HomeMy WebLinkAboutCity Council Committees - Operations Committee - 01/06/2015
OPERATIONS COMMITTEE MINUTES
January 6, 2015
Committee Members Present: Les Thomas, Chair, Dana Ralph and Bill Boyce
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF MINUTES DATED DECEMBER 16, 2014.
B. Boyce moved to approve the Operations Committee minutes dated December 16,
2014. D. Ralph seconded the motion, which passed 3-0.
2. APPROVAL OF THE CHECK SUMMARY REPORT DATED 12/1/2014 THROUGH
12/15/2014.
D. Ralph moved to approve the check summary report dated 12/1/2014 through
12/15/2014. B. Boyce seconded the motion, which passed 3-0.
3. RESOLUTION ADOPTING INDIGENT DEFENSE STANDARDS.
City Attorney T. Brubaker informed the committee that a new contract has been
negotiated with our public defense firm. In compliance with new indigent standards, the
resolution presented will ensure adequate representation for indigent defendants who
wouldn’t otherwise be able to afford legal representation.
B. Boyce moved to recommend Council adopt the Resolution adopting indigent defense
standards for indigent defense services provided to the City of Kent and repealing
resolution No. 1843. D. Ralph seconded the motion, which passed 3-0.
4. EPLUS – PURE STORAGE ARRAY PURCHASE.
IT Technical Services Manager S. Kelsey proposed a contract to purchase a Pure Storage
Array. The array will provide the physical infrastructure necessary to replicate the City’s
virtual production servers and data to the backup data center. In short, it will act as a
back-up server to the technical applications used by the City allowing IT to provide better
business continuity for the City’s primary application servers.
D. Ralph moved to recommend City Council authorize the Mayor to sign the Agreement
and related documents for ePlus Technology, Inc. in the amount of $193,815, which
includes all applicable taxes, for the purchase of the Pure FA_420 -17TB Storage Array
and 1 year maintenance, subject to the terms and conditions acceptable to the City
Attorney and Information Technology Director. B. Boyce seconded the motion, which
passed 3-0.
5. ACQUISITION OF A WASHINGON STATE SECTOR AND TIBURON RECORDS
MANAGEMENT SYSTEM INTERFACE.
IT Systems Manager C. Ryser put before the committee a contract that would modify an
existing software program used by the Kent Police Department. Currently, staff are
Operations Committee Minutes
January 6, 2015
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creating and submitting citations and collision information directly to Washington State
agencies with the SECTOR system. In order to minimize staff workload and make the
citation and collision information more accessible to department staff by essentially
eliminating one step of data entry, the Kent Police Department needs Tiburon Inc. to
develop an interface. This new system will allow the information to be directly imported
into the department’s record management system. The cost for developing and
implementing the SECTOR/Tiburon interface is $45,700. Only Tiburon can modify it’s
program without violating the existing customer support agreement with the City.
B. Boyce moved to recommend the City Council authorize the Mayor to execute all
related document with Tiburon Inc., for the development of SECTOR and Records
Management System interface in an amount not to exceed $45,700 which includes all
applicable Washington State taxes. D. Ralph seconded the motion, which passed 3-0.
The meeting was adjourned at 4:17 p.m. by L. Thomas.
___________________
Annalise LaPorte
Operations Committee Secretary