles ps'le♦,papir�sl;P;laning Qireptor r }yli ;Vr.,t P.IJ}{i�lanua 39W MO;: a£; pybllshe> iT�1e y aUey©ally �ws Jams a -38941 ItO$8 was published on J ail ° 24 1 a U The full amount of the fee charged for said foregoing publication is the sum of$ Subscribed and sworn before me this `i '� day of "�"k`k • ly 1 �� � oIX Notar& blic for the State of Washington residing at Auburn, King County, Washington VFW#87 Revised Q89 i CITY OF MINT January 5, 1990 V11NICTA Mary Lou Becvar, Executive Director Kent Community Service Center 525 Fourth Avenue N. Kent, WA 98032 Dear Ms. Becvar: Enclosed please find two copies of the 1990 Contract for Services between Kent Community Service Center and the City of Kent. The contract includes a copy of Kent Community Service Center' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with these new ones. Note that some of the statistical information has been changed to be consistent with our 1990 application forms. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to-date list of the agency' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal , please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful. year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. incerely, ames P. /rHarddris7 Planning Director ALS:JPH: ca Enclosures cc: Wesley Marti 2204th AVS.SO,/KENT,WASHING TON 98032-5895/TELEPHONE (206)860-3300 CONTRACT FOR SERVICES "his contract, entered into this Ist day of January, 1990, between the City of Kent, King County, State of Washington, hereinafter referred to as the "City" and Kent Community Service Center, 525 Fourth Avenue North, Kent, WA 98032 , hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . d. The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to 'be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance with State Auditor' s procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 CITY OF KENT CONTRACT FOR SERVICES property damage; plus nonownership auto liability and special multi- permit insurance including fire and employer's overhead. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7. The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions: a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or C. The City may terminate this contract upon 30 days written notice. �. No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Mary Lou Becvar, Executive Director 2 Exhibit A KENT COMMUNITY SERVICE CENTER The Kent Community Service Center shall de City surplus Of Kent residents with food, clothing and government commodities on a one time per month basis. Kent Community Service Center shall provide limited emergency funding for emergency situations on a one time per year basis. hall be provided by December 32, The above services s 1990. The Kent community by the City eofShKent bell reimbursed the rabove total. of $1 , services. i E CITY Of M19A5T January 5, 1990 Deanna Dicomes, Executive Director South King County Multi-Service Center 1200 S. 336th Federal Way, WA 98003 : Dear Ms. Dicomes: Enclosed please find two copies of the 1990 Contract for Services between South King County Multi-Service Center and the City of Kent. The contract includes a copy of South King County Multi-Service Center's service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with these new ones. Note that some of the statistical information has been changed to be consistent with our 1990 application forms. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up--to-date list of the agency' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. 5anninj ' cerely, es P. Harris Director I ALS:JPH:ca Enclosures cc: Richard Schoon w 220 4th AVE,So.,/KENT,WASHINGTON 98032-5805 J TEL.EPHONE (206)859.3300 CONTRACT FOR SERVICES 'his contract, entered into this 1st day of January, 1990, between the city of Kent, King County, State of Washington, hereinafter referred to as the "City" and South King County Multi-Service Center, 1200 South 336th, Federal Way, WA 98003 , hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2. The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . E . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 CITY OF KENT CONTRACT FOR SERVICES required property damage; plus nonownership auto liability. For all re g insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7. The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions: a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or C. The City may terminate this contract upon 30 days written notice. 9. No modification or amendment of the provisions hereof shall be ( effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Deanna Dicomes, Executive Director 2 Exhibit A South King County Multi-Service Center The South King County Multiservice Center will provide the approximate number of City of Kent clients indicated below with the associated service: SKCMSC shall provide 1, 400 individuals with energy assistance. SKCMSC shall provide 400 individuals with financial assistance (vouchers, rent, etc. ) . SKCMSC shall provide 6 units of transitional housing to approximately 11 families, totalling approximately 980 bed nights. SKCMSC shall provide 2 units of emergency housing to approximately 64 families, totalling approximately 1, 800 bed nights. SKCMSC shall provide advocacy, information and referral f services to all clients requesting such services. The above services shall be provided by December 31, 1990. SKCMSC shall be reimbursed a total of $17 , 500 by the City of Kent for the above services. CITY OF ��� January 5, 1990 Mary Ellen Stone, Executive Director King County Sexual Assault Resource Center 304 Main Avenue South, Suite 200 Renton, WA 98055 Dear Ms. Stone: Enclosed please find two copies of the 1990 Contract for Services between King County Sexual Assault Resource Center and the City of Kent. The contract includes a copy of King County Sexual Assault Resource Center' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would Like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C�and replace them with these new ones. Nate that some of the statistical information has been changed to be consistent with our 1990 application forms. Also, please note that you must submit a separate voucher and statistical report for each program which is funded by your City of Kent contract. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to--date list of the agency's board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. Sincerely, James - P/?aWisol_� Planning Director ALS:JPH:ca f � Enclosures cc: Barbara Coo n 2204th AVE.SO.,/ KENT,WASHINGTON 98032-8895/TELEPHONE (2M 8593300 CONTRACT FOR SERVICES 1990, between the day of January, referred to entered into this 1s Washington, hereinafter 304 Main phis contract,King County, State of to as ,� of Kent, County Sexual Assault Resource Cen er, ..rt he "City, and King Sexual 98055 , hereinafter referred as Suite 200, Renton, Avenue South, the "Agency" - follows: artier as f It is hereby agreed between the p and the Agency does contract with the Agency 1, The City does hereby set forth. This and execute certain sets if fully forth in Exhibit agree to perform reference a and goals A and incorp orated herein by ref reports, invoices, shall include submittal objectives as set forth herein- ices outlined on agree. to provide at leale ed no later than December e ser 2, The Agency does g Exhibit A. Said services are tO be comp 31, 1990. for 1/4 the total City days after shall submit an invoice to the calendar Y 3 • The Agency than fifteen (15) the preceding services provided in thirty (30) annual allocation ch n-month efor the Agency within the Close shall reimburse of a properly completed month. The City t and approval Kent billing of receipt Cityof calendar days a City of Kent Human Services invoice. The invoice shall b be by ed on a voucher (Exhibit B) and accompanied Report (Exhibit C) • data Agency Statistical Rep orts including statistical rep of Kent shall submit quarterly rovided to City 1990, 4 , The Agency and level of services p A ri1 30, regarding the typereport to be submitted by g90, the third residents, with the first rep July 31, ort the second report to be to be submitted 990, and the fourth rep Or submitted by October 31, report to be by January 31, 1991. (Reference Exhibit C) • to be Submittedmeet requirements Of goals and objectives to m reports on The Agency shall adoptgThe first such The Agency shall also submit Tnarrative the grant• goals andan 30 and shall the progress made toward its City no months Of1990• The. second report shall be received b the first six m 1991, reflect the activities of the City no later than Janua has lgranted lishments of 1990. If the City objectives report shall be received by goals and outlining the accomp funds for 1991, a finalized outline of 199 be at to the updated budget/statistical data shall including ort. in January rep and records separate accounts ersonnol, Agency shall maintain procedures, including p 5, The which sufficiently ly accordance with IS n Auditor' s records, performed in property, financial, and servicesand irect reflect direct of this agree-me costs performance times during the term of this insurancec cart 6 . The Agency shall at all times public liability and maintain g 1 CITY OF KENT CONTRACT FOR SERVICES $500, 000/$1, 000, 000 combined single limit personal injury and property damage; plus nonownership auto liability. The Agency shall also at all times during the term of this Contract carry professional liability insurance to $500, 000/$1, 000, 000. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7. The Agency shall protect, indemnify, and sage harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions; a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or c. The City may terminate this contract upon 30 days written notice. 9. No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Mary Ellen Stone, Executive Director 2 Exhibit A KING COUNTY SEXUAL ASSAULT RESOURCE CENTER Sexual Assault & Education Pro came relief telephone line to KCSARC shall provide a 24-hour rap be staffed by trained volunteers to provide assistance and counseling to rape or sexual assault victims and the victim's fam to provide assily within the City Of Kent stance to victims referred by the d Kent Police Department assistance KCSARC shall advertise the toll-free rape relief telephone luding the -825-7273 number) and other number rvices(itCoffers through service announcements in 1 .the local news media. KCSARC shall provide community education and informational service to groups and individuals within the City of Kent. KCSARC shall conduct four educational presentations in the City of Kent. KCSARC shall work with the victim, hospital medical personnel and police to assist in obtaining the best possible legal/medical evidence. KCSARC shall consult and cooperate s with the Kent on between rape Department and act, when necessary, that and sexual assault victims and the police inapprehension order victims understand the work of the police and prosecution of persons who commit rape and/or sexual assault. KCSARC shall provide ia�services the to approximately of Kent. ely 40 adult and teen vast Child Sexual Abuse Services Project KCSARC shall provide comprehensive services to child members of sexual abuse and their non-offending family medical Services will include 24-hour crisis intervention,ladvocacy, evaluation, assessment and treatment, support for non-offending individual and group therapy and family members. Services shall include all those listed above under Sexual Assault & Education Program. KCSARC shall provide services to 50 child victims of .sexual assault. The above services shall be provided by December 31, 1990. by City Of KCSARC the above bsery d es totl whicho will Abe 0 e Kent forr broken down as follows: * $11, 700 Sexual Assault & Education Program $10, 000 South King County Child Sexual Abuse Services Project CITY OF ITA1 January 5, 1990 9L_?_qCT Executive Director Cecilia Funkhouser, Ex Washington Women' to men( and Education S� o 510 t 1525 4th Aven9e, S Seattle, WA 8101 Dear Ms. Funkhouser: betwe City of Kent. The lease find two copies of the c 1990 9on contract the far �5ervices Enclosed P , Employment and Edu , 10 men( and Education' s Washington Women s of Washington Women s Emp y contract includes a Copy a billing voucher form and statistical reereport ) regiment (Exhibit A) , ulated in parag p service ag to be submitted as stip form (Exhibits B and C) ortant to note that the Human Services commission of the contract. 1t is imp Would like the statistical reports to include all Clients served- not only City of Kent residents. along with a certificate meeting the requirements outlined se sign both copies of the contract and return them to us of directors Plea board i Copy of your Current insurance Cer and an up-to-date list of the agency' s in the contract, hone numbers) . The contract will then be submitted elWildl (including addresses and p will be forwarded to You- by bott to the Mayor for his signature and a Copy contracts are signed not be able to process irequirements arenvoices until hmet. parties and the insurance requirements our agency since You, p changes have occurred in Y We also ask that yo' If any significant this time. year. application submittal, please advise uS at us of any future changes that occur during this funding Y notify you a successfu you and your agency and wish questions, please call Mary Duty or Lin Ball in th We look forward to working with year. If you have any q ment at 859-3390. Planning Depart a ely, P. Harris ng Director ALS:JPH:ca Enclosures cc: Jill Johnson `so V0 2204th AVE,So„/ KFNT,WASHINGTON 98032-5895!TELFPHONE (206)859-3 CONTRACT FOR SERVICES his contract, entered into this 1st day of January, 1990, between the %Aty of Kent, King County, State of Washington, hereinafter referred to as the "City" and Washington Women's Employment and Education, 1525 4th Avenue, Suite 510, Seattle, WA 98101, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . E 4 . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to 1 CITY OF KENT CONTRACT FOR SERVICES $500, 000/$1,000,000 combined single limit personal injury and property damage; plus nonownership auto liability. