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Home My WebLink AboutCity Council Committees - Kent City Council - 03/24/2020 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes March 24, 2020 Date: March 24, 2020 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Mayor Ralph was in attendance. Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present 3. AGENDA APPROVAL No changes. 4. DEPARTMENT PRESENTATIONS A. Updated Lodging Tax Advisory Committee Grant Award for the VisitKent.com Campaign Managed by JayRay - Authorize Economic Development Project Manager, Michelle Wilmot presented details on the additional Lodging Tax Advisory Committee Grant Award for the VisitKent.com campaign managed by JayRay. Councilmembers discussed supporting the Lodging Tax Advisory Committee's recommendation to approve increasing the grant award in the amount of $15,000. Wilmot reviewed short and long-term marketing strategies and ways to support small business during the COVID-19 emergency. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes March 24, 2020 Kent, Washington Page 2 of 5 MOTION: Authorize the Mayor to increase the grant awarded to Economic and Community Development in the amount of $15,000, for the VisitKent.com website and tourism promotion campaign designed and managed by JayRay, subject to terms and conditions acceptable to the Economic and Community Development Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM B. Payment of Bills - Approve Council reviewed the payment of bills. MOTION: Approve the payment of bills received through 3/15/20 and paid on 3/15/20 and approve checks issued for payroll for 3/1/20-3/15/20 and paid on 3/20/20, as audited by the City Council during the March 24, 2020, Committee of the Whole. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM C. Software Licensing and Consultant Services with Bottomline Technologies, Inc. – Authorize Information Technology Director, Mike Carrington provided details on the Software Licensing and Consultant Agreement with Bottomline Technologies, Inc. for the TransformAP solution that will enhance the way the City conducts its accounts payable process. MOTION: Authorize the Mayor to sign a Software Licensing Agreement with Bottomline Technologies, Inc., in an amount that will not exceed $160,000, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM D. Ordinance Repealing and Readopting Chapter 6.05 KCC – Latecomer Agreements – Street and Utility - Adopt Assistant City Attorney, Christina Schuck presented information on the Latecomer Agreement - Street and Utility Ordinance. Schuck explained what Latecomer Agreements are, who can get one, who is affected (must pay) and how to get one. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes March 24, 2020 Kent, Washington Page 3 of 5 MOTION: Adopt Ordinance No. 4356, repealing and readopting Chapter 6.05 of the Kent City Code, establishing the requirements and procedure for the application and administration of street and utility latecomer agreements. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM E. Resolution Amending Kent City Code Fees - Adopt Assistant City Attorney, Christina Schuck indicated that this resolution adopts a new fee schedule that adds fees related to latecomer agreements. MOTION: Adopt Resolution No. 2009, repealing Resolution No. 2000 and adopting a new fee schedule that adds fees related to latecomer agreements. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM F. Fourth and Willis Roundabout - Sight Distance Easement - Authorize Property and Acquisition Analyst, Cheryl Rolcik-Wilcox advised the Council on the need for the Fourth and Willis Roundabout Sight Distance Easement currently owned by the Kent School District and the related cost associated with the acquisition. MOTION: Recommend Council authorize the Mayor to sign all documents necessary for the acquisition of a Sight Distance Easement on a portion of property owned by the Kent School District, located at 317 4th Avenue S. (APN 768280-0220), for an amount not to exceed $6,700.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM G. Fourth and Willis Roundabout - Right-of-Way Dedication - Ordinance - Adopt Property and Acquisition Analyst, Cheryl Rolcik-Wilcox explained the Fourth and Willis Roundabout Right-of-Way Dedication Ordinance authorizing the dedication of City-owned property along Willis Street between the Union Pacific Railroad tracks and Fourth Avenue South. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes March 24, 2020 Kent, Washington Page 4 of 5 MOTION: Adopt Ordinance No. 4357, authorizing the dedication of a portion of City-owned property located along Willis Street (SR 516) between the Union Pacific Railroad tracks and 4th Avenue South as right-of-way. