HomeMy WebLinkAboutCity Council Committees - Operations Committee - 05/21/2013 (2)
OPERATIONS COMMITTEE MINUTES
May 21, 2013
Committee Members Present: Les Thomas, Chair, Dennis Higgins and Dana Ralph
The meeting was called to order by Les Thomas at 4:00 p.m.
1. APPROVAL OF MINUTES DATED MAY 7, 2013.
D. Higgins moved to approve the Operations Committee minutes dated
May 7, 2013. D. Ralph seconded the motion, which passed 3-0.
2. ORDINANCE AUTHORIZING THE ISSUANCE OF THE CONSOLIDATED LID #362
BONDS THROUGH A PRIVATE PLACEMENT.
B. Nachlinger recommended the issuance of LID Bonds for LID 362 to reimburse the City for the costs
incurred prior to the bonds being issued. The assessment roll for LID #362 was authorized by the
Council in June, 2011 with an original assessment of $2,412,942.02. This LID was financed in house
until the amount of internally financed LID was enough to issue LID Bonds. Right now, issuing these
bonds as a private placement is the best option for the city.
D. Ralph moved to recommend to approve the ordinance authorizing the issuance of the
LID 362 Bonds and authorizing the Mayor to execute all necessary documents for the
issuance, subject to final review and approval by the Finance Director and the City
Attorney. D. Higgins seconded the motion, which passed 3-0.
3. REQUEST FOR RECORDS SPECIALIST POSITION IN THE POLICE DEPARTMENT.
J. Straus requested that the council approve the Records Specialist position to the Police
Department. The records specialist is retiring and the criminal justice budget allows for the position
to be filled.
D. Higgins moved to recommend adding a Records Specialist position to the Police
Department. D. Ralph seconded and the motion passed 3-0.
4. SHORETEL|TRI-TEC COMMUNICATIONS, INC. GOODS & SERVICES AGREEMENT.
M. Carrington presented the agreement with Tri-Tec communications for the council’s approval.
Shoretel has been selected as the product offering of choice for the city’s new phone system
replacement initiative. Shoretel utilizes a Value-Added-Reseller model through local vendors to sell,
distribute, install and service their products.
Tri-Tec communications, Inc. is an authorized Shoretel VAR located in Kent, Washington.
D. Ralph moved to recommend the Mayor sign a Goods and Services Agreement with Tri-
Tec Communications, Inc. in the amount of $264,222 for the purchase of
telecommunications equipment, services, and maintenance, subject to terms and
conditions acceptable to the City Attorney and Information Technology Director. D.
Higgins seconded and the motion passed 3-0.
Operations Committee Minutes
May 21, 2013
Page: 2
5. ALLIED TELESIS ANNUAL MAINTENANCE & SUPPORT- AUTHORIZE.
M. Carrington presented the contract for Allied Telesis annual maintenance & support in the amount
of $41,094. This expenditure consolidates multiple maintenance and support contracts for related
network equipment purchased through disparate projects over the last two years. This
consolidation will result in cost savings and reduced effort by staff through a single maintenance
and support agreement under one consolidated goods and services contract.
D. Higgins moved to recommend the Mayor sign a Goods and Services Agreement with
Allied Telesis, Inc. in the amount of $41,094 for the purchase of annual maintenance and
support, subject to terms and conditions acceptable to the City Attorney and Information
Technology Director. D. Ralph seconded the motion, which passed 3-0.
6. CDW-G |EMC ANNUAL MAINTENANCE & SUPPORT- AUTHORIZE.
M. Carrington presented the agreement with CDW-G, Inc for maintenance and support of EMC
networked data storage. The City’s current EMC equipment support and maintenance vendor will be
transitioned to CDW-G, Inc. as the result of a successful competitive bid process. A continually poor
track record from the previous vendor prompted the need to switch.
D. Ralph moved to recommend the Mayor sign a Goods and Services Agreement with
CDW-G, Inc. in the amount of $65,209 for the purchase of annual maintenance and
support, subject to terms and conditions acceptable to the City Attorney and Information
Technology Director. D. Higgins seconded and the motion passed 3-0.
The meeting was adjourned at 4:33 p.m. by L. Thomas.
___________________
Satwinder Kaur
Operations Committee Secretary