HomeMy WebLinkAboutCity Council Committees - Operations Committee - 09/01/2015
Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third
Tuesday of each month in Kent City Hall, Council Chambers East, 220 4th Ave S, Kent, 98032.
For additional information please contact Jennifer Hays at 253-856-5705.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
Operations Committee Agenda
Councilmembers: Bill Boyce - Dana Ralph - Les Thomas, Chair
September 01, 2015
4 p.m.
Item Description Action Speaker Time Page
1. Call to order Chair Thomas 1
2. Roll Call Chair Thomas 1
3. Changes to the Agenda Chair Thomas 1
4. Approval of Check Summary Reports dated
8/1/2015 thru 8/15/2015
YES Chair Thomas 2
5. Approval of Minutes dated August 18, 2015 YES Chair Thomas 2 1
6. Q2 2015 Budget Adjustment Ordinance YES Barbara Lopez 5 5
7. Chapter 2.58 “Independent Salary
Commission” repeal – Recommend
YES Tom Brubaker 5 11
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OPERATIONS COMMITTEE MINUTES
August 18, 2015
Committee Members Present: Les Thomas, Chair, Dana Ralph and Bill Boyce.
The meeting was called to order by L. Thomas at 4:00 p.m.
1. ROLL CALL.
2. CHANGE TO AGENDA.
Item number nine of the agenda was changed to an action item supported by an added
memo.
3. APPROVAL OF THE CHECK SUMMARY REPORTS DATED 7/1/2015 THROUGH
7/15/2015 AND 7/16/2015 THROUGH 7/31/2015.
D. Ralph moved to approve the check summary report dated 7/1/2015 through
7/15/2015. B. Boyce seconded the motion, which passed 3-0.
D. Ralph moved to approve the check summary report dated 7/16/2015 through
7/31/2015. B. Boyce seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED JULY 21, 2015.
B. Boyce moved to approve the Operations Committee minutes dated July 21, 2015. D.
Ralph seconded the motion, which passed 3-0.
5. NEW POSITION FOR THE CITY OF KENT CLASSIFICATION/POSITION LIST.
Finance Director Aaron BeMiller asked to convert a Finance Analyst position to a new
Accountant position. The new Accountant will work closely with the current Senior
Accountant whom is responsible for a significant body of work which includes, but not
limited to, the production of the City’s Comprehensive Annual Financial Report (CAFR),
coordinates the City’s year-end process, serves as the liaison with the State Auditor’s
Office, and interprets and implements new GASB (Governmental Accounting Standards
Board) pronouncements.
Mr. BeMiller explained the result of the converted position will be that some duties of
the Senior Accountant will be able to be shifted to the new Accountant creating better
workflow and fewer bottlenecks especially during year-end and CAFR preparation.
Additionally, by working closely with the Senior Accountant, this position will gain
complex governmental accounting knowledge and experience necessary for the
continuation of services during any vacancy in the Senior Accountant position.
There would be no change in total FTE as there is a vacancy that can be used for this
position. The overall budget impact will be approximately $6000 per year and is in
within the existing budget.
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Operations Committee Minutes
August 18, 2015
Page: 2
D. Ralph moved to authorize the Mayor to create an Accountant position title and add
such position to the City’s approved classification/position list at the salary range of
AF34. B. Boyce seconded the motion, which passed 3-0.
6. 2008A BOND PROCEEDS.
Mr. BeMiller discussed the best course of action moving forward with the remaining
bond proceed balance of about $900K available from the bonds sold in the amount of
$24M in 2008 to fund a myriad of projects. A decision will be made to reallocate those
funds towards either debt service or a capital project. For accounting purposes the
Department is recommending that it go towards one project rather than split amongst a
variety. Typically, the IRS would like to see the monies go toward another capital
project and if used for debt it can only be applied towards the principal portion of debt
service.
As part of her budget plan, Mayor Cooke is in discussions with department Directors and
will present her proposed options to full Council September 29.
7. LID FUND.
Mr. BeMiller discussed the City’s current accounting practice related to Local
Improvement District (LID) Fund projects and bond payments. The City’s LID is used to
record any special assessments resulting from the formation of an LID for a specific
project.