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM H. Mill Creek at 76th Avenue Flood Protection Improvements – Drainage Easement and Temporary Construction Easement - Authorize Property and Acquisition Analyst, Cheryl Rolcik-Wilcox reviewed the Mill Creek at 76th Avenue flood protection improvements - Drainage Easement and Temporary Construction Easement on property owned by HRP Properties 4. The goal of the project is to improve Mill Creek's conveyance capacity and reduce flood risk through the 76th Avenue South industrial corridor. MOTION: Authorize the Mayor to sign all documents necessary for the acquisition of a drainage easement and a temporary construction easement on a portion of property owned by HRP Properties 4, located at 22203 76th Avenue South (APN 122204-9024), for an amount not to exceed $415,090, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/7/2020 7:00 PM I. INFO ONLY: Neighborhood Traffic Calming Update Public Works Traffic Engineer, Erik Preston presented details on the Neighborhood Traffic Calming Program. The program gives residents a formal process to bring their concerns about speed and cut-through traffic on residential streets to the attention of the City. Preston indicated that since June of 2019, the City has received 16 new requests, 13 traffic studies have been completed and the current 2-phase process is on hold, pending Council feedback. Upcoming improvements include 98th Avenue South (South 240th to South 248th Street) and Hazel Avenue North (East James Street to East Smith Street). Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes March 24, 2020 Kent, Washington Page 5 of 5 Preston sought input from the Council on the 2020 Program Updates that include shortening the process, consider other factors besides speed and improve chances of qualifying projects. Preston detailed ways the public can contact the City, and indicated the desire to get consensus that there is a problem from the beginning. Preston walked the Council through the methods used to evaluate programs, including awarding points for each category that includes traffic speeds, average daily traffic counts, cut-through traffic, crash history, pedestrian facilities, parks, schools, or transit stop. Preston advised that the highest points will be awarded from each category and that points cannot be combined within a single category. Preston indicated he will return to Council with additional information. 5. ADJOURNMENT Meeting ended at 5:10 p.m. Kimberley A. Komoto City Clerk JAYRAY A PLACE TO THINK VISIT KENT 1 RESPONDING TO COVID-19 March 24, 2020 JAYRAY A PLACE TO THINK VISIT KENT 2 SHORT -TERM STRATEGIES Be a trusted source of up-to-date information Share content that meets health advisory guidelines Promote Kent businesses on social media Roundup of places to get growlers filled Roundup of places to get dessert (celebrating a birthday at home?) Roundup of places to get burgers Roundup of places to get comfort food Roundup of places to get Taco Tuesday Kent restaurant resource guide to support local restaurants via delivery, take-out and gift certificates In-tune, helpful and empathetic stories Share how businesses in Kent are helping one another Q & A with restaurants series Favorite dish? Share a recipe you can make at home How long have you been in Kent? Collaboration with other communication outlets Sunset Magazine: resource guide—what’s open in the West Coast Washington Tourism Alliance: Show WA Love campaign—featuring businesses you can still support across the state (gift cards, online orders, etc.) JAYRAY A PLACE TO THINK VISIT KENT 3 SHORT -TERM STRATEGIES Get creative on social media to inspire the community during this challenging time. Ideas we’re working on include: Kent food and virtual activity pairings from home (Tune in to videos/podcasts from space with a Sky Hag Double IPA from Airways Brewing…) Kent themed profile photo frame on Facebook #WeAreKent #Quarenteam Chalk your walk (ask community to draw their favorite things about Kent and post on social media) Social distancing activity of the week (Walk/Bike Kent Valley Loop Trails, Check out an e-book from King County Library, etc.) Car based “scavenger hunt” (Find landmarks/popular spots in Kent) and take photo/share to our channels JAYRAY A PLACE TO THINK VISIT KENT 4 Tourism & Hospitality Impact Survey Travel Advisory Updates on VisitKent.com How to Support Kent Businesses Graphic JAYRAY A PLACE TO THINK VISIT KENT 5 Re -sharing Kent Business Promotions on Facebook Re -sharing Kent Food Availability on Instagram Stories, Daily Restaurant Resource Guide Collaboration with ILoveKent.com JAYRAY A PLACE TO THINK VISIT KENT 6 Washington State Tourism Campaign Collaboration to Promote Businesses Across the State During COVID-19 (launching week of 3/23) #ShowWALove JAYRAY A PLACE TO THINK VISIT KENT 7 Join the trend that’s helping communities connect in a positive way. Ask residents to chalk what they love about Kent and share on social Design Custom Profile Frame for Kent Community on Facebook (Ex: Colorado Tourism/Chamber) Take Kent restaurants with you to space! (Ex: Food & Space Podcast Pairings) JAYRAY A PLACE TO THINK VISIT KENT 8 LONG-TERM STRATEGIES Develop a marketing and recovery plan