HomeMy WebLinkAboutCity Council Committees - Kent City Council - 01/14/2020 (2)
Approved
Kent City Council - Committee
of the Whole
Committee of the Whole -
Regular Meeting
Minutes
January 14, 2020
Date: January 14, 2020
Time: 4:03 p.m.
Place: Chambers
1. CALL TO ORDER
Council President Troutner called the meeting to order.
2. ROLL CALL
Attendee Name Title Status Arrived
Toni Troutner Council President Present
Bill Boyce Councilmember Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present 4:52 PM
Les Thomas Councilmember Present
3. AGENDA APPROVAL
A. Move to approve the agenda
RESULT: APPROVED [6 TO 0]
MOVER: Bill Boyce, Councilmember
SECONDER: Les Thomas, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas
AWAY: Michaud
4. PRESENTATIONS
A. 2020-2022 King County I-Net Contract for Network Services -
Authorize
James Endicott, Technical Services Manager and Galen Hirschi, Senior
Network Engineer Supervisor provided information on the 2020-22 King
County I-Net contract for network services.
This contract provides for internet, IP addressing, lease for data center
space, access to the Inter Governmental Network that provides the City
with access to the Washington State Patrol.
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 2 of 8
This renewal is for a 3-year term and includes the expansion of services
for cloud-based applications, additional connectivity and redundancy to
provide for more reliable internet access.
MOTION: Authorize the Mayor to sign the 2020-2022 King
County I-Net Contract for Network Services - Customer
Services Contract Number 07COK19, for Internet connectivity,
access to the Inter-Governmental Network agencies, Valley
Communications access, and point-to-point services for remote
locations for all related services and associated costs for three
years at an annual cost of $91,464.00, for a total amount not to
exceed $274,392.00, subject to final terms and conditions
acceptable to the Information Technology Director and City
Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
B. Amendment to the ShoWare Center Sales, Marketing and
Operations Management Services Agreement - Authorize
City Attorney, Pat Fitzpatrick presented the council with information on the
Amendment to the ShoWare Center Sales, Marketing and Operating
Agreement with SMG.
SMG is now a part of ASM Global. SMG manages the daily operations of
the accesso ShoWare Center, including maintenance and negotiating
contracts with performers and for events.
The original contract began in 2015 and expired on December 31, 2019,
but the City is acting under the terms of that original contract. Fitzpatrick
detailed the associated fees, and detailed the terms of the new
agreement.
Tim Higgins, General Manager of the accesso ShoWare Center provided
details on the need for a new scoreboard and the issues with ongoing
maintenance of the existing scoreboard. Higgins indicated the plan is to
replace the scoreboard in late 2020, early 2021. The Finance Department
will provide Councilmember Thomas with details on the depreciation of
the scoreboard.
Higgins provided information on his work to push for more events at the
accesso ShoWare Center for facilities with the capacity of up to 6,000
seats.
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 3 of 8
Boyce, Larimer and Kaur expressed a desire to have a workshop on this
item to gather more information on SMG's performance over the past 4
years so that the council can evaluate whether to move forward with a
contract amendment.
Council agreed to discuss this during the February 4, 2020 Workshop and
on the February 4, 2020, City Council agenda under Other Business.
MOTION: Authorize the Mayor to sign the First Amendment to
the ShoWare Center Sales, Marketing, and Operational
Management Services Agreement, subject to final terms and
conditions acceptable to the Chief Administrative Officer and
the City Attorney.
RESULT: NO ACTION TAKEN
C. Ordinance Amending Chapters 9.04 and 5.01 of the Kent City
Code Related to Massage and Reflexology Services - Adopt
City Attorney, Pat Fitzpatrick indicated, in the past, the City worked with
licensed massage businesses to assist with drafting code amendment
regarding massage and reflexology businesses.
Fitzpatrick provided a brief history on the City's efforts to address illicit
massage businesses and enforcement actions taken over the past years. The
illicit massage businesses were cited with prostitution and 100% of the
businesses were shut down.
Recently, there has been an increase in illicit massage businesses trying to
reestablish themselves.
