HomeMy WebLinkAboutCity Council Committees - Kent City Council - 05/12/2020 (2)
KENT CITY COUNCIL
COMMITTEE OF THE WHOLE
Tuesday, May 12, 2020
4:00 PM
Chambers
THIS IS A REMOTE MEETING DUE TO THE COVID-19
CORONAVIRUS EMERGENCY
A live broadcast is available on Kent TV21,
www.facebook.com/CityofKent, and
www.youtube.com/user/KentTV21
To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 992 2779 9742
Mayor Dana Ralph
Council President Toni Troutner
Councilmember Bill Boyce Councilmember Marli Larimer
Councilmember Brenda Fincher Councilmember Zandria Michaud
Councilmember Satwinder Kaur Councilmember Les Thomas
**************************************************************
Item Description Speaker
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA APPROVAL
Changes from Council, Administration, or Staff.
4. DEPARTMENT PRESENTATIONS
1. Mill Creek at 76th Ave. Flood Protection Improvements –
Drainage Easement, Access Easement, and Temporary
Construction Easement - Authorize
Cheryl Rolcik-Wilcox
2. Appoint Zenovia Harris to the Public Facilities District Board
of Directors - Approve
Derek Matheson
Pat Fitzpatrick
3. Re-allocation of Lodging Tax Advisory Committee Funds for
Business Recovery Efforts - Authorize
Michelle Wilmot
Committee of the Whole Committee of the Whole -
Regular Meeting
May 12, 2020
4. Consolidating Budget Adjustment Ordinance for
Adjustments between January 1, 2020 and March 31, 2020
- Adopt
Michelle Ferguson
5. ADJOURNMENT
NOTE: A copy of the full agenda is available in the City Clerk's Office and at
KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk's
Office in advance at 253-856-5725. For TDD relay service, call the Washington
Telecommunications Relay Service 7-1-1.
PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: May 12, 2020
TO: Kent City Council - Committee of the Whole
SUBJECT: Mill Creek at 76th Ave. Flood Protection Improvements –
Drainage Easement, Access Easement, and Temporary
Construction Easement - Authorize
MOTION: Authorize the Mayor to sign a settlement agreement along with
all documents necessary for the acquisition of a Drainage Easement, an
Access Easement, and a Temporary Construction Easement on portions of
property owned by Earle M. Jorgensen Company, located at 22011 76th
Avenue South (APN 122204-9110), for an amount not to exceed
$818,600.00 subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
SUMMARY: The City of Kent is moving forward with its Mill Creek at 76th Avenue
South Flood Protection Project (the “Project”). The goal of the Project is to improve
Mill Creek’s conveyance capacity to reduce flood risk through the 76th Avenue
South industrial corridor.
The Project requires that the City acquire from Earle M. Jorgensen Company
(“Jorgensen”), a drainage easement and a temporary construction easement to be
granted to the City, and an access easement to be granted to the neighboring
property owner, on portions of Jorgensen’s property located at 22011 76th Avenue
South (APN 122204-9110).
Jorgensen has signed a settlement agreement accepting the City’s fair market value
offer of $110,100 for a 6,096 square foot drainage easement, $64,300 for a 33,830
square foot temporary construction easement, $27,000 for a 2,803 square foot
access easement to be granted to the neighboring property owner, and $617,200 in
compensation for damages to the property, for a combined total of $818,600.00.
Fair market value was determined by the City’s appraiser, and confirmed by the
City’s review appraiser.
BUDGET IMPACT: $818,600.00 from the project budget for the Mill Creek at 76th
Avenue Flood Protection Improvements Project. The project is funded through a $3
million state grant and the city Storm Drainage Fund.
SUPPORTS STRATEGIC PLAN GOAL:
4.1
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Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. Kent Settlement Agreement Easements (PDF)
4.1
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,
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Kurt Hanson, Economic and Community Development Director
220 Fourth Avenue South
Kent, WA 98032
253-856-5454
DATE: May 12, 2020
TO: Kent City Council - Committee of the Whole
SUBJECT: Appoint Zenovia Harris to the Public Facilities District Board
of Directors - Approve
MOTION: Approve the appointment of Zenovia Harris to fill the recently
vacated Position Number 5 of the Public Facilities District Board, for the
remainder of the 4-year term that will expire on August 31, 2023.