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7 . The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions; a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or c. The City may terminate this contract upon 30 days written notice. ,. No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Cecilia Funkhouser, Executive Director 2 Exhibit A Washin tan I;gomen's EM310vment and Education ee City of Kent residresident-.' with job WWEE shall provide thrhich will include self-esteem w readiness training,management, grooming and dress, job building, stress manag arenting skills. search skills, motivation and p provide 3 participa edunts With assistance with WWEE shall p oals and/or help in securing employment. educational g WWEE shall provide 3 participants with at least one year of follow-up services which will include counseling► Job shop, and monthly phone calls. Ding counseling WWEE shall provide 3 participants with ong the program. supportive services throughout Supportive services Will l include child care and and transportation assistance. The Soroptimists International of Kent will provide 3 participants with outreach, support and mentoring. The above services shall be provided by December 31, 1990. WWEE shall be reimbursed a total of $5,000 by the City of Kent for the above services. CITY OF � January 5, 1990 Hans Rasmussen, Executive Director Kent Valley Youth Services 232 South Second Avenue, Suite 201. Kent, WA 98032 Dear Mr. Rasmussen: Enclosed please find two copies of the 1990 Contract for Services between Kent Valley Youth Services and the City of Kent. The contract includes a copy of Kent Valley Youth Services' service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with these new ones. Note that some of the statistical information has been changed to be consistent with our 1990 application forms. Also, please note that you must submit a separate voucher and statistical report for each program which is funded by your City of Kent contract. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to--date list of the agency' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. if any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. �i erely, Ja s P. Harris anning Director ALS:JPH:ca Enclosures cc: William Davi 220 4th AVE,SO„/KENT,WASHINGTON 98022-5895/TELEPHONE(206)859-3300 CONTRACT FOR SERVICES his contract, entered into this 1st day of January, 1990, between the City of Kent, King County, State of Washington, hereinafter referred to as the "City" and Kent Valley Youth Services, 232 Second Avenue South, Suite 201, Kent, WA 98032, hereinafter referred to as the "Agency". It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human services Agency Statistical Report (Exhibit C) . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500,000/$1, 000, 000 combined single limit personal injury and 1 CITY OF KENT CONTRACT FOR SERVICES property damage; plus nonownership auto liability. The Agency shall also at all times during the term of this Contract carry professional liability insurance to $500,000/$1,000, 000. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7 . The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions: a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or C. The City may terminate this contract upon 30 days written notice. 9. No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Hans Rasmussen, Executive Director 2 Exhibit A KENT VALLEY YOUTH SERVICES KVYS shall provide at least 755 hours of direct counseling services for City of Kent residents. KVYS shall provide a peer helper/drop-in center program at Kent-Meridian High School to be staffed at least 11 hours per week throughout the school year. The hours will be extended as additional funding is obtained from other sources. The above services shall be provided by December 31, 1990. KVYS shall be reimbursed a total of $51,000 by the City of Kent for the above services which will be broken down as follows: * $22 , 000 for direct counseling services * $11, 000 for KM drop-in center program * $18,000 for sexual assault counselor I�. CITY OF ��� January 5, 1990 8N CT Steve R. Anderson, Executive Director Children's Therapy Center 26461 104th Avenue SE Kent, WA 98031 Dear Mr. Anderson: Enclosed please find two copies of the 1990 Contract for Services between Children's Therapy Center and the City of Kent. The contract includes a copy of Children's Therapy Center' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits the i a and C) is be submitted as stipulated in paragraph three (3) to note that the Human Services Commission wouldlike t resistatistical reports to include all clients served--not only City _ease throw away any existing copies of Exhibits B & C and replace them with aese new ones. Note that some of the statistical information has note hanged to be with our 1990 application forms. Also, for each that you must submit separate of Kent coner tract. ract d statistical rep ro ram funded by your y Please sign both copies of the contract and return them to us along with a copy of your current , insurance certificate meeting the requirements outlined in the contract, and an up-to-date list of the agency's board of directors (including addresses and phone numbers) . The contract will then be submitted ill to the Mayor for his signature and a copy will be forwarded to you. We both not be able to process invoices until the contracts are signed by parties and the insurance requirements are met. if any significant changes have occurred in your agency since your advise us at this time. We also ask that you application submittal, please notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. if you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. cerely, Ja es P. Harris anning Director ALS:JPH:ca 41 Enclosures cc: Dave Hokit 220 4th AV E.so.,/ KENT,WASHINGTON 98032-6895/TELEPHONE (206)859-3300 CONTRACT FOR SERVICES its contract, entered into this 1st day of January, 1990, between the -,ity of Kent, King County, State of Washington, hereinafter referred to as the "City" and Children' s Therapy Center, 26461 104th Avenue SE, Kent, WA 98031, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5 . The Agency shall maintain separate accounts and records in accordance with State Auditor' s procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 CITY OF KENT CONTRACT FOR SERVICES property damage; plus nonownership auto liability. The Agency shall also at all times during the term of this Contract carry professional liability insurance to $500, 000/$1,000, 000. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7 . The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8. This contract may be terminated under the following conditions: a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or C. The City may terminate this contract upon . 30 days written notice. i 9. No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Steve R. Anderson, Executive Director 2 Exhibit A CHILDREN'S THERAPY CENTER CTC shall provide quality evaluation, therapy and early education for infants and young children with neuromuscular disorders and developmental delay. CTC shall provide education and training to parents and caregivers of handicapped children. CTC shall educate health professionals about early identification and the benefits of early treatment. CTC shall also provide specialized training to those within the community involved in the care of children with handicaps. CTC shall increase public awareness and knowledge about handicapping conditions in order to facilitate the children' s integration into the community. CTC shall provide a minimum of 185 hours of therapy and/or education to 20 Kent children. CTC shall provide a minimum of 9 parent meetings with at least 10 parents in attendance at each meeting. The above services shall be provided by December 31, 1990. CTC shall be reimbursed a total of $14, 025 by the City of Kent for the above services which will be broken down as follows: * $12, 025 for therapy and/or education services. * $2,000 for parent support group program. CITY OFVINCT �� January 5, 1990 Jayne Leet, Executive Director Community Health Centers of King County 699 Strander Blvd #D Tukwila, WA 98188 Dear Ms. Leet: Enclosed please find two copies of the 1990 Contract for Services between Community Health Centers of King County and the city of Kent. The contract includes a copy of Community Health Centers of King County' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with these new ones. Nate that some of the statistical information has been changed to be consistent with our 1990 application forms. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to-date list of the agency' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. if you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390 . cerely, r � J mes P. Harris fanning Director ALS:JPH:ca Enclosures e s cc : Dee Mchel w li 220 nth AVE.SO.,;KENT,WASH INGTON 98032-5895/TELEPHONE (208)859-3300 CONTRACT FOR SERVICES € 'his contract, entered into this 1st day of January, 1990, between the .:ity of Kent, King County, State of Washington, hereinafter referred to as the "City" and Community Health Centers of King County, 699 Strander Blvd #D, Tukwila, WA 98188, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2. The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human. Services Agency Statistical Report (Exhibit C) . The Agency sha11 submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance. with State Auditor' s procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500,000/$1,000, 000 combined single limit personal injury and 1 Exhibit A COMMUNITY HEALTH CENTERS OF KING COUNTY During 1990 the Kent Community Clinic will: Provide affordable and accessible health care to the low income and elderly population of the greater Kent area. A. The Kent Community Clinic will operate a minimum of thirty-five clinic hours per week and at least three clinic hours will be on evenings or weekends. B. The Kent Community Clinic will provide 2450 unduplicated individuals with 6230 primary medical visits. Provide access to affordable maternity, dental and ancillary health services not provided at the Kent Community Clinic. A. Will provide access to full maternity services for 16 low-income Kent women. B. Will provide access to primary dental care for 102 Kent residents. C. Will provide access to ancillary services, including laboratory services, x-ray and physical therapy for all patients in need of these services. Provide access to a 24-hour call system for all clinic patients. Maintain a quality assurance program that: A. Insures that health services are provided by qualified, licensed medical staff. B. Recruits and trains volunteers to expand the range and quality of services provided. C. Evaluates services and programs, receives any patient complaints and resolves any problems identified. The above services shall be provided by December 31, 1990. + The Kent Community Clinic shall be reimbursed a total of $29, 150 by the City of Kent for the above services. CITY OF � � VINCTA January 5, 1990 Cathy Peters, Interim Director Catholic Community Services PO Box 398 Kent, WA 98035 Dear Ms. Peters: Enclosed please find two copies of the 1990 Contract for Services between Catholic Community Services and the City of Kent. The contract includes a copy of Catholic Community Services ' service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human services commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with these new ones. Note that some of the statistical information has been changed to be consistent with our 1990 application forms. Also please note that you must submit a separate voucher and statistical report for each program which is funded by your City of Kent contract. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to--date list of the agency's board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. S-' cerely, Ja es P. Harris anning Director ALS:JPH:ca Enclosures cc: Joseph Gaffn 220 4th AVE.50„/ KENT,WASHINGTON 98032-68951 TELEPHONE (206)859-3300 CONTRACT FOR SERVICES 'his contract, entered into this 1st day of January, 1990, between the City of Kent, King County, State of Washington, hereinafter referred to as the "City" and Catholic Community Services, PO Box 398, Kent, WA 98035, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) Calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990. If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5. The Agency shall maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 6. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 Exhibit A CATHOLIC COMMUNITY SERVICES EMERGENCY ASSISTANCE PROGRAM AND VOLUNTEER CHORE MINISTRY EMERGENCY ASSISTANCE PROGRAM CCS shall provide a 3/4 time staff position for the Emergency Assistance Program for the attainment, intake, assessment, referral and distribution of resources: food, clothing, shelter and financial assistance. Catholic Community Services Volunteer Chore Ministry shall work in cooperation with Catholic Community Services Emergency Assistance program. Catholic Community Services will provide the approximate number of City of Kent clients indicated below with the associated service: CCS shall provide 100 clients with food and/or food vouchers. CCS shall provide 25 clients with clothing. CCS shall provide 100 clients with shelter/rent. CCS shall provide 85 clients with financial assistance/utilities, bus or gas, medical. CCS shall provide 20 clients with child care and/or transportation. CCS shall provide 20 clients with miscellaneous service, i.e: , gifts, toys and games. CCS shall. provide 30 clients with household furnishings. CCS shall provide 50 clients with housing advocacy. CCS shall provide 100 clients with referral services. COUNSELING CCS shall provide 180 hours of subsidized counseling for 40 clients to be seen on the average of 5 times each . VOLUNTEER CHORE MINISTRY VCM shall provide 15 senior and/or disabled clients with food and/or food vouchers. VCM shall provide 15 senior and/or disabled clients with financial assistance/utilities/phone. VCM shall provide 5 senior and/or disabled clients with shelter/rent/tax/home repair assistance. CATHOLIC COMMUNITY SERVICES EXHIBIT A with VCM shall provide 20 senior and/or disabled clients ortation/ i or bus fare for essential errands transp moving/taxointments. and medical app or disabled Clients with VCM shall provide 5 senior and/ medical equipment. household furnishings/ VCM shall provide 10 senior and/or disabled clients with financial assistance/medical costs VCM shall 20 senior and/or disabled clients with information and referral services. Kent- rocure, and distribute the following VCM shall create ment materials: specific develop CM shall develop and distribute 2500 Volunteer Chore V Ministry brochures targeting! a. General Program b. Volunteer Recruitment rvice C. Client Recruitment and Se xnformatio VCM shall develop and distribute 150 Volunteer Direct Service Guides. ❑ Guides 50 VCM shall develop and distribute to Start p to assist development of new groups-VC d 5 VCM Volunteer VCM shall develop and distribute Coordinator Handbooks• to be used in VCM shall purchase 1 di play board conjunction with community presentations. coup contacts/present ations tOro ps uand VCM shall make 20 train new and existing Volunteer g orient and/or referral sources. December 31, 1990- The above services Shall be provided bY' the City of gent CCS shall be reimbursed a total of $22 ,350 by down as follows: for the above services which will be broken ,x $15,000 Emergency Assistance $3 ,750 Volunteer Chores Ministry $3 , 600 Counseling Assistance 2 CITY OF ��� January 5, 1990 fA3 C1A Judy Peterson, Executive Director Pregnancy Aid of Kent 202 1/2 W. Gowe, Suite E1 Kent, WA 98032 Dear Ms. Peterson: Enclosed please find two copies of the 1990 Contract for Services between Pregnancy Aid of Kent and the City of Kent. The contract includes a copy of Pregnancy Aid of Kent' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served---not only City of Kent residents. