HomeMy WebLinkAboutCity Council Committees - Operations Committee - 07/01/2008
Operations Committee Agenda
Councilmembers: Debbie Raplee*Les Thomas*Tim Clark, Chair
Unless otherwise noted, the Operations Committee meets at 4:00 p.m. on the 1st and 3rd
Tuesdays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South,
Kent, 98032-5895. Dates and times are subject to change. For information please contact
Renee Cameron at (253) 856-5770.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at (253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-
800-833-6388.
July 1, 2008
4:00 p.m.
ItemDescription Action Speaker Time Page
1. Approval of minutes YES 1
dated June 3, 2008
2. Approval of vouchers dated YES Bob Nachlinger
June 15, 2008
3. Active Network Online Utility YES John Humphreys 5 Min. 3
Payment Implementation
4. Kent Events Center Project - YES Ben Wolters 10 Min. 7
Supplemental Budget Authority
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INFORMATION TECHNOLOGY
Michael Carrington, Director
Phone: 253-856-4600
Fax: 253-856-4700
Address: 220 Fourth Ave South
Kent, Wa 98032-5895
July 1, 2008
TO: City Council Operations Committee
FROM: John Humphreys, Systems Manager, Information Technology
SUBJECT: Active Network Online Utility Payment Implementation
MOTION: I move to recommend that the Council authorize the
Mayor to sign a purchase order for the Online Utility Payment
implementation not to exceed $68,000 upon concurrence of the
final terms and conditions by the City Attorney and IT Director.
SUMMARY: The City of Kent currently utilizes the Active Network Class
software product as the enterprise point of sale application. This additional
software implementation will enhance the existing system to provide the
ability for residents to make City of Kent utility payments online (via
internet).
BUDGET IMPACT: Tech Plan (within existing IT budget allocation) -
Estimate: $61,800 plus tax
BACKGROUND: Providing the ability for residents to make City of Kent
utility payments online will provide for improved customer service as well as
increased efficiency in processing utility payments.
ATTACHMENTS: Active Network Quote – Online Utility Payment
jhumphreys Page 1 6/24/2008
C:\Documents and Settings\rcameron\Local Settings\Temporary Internet Files\OLK7\Active Network
Online Utility Payment Council Ops Memo.doc
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Quoted by: Cynthia Griffin
Date: 06/24/2008
Quote Expiration: 09/25/2008
Quote Number: 61295
Pricing-
Online Utility Payments
Scott Fukuda
Kent IT Dept
220 4th Ave S
Kent, WA 98032
Phone: 253-856-4621
Fax:
Email: sfukuda@ci.kent.wa.us
Reference Id:1080/129505
Purchase Order:
Software No. Of
Licenses
License
Cost
Partner
Incentive
Total License
Cost
Maintenance
Fee
INTEGRATION & REPORTING
Department Connector (Bus
Licenses and Taxes)
2 $10,000 ($5,000) $ 15,000 $5,000
PUBLIC ACCESS
Internet POS Server 1 $10,000 ($1,500) $ 8,500 $2,500
Total Software $ 23,500
Total Annual Maintenance Cost: $ 7,500
Services Days Unit
Price
Partner
Incentive
Extended Price
Remote Services 2 $1,320 $ 2,640
Project Management 2 $1,760 $ 3,520
Business Process Review / Workflow Analysis 2 $1,760 $ 3,520
Integration Services 10 $1,760 $17,600
Implementation and Training 2 $1,760 $ 3,520
Total Services $ 30,800
Quote Summary
Total Software Cost $ 23,500
Total Services Cost $ 30,800
Total Software: $ 54,300
Total Maintenance: $ 7,500
Total Costs: $ 61,800
• Sales taxes, where applicable, are not included and prices are in the currency of the country of
installation (subject to change without notice).
• Hardware, operating system, 3rd party software and site preparation are not included unless
otherwise noted.
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• Annual software maintenance is 25% of prevailing list (min. $1500/yr)
• Maintenance Accreditation and Internet Discounts, as well as Extended Support options are available
and outlined in the Software Services Agreement
• Pre-Project planning and Documentation fees are $1,760 per day for off-site services.
• On-site Implementation and Training Services are $1,760 per day exclusive of airfare, five (5)
participants per class. Additional participants $100 each to a maximum of ten (10).
• On-site Professional Services are $1,760 per day exclusive of airfare.
• On-site Technical Services are $1,760 per day exclusive of airfare.
• A dedicated database server, as well as a Windows server is highly recommended for each of the
IVR and Internet (plus MS IIS) modules.
• Class ships on CD ROM or DVD (version dependant).
• A full set of manuals is provided on the CD/DVD provided with each system.
• Internet Services require database access components, priced separately by database.
For existing customers, this quote may be executed by purchase order; however the most recent enforceable
Agreement will contain the only commercial terms applicable to such transaction despite such purchase or
other order stating otherwise.
