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Home My WebLink AboutCity Council Meeting - Council - Minutes - 7/21/2020 Approved Kent City Council City Council Regular Meeting Minutes July 21, 2020 Date: July 21, 2020 Time: 7:05 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Mayor Ralph called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Dana Ralph Mayor Present Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Les Thomas Councilmember Late 8:10 PM Zandria Michaud Councilmember Present 3. AGENDA APPROVAL A. Move to approve the agenda as presented RESULT: APPROVED [6 TO 0] MOVER: Toni Troutner, Council President SECONDER: Bill Boyce, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud AWAY: Thomas 4. PUBLIC COMMUNICATIONS A. Public Recognition i. Reappointments to the Cultural Communities Board Mayor Ralph advised of reappointments to the Cultural Communities Board and provided information on the work of the Board. B. Community Events Council President Troutner advised the accesso ShoWare Center is showing outdoor movies. Visit accessoShoWare Center.com for details. C. Public Safety Report Assistant Chief, Derek Kammerzell presented the Fourth of July 2020 report. Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 2 of 7 Due to the current climate, department guidance from the Chief was a modified approach from last year. A tactic of strong enforcement was not in the best interest of our department and the community. • Between July 1 and July 5, 2020, there were a total of 383 calls for service directly related to fireworks. • During the same time frame in 2019, there were a total of 245 such calls for service, meaning that 2020 saw a 56% increase over 2019. Over the past 4 years, the total number of fireworks incidents over the first five days of the month have dropped from a high of 430 incidents in 2017 to a low of 245 in 2019, but there was an increase in 2020 from the historical low back up to 383. Kammerzell review the Emphasis Activity and advised there was a big reduction in costs due to no Splash event and limiting enforcement, but a presence still had to be maintained at Lake Meridian Park and on the water. Due to the current climate - modified approach from last year. • We responded in person to as many fireworks complaints as we could with the resources available. • The focus was on education/compliance • No citations or confiscation unless necessary • 209 total firework incidents • 73 Social Media Comments vs 700 last year • 70 warnings • 0 tickets Chief Padilla provided an update on recent crimes and provided the Council with details on the recent launch of the “KPD Way” website. Mayor Ralph expressed appreciation of Chief Padilla’s commitment to transparency and is proud of how he has gained the trust of the community. 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report Mayor Ralph serves as the Vice Chair of the Flood Control District Advisory Board that provides guidance to the District regarding the budget. Kent routinely benefits from Flood Control funding and the current project is at Van Doren's Landing. Mayor Ralph attending a meeting with the Mayors of Pacific, Auburn, and Federal Way where the Governor met with healthcare workers and made a request that everyone wear a mask to help prevent the spreading of COVID- 19. Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 3 of 7 Mayor Ralph requested all residents complete their Census survey. Visit 2020Census.gov to complete the survey. B. Chief Administrative Officer's Report Chief Administrative Officer, Derek Matheson advised that the Executive Leadership Team will participate in a mini-retreat regarding race and equity and developed inititiatives that can be started immediately as well as longer- term initiatives for the 2021-2022 initiatives. The Leadership Team will have two more days of equity training before the end of July. The equity training will be rolled out to the entire organization in the coming months. The Council will hold a special workshop/budget min-retreat on August 10th. His written report is in today’s agenda packet and there is no executive session. C. Councilmember's Reports Council President Troutner provided a brief recap of the two workshop presentations from today. Councilmember Michaud serves on the Parks and Human Services Commission that recently finalized the grant selection (evaluated through the equity lens), which is part of the 2021-2022 budget process. Councilmember Kaur serves on the Puget Sound Clean Air Agency Council that met to discuss goals and plans for 2030 emission reductions. Councilmember Larimer serves on the Aging and Disability Advisory Council that recently heard a presentation from People’s Memorial Association, a Funeral Education and Advocacy group - a trusted resource and thought- leader for funeral choice, education, and advocacy. Visit Peoplesmemorial.org for information. Councilmember Fincher advised the Arts Commission is evaluating what to do regarding the Spotlight Series events for the remainder of 2020. The public art “WATER” is being relocated from Morrill Meadows to West Fenwick park. The current Kent Creates contest is entitled “Quarantine Art”. 6. PUBLIC HEARING None. 7. PUBLIC COMMENT None. 8. CONSENT CALENDAR Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 4 of 7 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Council President SECONDER: Les Thomas, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud A. Approval of Minutes 1. Council Workshop - Workshop Regular Meeting - Jul 7, 2020 5:00 PM 2. City Council Meeting - City Council Regular Meeting - Jul 7, 2020 7:00 PM 3. Committee of the Whole - Committee of the Whole - Regular Meeting - Jul 14, 2020 4:00 PM B. Payment of Bills - Authorize MOTION: Approve the payment of bills received through 6/30/20 and paid on 6/30/20 and approve the checks issued for payroll 6/16/20-6/30/20, and audited by the Committee of the Whole on 7/14/20. C. Community Development Block Grant Budget Adjustment - Authorize MOTION: Authorize the Mayor to adjust the 2019 CDBG budget to accept $670,541 in federal funds awarded to the City through the CARES Act for coronavirus relief and authorize the expenditure of the funds subject to final terms and conditions acceptable to the Parks Director and City Attorney. D. Ordinance Authorizing Small Cell Franchise Agreement with ExteNet Systems, Inc. - Adopt MOTION: Adopt Ordinance No. 