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to-date list of the agency's board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. if any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you ' notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. erely, Ja es P. Harris anning Director ALS:JPH:ca Enclosures cc: Geraldine Battles w , 220 Ath AVE.SO.,/KENT,WASHINGTON 99 03 2-5 895!TELEPHONY (206)859.3300 CONTRACT FOR SERVICES his contract, entered .into this 1st day of January, 1990, between the city of Kent, King County, State of Washington, hereinafter referred to as the "City" and Pregnancy Aid of Kent, 202-1/2 West Gowe, Suite El, Kent, WA 98032, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990. 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . f The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31, 1990, the third report to be submitted by October 31, 1990, and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990 . The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990 . If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5 . The Agency shall maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. h. The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 CITY OF KENT CONTRACT FOR SERVICES r property damage; plus nonownership auto liability. For all required insurance, the Agency shall provide the City with a Certificate of Insurance which shall name the City, its elected and appointed officials, its employees, and agents as additional insured. 7 . The Agency shall protect, indemnify, and save harmless the City, its elected officials, officers, agents, and employees from and against any and all claims or losses whatsoever occurring or resulting from supplying services and/or in connection with the performance of this Contract. 8 . This contract may be terminated under the following conditions: a. Upon written mutual agreement of both parties with thirty (30) calendar days written notice; or b. When the agency fails to comply with terms and conditions herein; or C. The City may terminate this contract upon 30 days written notice. 9 . No modification or amendment of the provisions hereof shall be effective unless in writing and signed by an authorized representative of each party hereto. The parties hereto expressly reserve the right to modify this Agreement from time to time if in advance and in writing and by mutual agreement. 10. This represents the entire agreement between the parties. In witness whereof the parties have caused this agreement to be executed the day and year above written. City of Kent By Dan Kelleher, Mayor Agency By Judy Peterson, Executive Director 2 i Exhibit A Pregnancy Aid of Kent Pregnancy Aid of Kent will provide the approximate number of City of Kent clients indicated below with the associated service: Pregnancy Aid of Kent shall provide one unit of emergency shelter for 12 months during 1990 to serve approximately 12 single pregnant women with emergency shelter. The above services shall be provided by December 31, 1990 . Pregnancy Aid of Kent shall be reimbursed a total of $3 ,700 by the City of Kent for the above services. NOTE: CITY FUNDING IS ONLY FOR SHELTER. FUNDING DOES NOT INCLUDE ANY OTHER SERVICES SUCH AS COUNSELING. A CITY OF �3 January 5, 1990 Judy Peterson, Executive Director Pregnancy Aid of Kent 202 1/2 W. Gowe, Suite E1 Kent, WA 98032 Dear Ms. Peterson: Enclosed please find two copies of the 1990 Contract for Services between Pregnancy Aid of Kent and the City of Kent. The contract includes a copy of Pregnancy Aid of Kent' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to--date list of the agency ' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. if any significant changes have occurred in your agency since your application submittal , please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Bala, in the Planning Department at 859-3390. irr erely, Ja es P. Harris anning Director ALS :JPH:ca Enclosures cc: Geraldine Battles :............. . , w , CITY OF January 12 , 1990 y� 4. IN CT Ms. Deanna Dicomes South King County Multi-Service Center 1200 S. 336 Street Federal. Way WA 98003 Re: Monitoring Visit Dear Ms. Dicomes: The City of Bent, as distributor of General. Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390. We look forward to meeting with you. Sincerely, adenvukL�- mes P. Harms Planning Director ALS :JPH:ca cc: Richard Schoon, Board President CITY OF January 12 , 1990 IN CC&' Ms. Cathy Peters Catholic community Services P. 0. Box 398 Kent WA 98035 Re: Monitoring Visit Dear Ms. Peters: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February• The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the city' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-'-3390. We look forward to meeting with you. Sincerely, A-SW ames P. 40arA*8 �- Planning Director ALS:JPH:ca cc: Joseph Gaffney ............... . CITY Of NEAT January 12 , 1990 VINCTA Ms. Mary Ellen Stone King County Sexual Assault Resource Center 304 Main Avenue S , Suite 200 Renton WA 98055 Re: Monitoring Visit Dear Ms. Stone: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds . Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will, review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. if you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390. We look forward to meeting with you. Sincerely, tl a, James P. Harris Planning Director ALS:JPH: ca cc: Barbara Cook, Board President �. � Il w CITY OF � January 12 , 1990 IN Cl Hans M. Rasmussen, ACSW Kent Valley Youth Services 232 2nd Avenue S . , #201 Kent WA 98032 Re: Monitoring Visit Dear Ms. Rasmussen: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390 . We look forward to meeting with you. Sincerely, J es P. Harris lanning Director ALS:JPH: ca cc: William H. Davis, Board President ................. rk i CITY. OFL January 12 , 1990 IP Mr. Steve R. Anderson Children's Therapy Center of Kent 26461 104th Avenue SE Kent WA 98031 Re: Monitoring visit Dear Mr. Anderson: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390. We look forward to meeting with you. Sincerely, a mes P. Harris Planning Director ALS :JPH: ca cc: David T. Hokit, Board President � ,i CITY OF January 12 , 1990 tx CTA Ms. Jayne Leet Community Health Centers of King County 699 Strander Blvd. , #D Tukwila WA 98188 Re: Monitoring Visit Dear Ms. Leet: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department i staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390. We look forward to meeting with you. Sincerely, 0 eia es P. Harris Il Planning Director ALS :JPH:ca cc: Dee Moschel , Board President .......... . w { CITY OFI VNA� � January 12 , 1990 Ms. Diane Evergreen Domestic Abuse Women' s Network P.D. Box 1521 Kent WA 98035 Re: Monitoring Visit Dear Ms. Evergreen: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit? We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859-3390. We look forward to meeting with you. Sincerely, r Janes P. Harris planning Director ALS :JPH: ca CC., Ellen Francis, Board President . w CITY Of NMI January 12 , 1990 IN CIA Mr. Don Anderson Kent Para-Transit South King County Multi-service Center 1505 South 356th Street Federal Way WA 98003 Re: Monitoring Visit Dear Mr. Anderson: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds. Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 i program year during an on-site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit? We hope to learn more about your program and we encourage your feedback regarding the City' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball in our office at 859--3390. We look forward to meeting with you. Sincerely, s James P. Harris Planning Director ALS:JPH: ca cc: Richard Schoon CITY OF � January 12 , 1990 VC7A Ms. Donna Smith, President Kent Single Parent Employment & Education Soroptimist of Kent c/o Kent School District 12033 SE 256th Street Kent WA 98031 Re: Monitoring Visit Dear Ms. Smith: The City of Kent, as distributor of General Fund money and Community Development Block Grant (CDBG) funding, is responsible for monitoring the recipients of these funds . Ideally we like to visit the site before the end of the program year, but last year we were unable to visit your program. We plan to review your 1989 program year during an on--site visit this February. The one-hour visit will consist of one or two Planning Department staff members meeting with you and your finance administrator. We are primarily .interested in your system of financial management and recordkeeping. We will review your records for completeness and ask you questions regarding staffing and program management. Do not worry, this is not an audit! We hope to learn more about your program and we encourage your feedback regarding the City ' s human services program. Our office will call you soon to schedule a convenient appointment. If you have any questions before or after the meeting, please call Alice Shobe or Lin Ball, in our office at 859-3390. We look forward to meeting with you. Sincerely, ame:7"Har/ris Planning Director ALS:JPH:ca cc: Kathy McClung { I CITY OF � � V { January 29, 1990 1 t� CT McLaughlin, Director t. of Human Resources Maureen McLaDgep King County 414 Smith Tower Seattle, WA 98104 RE: City of Kent Human Services Retreat 2/2/90 - Dear Ms. McLaughlin: panel our participation as a mem ter 19 0�p from This letter is to l Ret eat on Frida Februar at our Human Services 1: 00 - 3 : 00 P.m- is "The New Decade & Human thisvtheme The focus of the retreateloped aroundAlso Panel discussion questions have been dev for your review and rpacketc on Human T have enclosed our r p w is an informational p enclosed for y Services in Kent' ill be held at the Battelleionstand ale o map rare eenclosed The retreat W Centerf � Seattle. Direct 4000 N.E. 41st Street, for your convenience. the panel. We participate on with you Thank you for your willingness to p and sharing this time with You, please please call. look forward to spendingif you have any q the City of Kent Planning Department at 859-3390 . on human services issues. Lin Ball in Sincerely, Marvin Eckfeldt, Chairman Human services Commission LB:ME:ca Attachments "� "` __.. �_FaaS 1 TELF-PHONE (266)859-3300 CITY OF January 29, 1990 Jaime Garcia, Vice President Planning & Distribution United Way of King County 107 Cherry Street Seattle, WA 98104 RE: City of Kent Human Services Retreat - 2/2/90 Dear Mr. Garcia: This letter is to confirm your participation as a member of a panel at our Human Services Retreat on Friday,- Februar _ 2 1990 , from 1: 00 - 3 : 00 p.m. The focus of the retreat is "The New Decade & Human Services" . Panel discussion questions have been developed around this theme. T have enclosed a copy for your review and reference. The retreat will be held at the Battelle Seattle Conference Center, 4000 N.E. 41st Street, Seattle. Directions and a map are enclosed for your convenience. Thank you for your willingness to participate on the panel. We look forward to spending this time with you, and sharing with you on human services issues. If you have any questions, please call Lin Ball in the City of Kent Planning Department at 859-3390. 1Sincerely, r�] Marvin Eckfeldt, Chairman Human Services Commission LB:ME:ca Attachments . w CITY OF I � E CITY OF RENT HUMAN SERVICES RETREAT Date: Friday, February 2, 1990 Location: Battelle Seattle Conference Center 4000 N.E. 41st St. Seattle, WA 98105 Phone: 525-3130 Theme Focus of Retreat: '+THE NEW DECADE & -HUMAN SERVICES" Special Guest Panel: Kent Pullen, County Councilman Maureen McLaughlin, King County Human Resources Jaime Garcia, United Way of King County Panel --- Address following cMestions, from your perspective: 1. How do we respond to current overwhelming human services needs? 2 . How do we develop team players? 3 . How can we bridge gap between needs and resources? 4 . How can Kent and King County be in partnership? 5 . How do we get new funds? 6. How do we challenge business and corporate community to participate? 7 . How do we deal with community resistance? S. How can we adequately project for the future? A:Retreat.HS Jt 220 4th AVE.SO,./ KENT,WAS HINGTON 98032-5895/TELEPHONL (206)859-3300 �,a,P-BatteIIe Seattle Confener-ce Center a400(ufw�kl Street .• . F1 kSocC-53,'S $caI tk,'.UA 9tl q5 (26W 525-3M J Location of Battelle Seattle o Scale 1 ml r, Downtown Seattle is just 5 off the map to the South, mUniversity 1 about 10 minutes by Maany Tower Hotel village s Corners Battelle Seattle automobile from Battelle. N.E 45th Street Sea-Tar,Airport is to the South off I-5 about 20 N.E,451h street Exit Union Bay Place N.t=41st Street miles from Battelle, about 30 minutes by automobile. unfreraitY of n ' Washinglon _ st.dium Montlake f3ridge�-^-^�'may '"�•.`�, � Bellevue-N-� -520 EJ�verQr�-ter-^-! Br Floalfn9,- Bellevue Exi + 0a``-1 Montlake Exit .1 Layout of Battelle-Seattle• _J P -- Administration Building P Conference Services, P National Seminars A / Apartments Program, Research ( Conference Offices f C Services, Main Oflice Reception Q Area —Conference Wing B 11 ce „ Lodge_3 General Information, 0'efe��e' Reception, Front yam Desk/Message Center, Registration, Lodging Reservations, Meeting Rooms -W tlfningJ Lod e =faimg P 9 Meeting Rooms, �- Lodging r 1 3 r -- Dining Facility ( Food Service, Northwest Room offices 1 y •o 50 10�0 1b0 N P L --Apartments z Lodging bedrooms ---�_ N,E 41sl Street Main Entrance i�^S and suites I-5 North -- take the N.E. 45th Street Exit (same exit as the University of Washington) . Go east about two miles past the University and down a long hill . At the bottom of the hill will be a traffic light (University Village, a shopping center, will be on your left) ; curve to the left and stay in the right hand lane. At the next light (a 5-corner intersection--Union 76 station on left, Husky baseball field on right) , take a free right turn onto Union Hay Place. Follow the road (it jogs to the left---past the UW Urban Horticulture Center) and you will see the Battelle entrance about two blocks down on your left,,, I KENT PLANNING DEPARTMENT January 29, 1990 MEMO TO: HUMAN SERVICES COMMISSION FROM: LIN BALL, SENIOR PLANNER SUBJECT: RETREAT - FEBRUARY 2nd A reminder that the Human Services Retreat is Friday, February 2nd at Battelle Conference Center. The Van will pick us up at City Hall at 8:30 a.m. and leave Battelle around 3 : 00 p.m. to return us to City Hall. City Hall parking has changed recently due to the construction of the centennial Building. Parking is no longer available in the lot to the east of 3rd Avenue. Also please do not park your vehicle in the public lot immediately adjacent to the east side of City Hall, as this is reserved for public parking. There is plenty of parking available along the streets and in parking lots in close proximity to City Hall. I have enclosed a copy of a map delineating these areas. Sorry for the inconvenience. E, For those of you who are driving I have enclosed a map with directions to the Battelle Conference Center. Enclosed are the draft 1990 human services funding applications. The first is the new combined application (for General Fund and CDBG) . The second is a separate General Fund and CDBG application. The General Fund application has some revisions from the 1990 application. Please review and bring to the Retreat, as we will be discussing these at the retreat. Also enclosed is an Agenda for the retreat and a sheet outlining the panel discussion in the afternoon. Remember the van leaves City Hall at 8:30 a.m. , and please remember to bring the following: 1. "Draft revised application forms. 