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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 12/16/2014 OPERATIONS COMMITTEE MINUTES December 2, 2014 Committee Members Present: Les Thomas, Chair and Dana Ralph. Bill Boyce-Excused Absence The meeting was called to order by L. Thomas at 4:00 p.m. 1. APPROVAL OF MINUTES DATED NOVEMBER 18, 2014. D. Ralph moved to approve the Operations Committee minutes dated November 18, 2014. L. Thomas seconded the motion, which passed 2-0. 2. APPROVAL OF CHECK SUMMARY REPORT DATED 11/1/2014 THROUGH 11/15/2014. D. Ralph moved to approve the check summary reports dated 11/1/2014 through 11/15/2014. L. Thomas seconded the motion, which passed 2-0. 3. AGREEMENTS BETWEEN CITY OF KENT AND MAPLE VALLEY FOR JAIL AND MUNICIPAL COURT USE. T. Brubaker, the City Attorney brought to the attention of the Committee two separate contracts up for renewal with the City of Maple Valley for both Jail and Municipal Court services provided by the City of Kent. Maple Valley’s City Council passed both agreements the previous night with a request for an amendment to section 6 in the first agreement. This amendment states that an extension to the contract cannot be made without legislative approval from both cities. D. Ralph moved to recommend Council authorize the Mayor to sign the Interlocal Agreements with changes as mentioned between the City of Maple Valley and the City of Kent for both jail and Municipal Court Services. L. Thomas seconded the motion, which passed 2-0. 4. 2015-2018 LOBBYIST AGREEMENT. M. Wilmot, the Community and Public Affairs Manager requested a contract renewal for D. Levy of Outcomes by Levy, the City’s Lobbyist since 1999. An amendment was requested that would grant an increase of $300 per month. The adjusted annual rate of $69,600 will remain static for the next four years. D. Ralph moved to recommend Council authorize the Mayor to sign the government relations consulting services agreement for 2015-2018 with Outcomes by Levy in the amount of $69,600 per year, plus agreed upon expenses, and upon review by the City Attorney. L. Thomas seconded the motion, which passed 2-0. 5. BUDGET ADJUSTMENT ORDINANCE. A. BeMiller, Finance Director, requested approval of the gross budget adjustment with an increase in the general budget of $10,777,812 between June 1, 2014 and September 30, 2014. A budget increase of $10,782,868 was previously approved by the City Council. The difference is Operations Committee Minutes December 2, 2014 Page: 2 a small increase of $2,150 in the General Fund and a reduction in the Parks and Recreation area of the KCD Grant Budget of $7,206. D. Ralph moved to recommend Council approve the consolidating budget adjustment ordinance for adjustments made between July 1, 2014 and September 30, 2014 reflecting an overall budget increase of $10,777,812. L. Thomas seconded the motion, which passed 2-0. 6. AMENDMENT TO PUBLIC FACILITIES DISTRIC CONTINGENT LOAN AND SUPPORT AGREEMENT. Section 3.3 of the Contingent Loan and Support Agreement Regarding Financing for the Kent Special Events Center, states generally that any monies contributed by the City towards debt service payments for the Special Events Center are to be treated as loans from the Public Facilities District (PFD). As such, the PFD is obligated to repay these monies, both principal and interest, to the City but repayment is unlikely. Finance Director A. BeMiller noted that if this item passed, the amendment would change the language of section 3.3 of the mentioned agreement by eliminating the loan and repayment requirement obligating the PFD to repay City contributions. In its place new language would be added that would discharge and release the PFD from any obligation to repay previou s or future City contributions toward debt service. “There will be no real change to any of the functions or to the flows of money from what we have been previously doing, it will just clean up both sets of books,” said BeMiller. Both committee members, L. Thomas and D. Ralph, asked that this item be brought before the full City Council for further discussion before any action is taken. 7. WALK ON ITEM – MUNICIPALITIES CONTINUING DISCLOSURE COOPERATION INITIATIVE (MCDC) – INFORMATION ONLY. As previously discussed, this initiative required that underwriters report if there were any continuing disclosures that their clients had not made over time. KeyBank reported that City of Kent had such disclosures. It has been decided that the City will wait on the SEC, who has the burden of proof, to determine whether the disclosures were material and significant. Finance Director A. BeMiller is confident that it’s unlikely they will be able to do that. The meeting was adjourned at 4:22 p.m. by L. Thomas. ___________________ Annalise LaPorte Operations Committee Secretary