HomeMy WebLinkAboutIT17-293 - Other - Cities Digital - Laserfiche Rio Maintenance Renewal - 10/26/2020 Agreement Routing Form
• For Approvals,Signatures and Records Management
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
WASHINGTON (Print on pink or cherry colored paper)
Originator: Department:
Lynnette Smith IT
Date Sent: Date Required:
> 08/27/2020 09/04/2020
0
Q Authorized to Sign: Date of Council Approval:
Q
❑Director or Designee I]Mayor
Budget Account Number: Grant? ❑Yes El No
52001770.64160.1800
Budget? El Yes ❑ANo Type:
Vendor Nam Category:
Laserfiche dba Cities Digital Other
Vendor Number: Sub-Category:
1562399 Extension
0
Project Name: Laserfiche Rio Maintenance Renewal
E
= Project Details: Electronic Imaging & Document Management System (Oracle
}, IPM/Captovation replacement)
c
a
E Agreement Amoun $ $g,990.21 Basis for Selection of Contractor: Other
IStart Date: 10/26/2020 Termination Date: 1 0/25/2021
Q
Local Business? ❑Yes ❑ No*
*Ifineets requirements per KCC3.70.700,please complete"Vendor Purchase-Local Exceptions"form on Cityspoce.
Notice required prior to disclosure? Contract Number:
El Yes ❑ No IT17-293
Date Received by City Attorney: Comments:
C
n
30
a,
•� i
� 3
� 40
f0
p� Date Routed to the Mayor's Office:
Vf
Date Routed to the City Clerk's Office: 08/27/2020
adccW22313_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
Estimate
2000 O'Neil Road Suite 150 Date Estimate#
Hudson, WI 54016
7/31/2020 7674
Name/Address
City of Kent Cities Digital, Inc.
Accounts Payable 2000 O'Neil Road Suite 150
220 4th Avenue South Hudson,WI 54016
Kent,WA 98032-5895
P.855.714.2800
F.866.592.7343
E.sales@citiesdigital.com
Rep
LSAP
Item Description Qty Cost Total
...................................................................................................................................................................................................................................................................................
LASERFICHE ANNUAL SUPPORT AND UPDATES
Software renewal for 10/26/20 thru 10/25/21
ENF02B Laserfiche Rio Named Full Users with Forms 290 120.00 34,800.00
Essentials-200-499 Annual Maintenance
EFRMB Laserfiche Rio Forms Professional Annual 290 10.00 2,900.00T
Maintenance
ECNCB Laserfiche RIO Connector Annual Maintenance (5% 290 5.00 1,450.00T
add-on)
ENR1013 Laserfiche Rio Named Retrieval Users 1,000 20.00 20,000.00
(1,000-9,999)Annual Maintenance
ERMB Laserfiche Rio Records Management Annual 1,290 4.49 5,792.10T
Maintenance- 10%of License Cost
EAFRM01 B Laserfiche Rio Forms Authenticated Participants 250 19.80 4,950.00T
(1-49 users)Annual Maintenance
EPFRMB Laserfiche Rio Forms Portal Add-on Annual 1 1,599.00 1,599.00T
Maintenance
EPLS2B Laserfiche Rio Public Portal for 2 Laserfiche Servers 1 10,000.00 10,000.00T
(Unlimited concurrent read-only users)Annual
Maintenance
IAB Laserfiche Rio Import Agent Annual Maintenance 1 300.00 300.00T
QC2B Laserfiche Rio Quick Fields Classify- Includes 1 1,500.00 1,500.00T
Quick Fields, Quick Fields Scripting Kit and
Validation Packages for Bar Code, Real-Time
Lookup, and Zone OCR plus Document
Classification Annual Maintenance
QFAB Laserfiche Rio Quick Fields Agent Annual 1 2,000.00 2,000.00T
Maintenance
TKB Laserfiche Rio Toolkit Annual Maintenance 1 500.00 500.00T
CD2155S Cities Digital ArcGIS Integration with Laserfiche 1 1,000.00 1,000.00T
Annual Maintenance
CURRENT SUPPORT EXPIRES: 10/25/20
...................................................................................................................................................................................................................................................................................
Subtotal
Sales Tax(10.0%)
Total
Page 1
Estimate
2000 O'Neil Road Suite 150 Date Estimate#
Hudson, WI 54016
7/31/2020 7674
Name/Address
City of Kent Cities Digital, Inc.
Accounts Payable 2000 O'Neil Road Suite 150
220 4th Avenue South Hudson,WI 54016
Kent,WA 98032-5895
P.855.714.2800
F.866.592.7343
E.sales@citiesdigital.com
Rep
LSAP
Item Description Qty Cost Total
...................................................................................................................................................................................................................................................................................
PO must be generated and addressed directly to
Laserfiche per Washington State Contract
INVOICE WILL COME FROM LASERFICHE
...................................................................................................................................................................................................................................................................................
Subtotal $86,791.10
Sales Tax(10.0%) $3,199.11
Total $89,990.21
Page 2
City of Kent Purchase Order Order# 159956 OP
KEN T Order number must appear on all invoices, packages, etc. Order Date: 8/19/2020
WASHINGTON
This document is hereby deemed a valid purchase order and authorizes the procurement of Ordered by: Lynnette R Smith
the materials and/or services indicated. Please let us know immediately if you are unable to Info Tech-Administration
ship the complete order.
Ship to: City of Kent Bill to: City of Kent Vendor: 1562399
Information Technology Accounts Payable Laserfiche
400 West Gowe Street 220 4th Avenue South 3545 Long Beach Blvd
Suite 122 Kent, WA 98032 Long Beach, CA 90807
Kent, WA 98032 Phone: (253) 856-5230 Payment Terms:Net 30
Line Item# Description Quantity Unit Cost Ext.Cost Sales Tax Total Cost
1 Cities Digital ArcGIS I Mtc. (integration w/LF) 1,000.00 100.00 1,100.00
2 Term: 10/26/2020-10/25/2021
3 LFRio Named Full Users w/forms I Essentials 200-499 34,800.00 34,800.00
4 LFRio Forms Professional I Mtc. 2,900.00 290.00 3,190.00
5 LFRio Connector I Mtc. (5%Add-on) 1,450.00 145.00 1,595.00
6 LFRio Named Retrieval Users I Mtc. (1,000-9,999) 20,000.00 20,000.00
7 LFRio Records Mgmt I Mtc. (10%of Lic.cost) 5,792.10 579.21 6,371.31
8 LFRio Forms Auth. Participants I Mtc. (1-49 users) 4,950.00 495.00 5,445.00
9 LFRio Forms Portal Add-On I Mtc. 1,599.00 159.90 1,758.90
10 LFRio Public Portal-2 servers I Mtc.(unlmtdconread-onlyusers) 10,000.00 1,000.00 11,000.00
11 LFRio Import Agent I Mtc. 300.00 30.00 330.00
12 LFRio Quick Fields Classify I Mtc. 1,500.00 150.00 1,650.00
13 LFRio LF Quick Fields I Mtc. 2,000.00 200.00 2,200.00
14 LFRio Tooklit I Mtc. 500.00 50.00 550.00
Approved by: Carrington, Michael Charles Subtotal: 86,791.10
Sales Tax: 3,199.11
Mayor's Signature _ __
(Required for contrac�Aer _0.0 ) Total: 89,990.21