Identify/strengthen collaborations and partnerships (I Love Kent, Chamber, KDP etc.) Invite people back to Kent: a ‘we’re open’ push! Storytelling on social media PR Newswire news release #VisitKentWA Increase PR and storytelling efforts—focusing on Kent’s tastemakers Kent Food Trails campaign Seasonal Kent food blog Invite foodie 5 bloggers to Kent Attend Travel & Words media show—1 on 1 appointments with media writers, pitching Kent #TasteKentWA Amplify Kent Restaurant Week (Fall or Winter TBD) Optimize VisitKent.com Revise Visit Kent website to include messaging for the “new normal”—life after COVID-19 Make mobile optimization updates Photo shoot showcasing Kent to businesses and leisure travelers Conduct a Visitor Profile study Better understand Kent’s visitors Is travel sentiment up/down? How has travel changed since COVID-19 JAYRAY A PLACE TO THINK VISIT KENT 9 Promote Kent Food Trails As Recovery Strategy Paired with Kent Restaurant Week (timing: TBD) Future: ‘We’re Open’ Campaign to Invite Visitors Back JAYRAY A PLACE TO THINK VISIT KENT 10 2020 VISIT KENT BUDGET APPROVED BUDGET SUBTOTAL Website Services $17,320 Social Media Services $20,000 Marketing Services $34,980 Media Relations Services $8,499 Project Management $9,200 TOTAL $89,999 ENHANCED SERVICES BY PRIORITY SUBTOTAL Visitor Profile Study (website)$3,975 Travel & Words Media Exhibition (media relations)$8,000 PR Newswire (media relations)$2,875 Washington Tourism Alliance Membership (marketing)$350 TOTAL $15,200 COMBINED TOTAL $105,199 JAYRAY A PLACE TO THINK VISIT KENT 11 THANK YOU! 535 Dock Street, Ste. 205 Tacoma, WA 98402 253.722.2690 bbaeth@jayray.com Contact us Follow us on facebook.com/jayrayadspr @jayrayadspr @jayrayadspr Chapter 6.05LATECOMER AGREEMENTS –STREET AND UTILITY LATECOMER AGREEMENTS Tool that allows property owners constructing utility or street improvements required by City Code to be reimbursed by neighboring properties that will use and benefit from these improvements. WHAT are they? WHO can get one? Property owner installing qualifying street or utility improvements, including the City itself WHO is affected/has to pay? Neighboring properties who benefit and develop within a certain time period LATECOMER AGREEMENTS LATECOMER AGREEMENTS HOW to get one: Application •Proposed assessment reimbursement area •Estimate of construction costs •Proposed assessment or “latecomer fee” Application Review by City Preliminary Determinations Sent to affected property owners 20-day appeal period Final Determination LATECOMER AGREEMENTS WHEN to apply •At time of applications WHEN in effect •After the agreement is recorded against affected properties WHEN developers get paid •If/When properties develop/redevelop in time period •15 years for street improvements •20 years for utility improvements 4TH & WILLIS ROUNDABOUT PROJECT -SIGHT DISTANCE EASEMENT COMMITTEE OF THE WHOLE MARCH 24, 2020 OVERHEAD DRAWING OF EASEMENT City of Kent 4th & Willis Roundabout Project Dedication as right-of-way of City-owned property along Willis Street (SR516) between the Union Pacific Railroad Tracks and 4th Avenue S. King County Tax Parcel Nos. 134930-0045, 982570-1295, 982570-1275, 982570-1276, 982570-1270, 982570-1290, 982570-1255 City of Kent Mill Creek at 76th Ave. Flood Protection Improvements Project Drainage Easement and Temporary Construction Easement Residential Traffic Calming Program Committee of the Whole March 24, 2020 Erik Preston, P.E. -City Traffic Engineer Program Status –since June 2019 16 new requests 10 in 2019 –22 total requests in 2019 6 in 2020 13 traffic studies completed All below threshold for further action Current 2-Phase Process is “On- Hold” pending Council feedback on new process Program Status –since June 2019 Overall Program: 12 locations above speed threshold 3 locations with cut-through traffic 13 locations awaiting traffic studies Upcoming Improvements 2 Projects are ready for construction this summer 98th Ave S (S 240th St to S 248th St) 4 speed cushions 1 raised crosswalk Hazel Ave N (E James St to E Smith St) 3 speed cushions 98th Ave S –Balloting Successful Hazel Ave N –Balloting Successful 2020 Program Update Current Program -Resolution 1817, 2009 2 Phase Approach Longer process Speed is the primary concern (10 mph over) Program Update Shorten the process Add other factors besides speed Improve chances of qualifying projects 2020 Program Update Getting Started Letter, phone, email, or online form Early Engagement –5 residents required Data Collection Average Daily Traffic (ADT) volume Other Factors 2020 Program Update 50 Points to Qualify 10-over Speed Limit still qualifies with 50 points Point for Traffic Volume depends on street classification. 2020 Program Update If it Qualifies… Count again to verify Schedule a neighborhood meeting Make a Plan Vote 2020 Program Update If it Passes… Build It! Follow-Up study 2020 Program Update Next Steps Revise and respond to comments Committee of the Whole in April for consideration Council for action