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ECONOMIC DEVELOPMENT
Ben Wolters
Phone: 253-856-5703
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 1, 2008
TO: Kent City Council Operations Committee
FROM: Ben Wolters, Economic Development Director
THROUGH: Staff
SUBJECT: Supplemental Budget Authority for the Kent Events Center Project
MOTION: Recommend Council authorize an additional $5,929,000 for
the Kent Events Center Project and authorize the Mayor to expend such
funds and execute all necessary change orders, subject to final terms
and conditions acceptable to the City Attorney.
SUMMARY: Staff is recommending the City Council approve an additional
$5,929,000 for the Kent Events Center Project budget. The current project
budget authorized by Council is $78,600,000. The additional funds requested
will pay for project costs necessary to complete the building’s design and
construction on time while preserving the facility’s revenue potential. The
additional funds will also pay for improvements to the quality, operational
efficiency, and revenue potential of the facility. Additional project costs include:
testing and inspections, Leadership in Environmental and Energy Design (LEED)
certification, scoreboard, architecture and engineering services, project
management, state sales tax, city permit fees, and insurance. Additional project
costs that will generate revenue include the following: center scoreboard,
completion of the suite lounge, and advertising signage. These cost items and
other improvements to the building are projected to generate an additional
$400,000 annually in building revenue. Attached exhibits detail the additional
project costs and revenue potential. The Kent Events Center is scheduled to
open on time in January 2009.
If you have any questions prior to the meeting, please call Ben Wolters at 856-
5703.
EXHIBITS: 1) Prioritized Improvements For Supplemental Funding Request and
2) Summary of Project Costs and Potential Revenue
BUDGET IMPACT: Yes
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KENT EVENTS CENTER
Prioritized Improvements
For Supplemental Funding Reguest
Group 1 Element Description Direct Cost* Comments/Purpose
Selected to Maintain Add 2 South Entry Doors 9,121$ Improves entry for large events
Schedule and Improve BOH Exterior Arch'l Adds 26,928$ Compliance with Downtown Design Guuidelines
Building and Revenue BOH Exterior CMU Color (Charcoal) 30,000$ Compliance with Downtown Design Guuidelines
Upgrade Fire Sprinkler System 32,436$ Required by FM Global, City's Insurer
Relocate Staff Lockers/Bathroom Entrance 4,519$ Improves building appeal to traveling shows
Upgrade Staff Lounge to Green Room 4,863$ Improves building appeal to traveling shows
Fire Standpipe Extension in Bowl 5,362$ Fire Dept req't to increase flexibility to host shows
Beverage Conduit - SW Underground 13,526$ Complete Design
Build Out 5 Additional Suites 60,000$ All suites expected to sell
Column/Raker Wraps in Concourse 35,000$ Improves building appearance
James Street Sidewalk Lighting 88,000$ Completes required sidewalk design
Box Office Redesign 5,000$ Improves operations
Conduit for Broadcast Video 30,000$ Eases future expansion of TV broadcasts
Add Security Grill at TV/Radio Rm 9,625$ Improves security
Upgrade Suite Seats to "Pleather" 575$ Increases marketability of suites
Exterior Canopies at Suite, Store, Box Entries 33,108$ Improves visibility of key building entries
2-inch ice dam 7,826$ Improves flexibility for changing over for shows
Black Out Curtains at Suite Corridors 3,350$ Improves concert experience
Corner Guards 10,832$ Reduces maintenance costs
Upgrade General Seats to Padded Cushion 91,092$ Improves customer experience
Lexan End Panels on dasher boards 4,494$ Reduces time and cost for change overs for shows
Direct Cost Subtotal 505,657$
GC/CM Fee (5.3%) 26,800$
Insurance (1.14%) 6,070$
Bond Premium (0.85%) 4,526$
Subtotal 543,052$
WSST (9.0%) 48,875$
Subtotal (incl. WSST) 591,927$
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Group 2 Element Description Direct Cost* Comments/Purpose
Required to Maintain Enhance Suite Lounge - SW Corner Bar 202,681$ Maintains revenue from suites and club seats
Revenue Equipment & Furnishings - SW Corner Bar 25,500$ Maintains revenue from suites and club seats
Enhance Suite Lounge - SE Corner Buffet 69,902$ Maintains revenue from suites and club seats
Equipment & Furnishings - SE Corner Buffet 42,400$ Maintains revenue from suites and club seats
Concourse Ad Panels 57,600$ Increases ad revenue if bought upfront
Arena Bowl Wrap & Vom Opening Ad Panels 79,800$ Increases ad revenue if bought upfront
Upgrade Interior Signage/Graphics 148,055$ Increases ad revenue and improves way finding
Direct Cost Subtotal 625,937$
GC/CM Fee (5.3%) 33,175$
Insurance (1.14%) 7,514$
Bond Premium (0.85%) 5,602$
Subtotal 672,228$
WSST (9.0%) 60,501$
Subtotal (incl. WSST) 732,729$
Group 3 Element Description Direct Cost* Comments/Purpose
Increases Revenue Security Fencing BOH 49,700$ Improves building appeal to traveling shows
ADA Seating Area Infill Seats 39,923$ Adds 86 ticketed seats for sold out events
Wheelchair Viewing Platforms/Ramps 21,939$ Compensates for ADA Seating Area Infill Seats
Build Out Concourse Flex Space 40,000$ Adds concessions and merchandise sales
Upgrade Handrails at Voms 48,049$ Maintains sight lines for seated patrons
Suite/Aisle Front Glazing 59,068$ Maintains sight lines for suite patrons
Direct Cost Subtotal 258,678$
GC/CM Fee (5.3%) 13,710$
Insurance (1.14%) 3,105$
Bond Premium (0.85%) 2,315$
Subtotal 277,809$
WSST (9.0%) 25,003$
Subtotal (incl. WSST) 302,812$
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Group 4 Element Description Direct Cost* Comments/Purpose
Improves Add Contingency to FF&E Budget (incl. WSST)218,000$ Ensure adequate Furniture, Fixtures & Equip.