In an effort to come up with effective laws that help address illicit massage
businesses, the City's Prosecutor came up with code amendments that mirror
the Department of Health regulations for massage and reflexology
businesses. The Department of Health regulates these businesses. If a
business violates the new code provisions, the Police Department will have
probable cause to cite the massage businesses with a crime.
This code amendment will make violations a misdemeanor. There will be a
provision that if they violate the code, they cannot go back into business in
the City of Kent.
Staff will follow up with Councilmember Thomas with the number of licensed
massage businesses currently in the City of Kent.
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 4 of 8
MOTION: Adopt Ordinance No. 2006, amending Chapters 9.04
and 5.01 of the Kent City Code related to massage and
reflexology services.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
D. Resolution Approving the Admittance of the City of Des Moines
as a Member of the Valley Special Weapons and Tactics Team -
Adopt
City Attorney, Pat Fitzpatrick provided the background of VSWAT and the
reasons for belonging to a consortium to provide SWAT services.
Fitzpatrick indicated each jurisdiction must approve any amendments to
the Interlocal Agreement.
MOTION: Adopt Resolution No. 2006, approving the admittance
of the City of Des Moines as a member of the Valley Special
Weapons and Tactics Team and authorizing the Mayor to sign
Addendum 1 to the Interlocal Cooperative Agreement Between
Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of
Seattle for the Creation of the Valley Special Weapons and
Tactics Team.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
E. King County Veterans, Seniors and Human Services Levy
Agreement - Authorize
Recreation and Cultural Superintendent in the Parks Department, Lori Hogan
provided details on the King County Veterans, Seniors and Human Services
Levy Agreement.
The City has been awarded, through King County, $1,403,689. to be
distributed over 4 1/2 years. Parks will return to the Council each year for
authorization to accept and expend the funds. For 2020, $510,218 will be
distributed.
Hogan expressed appreciation of Kent Senior Center Facility Manager, Cindy
Robinson. Robinson was instrumental in securing this grant.
There are limited restrictions on the use of these funds.
Larimer indicated she will be providing a breakdown of the funding
allocations of the King County Veterans, Seniors and Human Services Levy
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 5 of 8
report during the January 21, 2020 City Council meeting.
Kaur and Fincher expressed a desire to ensure that under represented
communities are provided with opportunities to take advantage of the
programs and services offered through the use of these grant funds.
Transportation needs should be considered.
MOTION: Approve the King County Veterans, Seniors and
Human Services Levy Agreement, and ratify the Mayor’s
signing of that Agreement, to accept $510,218 in levy funds for
the term 10/1/2019 through 12/31/2020; amend the 2020
budget; and authorize the expenditure of funds.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
F. Budget Adjustment Authorizing Four Full-Time Employees -
Approve
Finance Director, Paula Painter presented details on the Budget Adjustment
Authorizing Four Positions.
1 FTE in the Finance Department for a B&O Tax Supervisor. This is a budget
neutral position.
2 FTE Limited Term positions in the Parks Department for the Senior Center,
including and Outreach Coordinator and Senior Center Program Assistant.
These positions are 100% funded by the King County Veterans, Senior and
Human Services Levy.
1 FTE in the Economic and Community Development Department to assist in
the permit center. This cost of this position will be off set by the increase in
permit center permit fees.
MOTION: Approve the increase in authorized budgeted FTE’s by
four positions to include one supervisor position in the Finance
Department, two King County levy-funded term-limited
positions in the Parks Department and one term-limited
position for Economic and Community Development.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
G. Traffic Signal Emergency Vehicle Detection System Hardware
Purchase - Authorize
Transportation Engineering Manager, Rob Brown provided details on the
Emergency Vehicle Detection System.
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 6 of 8
The system reduces response time for emergency vehicles and reduces
crashes of emergency vehicles.
Brown reviewed the vehicle emitter, signal detector, and phase selector.
Brown reviewed the benefits of the new generation equipment that will have
the capability to communicate remotely, faster detection and processing, and
have future capabilities for detection.
The plan is to replace 60 phase selectors. Brown reviewed the cost of new
equipment and trade-value.
This purchase will be made through the State’s master contract and is
endorsed by the Kent Police Department and Puget Sound Regional Fire
Authority.
Brown conveyed that the current system is working and there are no issues
with it.