SUMMARY:
On February 21, 2020, Lew Sellers resigned his position No. 5 on the Public
Facilities District Board. Section 6.3 of the board’s bylaws requires vacancies to be
filled by appointment of the City Council.
Applications were accepted and forwarded to the Kent Downtown Partnership, Kent
Chamber of Commerce and MLK Labor (the central body of labor organizations in
King County) for recommendations. The Kent Downtown Partnership and Kent
Chamber of Commerce recommended Zenovia Harris to fill the vacant position on
the board. MLK Labor did not respond to our request for recommendations.
Zenovia was appointed as the Chief Executive Officer for the Kent Chamber of
Commerce, becoming the first African American CEO to lead the chamber in its
70+years. Her role serves as the spokesperson for the business community in the
6th largest city in the state which was ranked top 10 in the most diverse cities in
America according to Wallet hub.
Harris is a certified diversity professional who serves as the President for the
Washington Diversity Council Advisory Board. In the last decade she has worked in
higher education, sales and marketing and has owned her own businesses.
Harris knows how diversity and inclusion can impact an organization bottom line
and culture. She was recently awarded the “Diversity Spirit Achievement Award”
from City Career Fair productions for her active support of Diversity in the
community and workplace.
Harris is a dynamic leader and known for her tenacity and ability to create a
thriving work cultures that are inclusive, innovative and results driven.
Along with her CDP, Harris holds a bachelor’s degree in business management, a
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master’s in Public Administration, a real estate brokers license and a signing notary
certification with the NNA.
Harris will be a welcome addition to the Public Facilities District Board.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
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LODGING TAX ADVISORY COMMITTEE
220 Fourth Ave S
Kent, WA 98032
DATE: May 12, 2020
TO: Kent City Council - Committee of the Whole
FROM: Economic & Community Development
SUBJECT: Re-allocation of Lodging Tax Advisory Committee Funds for
Business Recovery Efforts - Authorize
MOTION: Authorize the Mayor to reallocate $50,000 from funds previously
awarded for outside consulting to the Economic Development team to
support new business recovery initiatives, in light of the economic crisis
brought about by Covid-19, subject to final terms and conditions
acceptable to the Economic and Community Development Director and City
Attorney.
SUMMARY: There is an emergent need to revisit our lodging tax account balance
and adjust our spending as we are anticipating a dramatic drop in revenues.
While many of our Kent Valley business marketing initiatives continue with our
partner cities, we have terminated our $100K contract with Barokas
Communications. Our priority for economic development staff has pivoted to
mitigate the impact of this crisis and support business recovery efforts.
Therefore, we seek your approval to use $50K of the returned Lodging Tax funds to
support the City’s economic recovery activities, while also supporting the
committee’s objectives to promote leisure and business travel. These activities,
supported by economic development employees, will focus on the following:
a. Marketing industry economic activity and storylines to news media
b. Promoting overnight stays in Kent
c. Helping businesses navigate and access the various loans and grant
programs available to retain employees and stay in business
d. Provide oversight and management of JayRay ads and PR activities to
support and promote Kent’s hospitality industry
e. Support local restaurateurs and restaurant employees by directing
them to new grants/programs aimed to help the industry recover. i.e.
Kent Restaurant Week, The Plate Fund, industry-support websites
BUDGET IMPACT: $50,000 grant transferred to Economic Development Marketing
budget.
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05/07/20 Lodging Tax Advisory Committee APPROVED
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FINANCE DEPARTMENT
Paula Painter, Finance Director
220 Fourth Avenue South
Kent, WA 98032
253-856-5264
DATE: May 12, 2020
TO: Kent City Council - Committee of the Whole
SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments
between January 1, 2020 and March 31, 2020 - Adopt
MOTION: Adopt Ordinance 4359 authorizing consolidating budget
adjustments made between January 1, 2020 and March 31, 2020,
reflecting an overall budget increase of $9,761,225.
SUMMARY: Authorization is requested to approve the technical gross budget
adjustment ordinance reflecting an overall budget increase of $9,761,225.
Adjustments totaling $2,236,278 have previously been approved by Council and are
summarized as follows:
A total of $298,000 in grants:
· $78,700 in Criminal Justice grants including a 2017 JAG Grant for equipment
($34k), Boat Grant ($11k), Sex Offender Grant ($24k), and a Traffic Equipment
Grant ($10k).
