HomeMy WebLinkAboutCity Council Committees - Operations Committee - 01/15/2008
Operations Committee Agenda
Councilmembers: Debbie Raplee*Les Thomas*Tim Clark, Chair
Unless otherwise noted, the Operations Committee meets at 4:00 p.m. on the 1st and 3rd
Tuesdays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South,
Kent, 98032-5895. Dates and times are subject to change. For information please contact
Renee Cameron at (253) 856-5770.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at (253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-
800-833-6388.
January 15, 2008
4:00 p.m.
Item Description Action Speaker Time Page
1. Approval of minutes YES 1
dated December 4, 2007
2. Approval of vouchers dated YES Bob Nachlinger 05 Min.
December 15, 2007 and
December 31, 2007
3. Town Square Plaza Update NO Jeff Watling 15 Min. 7
For Informational Purposes Only
4 Seattle Southside Interlocal Agreement YES Ben Wolters 05 Min. 9
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PARKS, RECREATION AND COMMUNITY SERIVCES
Jeff Watling, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
January 15, 2008
TO: Kent City Council Operations Committee
FROM: Jeff Watling, Parks, Recreation and Community Services Director
SUBJECT: Town Square Plaza Update
MOTION: None, for informational purposes only.
SUMMARY: Town Square Plaza construction was initiated in summer of 2007. As this
complex project is nearing completion, Jeff will provide an update on the following
elements:
Mechanical chase and restroom design and construction
Water feature design and construction
Change orders and project budget
Project schedule
EXHIBITS: None
BUDGET IMPACT: Other CIP projects
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ECONOMIC DEVELOPMENT
Ben Wolters
Phone: 253-856-5703
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
January 15, 2008
TO: Kent City Council Operations Committee
FROM: Ben Wolters, Economic Development Director
SUBJECT: Inter-local Agreement for Tourism and Marketing Services between Seattle
Southside Visitor Services and City of Kent
MOTION: I move to recommend for approval to the City Council the Interlocal
Agreement for Tourism and Marketing Services between Seattle Southside
Visitor Services and the City of Kent and to place it on Other Business for the
January 15, 2008 City Council meeting.
SUMMARY: The Lodging Tax Advisory Board recommends this inter-local agreement
between Seattle Southside Visitor Services and the City of Kent for the purpose of
tourism, networking and support and participation in SSVS’s various marketing activities.
We look forward to talking with you about this motion at your January 15, 2007 meeting.
If you have any questions prior to the meeting, please call Ben Wolters, 856-5703.
EXHIBITS: Interlocal Agreement
BUDGET IMPACT: None
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INTERLOCAL AGREEMENT
FOR
TOURISM AND MARKETING SERVICES
BETWEEN SEATTLE SOUTHSIDE VISITOR SERVICES AND CITY OF KENT
THIS INTERLOCAL AGREEMENT (“Agreement”) is made and entered into pursuant
to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and
between Seattle Southside Visitor Services (“SSVS”) and the City of Kent (“Kent”).
RECITALS
WHEREAS, SSVS is a cooperative tourism and marketing program between the cities of
Tukwila and SeaTac, administered by the City of Tukwila;
WHEREAS, Kent desires to acquire professional tourism and marketing services for the
purpose of increasing awareness of Kent and its surrounding areas as tourist destinations; and
WHEREAS, SSVS is willing to expand the scope of its existing tourism and marketing
services to include Kent;
NOW THEREFORE, in consideration of the mutual covenants contained in this
agreement, the parties agree as follows:
AGREEMENT
1. PURPOSE. The purpose of this Agreement is to include Kent in SSVS’s tourism &
marketing program to promote tourism in Kent.