MOTION: Authorize the purchase of traffic signal emergency
vehicle detection hardware from the Washington State
Department of Enterprise Services’ Master Contract for
Illumination, Traffic Signal and Intelligent Transportation
Systems Equipment in an amount not to exceed $125,153.62,
subject to final terms and conditions acceptable to the Public
Works Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
H. INFO ONLY: Storm Update
Environmental Engineering Manager, Mike Mactutis provided a recap of the
December 19-21 storm event.
The storm focused on Kent and stayed there for 42-44 hours. Mactutis
reviewed the regional 48 hour precipitation.
Mactutis reviewed the City of Kent watershed map and path of water as it
leaves the City.
Photos and information regarding storm damage was reviewed relating to
various areas of the City, including the Upper Mill Creek Dam, Earthworks
Park/Senior Center, Mill Creek/James Street - Pump station, Mill
Creek/Woodford, Kennebeck and Memorial Park, Mill Creek/George and
Central Avenue, Mill Creek/76th Avenue, South 196th St/81st Ave S, 80th
Ave S, Soos Creek at SE 356th, Riverview Blvd/Veterans Drive, S 223rd on
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 7 of 8
the East hill, S 212th Pl/119th Ave SE.
I. INFO ONLY: United States Census Update
Community Engagement Coordinator, Uriel Varela presented information on
the United States Census.
A Census is conducted every 10 years and counts every person living in the
U.S
The 2020 Census will take place April 1-July 31. Households can respond
online, paper form, over the phone or in person.
The questions are the number of people residing at that address, names,
sex, age, race, ethnicity of each person and if residents own or rent.
Census results determine federal funds, the number of seats each state has
in the U.S. House of Representatives, defines congressional and state
legislative districts, school districts and voting precincts; provides business
and nonprofit organizations with critical information for planning decisions,
provides population benchmarks for nearly every other Unit3ed States survey
Varela reviewed the details of the Undercount Projections for 2020, the
Complete Count Committee, South King County Census Table and Planned
Engagement.
Varela provided information on Kent’s planned use of the funds received by
the Office of Financial Management
Varela provided details on how to apply to be an enumerator and indicated
the City has a social media plan to remind residents to complete their
census.
J. Payment of Bills - Authorize
MOTION: Approve the Payment of Bills received through
12/15/19 and paid on 12/15/19 and received through
12/31/19 and paid on 12/31/19 and approve the checks
issued for payroll 12/1/19 - 12/15/19 and paid on 12/20/19
and checks issued for payroll 12/16/19-12/31/19 and paid on
1/3/2020 and audited by the Committee of the Whole on
1/14/20.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/21/2020
7:00 PM
K. INFO ONLY: Update Insurance Renewal: Liability, Worker's
Compensation and Cyber Risk
Kent City Council - Committee of the Whole
Committee of the Whole - Regular Meeting
Minutes
January 14, 2020
Kent, Washington
Page 8 of 8
Risk Manager, Chris Hills presented information on the 2020 Insurance
Program.
Hills reviewed 2020 Liability market influence factors and advised the
premium will increase 12.7% for 2020-2021. Hills provided a history of
the City’s liability premiums from 2010.
Hills indicated the Excess Worker Comp will see a 1.7% premium increase
that is due to increased worker hours, which is a rating component.
Hills reviewed historical excess worker comp premiums since 2011.
Hills indicated the Cyber Risk market is currently very competitive. The
increased its limit from $3m to $5m for a $5,000 additional premium.
Discussions will take place with IT staff to update on how we handle a
cyber breach.
5. ADJOURNMENT
Meeting ended at 6:53 p.m.