When it’s time to close a capital project, project expenditures and revenues need to
balance in order for the project to be closed and capitalized. In several LID projects,
street operating monies were used to balance the revenues with the expenditures. Now
that the bonds are paid-off and the City is still collecting LID monies which need to be
used for the projects for which they were assessed, it’s time to take the available LID
project monies and swap them with the street operating monies. The Street Operating
monies will be put back in the Street Operating Fund.
Finance will include a budget increase for the LID fund in the third quarter supplemental
budget adjustment. This increase is necessary for the City to move the Street Operating
monies back into the Street Operating Fund.
Mayor Cooke will bring this to full Council during the September 29 meeting.
8. WASPC ACCREDITATION AND EVIDENCE ROOM.
Police Chief Ken Thomas proposed to reallocate funds budgeted for four unfilled part-
time positions in the police cadet program to pay for a new full-time position of
Evidence Custodian that will assist the police department in better managing the ever
increasing demands of evidence, property and crime scene processing.
Although the department received a rating of 128 out of a total 130 points, it was found
to be out of compliance with the evidence and property processing standards of
Washington Association of Sheriffs and Police Chiefs (WASPC) accreditation assessors.
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Operations Committee Minutes
August 18, 2015
Page: 3
The result of reallocating these funds will be that four part-time police cadet positions
would be eliminated. In turn the department will be able to significantly increase the
productivity of the Evidence Unit, allowing the department to meet WASPC accreditation
standards and deliver a higher level of police service to the community.
The budgetary impact of this change is $1,407 in 2015 and $2,337 in 2016.
B. Boyce moved to authorize the Mayor to use funds budgeted for four unfilled part-
time positions in the police cadet program to cover the cost to hire a new evidence
custodian position and add that position to the City’s approved classification/position
list at the salary range of AF23. D. Ralph seconded the motion, which passed 3-0.
The meeting was adjourned at 4:27 p.m. by L. Thomas.
___________________
Jennifer Hays
Operations Committee Secretary
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FINANCE
Aaron BeMiller Director
Phone: 253-856-5260
Fax: 253-856-6255
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: September 1, 2015
TO: Kent City Council Operations Committee
FROM: Barbara Lopez, Assistant Finance Director
SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments between
April 1, 2015 and June 30, 2015.
MOTION: Recommend Council approve the consolidating budget
adjustment ordinance for adjustments made between April 1, 2015 and
June 30, 2015 reflecting an overall budget increase of $3,405,773.
SUMMARY: Authorization is requested to approve the technical gross budget
adjustment ordinance reflecting an overall budget increase of $3,405,773.
An overall increase of $3,114,077 was previously approved by Council, including:
$1.5m federal grant for Central Ave South Improvements
$787,846 for the Coop Watershed Management grant
nearly $330,000 for King County Flood Control District Sub-Regional
Opportunity grants for projects at Upper Mill Creek and Lower Russell Road
$164,268 of fee-in-lieu monies received from developers for various park
locations
$75,000 King County Youth Sports Facility grant for the wiffleball field at
Kent Memorial Park
$123,941 in King County grants for solid waste reduction and recycling
programs
The remaining amount not yet approved by Council is an overall increase of
$291,696, including:
$140,696 to recognize revenues received by Parks in 2014 for various fees,
cell tower leases, and donations, to be spent on various Parks projects
$151,000 for an accounting change to properly record costs incurred by
Facilities and Golf that are repaid to the City by an external agency
BUDGET IMPACT: These expenditures are funded by grants or other new
revenues.
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ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, approving the
consolidating budget adjustments made between
April 1, 2015 and June 30, 2015, reflecting an
overall budget increase of $3,405,773.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. – Budget Adjustments. The 2015-2016 biennial
budget is amended to include budget fund adjustments for the first quarter
of 2015 from April 1, 2015 through June 30, 2015, as summarized and set
forth in Exhibit “A,” which is attached and incorporated into this ordinance.
