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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 06/03/2008 Operations Committee Agenda Councilmembers: Debbie Raplee*Les Thomas*Tim Clark, Chair Unless otherwise noted, the Operations Committee meets at 4:00 p.m. on the 1st and 3rd Tuesdays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. Dates and times are subject to change. For information please contact Renee Cameron at (253) 856-5770. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1- 800-833-6388. June 3, 2008 4:00 p.m. ItemDescription Action Speaker Time Page 1. Approval of minutes YES 1 dated May 20, 2008 2. Approval of vouchers dated YES Bob Nachlinger May 31, 2008 3. Non Represented Classification and YES Becky Fowler 10 Min. 3 Compensation Study 2008 4. Valley Communications Center YES Tom Brubaker 05 Min. 11 First Amendment to Interlocal Agreement This page intentionally left blank 1 2 3 This page intentionally left blank 4 5/29/20085/29/2008 NonNon--Represented Represented Classification and Classification and Compensation StudyCompensation Study Professional, Technical and Professional, Technical and Administrative PositionsAdministrative Positions 20082008 5 5/29/20085/29/2008 Task Force MembersTask Force Members ••Charlene AndersonCharlene Anderson Community DevelopmentCommunity Development ••Cliff CraigCliff Craig Finance DepartmentFinance Department ••John HumphreysJohn Humphreys Information TechnologyInformation Technology ••Margaret YetterMargaret Yetter CourtsCourts ••Pat FitzpatrickPat Fitzpatrick LawLaw ••Lori FlemmLori Flemm ParksParks ••Tim LaPorteTim LaPorte EngineeringEngineering ••Don MillettDon Millett OperationsOperations 6 5/29/20085/29/2008 Comparable CitiesComparable Cities ••AuburnAuburn ••BellevueBellevue ••BellinghamBellingham ••EverettEverett ••Federal WayFederal Way ••KirklandKirkland ••LakewoodLakewood ••OlympiaOlympia ••RedmondRedmond ••RentonRenton ••ShorelineShoreline ••VancouverVancouver 7 5/29/20085/29/2008 City of Kent, Comp Study TimelineCity of Kent, Comp Study Timeline NonNon--Represented, Professional & Represented, Professional & AdministrativeAdministrative StaffStaff Sep 1 Jan 1 Mar 1 May 1 July 2008 1 July 2007 1 Nov 1 January 2008 •Review/Revise all affected job descriptions (Aug-Oct) •Selection of benchmark positions, comparable jurisdictions & creation of survey questionnaire (Oct-Nov) •Collection of compensation data (Jan) •Analysis of Class/Comp Data (Feb) •Draft recommendation to Task Force (March) •Preliminary Recommendation to Mayor/CAO/Council (April-May) •Council Workshop (May 20th) Number of Employees 198 = 84 Classifications Final Implementation is planned for July 1, 2008 pending Council authorization and Mayor approval. Appeals will be considered on a case-by-case basis. • EE Meetings (July) •Implementation / Appeals Process (June-July) Aug 1 Oct 1 Dec 1 Feb 1 April 1 June 1 Operations Committee (June 3rd) Council Meeting (June17th) • EE Meetings (July) Operations Committee (Feb 19th) 8 5/29/20085/29/2008 Study RecommendationsStudy Recommendations 138 Positions (44 unique classifications) were surveyed + 60 Positions were reviewed for Internal Equity 198 Employee Positions Reviewed Net proposed compensation cost to implement is $191,910 (July – December 2008) •27 Positions received an additional review for a reclassification or reorganization. Total cost of these positions after review is $12,798. (included in the total cost). 9 5/29/20085/29/2008 NonNon--Represented Represented Compensation Study 2008Compensation Study 2008 Questions and Comments?Questions and Comments? Please contact:Please contact: ••Becky FowlerBecky Fowler ext. 5290ext. 5290 ••Ray Luevanos Ray Luevanos ext. 5298ext. 5298 ••Aaron Barber Aaron Barber ext. 5283ext. 5283 10 LAW DEPARTMENT Tom Brubaker, City Attorney Phone: 253-856-5770 Fax: 253-856-6770 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 June 3, 2008 TO: Kent City Council Operations Committee FROM: Susan Jensen, Assistant City Attorney SUBJECT: First Amendment to Valley Communications Center Interlocal Agreement MOTION: Move to recommend Council authorize the Mayor to execute the First Amendment to the Valley Communications Center Interlocal Agreement. SUMMARY: Amendments to the Valley Communications Center formation Interlocal Agreement that will 1) Allow the City of Auburn to enter into its own Interlocal agreement with the Valley Regional Fire Authority for purposes of providing fire and emergency medical services dispatch by way of Auburn’s membership in Valley Com; and 2) Recognizing King County Fire and Rescue as successor in interest to the City of Federal Way Fire Department. BUDGET IMPACT: None. 11 FIRST AMENDMENT TO VALLEY COMMUNICATIONS CENTER INTERLOCAL AGREEMENT RECITALS A. The undersigned municipal corporations, Auburn, Federal Way, Kent, Renton and Tukwila, the “Member Cities” which compose the Valley Communications Center (“VCC”) entered into an Interlocal Agreement (“VCC Interlocal Agreement”) on or about April 