Kimberley A. Komoto
City Clerk
BUDGET ADJUSTMENT
AUTHORIZING
FOUR FULL-TIME EMPLOYEES
Finance
Parks
ECD
January 14, 2020
Committee of the Whole
2020 Position Requests
■1.0 FTE Finance
–B&O Tax Supervisor
■2.0 FTE (Term-Limited) Parks
–Senior Center Outreach Coordinator
–Senior Center Program Assistant
■1.0 FTE (Term-Limited) ECD
–Permit Technician
2
Positions Summary
Department 2019
Adopted
2019/2020
Changes
2020
Adopted
2020
Proposed
2020
Total
ECD 47.00 (1.00) 46.00 1.00 47.0
Finance 37.00 1.00 38.00 1.00 39.0
Parks 114.66 114.66 2.00 116.66
3
Finance
4
2018
Actual
2019
Actual
2020
Adopted
2020
Proposed
B&O Supervisor ---1.0
B&O Program Auditor 2.0 2.0 2.0 2.0
B&O Desk Auditor 1.0 1.0 1.0 1.0
Tax & License Compliance Officer 1.0 1.0 1.0 1.0
Central Financial (B&O) Analyst 1.0 1.0 1.0 1.0
5.0 5.0 5.0 6.0
Finance Director
Deputy Director
B&O Supervisor
B&O Program Auditor
B&O Program Auditor
B&O Desk Auditor
Tax & License
Compliance Officer
Central Financial
(B&O) Analyst
Tax Division Staffing
5
This position request is budget neutral
Parks
6
Term-Limited Parks Requests
■Senior Center Outreach Coordinator
–Maximum position cost in 2020 is $133,000
■Senior Center Program Assistant
–Maximum position cost in 2020 is $117,000
■The cost of the positions will be prorated in 2020
■Funded 100% by King County Veterans, Seniors and Human Services Levy
■Authorize positions through 2023, contingent on the next contract being
awarded and levy funds available
7
ECD
8
Tech transition requires extra work
■ECD requests a 3-year term-limited position to help our
Permit Center maintain timely service for our customers
■Our long awaited major technology upgrades require
tremendous behind the scenes work by Permit Center staff
who would normally assist customers
■Paperless plan review technology requires increased
time/effort by Permit Technician staff
■We have leaned our process as much as possible, but delays
remain
9
Other Time Demands
■Old Technology: Cumbersome, legacy permitting system =
long learning curve
■New Staff: Those who knew our system/processes have
retired or moved on
■Permitting activity grew by over 50% during the last decade
10
Budget Impact
■A Permit Technician (27 step C, full family medical) will cost
$100,280 (2020 amount prorated – annualized cost is
$109,400)
11
2020 Insurance Program
Review and Update
Liability Reinsurance
Excess Worker Comp
Cyber
1/14/2020
2020 Liability Market
Influence Factors
•Increased frequency and severity
•“Social Inflation”
•Public sector seen as a “deep pocket”
•Underwriters shifting liability appetites = reduced capacity
2
A Local Example
3
Other cities/counties seeing either large premium increases
or significant reductions in coverage
For Kent:
•Initial estimates 25% to 30% premium increase
4
Historical Liability Premiums
Year Premium % Change
2010 $1,164,000 10.1%
2011 $812,375
(changed from WCIA to
Alliant/WAPEG)
-30.2%
2012 $648,500* -20.2%
2013 $672,044 3.5%
2014 $699,240 4.0%
2015 $663,768 -5.3%
2016 $664,278 0.07%
2017 $703,898 6.0%
2018 $576,450** -18.0%
2019 $605,875*** 4.9%
2020 $682,821 12.7%
5
*SIR raised from $100K to $250k
**SIR raised from $250K to $500K
***Coverage increased from $20M to $25M
Excess Worker Comp
•Negotiated a 2 year flat rate beginning in 2019
•1.7% premium increase is due to increased
Worker Hours which is a rating component
6
Excess Worker Comp
YEAR RATE
WORKER
HOURS PREMIUM SIR
2011 .045 1,529,500 $68,828 $500K Police/Fire $400K All Other
2012 .0298 1,454,000 $43,329 $500K Police $400K All Other
2013 .0341 1,467,000 $50,025 $500K All
2014 .0375 1,468,000 $55,050 $500K All
2015 .04275 1,424,000 $60,876 $500K All
2016 .0456 1,424,000 $64,934 $500K All
2017 .0456 1,440,000 $68,674 $500K All
2018 .0456 1,460,000 $68,674 $500K All
2019 .0520 1,502,000 $80,184 $600K All
2020 .0520 1,527,500 $81,547 $600K All
7
Cyber Risk
•Cyber market currently very competitive
•Increased our limit from $3M to $5M for
$5,000 additional premium
•New insurer ‐Corvus
•Will be meeting with IT staff to update how
we handle cyber breach
8
Questions?