Operations Beverage Conduit - Overhead 40,000$ Adds draft beverage service at SW corner
Upgrade Rubber Flooring - TBirds Locker Rm 31,940$ Reduces operations and maintenance cost
Upgrade Rubber Flooring - Visitor Locker Rm 24,760$ Reduces operations and maintenance cost
Upgrade Rubber Flooring - Temp Roll-out Mats 6,480$ Reduces operations and maintenance cost
Media Cabling/Equipment for Broadcast TV 65,000$ Increases media visibility for events and KEC
Security Ceiling for T-Birds Store 10,000$ Improves Security
Direct Cost Subtotal 396,180$
GC/CM Fee (5.3%) 20,998$
Insurance (1.14%) 4,756$
Bond Premium (0.85%) 3,546$
Subtotal 425,479$
WSST (9.0%) 38,293$
Subtotal (incl. WSST) 463,773$
Group 5 Element Description Direct Cost* Comments/Purpose
Improves Plaza Plaza Energy Line Lighting 500,000$ Maintains dynamic appearance of building
Plaza Seating Disc Lighting -$ Maintains dynamic appearance of building
Plaza Seating Discs -$ Maintains dynamic appearance of building
Plaza Bollards -$ Maintains dynamic appearance of building
Upgrade Plaza Slab Thickness (4" to 6") -$ Improves flexibility for outdoor promotions and maint.
Stainless Steel Column Wraps 71,483$ Maintains dynamic appearance of building
Direct Cost Subtotal 571,483$
GC/CM Fee (5.3%) 30,289$
Insurance (1.14%) 6,860$
Bond Premium (0.85%) 5,115$
Subtotal 613,747$
WSST (9.0%) 55,237$
Subtotal (incl. WSST) 668,984$
Subtotal (Groups 2-5) - Improvements 1,852,279$
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Direct Cost Total 2,357,935$
GC/CM Fee (5.3%) 124,971$
Insurance (1.14%) 28,305$
Bond Premium (0.85%) 21,105$
Subtotal 2,532,316$
WSST (9.0%) 227,908$
Subtotal (incl. WSST) 2,760,224$
Other Supplemental Design 105,000$
TOTAL (incl. WSST)2,865,224$
*Direct Cost does not include Fees, Bonds, Insurance, GC Mark-ups, WSST
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Kent Events Center (KEC)
Budget Request for Additional Funds
Summary of Project Costs and Potential Revenue
Funding Needs
Committed and Required Additional Costs of the Project
Structure and equipment already ordered to maintain
schedule and improve operations, appearance, and
revenues of the building (Group 1) $ 592,000
Professional services for testing and inspections,
LEED certification, architecture and engineering,
and project management $ 510,000
State sales tax, city permit fees, and insurance $ 898,000
__________
Subtotal – Committed and Required Costs $2,000,000
Additions to Meet Revenue Projections and Improve Safety
Center Scoreboard - Budget Authorization $ 1,200,000
(self-financed through advertising revenue)
Complete Suite Lounge $ 403,000
(required for revenue – Group 2)
Complete Signage Package $ 330,000
(required for revenue and operations – Group 2)
Railroad Crossing Pedestrian Gates at James St $ 250,000
Bond Financing Costs $ 200,000
__________
Subtotal – Additions for Revenue and Safety $ 2,383,000
__________
Total – To Complete the KEC $ 4,383,000
Improvements to Quality, Efficiency and Revenue
Increase Revenue Potential (Group 3) $ 303,000
More Efficient Operations (Group 4) $ 464,000
Achieve Expected Appearance of Plaza (Group 5) $ 669,000
Complete Design of Improvements $ 110,000
_________
Subtotal – Improvements $ 1,546,000
___________________________________________________________
_________
Total – Completed and Improved KEC $ 5,929,000
Increased Bond Capacity as a Result of Additional Revenue Potential
Bond Capacity of Advertising on Center Scoreboard
($140,000 annually) $ 1,400,000
Bond Capacity of Additional Anticipated Building
Advertising and Sponsorships ($200,000 annually) $ 2,000,000
Bond Capacity of Additional Suite Sales
($60,000 annually – 19 suites) $ 600,000
__________
Total -- Increased Bond Capacity $ 4,000,000
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