2 . Report on City's Role in Human Services (mailed to you with January' s Meeting Agenda. 3 . Your Human Services Notebook. If you have any questions, please call me at 859-3300. See you Friday. Enclosures /s CITY OF ------------ NENT HUMAN ISIERVICES CON MISSION RETREAT FEBRUZkRY 2 , 1-990 9 ., 00 9 ' io Crw-vl-,inerjtal Brp-{N.'kfas"k./Ox,i-entatiaT/Ct)iamunity Building ,9 30 L10zorj C-- 'ty ' s Role in Hu-mcun Services*. '1-0, 00 10, 30 Combinod funding application (General Fund & CDBG) 1.0, 30 10.45 D cc�a.)� 10°45 11 3.5 Staff Suppc)-.t-t & P.JF-j jrjnq Depar1knent Rafe 11: 15 2 . 00 1990 Calendar & ELection of Of'ficerz 12 " 00 1. 00 Lunch 1 : 00 3 ., 00 Panel Presentatlon & Small Group Discussion (G,,.j.ests: Kent Pullen; Maureen McLaughlin, Jaime Garcia) 3 ., 00 Adj our n,ment; arrive back at city Hall 3 .45 4 : 00 . ***NOTE, Remt-�,mzber to t1riAg-L 1 . 'IDraft" revised application forms 2 . Rr._port on Role in Hu)TLzan Service.% (mailed. to you with Jani)aryls Meeting Agenda. 3 . lour Human Serv-t,ces h-otebook. 2204th AVE. SO.,/ KENT,WASHINGTON 98032-5895/TELEPHONE (206)859-3300 CITY OF KENT HUMAN SERVICES RETREAT Date: Friday, February 2 , 1990 Location: Battelle Seattle Conference Center 4000 N.E. 41st St. Seattle, WA 98_105 Phone: 525-3130 Theme/Focus of Retreat: 11THE NEW DECADE & HUMAN SERVICES" special Guest Panels _ Kent Pullen, County Councilman Maureen McLaughlin, King County Human Resources Jaime Garcia, United Way of King County Panel. --- Address following cmestions, from your perspective: 1. How do we respond to current overwhelming human services needs? 2 . How do we develop team players? r� 3 . How can we bridge gap between needs and resources? 4 . How can Kent and King County be in partnership? 5. How do we get new funds? 6. How do we challenge business and corporate community to participate? 7 . How do we deal with community resistance? 8 . How can we adequately project for the future? 0 �4p Battelle wattle Conlerenoe CeNer PpEi«C{515� -• . Seltk,NG•\�tt105 1200525-IM , Id O Scale ,ml Location of Battelle-Seattle • a • Downtown Seattle is just x " off the map to the South, University f about 10 minutes by MeanyTowerHotel Village� 54orners Battelle Seattle automobile from Battelle, N-E451hstreat Sea-Tar,Airport Is to the South off 1-5 about 20 N.E 451h Slrael Exu Union Bay Place N.14 4,st Street J� miles from Battelle, about --~ 30 minutes by automobile. Unlverally of � ✓%f Washington z &tedium......_-✓..-....:.- ' Mantleke Bridge ' �;..�... -•9gltev6e,.r---- _ Evergree affn _ Bellevue Exl ' I Brtgeip� g Monitake Exit Layout of Battelle-Seattle ;_J ' YP --Administration Building Conference Services, P P National Seminars A Apartments Program, Research Conference Offices C Servlcos Main t Office Reception P Area --- Conference Wing e �� Z eonr•% Lodge General Information, Aamla fV�Once Reception, Front Desk/Message Center, Registration, Lodging Reservations, _ Meeting Rooms I V olnlrigf p Lodge t i ✓�4'Faculty Meeting Roams, Lodging _ �- pining Facility ` Z Food Service, ;�•f5 * „l e Northwest Room r ^! Offices Apartments 0 50 100 l50 M n t o Lodging bedrooms ' -- -- N.E41st Street 1n Entrance and suites S 1 -5 North -- take the N.E. 45th Street Exit (same exit as the University of Washington) . Go east about two miles past the University and down a long hill . At the bottom of the hill will be a traffic light (University Village, a shopping center, will be on your left) ; curve to the left and stay in the right hand lane. At the next light (a 5-corner intersection---Union 76 station on left, Husky baseball field on right) , take a free right turn onto Union Bay Place. Follow the road (it jogs to the left--past the UW Urban Horticulture Center) and you will see the Battelle entrance about two blocks down on your left;. I January 16 , 1990 SURPLUS (CONSENT CALENDAR - ITEM 31) EQUIPMENT Telemetry Equipment. AUTHORIZATION to declare surplus and offer for sale water and sewer telemetry equipment which has been replaced by updated equipment, as recommended by the Public Works Committee. PROPERTY (CONSENT CALENDAR - ITEM 3J) ACQUISITION Real Pro ert Ac uisition Agreement. AUTHORIZATION for the Mayor to sign an extension agreement with the Washington State Department of Transportation for real property acquisition services. The current agreement will expire in February, 1990. The State' s acquisition services are used for projects in which state and federal guidelines must be explicitly followed so as not to jeopardize any federal funding. APPOINTMENTS (CONSENT CALENDAR - ITEM 3L) Mayoral-Appointments. CONFIRMATION of the following appointments by Mayor Kelleher: Human Services Commission Reappointment of Marvin Eckfeldt to 1/93 . Reappointment of Dee Moschel to 1/93 . Appointment of Alice Gregory to replace John Pardo, who recently resigned. This term will expire 1/91. Appointment of Father Peter Duggan to replace Rev. Bill Carleton, who recently resigned. This term will expire 1/92 . Appointment of Peg Mazen. This term will expire 1/93 . Civil Service Commission Appointment of Ron Forest to replace Robb Dreblow, who has resigned. This term will. expire 4/94 . 5 r APPLICATION PROCESSES IN OTHER CITII WEING COUNTY All the cities listed, excluding Auburn, have one application form that is used for both CDBG and General Fund purposes. The application styles, time lines, and process variances are listed below: Auburn- Auburn has one application for CDBG money. They do not have an application process for General Fund monies. Applicants make requests directly to the mayor and approved requests are included in the City's budget. Bellevue: Bellevue has one application form for both General Fund and CDBG funding. An additional short application is required for facility projects. This short application obtains information needed for CDBG funding. The staff determines if human service organizations receive CDBG or General Fund monies. Applications are available June 1 and the deadline is July 1. They do have a Human Services Commission responsible for review. June 7 a workshop was held to assist applicants. In the future Bellevue hopes to join Kirkland and Redmond In one regional workshop. Kirkland: Kirkland has one application for both types of funding but the applicant must stipulate if they are applying for CDBG or General Fund monies. The applications are separated into CDBG and General Fund requests and reviewed separately by the staff and their Truman Services Advisory Committee, which is made up of City staff and community members. Applications are distributed May 15, and are due June 30. Kirkland and Redmond hold a group orientation for applicants in which they explain the funding and application process as soon as applications are available. The response by the agencies that have attended it has been very positive. Redmond: Redmond uses one application for CDBG and General Funds. The City decides which fund will be used. Applications are available May 1 before the joint workshop with Kirkland, and the 'deadline is June 2. An advisory committee made up of city staff and community members reviews applications. No interviewing is done. The human services planners follow up on questions the committee has. Renton: Renton has two application forms: a short form and a long form. Moth forms are used for both CDBG and General Fund requests but the long form is for first time applicants and the short form for previously funded applicants. The applicant must stipulate which fund they are applying to on the application form. The applications are distributed May 30 and returned by June 30. An appointed Human Services Advisory Committee reviews the requests. King County: The county has two applications for funding for the unincorporated cities. According to County staff, the process is cumbersome and lengthy and is not a recommended example. HUMAN SERVICE AGENCIES THAT WILL RECEIVE FUNDING FROM THE CITY OF KENT FOR 1990 GENERAL FUND AMOUNT 1. Community Health Centers of King Co. $29,150 2. King Co. Resource Center, Sexual Assault & Education Services 11,700 3. King Co. Resource Center, Child Sexual Abuse Services 10,000 4. Pregnancy Aid 3,700 5. DAWN 38,000 6. S. King Co. Multi-Service Center 17,500 7, Catholic Community Services Emergency Assistance 15,000 8. Catholic Community Services Volunter Chore Ministry 3,750 9. Catholic Community Services Counseling Assistance 3,600 10, Kent Valley Youth Services K/M Drop-In Center 11,000 11. Kent Valley Youth Services Counseling 22,000 12. Kent Valley Youth Service Hire Sexual Assault Counselor 18,000 13. WWEE 5,000 14, Children's Therapy Scholarship Fund 12,025 15. Children's Therapy Support Group 2,000 16, Kent Community Service Center 14,000 17. Reserve Fund 15,418 TOTAL $231,843 COMMUNITY DEVELOPMENT BLOCK GRANT AMOUNT 1. Kent Single Parent Employment and Education $ 4,600 2, YWCA Emergency Housing Program 2,610 3. Kent Community Health Services 11,029 4. Domestic Abuse Women's Network 5,000 5. Kent Para-Transit (Van-Go) 4,000 TOTAL $27,239 COMBINED TOTAL $259,082 a1unding Exhibit C City of Kent (CCS Emerg Svcs) Human Services Agency Statistical Report .gency: Reporting Period: Program: Report Prepared By: A. Clients Served: Emergency Aid Advocacy/Referral TOTALS This Total This Total Month Year Year Month to Date Month to Date Total 1990 1989 Families People Adults Children Emergency Aid (financial assistance) Given This Month: Dollar Value of Clients (City of Kent) Food Shelter Rent tilities Bus/Gas Medical Other TOTAL Estimated Value Donated Goods/Services: Dollar Value # of Clients -(City of Kent) Food Baskets Bednights Household Funishings Toys/Games Transportation Child Care OTAL -------- _______— __------ *Other financial assistance given: EXHIBIT C - GCS EMERGENCY SERVICES PAGE 2 �. Location, Race, Gender Of Clients Listed Above: Number Number Race Number Kent City Limits Renton Caucasian Kent in King Co. Seattle Black Auburn *King Co. Hispanic (other) Enumclaw Indian/Alaska Outside Native Federal Way King Co. Asian Mixed/Other (Not an inclusive # for all clients reported in Section A) *All areas both incorporated and unincorporated, that are not listed but hick are within King County. Gender Percent Tale Female C. Income Level of Clients Listed Above: I 125% of Poverty or Below % Percent of Female 50% or below SMSA % Heads of Household o 80% or below SMSA a (Not an inclusive # for all clients reported in Section A. ) (Reflects utilities, emergency shelter, medical aid only. ) NOTE: Submit a separate report for each program which is funded by your City of Kent contract. i Exhibit C City of Kent (CCS Emerg Svcs) Human Services Agency Statistical Report gency: Reporting Period: Program: Report Prepared By: A. Clients Served: Emergency Aid Advocacy/Referral TOTALS This Total This Total Month Year Year Month to Date Month to Date Total 1990 1989 Families People Adults Children Emergency Aid (financial assistance) Given This Month: Dollar Value # of Clients (City of Kent) Food Shelter Rent tilities Bus/Gas Medical Other TOTAL Estimated Value Donated Goods/Services: Dollar Value # of Clients (City of Kent) Food Baskets Bednights Household Funishings Toys/Games Transportation Child Care OTAL -------_ ----____ *Other financial assistance given: Exhibit A CATHOLIC COMMUNITY SERVICES EMERGENCY ASSISTANCE PROGRAM AND VOLUNTEER CHORE MINISTRY EMERGENCY ASSISTANCE PROGRAM CCS shall provide a 3/4 time staff position for the Emergency Assistance Program for the attainment, intake, assessment, referral and distribution of resources: food, clothing, shelter and financial assistance. Catholic Community Services Volunteer Chore Ministry shall work in cooperation with Catholic Community Services Emergency Assistance program. Catholic Community Services will provide the approximate number of City of Kent clients indicated below with the associated service: CCS shall provide 100 clients with food and/or food vouchers . CCS shall provide 100 clients with shelter/rent. CCS shall provide 85 clients with financial assistance/utilities, bus or gas, medical. CCS shall provide 20 clients with child care and/or transportation. GCS shall provide 20 clients with miscellaneous service, i.e. , gifts, toys and games. CCS shall provide 30 clients with household furnishings. CCS shall provide 50 clients with housing advocacy. CCS shall. provide 100 clients with referral services. COUNSELING CCS shall provide 180 hours of subsidized counseling for 40 clients to be seen on the average of 5 times each . VOLUNTEER CHORE MINISTRY VCM shall provide 15 senior and/or disabled clients with food and/or food vouchers. VCM shall provide 15 senior and/or disabled clients with financial assistance/utilities/phone. VCM shall provide 5 senior and/or disabled clients with shelter/rent/tax/home repair assistance. VCM shall provide 20 senior and/or disabled clients with transportation/moving/taxi or bus fare for essential errands i small rooms for meetings, and perhaps facilities for some respite child care. The remaining house will be used for an onsite manager for the property, providing ready access to the agencies when they are needed to deal with potential problems . St . Stephen will use their non profit umbrella to work with other churches in the area to help in providing support for the project . They will apply for McKinney Act Transitional Housing Funds to cover part of the costs of the transitional portion, as well as some possible capital money for rehabilitation . We are looking for further support for the emergency portion which is crucial to the program, and will be contacting groups to adopt a house and commit to furnishings, help in getting the house ready, or ongoing support . At present, immediate letters of support are needed for this project which would be able to provide beds for about 436 families and 30-100 individuals/year . These should be addressed to :Kathleen Furey Martin, Director, Division of Health Facilities Planning, Dept . of Health and Human Services, Room 17A-10, Parklawn Building, Rockville, MD 20857 . But, these should be SF,= to : Dan Watson, King County Housing Authority, 15455- 65th Ave . S . , Seattle, WA 98188 . In this way they can accompany the application for the use of the premises, which should be complete by May 1 . We greatly appreciate your assistance with this . i x_ S TELEVISION ,tip Stir ® thy�IEyesn Prize :An unsettling sequel on race relations n 1987 the first installment of g"Eyes on mantling the old system of Y the Prize,"public television's documen- apartheid." "Eyes II" -offers tary on the civil-rights movement,gar- no such reward.The eight-part nered just about every honor in broadcast- sequel highlights issues around ing. Using old footage and contemporary which there is not yet a na- interviews,the series was a moving history tional consensus: the rise of of the struggle forjustice from 1954 to 1965. black nationalism