HomeMy WebLinkAboutCity Council Committees - Operations Committee - 02/03/2015
OPERATIONS COMMITTEE MINUTES
February 3, 2015
Committee Members Present: Les Thomas, Chair, Bill Boyce, and Dana Ralph.
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF THE CHECK SUMMARY REPORT DATED 1/1/2015 THROUGH
1/15/2015.
D. Ralph moved to approve the check summary report dated 1/1/201 5 through
1/15/2015. B. Boyce seconded the motion, which passed 3-0.
2. APPROVAL OF MINUTES DATED JANUARY 20, 2015.
D. Ralph moved to approve the Operations Committee minutes dated December 20,
2015. B. Boyce seconded the motion, which passed 3-0.
3. TREBRON COMPANY INC. (SOPHOS MAINTENANCE AND SUPPORT).
Information Technology Director M. Carrington brought before the committee a three-year
contract renewal with Trebron Company Inc. They will provide Sophos Security and Data
Protection software which protects the City’s network from viruses and other cyber-
threats.
For the next three years, the contract will require annual payments of $27,515 due on
January 1. Contract prices remain the same as the previous year. The Information
Technology Operational Budget funds approved in the 2015 – 2016 Biennial Budget are
earmarked for this expenditure.
B. Boyce moved to Recommend Council approve the Mayor to sign the Agreement For
Trebron Company, Inc. in the amount of $82,546 for the purchase of Sophos Security and
Data Protection software support, subject to terms and conditions acceptable to the City
Attorney and Information Technology Director. D. Ralph seconded the motion which
passed 3-0.
4. EMERGENCY MANAGEMENT PERFORMANCE GRANTS – MONITORING
AGREEMENTS *staff will provide exhibits upon request
City Auditor R. Goehring brought to the attention of the committee two Memorandums of
Understanding (MOUs) and an inter-local agreement. The agreements are part of the
City’s Corrective Action Plan designed to address an audit finding with regards to
monitoring the Emergency Management Performance Grants (EMPGs).
The City Council authorized acceptance of two federal EMPGs from the Washington Military
Department (WMD) that assist with the enhancement, sustainment and improvement of
state, local, and tribal emergency management programs. Regional Fire Authorities (RFAs)
and fire protection districts are not eligible to receive these grants directly from the WMD.
Operations Committee Minutes
February 3, 2015
Page: 2
Accordingly, these grants are awarded directly to the City and then passed to the Kent
Fire Department RFA.
Under federal grant requirements, the City is required to enter into separate grant
agreements with the Kent Fire Department RFA for each award. The City is also required
to perform grant monitoring activities designed to ensure grant requirements are met.
The City does not have the prerequisite knowledge or expertise to perform the monitoring
activities for these awards. The City of Auburn has agreed to perform these activities on
behalf of Kent for a cost not expected to exceed $1,000 per grant award. There is an
additional $1,000 per grant award contingency.
D. Ralph moved to Recommend Council authorize the Mayor to sign two Memorandums
of Understanding with the Kent Fire Department Regional Fire Authority regarding the
administration of Emergency Management Performance Grants, and the Interlocal
Agreement with the City of Auburn for monitoring services required under these
grants, subject to final terms and conditions acceptable to the Finance Director and
the City Attorney. B. Boyce seconded the motion which passed 3-0.
5. 2015 ANNEXATION SALES TAX CREDIT THRESHOLD
Financial Planning Manager B. Lopez presented the annual Panther Lake Sales Tax Credit
Resolution. Calculation of costs and revenues within the Panther Lake annexation area
show an estimated gap between revenues generated and expenditures used to provide
public services of $4,206,431 for July 1, 2015 through June 30, 2016. This deficit is the
amount the City will request the State of Washington to credit.
In order for the City to be issued the additional .02% sales tax, a report needs to be given
to the State, outlining the maximum sales tax credit before March 1 of each year.
As a result of a recent casino closure in the City, there will be changes to the gambling tax
numbers for the year 2015. June 2020 will mark the expiration of this Annexation Sales
Tax Credit.
B. Boyce moved to recommend Council approve the resolution certifying the Panther
Lake annexation sales tax credit of $4,206,431 for the period July 1, 2015 through
June 30, 2016. D. Ralph seconded the motion which passed 3-0.
The meeting was adjourned at 4:13 p.m. by L. Thomas.
___________________
Annalise LaPorte
Operations Committee Secretary