· $169,300 from King County for Lake Fenwick Aerator Improvements ($190k)
offset by the reduction of a 2018 budgeted King Couty grant to actual spend for
the Downey Farmstead Restoration ($21k).
· $50,000 NPDES Grant from the Department of Ecology for water quality
stormwater capacity.
· $1,288,270 in carryforward budgets for Parks, Facilities and ShoWare Lifecycle
that were previously authorized in 2019:
· $550,000 for Facilities projects including roof repairs ($195k), HVAC
replacement ($100k), building lifecycle ($100k), floors ($60k), backup power
($50k), Kent Meridian pool ($25k), and kitchen equipment ($20k).
· $391,770 for Parks major maintenance projects including parking lots, trails,
lighting, signage, fencing, and structures.
· $221,500 in other parks programs/projects including the recreation plan, a GIS
intern, Health Savings Account programs, public defense appeals, marketing,
and staff development.
· $125,000 for ShoWare concession stand rebranding.
· $650,008 in other approved items including use of funds from the approved
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Senior Service Levy ($510k), use of General Fund balance for an Economic and
Community Development term-limited position ($100k), use of King County ILA
mitigation funds for the Alia property ($34k), and use of reimbursed funds for
Kent Police Department training brass ($6k).
The remaining adjustments totaling $7,524,947 have not been previously
approved by Council. Highlights include:
· $3,411,220 for the transfer of additional 2019 B&O square footage revenue from
the General Fund to Streets ($1.7m) and the establishment of a budget in
streets for the use of these funds ($1.7m).
· $3,151,600 for the transfer of funds to Meet Me on Meeker (MMOM) projects
from the General Fund ($460k), Capital Resource Fund ($750k), Other Projects
Fund ($331k), and MMOM Placemaking Project ($40k). The remaining ($1.57m)
represents the establishment of budgets in the various MMOM projects
($1.58m), less a $10k decrease in the ECD GF budget to allow for the transfer of
their funds. (Council has previously approved the use of $1.58m for the MMOM
project. These funds are now being moved to the appropriate subprojects,
which are in different funds.)
· $782,670 increase to various funds for Teamster and AFSCME union contract
increases.
· $120,000 increase due to a transfer of funds from Economic and Community
Develoment General Fund to Park’s Downtown Placemaking project for a Lunar
Rover fabrication ($60k) and the establishment of the budget within the project
($60k).
· $174,580 increase due to IT capital project budgets including moving prior year
interest income into Tech Plans ($155k), electronic medical records
management for Corrections ($10k), and unallocated projects ($10k).
· $60,000 increase to Administration’s communications budget - under review.
· $(122,053) decrease due to the true-up of CDBG program budgets to actual
funds received ($81k) and the reduction of a WSDOT grant due to expired funds
($41k).
· $(53,070) decrease due to eliminated transfers from the Criminal Justice Fund
to General Fund for overtime related to red light camera reviews. Note the
overtime budget itself was moved from General Fund to Criminal Justice Fund
with a net zero impact to the City.
BUDGET IMPACT: These expenditures are funded by grants, existing fund
balance, or other new revenues.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
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ATTACHMENTS:
1. Budget Adjustment Ordinance Q1 2020 Supp (PDF)
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1 2019-2020 Budget Adjustment
First Quarter 2020
ORDINANCE NO. 4359
AN ORDINANCE of the City Council of the
City of Kent, Washington, approving the
consolidating budget adjustments made between
January 1, 2020 and March 31, 2020, reflecting an
overall budget increase of $9,761,225.
RECITALS
A. Expenditures as classified in the final, adopted budget
constitute the city’s appropriations for that year. After adoption, there are
a variety of events that will precipitate the need to amend the adopted
budget, such as grant awards, bonds issuance, collective bargaining
agreements and additional budget requests. These modifications are
periodically consolidated into a supplemental budget adjustment ordinance
amending the original adopted budget.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. – Budget Adjustments. The 2019-2020 biennial budget
is amended to include budget fund adjustments for the first quarter of 2020
from January 1 to March 31, 2020, as summarized and set forth in
Exhibit “A,” which is attached and incorporated into this ordinance. Except
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2 2019-2020 Budget Adjustment
First Quarter 2020
as amended by this ordinance, all terms and provisions of the 2019-2020
biennial budget Ordinance No. 4296, as amended by Ordinance Nos. 4324,
4330, 4343, 4344, 4351 and 4354 shall remain unchanged.