and leaders "Eyes on the Prize II," which premi6res such as Malcolm X; busing to Jan. 15 on PBS,carries the story into the achieve school desegregation; 1980s. It is an equally compelling but far affirmative action. The inter- more disturbing portrait of what it means viewees include men and wom- UPI-3111TAIA NNr%W5eaoxos to be black in America. en who,in their day,provoked Struck by a rock;King during a Chicago protest "Eyes I"ends in 1966 with the passage of fierce controversy and even the Voting Rights Act,a turning point in now are admittedly far from the main- episode,a 106-year-old black man registers the movement.The issues during that peri- stream—people like activists Stokely Car- to vote for the first time in 1966.A crowd od seem clear-cut,at least from the vantage michael and Angela Davis."The ending for then proudly hoists him on their shoulders. pointofmore than 20years later.Lawsthat `Eyes II' is still in people's hands," says A later program shows how Muhammad kept the races separate were evil;tearing Hampton. "Americans haven't made up Ali's refusal to be drafted because of his them down was good."In`Eyes I'there was their mind about race yet." opposition to the war in Vietnam made him a point at which it was pretty clear that Despite the ambiguity of its final mes- a hero in the eyes of many blacks (and there was going to be avictory,"says Henry sage, there are moments of triumph in whites as well). The electoral success of Hampton,the series' executive producer. "Eyes II"--some personal, others played blacks is also detailed.In a 1987 scene,r ' "That was when the country began dis- out on a much larger stage. In the first Stokes addresses a cheering Clevei. ::. pr f 3 T 5 yK � k ✓ � /. III 4. �, M1 3 i AVHEN 17MH1' ®1999M:da[toiuroFAmerica,'Jnt M1 we want to For the third year In a row, we, the Bellevue Human AM Service Commission, invite citizens, volunteers, Man I community organizations, and Interested persons all frOpm you@ to tell us about human needs in our community. You can share unmet needs with us... describe gaps in needed services... give us your ideas about how we direct our funds... and tell us about other human service shortcomings. The city's current policy is to spend federal Community Development Block Grant (CDBG) and city funds on human service programs, planning and capital activities. However, CDBG funds may be used on other activities including public facilities, housing, urban renewal, public services, and the planning and acquisition of property. We want to hear how you think we should direct these funds. Your participation can make a difference. You can Influence future funding priorities and policy- making. We will share your stories with the City Council to alert them to your concerns, and to strengthen the role and availability of human services in our community. Come to one of our meetings; Crossroads Community Center* Tyee Middle School 1600 NE 10th Street 13630 SE Allen Road • Tuesday, March 20th, 1990 Saturday, March 24th, 1990 7:30 - 9:00 p.m. 10:30 -- noon i * Childcare, sign language assistance, and Cambodian, Laotian, and Vletnamese translation are available. Both locations are wheelchair accessible. We'd like to talk with you In person. But, if you are unable to attend one of our meetings, tell us your thoughts on the form below and drop It In the mail. 1141 Need more information? Carr Patty Carr, Human Service Planner, with the City of Bellevue at 455-6880. [ Please post this important Public Meeting Notice, everyone is welcome to participate. 1. The city supports a network of human services In the community. Are you aware of shortcomings or gaps that need to be filled? 2. Perhaps you or someone you know has tried to find help that was unavailable or unaffordable. If so, please describe the situation. 3. Should the city direct funding in some new areas? Please list. )o you have a great Idea to share? Tell us about it. -- Name(Optional): Address:_ Phone: Return this form no later than March 30. Just drop It In the mail. Postage is prepaid. 0 4Q 1220 Smith Tower Seattle, Washington 98104 1206) 623-7134 '0 D� The Challenge: Building an Effective Response to Family Violence Robert Roegner,Mayor City of Auburn Jean Carpenter,Councilmember CatyofBellevue Twenty years ago, this region had a vision about heart attacks. The Bob Davis,Councilmember community believed that people did not necessarily need to die from City of Bothell tY p p Y Avo Frisinger,Councilmember heart attacks--not if we built a response system that was speedy and City of Issaquah Judy Woods,Councl€member effective. What ensued was an effort to prevent and treat heart attacks City of Kent that touched all members of the community—teaching residents how Tim Hill King Covnty Executive to use 911, promoting CPR training for citizens and professionals (e.g., Audrey Grumy Council,Councilmember King County C firefighters and police officers), and outfitting medic units for quick Randy Borton,Mayor response. On the prevention front, residents learned about and made Oily r i of Kikland Judy kl m,Cauncumember changes in their diet, smoking, and levels of exercise. With this "chain City of h+lercer Island of survival," King County soon became a national leader in the effective Dorf uchione,Mayor City c, fond response to heart attacks. The region made a substantial investment Toni N' ,Councilmember in staff and dollars, and that investment pays off every day in lives City of Renton Julia Patterson,Councilmember saved. City of SeaTac Norman 8,Rice,Mayor Today, the Roundtable challenges itself and the community to take a City of Seattle Tom Weeks,Councilmember similar stand on family violence, becoming a national leader in its Seattle City Council prevention and treatment via a concerted effort among all the key Clarence Marlwoki,Councilmember City of Tukwila players. Bruce M.Pyrn,Chair United Way of King County The following pages depict how the current systems operate and what we need to add, change, or expand to help fill the gaps. This information is based on the vision of the Roundtable's family violence work group, which comprises representatives from all the systems which ..deal in some manner--directly or indirectly—with domestic violence. We are attempting to show graphically the many critical pieces that make up our domestic violence response "system," and the all 'pi-e-c' es, while forming a solid foundation, need expansion and coordination. 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W x W W t Facts About Domestic Violence ® In the United States, a woman is beaten by an intimate partner every 15 seconds. 6,000,000 women are beaten each year by their intimate partner and 4,000 of them are murdered. In the United States, a woman is more likely to be assaulted, injured, raped, or killed by a male partner than by any type of assailant. In Washington State, nearly 2,000 battered women and their children are turned away from shelters each month for lack of space or appropriate services. In 1988 the Seattle Police Department received 15,021 domestic violence related calls and made 2,464 arrests; in 1989 14,653 calls were received and 2,261 arrests made. In 1988 the King County Department of Public Safety made 1,386 arrests for domestic violence; 1,551 arrests were made in 1989. The total number of calls made in each of these years is difficult to ascertain. The King County Protection Order Advocacy Program (POAP) provided assistance to more than 900 battered women during the first four months of its operation in 1989. Ninety-seven percent of those receiving services at the POAP had no previous contact with any social service. Nearly 50% of the homeless single women and women with children in Seattle are homeless due to domestic violence. From: Domestic Violence Report and Preliminary Plan for the City of Seattle. Seattle: City of Seattle Office for Women's Rights, July 1990. Prepared by Susan Hannibal. Human Services Roundtable, 1220 Smith Tower, Seattle, WA 98104 (206) 623-7134 CHAPTER 1 FEDERAL OBJECTIVES AND REGULATIONS FOR THE CDBG PROGRAM: THE THRESHOLD REQUIREMENTS The United States Congress has made CDBG funds available to provide needed housing, capital improvements, community facilities, and critical public services to improve living conditions in neighborhoods and communities where low- and moderate-Income people live. Federal goals for the use of CDBG funds are: ° Maintain and upgrade current housing and provide new housing for people with low- and moderate-incomes. ° Eliminate conditions causing health, safety and public welfare problems. ° Aid public services that improve the communities in which low- and moderate-income people live. ° Use land and other natural resources better. • Reduce isolation of income groups, promote diversity and vitality in neighborhoods. i ° Restore and preserve historic buildings and other properties of special value to a community. ° Reduce physical and economic distress through the stimulation of private investment. The United States Department of Housing and Urban 'Development (HUD) is the federal agency responsible for administering the CDBG Program consistent with the intent of the Congress. HUD has developed two basic sets of requirements to determine if a proposal may be assisted with CDBG' funds -- eligible activities and national objectives (benefit criteria). These are considered the two basic threshold requirements. Applicants are cautioned that, to avoid wasted effort, they should carefully review the two basic threshold requirements. Both must be satisfied in order for King County to oven . begin to consider a CDBG proposal for funding. Eligible Activities: Threshold 1 To be considered for funding, a CDBG proposal must be an eligible activity under the federal CDBG regulations. A variety of activities serving low- and moderate-income people are eligible. Below are summaries of the most common types of eligible activities and any special requirements or limitations that apply. Please be aware that King County may have priorities within each of these categories of federally eligible activities; see Part Ili for King County's Local Program Policies, ° Acquisition -- Acquisition of real property in whole or in part by public• agencies or private nonprofits is eligible. The acquisition may be by purchase or long-term (15 years) lease, and must be for-a public purpose. K:CDBGP 5 3/30/90 • Relocation — CDBG. funds may be used for relocation payments and assistance to individuals, families or businesses displaced permanently or temporarily by a CDBG project. All CDBG proposals that may cause displacement must Include relocation assistance in the project plan and budget. Refer to the King County Consortium's displacement policies In Chapter 4 of this Plan. • Special Needs Housing/Shelter -- Acquisition, renovation, or construction of housing units or facilities to provide emergency shelter or housing for groups with special needs is eligible. • Community Facilities -- CDBG funds can be used for acquisition, design, construction, or rehabilitation of community centers which house programs serving low and moderate-income groups. ° Public Facilities or Improvements -- Several types of public improvements are eligible: Environmental Quality — CDBG funds may be used to acquire land for and to design, construct or reconstruct water and sewer projects, flood and drainage facilities, and solid waste disposal facilities. Environmental quality projects must serve existing low- and moderate-income neighborhoods and communities. Please note That there are special restrictions on assessments (see page 29), Park, Recreation, Open Space —Eligible park and recreation projects Include acquisition, design, site preparation, drainage, construction or rehabilitation of parks or recreational facilities. Any park equipment must be permanently affixed, or it is not eligible. Streets, Walkways and Architectural Barriers -- CDBG funds may be used for street improvements such as curb and roadside drainage: purchase and installation of traffic signals; construction of walkways and crosswalks, neighborhood roads, parking lots, and pedestrian malls; and the removal of architectural barriers that bar the han- dicapped and elderly and limit their mobility within the public right-of-way. Fire Protection -- Eligible fire protection activities include acquisition, design, construction or rehabilitation of fire protection facilities, and purchase of fire protec- tion equipment. ° Public (Human) Services -- CDBG funds may be used to support or provide 'critical human services, such as emergency food and shelter, for low- and moderate-income people, HUD limits the amount of CDBG' funds which the King County Consortium can spend for public services to 15% of the annual entitlement amount. HUD also has a supplanting rule which, prohibits CDBG funding of public service projects which. have been funded with local government funds within the previous 12 months (e.g., those which have been funded with King'County current expense or a suburban city's general fund). This category of CDBG funds is highly competitive due to limited funds. Please refer to King bounty's Local Program Policies in fart !ll for the types of public services that will be provided with the County and. Small Cities funds, Pass-through cities have established their own priorities for their share of the public service funds; please refer to Chapter 6 for the Pass-through Cities Local Program Policies. Rehabilitation -- Publicly or privately owned.single and multifamily housing units, com- mercial buildings and other non-residential structures are eligible for CDBG assisted K:CDBGP 6 3/30/90 rehab€€itat€on. Energy conservation improvements and removal of architectural barriers are eligible rehabilitation activities, as Is the cost of connecting residential structures to available water and sewer lines. Historic preservation activities are also eligible. Rehabilitation assistance can be provided in the form of grants, loans, loan guaran- tees or interest supplements, King County and several of the larger suburban cities have already established housing rehabilitation programs. If you are seeking a home repair loan or emergency grant, please call the Housing Hotline at 296-7640. ° Activities in Support bf the Development of Housing -- Projects to provide permanent low-cost housing opportunities for low- and moderate-income families such as shared housing, housing cooperatives, mobile home parks, manufactured housing and self- - help housing programs may be assisted with CDBG funds. Although new construction of residential housing is generally ineligible, activities in support of the new housing construction -- such as land acquisition, site improvements, and mortgage fees -- are eligible. Please call 296-8641 for more information on the eligibility of housing pro- jects. ° Economic Development -- Private for-profit businesses may be eligible for CDBG assistance, if such federal assistance Is judged necessary and appropriate. The busi- ness must be able to document either that (1) it will create or retain permanent jobs, primarily for low- and moderate-income people; or (2) it is a commercial