9
Census 2020 Update
By Uriel Varela
Table of Contents
•Census 101
•2010 Census Results
•Undercount Projections 2020
•South King County Census Table
•Planned Engagement
Census 101
Conducted every 10 years
Counts every person living in the U.S.
April 1st –July 31st
Most households will receive invitation mid-March
Households can respond online, paper form, phone, in person
Number of people residing at that address, names, sex, age (including
date of birth), race/ethnicity of each person and if residents own or rent.
Census 101
675 Billion dollars in Federal funds annually
Determines the number of seats each state has in the U.S. House of
Representatives
Defines congressional and state legislative districts, school districts and voting
precincts
Provides business and nonprofit organizations with critical information for
planning decisions
Provides population benchmarks for nearly every other United States survey
2010 Undercount
Projected Undercount
* King County Census HTC map
Complete Count
Committee
June 7, 2018: Executive Constantine announces community-led effort to
ensure a complete, accurate Census count in 2020
Former Governor of Washington Gary Locke will chair the effort
“Complete Count Committee”
Work will align non-profits, philanthropy groups and gov. agencies
Goal: Complete Count
South King County
Census Table
Co-Chaired by City of Kent & City of Tukwila
The SKCCT convenes South King County Cities and CBOs
To align messaging
Acts as the hub for regional Census organizing efforts.
Creating awareness throughout the region
Planned Engagement
Seattle Foundation and OFM (Census Funds)
Entre Hermanos, Fair Work Center, King County Library System Foundation, Mother Africa,
Neighborhood House, OneAmerica, Refugee Womens Alliance, Sea Mar Community Health Centers,
Society of St. Vincent de Paul Council, Somali Youth and Family Club, Tenants Union of Washington
State, The Washington Bus Education Fund, United Territories of Pacific Islanders' Alliance, Urban
League of Metropolitan Seattle, Colectiva Legal del Pueblo
Planned Engagement
City of Kent awarded $79,300.00 by OFM
Hire 2 temporary Census promoters
Producing and boosting social media ads in top 5
languages
3 large events in partnership with KCHA
Mobile billboard ads in top 3 languages
2020census.gov/jobs
Thank You
Questions?
Traffic Signal Emergency
Vehicle Detection System
Hardware Purchase
Committee of the Whole
January 14, 2020
Emergency Vehicle Detection System
•System tells the traffic signal an emergency vehicle is approaching, signal holds the green or changes
•We currently have four generations of emergency vehicle detection
•Standardize on one generation with advanced capabilities
•All existing detection systems are functional
Vehicle Emitter Signal Detector Phase Selector
Emergency Vehicle Detection System
•New generation can communicate remotely
•Faster detection and processing
•Future capabilities for detection
Emergency Vehicle Detection System
•Replacing 60 phase selectors
•Old hardware has trade in value
•Cost of new equipment: $167,144.01
•Trade-value of old equipment: ($41,990.39)
•Total purchase price: $125,153.62
•Existing funds from existing B&O Traffic
Signal Lifecycle budget
Washington DES Master Contract for Illumination,
Traffic Signal & Intelligent Transportation Systems
Equipment
•Statewide contracts for goods and
services
•Leverage buying power
•Meets contracting requirements for
City purchases
•Most traffic signal parts are purchased
from state contract
Emergency Vehicle Detection System
Upgrades are endorsed by
the Kent Police Department
and the Puget Sound
Regional Fire Authority
Kent
Regional 48 hour Precipitation
Total Storm Precipitation
3.93”
5.87”
4.54”
5.46”
4.86”
5.33”
City of Kent Watersheds
Upper Mill Creek Dam
Upper Mill Creek Dam
Earthworks Park/Senior Center
Earthworks Park Dam
Senior Center
Mill Creek/James St
Mill Creek/James St
Mill Creek/Woodford, Kennebeck and Memorial Park
Mill Creek/George and Central Ave.
Mill Creek/76th Ave.
S. 196th St./81st Ave. S.
80th Ave. S.
Big Soos Creek at SE 256
th St.
Riverview Blvd./Veterans Dr.
SE 223rd St.
SE 212th Pl/119th Ave. SE
Kent