Except as amended by this ordinance, all terms and provisions of the
2015-2016 biennial budget Ordinance No. 4137 and 4149 shall remain
unchanged.
SECTION 2. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
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SECTION 3. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 4. – Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of , 2015.
APPROVED: day of , 2015.
PUBLISHED: day of , 2015.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P:\Civil\Ordinance\Budget Adjustment Ordinance 2nd Quarter 2015.docx
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Fund Title
Previously
Approved
Approval
Requested
Total
Adjustment
Ordinance
001 General Fund 17,000 - 17,000
160 Criminal Justice Fund 20,985 - 20,985
170 Environmental Fund 123,941 - 123,941
310 Street Capital Projects 1,500,000 - 1,500,000
320 Parks Capital Projects 295,095 140,696 435,791
440 Sewerage Operating Fund 1,116,863 - 1,116,863
480 Golf Operating Fund - 26,000 26,000
540 Facilities Management Fund 40,193 125,000 165,193
Total 3,114,077 291,696 3,405,773
Exhibit A
City of Kent
Budget Adjustment Ordinance
Adjustments April 1, 2015 to June 30, 2015
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Approval
Date or
Other Fund
Previously
Approved by
Council
Not
Previously
Approved by
Council
Total
Adjustment
Ordinance
001 - General Fund
1 4Culture Sustained Support Grant 06/02/2015 17,000 17,000
Total General Fund 17,000 - 17,000
160 - Criminal Justice Fund
160 St Farm Insurance Racing Grant 04/21/2015 14,000 14,000
160 WA St Pks & Rec Boat Safety Grant 04/21/2015 6,985 6,985
Total Criminal Justice Fund 20,985 - 20,985
170 - Environmental Fund
170 KC Solid Waste/Reduce/Recycle Grant 01/20/2014 90,161 90,161
170 Sea KC Health Dept (LHWMP)01/20/2014 33,780 33,780
Total Environmental Fund 123,941 - 123,941
310 - Street Capital Projects
310 Central Ave S Improv Federal Grant 06/02/2015 1,500,000 1,500,000
Total Street Capital Projects 1,500,000 - 1,500,000
320 - Parks Capital Projects
320 Fee-in-lieu to Com/Green Pk 02/03/2015 11,625 11,625
320 Fee-in-lieu to Com/Green Pk 05/05/2015 70,509 70,509
320 Recognized Actuals (2014 Boat Launch Fees)2014 9,045 9,045
320 Recognized Actuals (2014 Fuel Tax)2014 (252) (252)
320 Recognized Actuals (2014 Gift Cards)2014 26 26
320 Recognized Actuals (2014 Rentals)2014 6,000 6,000
320 Recognized Actuals (2014 Sale of Big Blue Van)2014 4,070 4,070
320 Recognized Actuals 9 2014 Cell Tower Leases)2014 108,553 108,553
320 Recognized Actuals (2014 Donations)2014 433 433
320 KC Youth Sports Fac Grant 03/03/2015 (104,500) (104,500)
320 Recognized Actuals (2014 REI Donation)2014 9,950 9,950
320 King Conservation Dist Grant 03/03/2015 55,827 55,827
320 Fee-in-lieu to Com/Green Park 02/03/2015 82,134 82,134
320 Recognized Actuals (KC Levy)2014 2,871 2,871
320 KC Youth Sports Fac Grant 03/03/2015 179,500 179,500
Total Parks Capital Projects 295,095 140,696 435,791
440 - Sewerage Operating Fund
440 KC Flood Control Dist Op Gt - Upper Mill Crk 01/20/2015 189,028 189,028
440 Coop Watershed Mgmt Grant 03/03/2015 787,846 787,846
440 KC Flood Control Dist Op Gt - Lower Russell 01/20/2015 139,989 139,989
Total Sewerage Operating Fund 1,116,863 - 1,116,863
480 - Golf Operating Fund
480 Recog Reimbursements as Rev (Accounting Adj)26,000 26,000
Total Golf Operating Fund - 26,000 26,000
540 - Facilities Management Fund
540 CH Campus Space Eff Project 06/02/2015 40,193 40,193
540 Recog Reimbursements as Rev (Accounting Adj)125,000 125,000
Total Facilities Management Fund 40,193 125,000 165,193
Grand Total All Funds 3,114,077 291,696 3,405,773
Budget Adjustment Detail for Budget Changes
April 1, 2015 to June 30, 2015
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LAW DEPARTMENT
Tom Brubaker, City Attorney
Phone: 253-856-5770
Fax: 253-856-6770
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: September 1, 2015
TO: Operations Committee
SUBJECT: Chapter 2.58 “Independent Salary Commission” repeal – Recommend
MOTION: Recommend Council adopt an Ordinance repealing Chapter 2.58 of the
Kent City Code, entitled “Independent Salary Commission.”