business which serves a predominantly low- and moderate-income neighborhood or community. CDBG assistance may be-in the form of a- low-interest loan rather than a grant, King County has established an Economic Development Program which provides technical assistance and low-interest loans to qualifying businesses. Please call 296-7605 for more information. Please note that King County and the Pass-through Cities have specific local policies and priorities regarding the above basic list of federal eligible activities. Please refer to Part III. The following activities are not eligible for CDBG funding: ° Public (human service) programs which have received local government dollars (County Current Expense or a Pass-Through City's General Fund dollars), in the pre- vious 12 months are not eligible for CDBG funding, unless the local funding is can- tinued and the CDBG funds pay for a level of service above and beyond that- provided by the local government dollars. ° New Residential Housing Construction --CDBG funds generally cannot be used to construct new residential housing units, although activities in support of new housing construction may be eligible. Please note that group homes and shelters are not considered residential housing. ° Regular Government Operations --.CDBG funds cannot be used to fund the ongoing responsibilities of general local government, ° Religious Activities -- CDBG funds may not be used for the acquisition of property or construction or rehabilitation of structures to be used for religious purposes or which will promote religious interests. This also means that facilities acquired or substan- tially improved with CDBG i,jnds may not subsequently lease space to churches or other organizations using the space for religious purposes. K:CDBGP 7 3/.30/90 ', ° Maintenance and Operation Operating and maintenance expenses of public or com- munity facilities are not eligible, with the exception of an eligible public (human) ser- vice activity. ° Equipment — The purchase of motor vehicles, or equipment or furnishings not permanently attached to a building, is ineligible except when necessary as part of an eligible public service, or for fire protection. Park equipment such as bleachers or picnic tables purchased with CDBG funds must be permanently affixed. Government Buildings -- Government buildings such as city halls, police stations, jails and other buildings used predominantly for the general conduct of government are not generally eligible for CDBG assistance. A major exception is rehabilitation to remove architectural barriers, which is e[igibie even in government buildings. ° Income Payments -- CDBG funds cannot be used for income payments such as payments for income maintenance, housing allowances, down payments or mortgage subsidies. Political Activities — CDBG funds cannot be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities. National Objectives (Benefit Criteria): Threshold #2 In addition to requiring that each activity assisted with CDBG funds be one of the eligible activities listed above, federal law requires King County to ensure and maintain evidence that each activity also meets one of the national objectives. Specifically, a CDBG activity must either 1) principally benefit low- and moderate-income persons, or 2) reduce or pre- vent slum and blight. The vast majority of King County's CDBG activities are designed to benefit low- and moderate-income persons. The following list outlines the ways in, which CDBG projects can meet a national objec- tive. I: Benefit to low- and moderate-income persons A. Area Benefit B. Limited Clientele 1. Presumed Benefit 2. Agency Requires Client Information 3. Income Eligibility Requirement (Direct Benefit) 4. Nature/Location 5. Removal of Architectural Barriers C. Housing Activities (Residential) D. Job Creation or Retention 11, Reduce or Eliminate Slum or Blight A. Area Basis B. Spot Basis A description of how potential applicants can demonstrate whether their proposed CDBG act€v€ty addresses one of these national objectives follows. 1. Benefit Low- and Moderate-Income Persons To meet this national objective, an applicant must document that the proposed pro- ject will benefit predominantly low- or moderate-income persons. .A law- to moderate- K;CDBGP ' 8 3/30/90 Income person is one whose annual household income does not exceed 80% bf the median incorne for households in King County. Table 1 below shows low- and moderate-income limits by household size. TABLE 1 KING COUNTY CDBG CONSORTIUM 1990 LOW AND MODERATE INCOME LIMITS BY HOUSEHOLD SIZE Persons Per Household 1 2 3 4 5 6 7 8 Moderate Income $23,250 26,550 29.,900 33,200 35,300 37,350 39,450 41,500 Low Income . $14,550 16,600 18,650 20,750 22,400 24,050 25,750 27,400 There are several different ways that CDBG activities can benefit low- or moderate- income persons: l A. Area Benefit This is defined as an activity, the benefits of which are available to all residents in a particular area, where at least 51% of the residents are low-and moderate= Income persons. In addition, the area must be primarily residential. Examples of area benefit activities include parks, water and sewer projects, sidewalks and streets, and other public improvements which are available to all residents in a particular area. Applicants must: 1. attach a map with the boundaries of the project's service area delinated; (service 'area means the surrounding geographic area in which all or most of the people benefiting from the project reside); 2. explain why that particular delinated area is the service area for the pro-• jest; 3, indicate on the map residential and commercial areas within the service area boundary; and 4, provide documentation that 51% or more of the residents within the service area are low- and moderate-income persons. Many areas having concentrations of low- and moderate-income residents in unincorporated King County and the small cities have already been idbnt'ified. K;CDBGP 9 3/30/90, Please see the local Program Policies in Part III for a map and a description of these areas, called "Community Development Areas" or CDAs, Depending on the project's service area, a project in a primary CDA is likely to be eligible, and a project in other CDA's may also be eligible. If you need more specific or smaller scale Information, the Community Development Section has 1980 Census data showing the percent of low- and moderate-income households by block group. Community Development Section staff can assist in defining project areas, in determining if proposed area benefit projects would principally benefit low-and moderate-Income persons and in determining percentages of low- and moderate-income residents in the proposed area according to available data. Please call 296-7540 for assistance, B. limited Clientele This is defined as an activity which benefits a limited clientele, at least 51% of whom are low- or moderate-Income persons. There are five types of limited clientele activities. 1. Presumed Benefit. The activity may benefit one of the following groups who are presumed by HUD to be principally low- and moderate-Income: abused children, battered spouses, elderly persons, handicapped persons, homeless persons, illiterate persons, and migrant farm workers. Applicants must: Show that the facility or service Is designed for and used by one of the above groups. There is no need to provide income infor- mation because HUD will presume that members of the above groups are predominantly low-and moderate-income, unless there is evidence to the contrary. 2• Agency Requires Client Information Which Shows 51% or More Are Low- and Moderate-Income. For example, community health clinics and many other agencies must keep information on client income and family size for a,variety of programs. This information will be able to document whether or not 51% .or more of the clientele are persons whose family income does not exceed the law- and moderate-income limit (these limits are found in Table 1). Please note that income qualification criteria from other programs may be substituted as long as those criteria are at least as restrictive as the limits found in 'Table 1. Applicants must: a. provide documentation of the total number of clients or households served in 1989; b. state what percent of the clients or households served in 1989 were low and moderate-income: C. provide a copy of the income qualification criteria that was used to screen clients and to determine the percent that were low- and moderate-income: d. provide a copy of the client intake form highlighting the questions regarding family size and income levels: and e, agree to continue to maintain documentation of the clients' incomes for the. contract period. K:CDBGP 10 3/30/90 . 3. Income Eligibility Requirements "Direct Benefit" : This' means that the agency uses income screening to limit the benefits of the CDBG-funded activity to only those persons who are low- and moderate-income. For example, a housing counseling program would screen potential clients and use the CDBG funds to pay for the counseling of o� those who are Income-eligible. Applicants must: a. screen clients by family size and Income; b. provide a copy of the client intake form highlighting the questions regarding family size and income levels; and C. state how the program would limit the benefits of the CDBG-funded activity exclusively to low- and moderate-income persons or house- holds. Agencies funded for direct benefit projects may be asked to prepare a unit cost plan before they go under contract. They will be reimbursed only for the cost of serving individual low-and moderate- Income persons or households. 4. Mature/Location of Activity Allows Conclusion of Primarily Low- and Moderate-income Benefit: This means that the activity is of such a nature and In such a location that it may be concluded that the clientele will be primarily low- and moderate-income; for example, a food bank near an assisted housing project. Applicants must: Explain how the nature and if appl€cable, the location of the proposed project, establishes that it is used primarily by low-and moderate-Income persons. 5. Removal of Architectural Barriers: A project which removes material or architectural barriers which restrict the mobility and accessibility of elderly or handicapped persons to publicly owned and privately owned non- residential buildings, facilities and improvements and the common areas of residential structures containing more than one dwelling unit is considered to benefit prlmari[y low- and moderate income persons. The applicant ' need not explain .further. (Please note that this refers•to the removal of . existing barriers: it does not apply to new construction.) C. Housing Activities (Residentiat) These are activities providing or 'improving permanent residential structures which are or*will be occupied by low- and moderate-income households. It does not include group homes or shelters for,the homeless, which are con- sidered-limited clientele activities. Applicants must: Agree to screen households for family size and Income eligi- bility, If a residential structure contains more than one dwelling unit, the general rule is that 51% of the units must be occupied by low-and moderate- income households. For more information on the low- and moderate-income benefit criterion for residential housing activities, call the Community Development Section at 296-7540, K:CDBGP 11 3./30/90 D. Job Creation or Retention Activities These are economic development activities which are designed to create or retain permanent jobs, where* at least 61% of the jobs, computed on a fulltime equivalent basis, can be documented to employ low- and moderate-income per- sons. For further Information, call the Community Development Section at 296-7540. ll, Reduce or Eliminate Slum and Blight An activity may meet the national objective of reducing or eliminating slum and blight, instead of benefiting low- and moderate-income people. There are two dif- ferent ways that CDBG activille.s..can meet this second national objective: A. Area Basis: A project must be located in an area defined as a slum or blighted area under state or local law; the conditions which qualified the area as slum or blight must be on record; and the project must specifically address one or more of those conditions. King County and the suburban cities have very few designated slums or blighted areas. or B. Spot Basis: A CDBG project to eliminate slum and blight on a spot basis (e.g.,_ outside of a locally designated slum or blighted area) must be limited to activi- ties necessary to eliminate specific conditions posing a threat to the public health or safety. The health or safety hazard most be identified, and the scope of the project must be limited to correcting the hazard. As noted above, most CDBG activities in King County meet the national objectives threshold by documenting benefit to predominantly low- and moderate-income people rather than eliminating slum and blight. Eligible Recipients Projects must generally be .implemented by public (or government) agencies or private nonprofit corporations e.g., those with 501-C-3 certification. Exceptions may be made for private for-profit businesses implementing economic development projects if other federal CDBG requirements are met. There are special requirements regarding the eligibility of religious rion-profit organizations. Please call Melora Batt-isti at 296-8642 for more infor- mation. Anyone, including private individuals, may apply for CDBG funds for a project as. long as an eligible implementing agency approves the application before submittal and agrees to implement the project 'If It is funded. Private citizens wishing to apply for CDBG funds for a housing repair loan or emergency repair grant should contact the Housing Hotline directly, at 296-7640, For-profit businesses wishing to apply for an economic development loan should contact the Economic Development Office directly, at 296-7605. K:CDBGP 12 3/30/90 CHAPTER 4 CONSORTIUMWIDE POLICIES FOR ALL CDBG PROPOSALS Federal regulations require that entitlement communities have local community develop- ment plans or policies to guide the choice of activities funded within the broad range of those allowable under the federal regulations. In the King County Consortium, there are essentially two "layers" of these local policies. The first layer Is comprised of Consortiumwide policies which apply to all CDBG propo- sals, whether the request is for County and Small Cities funds or for any of the Pass- through Cities funds. - These policies have been developed and .adopted-by the Joint Policy Committee and the King County Council over the course of the 16 years that the King County CDBG Program has been in existence. They have been reviewed and updated for the 1991 program year. The second layer-of policies is comprised of those imposed by local jurisdictions, They apply only to specific. funds (e.g., the County and Small Cities Fund, or a specific Pass- through City's Fund), These Local Program Policies generally indicate more specific needs in the particular jurisdiction, including any target areas for CDBG activities, and may encourage