HomeMy WebLinkAboutCity Council Committees - Operations Committee - 01/02/2013 (2)OPERATIONS COMMITTEE MINUTES
January 2nd, 2013
Committee Members Present: Les Thomas, Chair,Dennis Higgins and Jamie Perry
The meeting was called to order by L. Thomas at 4:02 p.m.
1.APPROVAL OF MINUTES DATED DECEMBER 4TH,2012.
J. Perry moved to approve the Operations Committee minutes dated
December 4,2012. D. Higgins seconded the motion, which passed 3-0.
2.APPROVAL OF CHECK SUMMARY REPORT DATED 12/1/2012 THROUGH
12/15/2012.
D. Higgins moved to recommend that the City Council approve the Check Summary
Report dated December 1st,2012 thru December 15th,2012. J. Perry seconded the
motion, which passed 3-0.
3.INTEGRA TELECOMMUNICATIONS CONTRACT-AUTHORIZE.
M. Carrington presented the contract with Integra Telecommunications for telecom, voice & data
services for the City. This contract will save the City $22,000 per year over the current month to
month contract. This contract will not only help save $66,000 over the next three years but also help
save the overhead cost.
D. Higgins asked about the deadline for when the City will receive the replacement equipment.M.
Carrington responded that this project will be implemented in three phases and we are anticipating
complete phone upgrades by mid-2014.
M. Carrington also mentioned that we suffered three significant server outages in 2012 and the
current provider did not follow up with comforting signs that it won’t happen again in future.
D. Higgins asked if there will by any difficulty with transition from current provider to the new one. M.
Carrington responded that the move to this provider coupled with replacement project will enable us
to provide no downside to our big customers. This will also help improve Disaster recovery plan.
J. Perry moved to recommend authorizing the Mayor to enter into a three-year contract
with Integra Telecommunications for telecommunication services in an amount not to
exceed $303,050.67. D. Higgins seconded the motion, which passed 3-0.
4.WORKSITE WELLNESS AGREEMENT TO ADMINISTER CITY’S WELLNESS PROGRAM-
AUTHORIZE.
B. Fowler presented the wellness contract for 2013-2014. The City requested RFPs for the wellness
program and five firms responded. Healthcare committee, which consists of represented and non-
represented employees, helped choose the best fit. Top two firms were interviewed and the
Worksite wellness was selected unanimously. The firm has interactive website that the employees
can use. The unions and the employees are excited about the program.
Operations Committee Minutes
January 2, 2013
Page: 2
D. Higgins moved to recommend that the Mayor be authorized to enter into the 2013-14
Worksite Wellness contract for the City’s Wellness program, subject to approval of final
terms and conditions by the City Attorney. J. Perry seconded the motion, which passed 3-0.
The meeting was adjourned at 4:15 p.m. by L. Thomas.
___________________
Satwinder Kaur
Operations Committee Secretary