SUMMARY:
On March 3, 2015, the City Council passed Ordinance No. 4142 establishing an
independent salary commission to review, establish, increase, or decrease mayor and
councilmembers’ salaries. The commission established a salary schedule for the city’s
mayor, city council president, and councilmembers.
The salary commission’s schedule took effect on August 3, 2015, at the end of the period
when a referendum petition could have been filed. The schedule includes adjustments to
current mayor and councilmember salaries and incorporates a 2.5% fixed upward annual
adjustment.
The salary commission has expressed that, with the fixed upward annual adjustment,
salaries should stay roughly in line with inflation trends for many years, so the
commission moved to disband. Because long-term salary concerns are satisfactorily
addressed, the commission recommends council repeal the establishment of the salary
commission. Even with the repeal, under applicable state law, the salary schedule,
including the annual 2.5% upward adjustment, would remain in place as originally
established by the commission.
Exhibit: Ordinance
Budget Impact: None
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1 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, repealing Chapter 2.58 of
the Kent City Code, entitled “Independent Salary
Commission.”
RECITALS
A. On March 3, 2015, the city council passed Ordinance No.
4142 establishing an independent salary commission to review, establish,
increase, or decrease mayor and councilmembers’ salaries.
B. In accordance with Ordinance No. 4142, the independent
salary commission established a salary schedule for the city’s mayor, city
council president, and the councilmembers.
C. The salary commission’s schedule took effect on August 3,
2015, at the end of the period when a referendum petition could have
been filed. The schedule includes adjustments to current mayor and
councilmember salaries and incorporates a 2.5% fixed upward annual
adjustment.
D. The salary commission has expressed that, with the fixed
upward annual adjustment, mayor, council president and councilmember
salaries should stay in line with inflation trends for years to come, so the
commission moved to disband.
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2 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
E. Pursuant to Article XI, Section VIII, of the Washington State
Constitution, elected city official salaries cannot be diminished while in
office, nor can elected city officials fix or raise their own compensation
during their term in office pursuant to Article XXX of the Washington State
Constitution. Accordingly, the schedule in place is fixed for the mayor and
councilmembers. This includes the annual 2.5% upward adjustment,
which will remain in effect unless and until raised or lowered in the manner
allowed by the state constitution.
F. Because long-term salary concerns are likely addressed,
barring an extraordinary increase or decrease in inflation, the commission
further recommends council repeal the establishment of the salary
commission created pursuant to Ordinance No. 4142, keeping the salary
schedule, including the annual 2.5% upward adjustment, in place as
originally established by the commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. - Repeal Ordinance No. 4142. Upon the effective date
of this ordinance, Ordinance No. 4142 is hereby repealed in its entirety.
The salary schedule, including the annual 2.5% upward adjustment, which
is validly established and set in place by the salary commission, will
continue as the salary established for the mayor, council president, and
councilmembers unless and until amended as authorized by the
constitution and laws of the State of Washington.
SECTION 2. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
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3 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
SECTION 3. – Savings. The existing Chapter 2.58 of the Kent City
Code, which is repealed by this ordinance, shall remain in full force and
effect until the effective date of this ordinance.
SECTION 4. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 5. – Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of , 2015.
APPROVED: day of , 2015.
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4 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
PUBLISHED: day of , 2015.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P:\Civil\Ordinance\Repeal 2.58-Salary Commission.docx
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