different types of activities in different areas or neighborhoods. The King County Council adopts Local Program Policies for the County and Small Cities share of the consortium's funds: each City Council of the Pass-through Cities adopts Local program Policies for Its share of the funds. These Local Program Policies are presented in Part III of this Policy Plan. f Consortiumwide Policies Policy A,1: Consistency with Local Codes and Policies. Proposed projects must be con- sistent with adopted codes and other applicable policies, plans, and Stan- dards. Applicants for capital projects_ must indicate-the appropriate jurisdiction's major requirements for a building permit/occupancy permit, and most show how they can meet those requirements within the proposed schedule and budget, Applicants should contact .the jurisdiction in which the proposed project would be located to make sure that the project as proposed will be consistent with local zoning and with building codes, and land use and community development plans. Other policies may•also be applicable. It is to the applicant's advantage to research and prepare for all permits or other requirements likely to affect the timing, costs, and success -of th-eir proposed- project, since projects not completed within one year will be re-examined for possible can- cellation. it is especially important that applicants proposing capital projects in unincor- porated King County check with Building and Land Development. Please see the list of resource people and telephone numbers at the end of this chapter. Policy A.2: Approval of Implementing Agency. Project proposals which are submitted by applicants other than the agency or city which will be implementing them must be reviewed and approved by the appropriate implementing agency or city prior to submittal. K;CDBGP 27 '3%30/90 All CDBG projects located on publicly owned property will be implemented by the public agency responsible for the property. For example, street and sidewalk projects will be implemented by the city responsible for the property. If it is in an unincorporated area, it will be implemented by the County Department of Public Works. Therefore, for County and Small Cities Fund applicants, the appropriate City Council, County Department, or other implementing agency, must be contacted early in the propo- sal development stage, and must approve the application before it is submitted to PCDD. The Pass-through Cities will review and approve all projects that they propose to fund prior to submitting them to the County for final approval. Policy A.3: Restrictions on the Change of Use of CDBG-Assisted Property. In order to ensure compliance with HUD requirements restricting the change in use of property acquired, constructed or improved with CDBG assistance, and to ensure continued public benefit, all recipients including cities and other public entities must agree to restrict the use of the property to the intended purpose for which the funds were awarded. Recipients must notify the King County CDBG Program prior to any proposed changes in use of CDBG-assisted property; King County must approve any changes in use. A CDBG-assisted property must be used for specifically CDBG-eligible activities, as opposed to other private or even other public activities. The property must be used for the intended purpose for which CDBG funds were awarded and for a specified length of time, so that the low- and moderate-income public is guaranteed use of the facility in return for the expenditure of public funds. The time periods during which the restrictions on changes of use will be in effect are commensurate with the type of assistance and are detailed below in Policy A.4, - The restrictions on the change of use will be enforced through a combination of a lien on the property (specifically, a deed of trust) and a promissory note (see Policy A.4 below). Policy AA: Legally Binding Public Interest in CDBG-Assisted Property. HUD requires that facilities acquired, constructed or improved with CDBG funds be '.'publicly owned" and that the CDBG public interest be protected. , In order to fulfill these requirements, all CDBG recipients (including public entities, except ,for Consortium Cities, whose committment is secured through the CDBG Interlocal Cooperation Agreement) receiving more than. $1'0,000 must be both able and willing to establish a legally binding public (CDBG) interest in the. facility for a period of time commensurate with the CDBG commitment, The public (CDBG) interest .will be secured through a lien on the property recorded as a deed of trust, and a promissory note explaining the sale and change of use provisions that will accompany the CDBG-assisted real pro-' perty. Applicants should include funds for an appraisal in their proposed budgets. The period of time for which a deed of trust will be established will depend upon the amount of CDBG funds committed: $10,001 to $75,000: 7 years to the month from pro- ject completion, $75,001 to $150.000: 14 years to the month from project completion; $150,001 or more: 25 years to the month from project completion. in essence, the CDBG award will-be a .-loan" which will. be forgiven at the -end of the ( designated term, provided that the facility is used during that, time for the. purposes for K:CDBGP 28 3/30/90 which it received CDBG funds. If the property is sold or the use Is changed before the end of the term, the CDBG funds shall be repaid to the King County CDBG fund along with a proportionate share of any appreciation in the property. For projects using $10,000 or less in CDBG funds, a deed of trust and promissory note will not be required. While there will be no lien on the property, the recipients contract will specify a minimum length of time (approximately two years) during which there will be a restriction on change of use in order to ensure that the project meets the national objective of benefiting low- and moderate-income people. Policy A.S: Restriction on Assessments. CDBG funds may not be used for public impro- vement projects where a portion of the project is to be financed by assessments to area property owners, unless the project is structured such that CDBG funds are used to pay the-assessments of all low-and moderate- income property owners. If t-he proposed public improvement is to be partially financed by assessments, applicants wlii need to conduct an income survey to identify both the number of low-income as well as the number of moderate-income property owners within the proposed project area in order to determine if the CDBG proposal is still feasible given matching requirements (see pages 49 and 50) assessment restrictions, and projected total assessments. Policy A.6: Equal Opportunity. All CDBG proposals must comply with federal, state, and local laws and executive orders which prohibit discrimination on the grounds of race, creed, color, national origin, sex, age, marital status, or the presence of any sensory, mental, or physical handicap. Discrimination is prohibited in the provision of a service or facility funded with CDBG funds, and in all other aspects of administering a CDBG proposal including contracting, procurement, and employment. Agencies must ensure that no qualified handicapped person is denied the opportunity to, participate in or benefit from any service because of his or her disability. Each program or activity offered should be readily accesible to and usable by handicapped persons. Program accessibilty can be achieved by physical modifications to existing facilities, or acquisition of equipment, or redesign of space, or assignment of aides to beneficiaries, and/or the delivery of services at alternate accessible sites, Any CDBG funded agency which employs more than 15 people must have a 'Voice/Telecommunication Device for the Deaf (V/TD,D) system. Applicants must provide the phone number of the V/TDD line or certify that one will be available if the agency is funded, For more information on these systems please. contact the Hearing, Speech and Deafness Center at 323-5770 or Let's Talk at 340-8255. Policy A.7: Minimizing Loss of Low- and Moderate-Income Dwelling Units. Any CDBG proposal which would directly result in any occupied or vacant occupiable low- and moderate-income dwelling units being (1) demolished, or (2) con- verted to a use other than as low- and moderate-income housing, must include a realistic plan to provide replacement housing within three years of the commencement of the demolition or rehabilitation relating to con- version• A detailed and feasible plan is necessary because under federal regulations 24 CFR 570,606(b)(1) King County must submit to the• public and to HUD the following information before any hinds can 'be committed to the project: K:CDBGP 29 3/30/90 - A description of the CDBG proposal: - The general location on a map, along with the number of dwelling units by size that will be demolished/converted to a use other than low- and moderate-income housing; A time schedule for the commencement and completion of the demolition or conver- sion; A map of the general location of the replacement dwelling units; Source of funding and time schedule for the provision of replacement dwelling units; and The basis for concluding that each replacement unit will remain a low- and moderate- income dwelling unit for at least 10 years from the date of Initial occupancy. Policy A.8: • Minimizing Displacement and Providing Relocation Assistance. 1t is King County's policy to discourage CDBG proposals which would cause displa- cement of people or businesses. Any proposal which is likely to cause displacement must include relocation assistance payments in its budget (under federal regulations displaced households are eligible for assistance for 5 years); such a proposal will compete less favorably with other CDBG proposals. In order to minimize displacement in acquisition/rehabilitation projects, King County encourages Only the acquisition of vacant properties, or properties being voluntarily sold by owner-occupants. In addition, King County does not encourage any projects which are likely to cause an increase in neighborhood rents as a result of the cumulative impact of CDBG investment in a neighborhood. Any CDBG proposal which is likely to directly result in displacement must include a budget covering the maximum relocation benefits, as described in 24 CFR 570,606(b)(2), to displacees as well as the realistic staff and operating costs associated with helping them relocate. For the specific definition of what constitutes a displaced person and whether or not they are eligible for benefits, and to determine the maximum relocation benefits and associatedstaff and operating costs that may be necessary, please call Vince Tom at 296-8641. Policy A.9: Federal Wage Rates. Pursuant to the Davis-Bacon Act, federal wage rates apply to almost all CDBG construction projects over $2,000. Applications which include construction •must include a budget which considers Davis-Bacon wage rates. Since Since federal wage rates are approximately the prevailing 'union wage, applicants' should not expect to economize on construction labor costs. Agencies obtaining preliminary construction cost estimates from contractors, engineers, or architects are advised to inform them that this is a proposal for federal funds, and that federal wage rates will apply. There are very few exceptions (e.g., public agencies using force account; rehabi- litation of single family housing). For more information, call Joyce Stalin at 296-8648, Policy A.10: Federal Audit Requirements. Federal regulations require that private nonprofit agencies expending $25,000 or more in federal funds annually (whether CDBG,alone or CDBG in combination with .other federal• funds) must have annual audit conducted by an.'lndependent auditor. Agencies K:CDBGP 30 3/30/00• must comply with this requirement. Nonprofit agencies must provide (1) an estimate of the total amount of all federal (CDBG as well as other i federal) funds they will receive in 1991; (2y date of last audit: (3) period covered by last audit: and (4) date of next planned audit. Policy A.11: Projects must be completed by the end of the program year. Capital pro- jects will be allowed to request an extension for one additional year if necessary to complete the .project, but those which have not even begun will be examined for possible recapture of funds. Preference will be given to projects which are ready to go, and for which the applicant can demonstrate that they have researched and prepared for all requirements likely to affect the timeline, costs, and success of the project, such as building permit require- ments; Applicants for projects which, are not ready to go should consider postponing their application until next year. If they choose to submit an application despite not being ready to go, they may be asked to withdraw it and resubmit it the following year. Policy A.12: Lead-Based Paint Abatement. Any proposed rehabilitation project (including the Pass-through Cities' housing repair programs) which (1) would involve a pre-1978 structure, and (2) would likely house a child or children age 7 or less, must follow King County's lead-based paint abatement plan. Lead-based paint abatement is a federal requirement; Abating lead-based paint will likely have a budgetary impact on many proposals which meet the two conditions above. These costs must be included in the proposal's budget. King County has developed a plan to address this issue. Please ca€l Kevin Chan at 296-8652 for a copy of the plan or for more information, i Policy A.13: Supplanting. Federal regulations prohibit using CDBG funds to supplant (replace or substitute for) local funds for all public service programs. Local public funds are defined as those funds provided by or in behalf of the unit of general local government (through funds raised by such unit, or received by such unit from the State in which it is located), eg. city general fund or County current expense. The intent of this federal regulation is to prevent local governments- from using the availability of federal CDBG dollars as an excuse to lower the local funding commitment to human services. Any public service program currently receiving local funds from the jurisdiction to whom they are applying for CDBG funds next year is not eligible for those CDBG dollars. An exception can only be made if the public service program will continue to receive the same, amount of local funds next year and the requested Cf)BG dollars will be used to provide services above the level provided by the local funds. Applicants for public service funding must indicate 1) if they are currently receiving local funds from the jurisdiction to whom they, are applying for CDBG funds; 2) how much they are receiving: 3) for what programs or services, and 4). whether or not that level of local support is likely to be continued, (Note: The provision of false or misleading infor- mation may be considered fraudulent.) Policy A.14: Affordable Rents. Any project involving acquisition or rehabilitation of ren- tal housing must conform to King County's standard for affordable rents to low- and moderate-income