HomeMy WebLinkAboutCity Council Committees - Operations Committee - 08/06/2013
OPERATIONS COMMITTEE MINUTES
August 6, 2013
Committee Members Present: Les Thomas, Chair, and Jamie Perry.
The meeting was called to order by Les Thomas at 4:10 p.m.
1. APPROVAL OF MINUTES DATED JULY 2, 2013.
J. Perry moved to approve the Operations Committee minutes dated
July 2, 2013. L. Thomas seconded the motion, which passed 2-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED 6/16/2013 THROUGH
6/30/2013 AND 7/1/2013 THROUGH 7/15/2013.
J. Perry moved to approve the check summary reports dated 6/16/2013 through
6/30/2013 and 7/1/2013 through 7/15/2013. L. Thomas seconded the motion and it
passed 2-0.
3. PLAYGROUND EQUIPMENT GOODS ANS SERVICES AGREEMENT FOR SEVEN OAKS
PARK-AUTHORIZE.
J. Watling explained that the playground equipment at Seven Oaks is the oldest in the city. It has
to be removed for safety reasons. The play equipment was selected by a panel of residents and city
staff. The project will be funded within the budget.
J. Perry moved to recommend the Council authorize the Mayor to sign the agreement
with Landscape Structures, Inc. for $32,824.89 to purchase playground equipment for
Seven Oaks Park, subject to final terms and conditions acceptable to the City Attorney
and the Parks Director. L. Thomas seconded the motion, which passed 2-0.
4. ECONOMIC & COMMUNITY DEVELOPMENT DEPARTMENT REQUEST FOR FULLTIME,
BENEFITED, LIMITED TERM, OFFICE TECH I POSITION- PERMIT CENTER-
APPROVE.
B. Wolters presented the previous approved position. Some aspects of the position were changed
after discussion with AFSCME. There will be no changes to the budget. This temporary Office Tech I
position was created to assist with the increase in workload in the Economic & Community
Development Department.
J. Perry moved to recommend Council to authorize the Limited Term Office Tech I
Position in the 2013-2014 budget in the Permit Center, Economic & Community
Development Department. L. Thomas seconded the motion and it passed 2-0.
5. 2013-2014 PROPERTY INSURANCE UPDATE (INFORMATION ONLY).
C. Hills presented the information on the property insurance for all the city buildings except for the
ShoWare center. He informed that the insurance rate decreased with the new vendor Lexington.
Operations Committee Minutes
August 6, 2013
Page: 2
The deductible for the property insurance went up from $10k to $100k, but the overall prem ium
decreased by 6%.
6. MID-YEAR BUDGET ADJUSTMENT ORDINANCE.
B. Nachlinger requested the council to approve the technical gross budget adjustment ordinance.
The consolidation is done twice a year. The overall increase included items previously approved by
Council, including the Final Assessment Roll for LID 363, KC Flood Control District Grants and King
County Conservation Futures Grant. The reduction in the consolidation is due to the adjustment to
Debt Service for the 2012 bond refund.
J. Perry moved to recommend the Council approve the consolidating budget adjustment
ordinance for adjustments made between January 1, 2013 and June 30, 2013 reflecting
an overall budget increase of $14,565,844.
7. JUNE FINANCIAL SUMMARY (INFORMATION ONLY).
B. Nachlinger presented the May Financial Statement and mentioned that the General Fund is
expected to end the year at 10.6% of the expenditure budget. Sales tax and Property Tax are
trending above budget. Building permits and Plan check fees are also above budget.
The meeting was adjourned at 4:34 p.m. by L. Thomas.
___________________
Satwinder Kaur
Operations Committee Secretary