SECTION 2. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this ordinance
and the same shall remain in full force and effect.
SECTION 3. – Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the Code Reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering; or
references to other local, state, or federal laws, codes, rules, or regulations.
SECTION 4. – Effective Date. This ordinance shall take effect and be
in force five days after publication, as provided by law.
May 19, 2020
DANA RALPH, MAYOR Date Approved
ATTEST:
May 19, 2020
KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
May 21, 2020
Date Published
APPROVED AS TO FORM:
ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY
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Fund Title Previously
Approved
Approval
Requested
Total
Adjustment
Ordinance
General Fund 321,780 2,579,670 2,901,450
Street Fund - 1,732,650 1,732,650
Capital Resource Fund 391,770 750,000 1,141,770
Criminal Justice Fund 84,210 7,320 91,530
Housing & Community Development Fund 510,218 (81,353) 428,865
Kent Events Center Operating Fund 125,000 - 125,000
Street Capital Projects - 1,911,900 1,911,900
Parks Capital Projects - 60,000 60,000
Other Capital Projects - 39,700 39,700
Technology Capital Projects - 174,580 174,580
Water Operating Fund - 109,520 109,520
Sewerage Operating Fund - 46,130 46,130
Drainage Operating Fund 253,300 78,110 331,410
Solid Waste Operating Fund - 12,030 12,030
Golf Operating Fund - 18,250 18,250
Fleet Services Fund - 41,840 41,840
Central Services Fund - 6,880 6,880
Facilities Management Fund 550,000 36,140 586,140
Insurance Funds - 1,580 1,580
Total 2,236,278 7,524,947 9,761,225
Exhibit A
City of Kent
Budget Adjustment Ordinance
Adjustments January 1, 2020 to March 31, 2020
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Date or
Other Fund
Previously
Approved by
Council
Not Previously
Approved by
Council
Total
Adjustment
Ordinance
General Fund
Teamster & AFSCME contract S&B increases 357,130 357,130
Increase to Communications budget 60,000 60,000
ECD Term-limited position (Permit Tech) 1/21/2020 100,280 100,280
Movement of review OT budget to Red Light Camera Fund 1600 (53,070) (53,070)
Transfer 2019 B&O square footage revenue increase to Streets Fund 1100 1,705,610 1,705,610
Reduction of Corrections budget to move funds to EMR project (10,000) (10,000)
Transfer of Correction funds to Corrections EMR project 3400 10,000 10,000
Reduction of ECD budget to move funds to Meet Me on Meeker project (10,000) (10,000)
Transfer of ECD funds to Meet Me on Meeker (MMOM) project 3100 10,000 10,000
Strategic transfer of funds from GF to MMOM projects 3100 450,000 450,000
Transfer of ECD funds to Downtown Placemaking for Lunar Rover 3200 60,000 60,000
Carryover budgets - Parks 2019 221,500 221,500
Total General Fund 321,780 2,579,670 2,901,450
Street Fund
Establish budget for use of 2019 B&O Funds transferred from GF 1000 1,705,610 1,705,610
Teamster & AFSCME contract S&B increases 67,740 67,740
Reduced budget for expired WA DOT grant funds (40,700) (40,700)
Total Street Fund - 1,732,650 1,732,650
Capital Resource Fund
Transfer of funds to Meet Me on Meeker (MMOM) projects 3100 750,000 750,000
Carryover budgets - Parks 2019 391,770 391,770
Total Capital Resource Fund 391,770 750,000 1,141,770
Criminal Justice Fund
Teamster & AFSCME contract S&B increases 7,320 7,320
Reduction of transfer of Red Light Camera funds for OT to GF 1000 (53,070) (53,070)
Establish OT budget for Red Light Camera Fund 53,070 53,070
Establish budget for 2017 JAG Grant KCC 3.70 34,000 34,000
Establish budget for WA State Boat Grant KCC 3.70 10,950 10,950
Establish budget for WASPC Sex Offender Grant KCC 3.70 24,200 24,200
Establish budget for WASPC Traffic Equipment Grant KCC 3.70 9,550 9,550
Use of reimbursed funds for KPD Training Brass account KCC 3.70 5,510 5,510