households. As defined in the 1989-1992 King County Housing.Assistance flan, "affordable" means that a renter earning up to 80" of the County median income, adjusted for family size, should pay no more thank% of Their income for rent, including utilities. K:CDBGP 31 3/30/90 Summary: Consortiumwide Policies The above policies are designed to guide all proposals for the King County Consortium's CDBG funds. The list- of resource people on the following pages is designed to help applicants with further information. In addition to these Consortiurnwide policies, applicants should refer to the Local Program Policies guiding the Pass-through Cities funds or the County and Small Cities fund, depending on the fund to which they are applying. These Local Program Policies are found in Part III. K;CDBGP 32 3/30/90 KENT' S 1991 COMMUNITY DEVELOPMENT LOCAL PROGRAM POLICIES 2. INTRODUCTION Kent ' s 1991 Local Program Policies summarize the City' s housing and community development needs, with emphasis on Kent's Neighborhood Strategy Area. These policies set forth city priorities for use of Community Development Block Grant (CDBG) funds. Kent receives federal CDBG funds through a county-wide consortium, and these Local Policies are a part of the 1991 King County Consortium Policy Plan. IT. BACKGROUND Existing predominately as an agricultural area for many years, the City of Kent, incorporated in 1890, today is rapidly acquiring the urban character of many Puget Sound communities'. Originally • a market center and rail terminus for the agricultural Green River Valley, in post-war years Kent has become a focus of industrial and retail activity in the southern Puget Sound region. Today the city occupies roughly nineteen square miles, with a population of approximately 34 , 860 . An estimated 30% are 19 years or younger, and 15% are seniors (55 years and older) . over 40% of the City' s residents are estimated to be of low and moderate income. Much of the city' s lower income population is concentrated in -and around the original townsite, which includes the Central Business District. III. NEEDS ASSESSMENT As noted above, a concentration of Kent ' s low- and moderate-income population resides in the older portion of the city, which includes four neighborhoods. North Park, South of Willis, Lower East Hill, and the Central Business District. Kent has designated this area as the City' s Neighborhood Strategy Area. The -city allocates the , predominant share of CDBG funds for housing and capital, improvement . projects to this area of concentrated need. Over 3 , 200 persons reside within this 525-acre Strategy Area. The majority of these residents are of low and moderate income; 23% are senior citizens; 27% are youth. City housing values are lowest- in this area, and the need for housing and other physical improvements is substantial . A 1987 survey of housing conditions in the Strategy Area indicated major deterioration in 7. 5% of the housing, and moderate deterioration in another 20% of the housing. An earlier economic study showed the need for substantial physical improvements in the Central Business District if the area is to maintain its current 6% share of regional retail sales. The primary purpose of Kent ' s Community Development Block Grant Program is to address the needs of the city's low- and moderate- income residents and to follow the related goals, objectives and policies of the Kent Comprehensive Plan. These include needs for housing and other physical improvements, as well as needs for critical human services, such as adequate health care. Funds may also be used to carry out the federal objective of alleviating slums and blight within the Neighborhood Strategy Area described • above. Under this broad framework, specific needs include improved access to essential human services, continued housing repair services, improved pedestrian walkways, parks and other public facilities, and opportunities for revitalization of the downtown area, to promote jobs and economic growth. IV. PROJECT CATEGORIES AND POLICIES Following is a description of categories of projects that will be emphasized and encouraged for funding consideration through Kent ' s 1991 Community Development Block Grant program. Housing Projects will be encouraged which lead toward ' preservationor expansion of housing occupied by low- and moderate-income residents of Kent, with priority given to the Neighborhood Strategy Area. While the city' s current Housing Repair Program and assistance to emergency and transitional housing programs should be continued, new methods of meeting housing needs may also be considered. Public (Humanl__Services Projects should provide essential public services to low--moderate income persons. These may include programs which provide health care, counseling and therapy, child care, family support, support to seniors and persons with disabilities, job training, transportation, and other services that meet demonstrated needs. Streets Walkways, Architectural Barriers Within the Neighborhood Strategy Area are a large number of the elderly and children. Both groups have a special need for * pedestrian walkways, free of impediments to access. , The following- types of projects are encouraged: projects that improve pedestrian circulation and safety; projects that link the Strategy Area, residential neighborhoods to downtown or to community facilities and services; projects that help implement or complement the Downtown Improvement Plan; projects that improve storm drainage conditions in the Strategy Area where there exists a threat to - the health or safety of the residents. Community Facilities Past CDBG funding has contributed to a number of community facilities used by the city' s low- and moderate-income population. Past projects include design of the Senior Center; acquisition of 2 a youth services facility and a facility providing emergency services to low income persons and services to elderly and senior populations; and construction of the new South King County Community Health Center. Additional CDBG funding requests may be considered to assist in design, acquisition and/or construction of other facilities benefiting Kent' s target population. Parks Parks projects to be encouraged are those which serve residents of the Neighborhood Strategy Area or other target populations, i.e. , the handicapped. Parks projects may include rehabilitation of existing park facilities and establishment of new facilities,- -for which funds are not elsewhere available, in the Strategy Area. Historic Preservation Kent' s inventory of historic structures locates a number of potentially significant buildings within the Neighborhood Strategy Area. Rehabilitation -of publicly- or privately-owned structures is an eligible use of CDBG funds, provided that the project meets one of the national objectives. Projects to be favored are those that provide direct benefit to low- and 'moderate-income persons. Planning and -Administration Funds will be used for staff support to plan and manage Kent' s CDBG program and to identify and assess the needs in the community. This will ensure adequate project implementation, fiscal control , contract compliance and planning to ensure maximum use of funds to benefit low- and moderate-income residents. Additional Factors 1. other factors for evaluating potential projects are: the project' s feasibility, timeliness, urgency; compliance with Kent' s Comprehensive Plan; ability to meet one or more of the federal objectives; the extent to which very low-income citizens or special populations (such as seniors -and persons' with disabilities) are served; or the extent to which blighted conditions are reduced. 2 . In addressing the needs of its low- and moderate-income citizens for allocation of CDBG dollars, the C-ity also realizes that there are regional needs that out across all jurisdictions within the Consortium. Currently the City is addressing some of these needs by doing joint projects with other cities and the county, such as: the Rental Rehabilitation program funded jointly by the .City of Kent and Renton; funding of a regional agency serving the needs of low-- and moderate-income residents, and a subregional health facility both funded jointly by the City of Kent, the County, and neighboring cities. The City E 3 should continue in 1991 to address the funding of regional and subregional systems. There is currently no formal mechanism for addressing these Consortium--wi.de/regional or subregional needs with CDBG money. If such a mechanism is developed by the Consortium in the future, the City will consider contributing a fair share of its CDBG dollars to fund those regional or subregional projects which can demonstrate a benefit to the citizens of Kent. 3 . CDBG funds should be allocated to projects which can demonstrate an immediate need which must be met to benefit the low- and moderate-income citizens of the City. 'these projects should be carried out in a timely manner. Any projects which are not underway by the time the City develops its projects for the next year's allocation •will be reexamined by the City for possible cancellation and reallocation.• Kent Planning Department March 29 , 1990 4 i 1990 Poverty Guidelines Family Very Low Low Moderate Size Income Income Income 125% of Poverty 50% Median 80% Median `". 1 $7, 850 $14 , 550 $23 , 250 2 10, 525 16 , 600 26, 550 3 13 , 200 181650 29, 990 4. 15 , 875 20, 750 33 , 200 5 18 , 550 22 , 400 35, 300 ' 6 21, 225 24 , 050 37, 350 7 23 , 900 251750 39, 450 8 26 , 575 27 , 400 41, 500 For Each Additional Family Member Add $2 , 140 . " ': . CITY OF January 18 , 1990 N CT Diane Evergreen, Executive Director DAWN PO Box 1521 Kent, WA 98032 Dear Ms. Evergreen: Enclosed please find two copies of the 1990 Contract for Services between DAWN and the City of Kent. The contract includes a copy of DAWN ' s service agreement (Exhibit A) , a billing voucher form and statistical report form (Exhibits B and C) to be submitted as stipulated in paragraph three (3 ) of the contract. It is important to note that the Human Services Commission would like the statistical reports to include all clients served--not only City of Kent residents. Please throw away any existing copies of Exhibits B & C and replace them with '.iese new ones. Note that some of the statistical information has been �ianged to be consistent with our 1990 application forms. Please sign both copies of the contract and return them to us along with a copy of your current insurance certificate meeting the requirements outlined in the contract, and an up-to--date list of the agency' s board of directors (including addresses and phone numbers) . The contract will then be submitted to the Mayor for his signature and a copy will be forwarded to you. We will not be able to process invoices until the contracts are signed by both parties and the insurance requirements are met. If any significant changes have occurred in your agency since your application submittal, please advise us at this time. We also ask that you notify us of any future changes that occur during this funding year. We look forward to working with you and your agency and wish you a successful year. If you have any questions, please call Mary Duty or Lin Ball in the Planning Department at 859-3390. (- S-incerely, Ja "es P. Harris Planning Director LS:JPH:ca .enclosures cc: Ellen Francis 1 220 4th AVE.SO.,/KENT,WASH INGTON 98032-8895/TELEPHONE (206)859-3300 CONTRACT FOR SERVICES 'his contract, entered into this 1st day of January, 1990, between the ,ity of Kent, King County, State of Washington, hereinafter referred to as the "City" and Domestic Abuse Women' s Network, PO Box 1521, Kent, WA 98032, hereinafter referred to as the "Agency" . It is hereby agreed between the parties as follows: 1. The City does hereby contract with the Agency and the Agency does agree to perform and execute certain services set forth in Exhibit A and incorporated herein by reference as if fully set forth. This shall include submittal of reports, invoices, and goals and objectives as set forth herein. 2 . The Agency does agree to provide at least the services outlined on Exhibit A. Said services are to be completed no later than December 31, 1990 . 3 . The Agency shall submit an invoice to the City for 1/12 the total annual allocation not later than fifteen (15) calendar days after the close of each month for services provided in the preceding month. The City shall reimburse the Agency within thirty (30) calendar days of receipt and approval of a properly completed invoice. The invoice shall be submitted on a City of Kent billing voucher (Exhibit B) and accompanied by a City of Kent Human Services Agency Statistical Report (Exhibit C) . i � . The Agency shall submit quarterly statistical reports including data regarding the type and level of services provided to City of Kent residents, with the first report to be submitted by April 30, 1990, the second report to be to be submitted by July 31', 1990, the third report to be submitted by October 31, 1990 , and the fourth report to be submitted by January 31, 1991. (Reference Exhibit C) . The Agency shall adopt goals and objectives to' meet requirements of the grant. The Agency shall also submit two narrative reports on the progress made toward its goals and objectives. The first such report shall be received by the City no later than July 30 and shall reflect the activities of the first six months of 1990. The second report shall be received by the City no later than January 31, 1991, outlining the accomplishments of 1990 . If the City has granted funds for 1991, a finalized outline of 1991 goals and objectives including updated budget/statistical data shall be attached to the January report. 5 . The Agency shall maintain separate accounts and records in accordance with State Auditor' s procedures, including personnel , property, financial, and programmatic records, which sufficiently reflect direct and indirect costs and services performed in the performance of this agreement. 5 . The Agency shall at all times during the term of this Contract carry and maintain general public liability insurance to $500, 000/$1, 000, 000 combined single limit personal injury and 1 Exhibit A DOMESTIC ABUSE WOMEN'S NETWORK DAWN shall provide trained volunteers and staff to answer a 24-hour crisis line, and will respond to a minimum of 400 calls. DAWN shall provide a trained facilitator for 1 weekly support group. Free child care will be available during group time. DAWN shall provide a minimum of 15 community education presentations. DAWN shall provide emergency safe home placement services for 5 City of Kent families. DAWN shall provide trained advocates to assist victims with the legal system. A minimum of 40 City of Kent clients will be served. In addition to the above items, DAWN staff and volunteers will continue to provide assistance with emergency needs such as transportation, food and clothing as is feasible. The agency is also an information and referral resource in the community. The above services shall be provided by December 31, 1990. DAWN shall be reimbursed a total of $38 , 000 by the City of Kent for the above services. I