17, 2000, that sets forth certain provisions, rights and obligations among the Member Cities. B. The Valley Regional Fire Authority (“VRFA”) is a new Regional Fire Protection Service Authority formed to provide fire and emergency medical services within its jurisdictional boundaries which boundaries include the City of Auburn. C. The VCC Interlocal Agreement permitted the City of Federal Way to enter into a further interlocal agreement with the Federal Way Fire Department for purposes of providing fire and emergency medical services dispatch via the City of Federal Way’s membership in VCC. D. The City of Auburn now seeks to enter into an interlocal agreement with the VRFA for the same purpose and in the same manner. E. The City of Federal Way Fire Department has merged to form King County Fire and Rescue and the City of Federal Way seeks to have VCC recognize King County Fire and Rescue as the Fire Department’s successor in interest for all purposes. NOW, THEREFORE, in consideration of the mutual rights and obligations established in the Amendment, the Member Cities agree hereby agree as follows: AGREEMENT 1. The following provision is hereby added to Section 1 of the VCC Interlocal Agreement: The City of Auburn may enter into an interlocal agreement with VRFA for the purposes of providing fire and emergency medical services dispatch via the City of Auburn’s membership in VCC. Upon execution of the interlocal agreement, the City of Auburn may, at its option and under such terms an conditions as Auburn deems proper, appoint VFRA to function as do the other Member City Fire Departments, for purposes of its representation on the Operations Board and for purposes of calculating and remitting payment for dispatch services. First Amendment to Interlocal Agreement (May 30, 2008) Page 1 of 5 12 It is noted that King County Fire and Rescue is the successor in interest to all rights and obligations of the Federal Way Fire Department and will be recognized as such for all purposes under this Agreement. 2. The other terms of the VCC Interlocal Agreement shall remain the same and shall be in full force and effect. 3. This Amendment may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. 4. This Amendment shall be effective upon the last date of execution. IN WITNESS WHEREOF, the undersigned hereby affix their hands and seals. CITY OF KENT, WASHINGTON CITY OF TUKWILA, WASHINGTON By: __________________________ By: ___________________________ Print Name: ____________________ Print Name: ____________________ Its: __________________________ Its: ___________________________ Date: _________________________ Date: _________________________ CITY OF AUBURN, WASHINGTON CITY OF RENTON, WASHINGTON By: __________________________ By: ___________________________ Print Name: ____________________ Print Name: ____________________ Its: __________________________ Its: ___________________________ Date: _________________________ Date: _________________________ CITY OF FEDERAL WAY, WASHINGTON By: ___________________________ Print Name: ____________________ Its: ___________________________ Date: _________________________ (Notary Acknowledgments Appear on Next Page) P:\Civil\Files\OpenFiles\0247\FirstAmendmentInterlocalAgreement.doc First Amendment to Interlocal Agreement (May 30, 2008) Page 2 of 5 13 STATE OF WASHINGTON ) : ss. COUNTY OF KING ) I hereby certify that on the ______ day of ___________________, 200__, I know or have satisfactory evidence that _______________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF KENT as its _______________________, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires STATE OF WASHINGTON ) : ss. COUNTY OF KING ) I hereby certify that on the ______ day of ___________________, 200__, I know or have satisfactory evidence that _______________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF TUWKILA as its _______________________, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement (May 30, 2008) Page 3 of 5 14 STATE OF WASHINGTON ) : ss. COUNTY OF KING ) I hereby certify that on the ______ day of ___________________, 200__, I know or have satisfactory evidence that _______________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF AUBURN as its _______________________, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires STATE OF WASHINGTON ) : ss. COUNTY OF KING ) I hereby certify that on the ______ day of ___________________, 200__, I know or have satisfactory evidence that _______________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF RENTON as its _______________________, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement (May 30, 2008) Page 4 of 5 15 STATE OF WASHINGTON ) : ss. COUNTY OF KING ) I hereby certify that on the ______ day of ___________________, 200__, I know or have satisfactory evidence that _______________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF FEDERAL WAY as its _______________________, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement (May 30, 2008) Page 5 of 5 16