2. SCOPE OF SERVICES. SSVS agrees to provide the following tourism & marketing
services to Kent:
a) Incorporate Kent’s tourism businesses into the existing SSVS Tourism
Networking Committee for the purposes of creating awareness, support, and
participation in SSVS’s various marketing activities.
b) Facilitate input from Kent’s tourism businesses for the purposes of developing,
implementing, and evaluating annual marketing activities.
c) Attend Kent’s Lodging Tax Advisory Committee meetings.
d) Submit quarterly reports to Kent’s Lodging Tax Advisory Committee regarding
marketing budget information, implementation schedules, and marketing
strategies.
e) Implement annual marketing and media plans incorporating Kent’s tourism
businesses.
INTERLOCAL AGREEMENT FOR
TOURISM AND MARKETING SERVICES - 1
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f) Incorporate Kent hotels, major tourist attractions, and Kent sponsored events and
venues into SSVS’s vacation planner, website, coupon book, and restaurant
concierge book. Shopping destinations, restaurants, tourist attractions, and other
tourism businesses located in Kent will be offered the opportunity to be included
in these materials at their own cost.
g) Create and distribute tourism materials, including but not limited to those
identified in subsection (f) above, regarding Kent’s tourism businesses.
This scope of services shall not include implementation of Kent specific tourism projects. At
such time as Kent and SSVS mutually agree, SSVS may advise or assist Kent, or with Kent’s
prior approval, the Kent Chamber of Commerce, regarding Kent specific projects (including
sport tournament bids and Kent’s specific lodging website: www.kenthotels.org, etc.).
3. COMPENSATION. Kent shall pay an amount not to exceed $120,000.00 per year to be
paid in monthly installments of $10,000.00. SSVS shall invoice Kent monthly with payment to
be made within _____ (___) days of Kent’s receipt of SSVS’s invoice.
4. TERM. The term of this Agreement shall be for one year commencing on January 1,
2008. The Agreement shall renew for subsequent one year terms until terminated as set forth in
paragraph 6 below, if SSVS first gives written notice to renew at least sixty (60) days before the
end of the current term, and if Kent provides its approval of the renewal request before the end of
the current term.
5. RECORDS. SSVS shall maintain or cause to be maintained books of accounts
concerning the services provided under this Agreement, in which books shall be entered, fully
and accurately, each transaction pertaining to this Agreement. All the books will be open during
normal business hours for inspection and examination by Kent.
6. TERMINATION. SSVS or Kent may terminate this Agreement in writing, with or
without cause, upon giving at least sixty (60) days advance written notice. The terminating party
shall be liable for its share of financial obligations entered into on its behalf prior to termination,
including but not limited to rent obligations and media buys.
7. OWNERSHIP. SSVS shall maintain ownership of all property acquired pursuant to this
Agreement.
8. AMENDMENT. This Agreement may be amended or modified in writing at any time
with the mutual consent of both parties.
9. HOLD HARMLESS. SSVS and Kent agree that each party shall defend, indemnify,
and hold harmless the other party and its officers, officials, agents employees, and volunteers
from any and all claims, injuries, actions, damages, losses or suites including reasonable
attorney’s fees, which arise out of or are connected with any errors, omissions, or negligent acts
in the performance of this Agreement.
INTERLOCAL AGREEMENT FOR
TOURISM AND MARKETING SERVICES - 2
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10. ADMINISTRATOR. The Administrator listed below shall be responsible for and shall
be the contact person for all communications regarding the performance of this Agreement.
SSVS: Kent:
Katherin Kertzman, Prg. Dir. Ben Wolters, Econ. Dev. Director
14220 Interurban Ave. S. #130 220 4th Ave. S.
Seattle, WA 98168 Kent, WA 980320
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed,
which shall become effective on the last date entered below.
Steven Mullet , Mayor Suzette Cooke, Mayor
Dated: Dated:
Attest: Attest:
Jane Cantu, City Clerk Brenda Jacober, City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
P:\Civil\Files\OpenFiles\0216-2007\SSVSInterlocalAgr2008-Redline.doc
INTERLOCAL AGREEMENT FOR
TOURISM AND MARKETING SERVICES - 3
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