Total Criminal Justice Fund 84,210 7,320 91,530
Housing & Community Development Fund
Establish budgets for funds from the Senior Service Levy 1/21/2020 510,218 510,218
CDBG program true-ups (81,353) (81,353)
Total Housing & Community Development Fund 510,218 (81,353) 428,865
Kent Events Center Operating Fund
Carryover budgets - ShoWare Lifecycle 2019 125,000 125,000
Total Kent Events Center Operating Fund 125,000 - 125,000
Street Capital Projects
Establish budgets for funds from GF for MMOM projects 1000 460,000 460,000
Establish budgets for funds from CRF for MMOM projects 1500 750,000 750,000
Transfer of PY Interest Income from 3100 to Meeker & Russell project 331,100 331,100
Establish budget for use of PY Int Inc on Meeker & Russell project 331,100 331,100
Establish budget for use of PY Int Inc on Meeker & Russell project 3300 39,700 39,700
Total Street Capital Projects Fund - 1,911,900 1,911,900
Parks Capital Projects
Establish budget for funds from GF for Downtown Placemaking 1000 60,000 60,000
Total Parks Capital Projects Fund - 60,000 60,000
Other Capital Projects
Reduction of MMOM budget to transfer Interest income back to 3100 (331,100) (331,100)
Transfer funds from MMOM to 3100 3100 331,100 331,100
Reduction of MMOM budget to transfer funds back to 3300 (39,700) (39,700)
Transfer funds from MMOM to 3300 39,700 39,700
Transfer PY Int Inc from 3300 to Meeker & Russell project 3100 39,700 39,700
Total Other Capital Projects Fund - 39,700 39,700
Budget Adjustment Detail for Budget Changes
January 1, 2020 to March 31, 2020
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Council
Not Previously
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Council
Total
Adjustment
Ordinance
Budget Adjustment Detail for Budget Changes
January 1, 2020 to March 31, 2020
Technology Capital Projects
Establish budget for use of Corrections funds on EMR project 1000 10,000 10,000
Transfer of PY Interest Income from 3400 to Unallocated Projects 4,860 4,860
Establish budget for use of PY Interest income in Unallocated Projects 4,860 4,860
Reduction of budget in Unallocated Projects to transfer funds (154,860) (154,860)
Transfer of funds from Unallocated Projects to Tech Plans 154,860 154,860
Establish budget for use of unallocated funds in Tech Plans 154,860 154,860
Total Technology Capital Projects Fund - 174,580 174,580
Water Operating Fund
Teamster & AFSCME contract S&B increases 109,520 109,520
Total Water Operating Fund - 109,520 109,520
Sewerage Operating Fund
Teamster & AFSCME contract S&B increases 46,130 46,130
Total Sewerage Operating Fund - 46,130 46,130
Drainage Operating Fund
Teamster & AFSCME contract S&B increases 78,110 78,110
Establish budget for NPDES Grant 10/8/2019 50,000 50,000
Establish budget for KC ILA mitigation for Alia property KCC 3.70 34,000 34,000
Reduce Budget for KC Grant to actuals 1/16/2018 (20,490) (20,490)
Establish budget for SROF Grant 12/10/2019 189,790 189,790
Total Drainage Operating Fund 253,300 78,110 331,410
Solid Waste Operating Fund
Teamster & AFSCME contract S&B increases 12,030 12,030
Total Solid Waste Operating Fund - 12,030 12,030
Golf Operating Fund
Teamster & AFSCME contract S&B increases 18,250 18,250
Total Golf Operating Fund - 18,250 18,250
Fleet Services Fund
Teamster & AFSCME contract S&B increases 41,840 41,840
Total Fleet Services Fund - 41,840 41,840
Central Services Fund
Teamster & AFSCME contract S&B increases 6,880 6,880
Total Central Services Fund - 6,880 6,880
Facilities Management Fund
Teamster & AFSCME contract S&B increases 36,140 36,140
Carryover budgets - Parks 2019 550,000 550,000
Total Facilities Management Fund 550,000 36,140 586,140
Insurance Funds
Teamster & AFSCME contract S&B increases 1,580 1,580
Total Insurance Funds - 1,580 1,580
Grand Total All Funds 2,236,278 7,524,947 9,761,225
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