HomeMy WebLinkAboutCity Council Committees - Operations Committee - 06/04/2013 (2)
OPERATIONS COMMITTEE MINUTES
June 4, 2013
Committee Members Present: Les Thomas, Chair, Dennis Higgins
The meeting was called to order by Les Thomas at 4:02 p.m.
1. APPROVAL OF MINUTES DATED MAY 21, 2013.
D. Higgins moved to approve the Operations Committee minutes dated
May 21, 2013. L. Thomas seconded the motion with concurrence from J. Perry, which
passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORT DATED 5/1/2013 THROUGH
5/15/2013.
D. Higgins moved to approve the check summary report dated 5/1/2013 through
5/15/2013. L. Thomas seconded the motion with concurrence from J. Perry, which passed
3-0.
3. KENT VALLEY LOOP TRAIL ART MASTER PLAN CONTRACT- AUTHORIZE.
R. Billerbeck presented the contract with artist Ellen Sollod to serve as Artist Master Planner as part
of the Kent Valley Loop Trail planning team. It is a 12 mile loop trail in Kent. Ellen Sollod was
selected out of 11 artists through a very competitive process.
L. Thomas asked about the type of materials she will be using and R. Billerbeck responded that she
will be working as a consultant to the planning team but will not be actually creating any art. This
contract will be funded by the City Art Budget.
D. Higgins moved to recommend authorizing the Mayor to sign the contract with artist
Ellen Sollod in the amount of $25,000 to serve as Artist Master Planner as part of the
Kent Valley Loop Trail planning team, subject to final terms and conditions acceptable to
the City Attorney and Parks Director. L. Thomas seconded the motion with concurrence
from J. Perry, which passed 3-0.
4. HP|WSCA CONTRACT- AUTHORIZE.
M. Carrington presented the contract with HP for the purchase of desktop PCs, services and
maintenance. HP will be engaged for product procurement and maintenance services for the
deployment and duration of maintenance and support for these desktops.
The city’s replacement plan has been delayed recently. This purchase will help approximately 25%
of the City’s PCs.
D. Higgins moved to recommend the Mayor sign a Purchase Order in the amount of
$97,592 for the purchase of 125 HP 8300 Desktop PC’s, services, and maintenance,
subject to terms and conditions acceptable to the City Attorney and Information
Technology Director. L. Thomas seconded the motion with concurrence from J. Perry,
which passed 3-0.
Operations Committee Minutes
June 4, 2013
Page: 2
5. FINANCIAL SUMMARY REPORT AS OF APRIL 30, 2013 (INFORMATION ONLY).
B. Nachlinger presented the financial summary report as of April 30, 2013. He mentioned that the
based on the information, ending fund balance will grow by $2,507,477. Ending fund balance is
estimated to be 10.8% of the expenditure balance.
Sales Tax and Property Tax are above budget. Recreation fees are above the pr ojections by 16.3%.
Golf revenues are down by 15.1% in last four months.
Overall, we are heading in the right direction.
There was a brief discussion on the B&O Tax. For the first Quarter, we have collected $629,310 in
B&O. This information was presented to the Council at the workshop on June 4, 2013.
The meeting was adjourned at 4:23 p.m. by L. Thomas.
___________________
Satwinder Kaur
Operations Committee Secretary