4363, authorizing a 5-year franchise agreement with ExteNet Systems, Inc. for the installation of small cell facilities, subject to final terms and conditions acceptable to the City Attorney. E. Ordinance Authorizing Fiber Franchise Agreement with ExteNet Systems, Inc - Adopt MOTION: Adopt Ordinance No. 4364, authorizing a 10-year franchise agreement with ExteNet Systems, Inc. for the installation of a fiber optic network, subject to final terms and conditions acceptable to the City Attorney. F. King County Flood Control District Cooperative Watershed Management Grant - Downey Farmstead Restoration - Authorize Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 5 of 7 MOTION: Authorize the Mayor to sign a grant agreement with the King County Flood Control District and Water Resources Inventory Area 9 to accept Cooperative Watershed Management Grant funds, in the amount of $1,398,457 for the Downey Farmstead Restoration Project, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. G. Appoint Sarah Davis to the Lodging Tax Advisory Committee MOTION: Appoint Sarah Davis to the Lodging Tax Advisory Committee, to serve the remainder of the three-year term vacated by Mo Abuelerous. H. Reappointments to the Cultural Communities Board - Confirm MOTION: Confirm the Mayor's re-appointment of Sara Franklin- Phillips, along with Rand Al Hammadi, Vaivao Semisi-Tupou, Marvin Eckfeldt, Yusuf Bashir, Mizanur Rahman, Davies Chirwa, Norma Maldonado, Tanya Medina, Lelei Masina, Taffy Johnson, Oleg Pynda and Ayat Murad to the Cultural Communities Board for a one-year term that will end July 31, 2021. I. Accept the Pump Station No. 3 Electrical Systems Improvements as Complete - Authorize MOTION: Authorize the Mayor to accept the Pump Station No. 3 Electrical System Improvements Project as complete and release retainage to Colvico, Inc. upon receipt of standard releases from the State and the release of any liens. 9. OTHER BUSINESS A. Subrecipient Grant Agreement with King County for Coronavirus Relief Fund for Economic Development - Authorize Senior Financial Planner, Michelle Ferguson provided details on the Subrecipient Grant Agreement with King County for the Coronavirus Relief Fund. MOTION: Authorize the Mayor to sign the subrecipient grant agreement to accept funds from King County in the amount of $198,237 for the costs incurred due to the COVID-19 emergency during the period of March 1, 2020 thru December 30, 2020, subject to final terms and conditions acceptable to the Finance Director and City Attorney. Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 6 of 7 RESULT: APPROVED [UNANIMOUS] MOVER: Marli Larimer, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud 10. BIDS A. Downey Farmstead Restoration Phase 3 – Excavation and Habitat Structure Installation - Award Public Works Director, Tim LaPorte provided an overview of the Downey Farmstead Restoration Phase 3 - Excavation and Habitat Structure Installation project and recommending awarding to Olson Brothers Excavating, Inc. MOTION: Award the Downey Farmstead Restoration Phase 3 - Excavation and Habitat Structure Installation Project to Olson Brothers Excavating, Inc. in the amount of $803,731.50 and authorize the Mayor to sign all necessary documents, contingent on the Mayor’s approval of the Cooperative Watershed Management Grant award from the King County Flood Control District, and subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: APPROVED [UNANIMOUS] MOVER: Zandria Michaud, Councilmember SECONDER: Toni Troutner, Council President AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud B. City Hall Courtyard Improvements Project Bid - Award Facilities Capital Projects Manager, Nate Harper provided details on the City Hall Courtyard Improvements Project and recommended awarding to CFC Construction. MOTION: Award the City Hall Courtyard Improvements project bid to CFC Construction, in the amount of $263,191.50 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director. RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Council President SECONDER: Les Thomas, Councilmember AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION Kent City Council City Council Regular Meeting Minutes July 21, 2020 Kent, Washington Page 7 of 7 None. 12. ADJOURNMENT Mayor Ralph adjourned the meeting. Meeting ended at 8:05 p.m. Kimberley A. Komoto City Clerk 4th of July 2020 Report Assistant Chief Kammerzell July 4 Enforcement •Due to the current climate, department guidance from the Chief was a modified approach from last year. A tactic of strong enforcement was not in the best interest of our department and the community. •Guidance was to respond in person to as many fireworks complaints as we could with the resources available. •The focus was based on education and gaining compliance in lieu of citations and confiscation unless absolutely necessary. 2020 vs 2019 July 4 Holiday Week •Between July 1 and July 5, 2020, there were a total of 383 calls for service directly related to fireworks. •During the same time frame in 2019, there were a total of 245 such calls for service, meaning that 2020 saw a 56% increase over 2019. 2020 vs 2019 2017 to 2020 Over the past 4 years, the total number of Fireworks Incidents over the first five days of the month have dropped from a high of 430 incidents in 2017 to a low of 245 in 2019, but there was an increase in 2020 from the historical low back up to 383. •2017 –430 Fireworks Incidents •2018 –297 Fireworks Incidents •2019 –245 Fireworks Incidents •2020 –383 Fireworks Incidents * Incident = 911 call for service/on-view July 4th 2019 vs 2020 •On the Fourth of July 2020, there were 209 total Fireworks Incidents •Compared with 161 Incidents in 2019 •This is nearly a 30% Increase. July 4th 2020 The below graph reflects the spread of Incidents between 7/04 –7/05 of this year, showing the hourly totals for 24 straight hours: Peak hours from 8PM to 11pm 2020 4th of July Emphasis Activity 2 officer emphasis car from 1-5 July during peak hours Emphasis Activity –(Data Based on Officer Emphasis Logs from July 1 thru July 5) •204 fireworks incidents handled in person by officer(s) •115 were on the 4th of July •0 Infractions/0 Citations issued for Fireworks. •1 instance of about a ½ pound of found fireworks taken into custody •70 verbal warnings were given •0 Arrests Felony Illegal Explosive Devices Located/Bomb Unit Call-Out –0 •0 Injuries created by fireworks •4 fires. 2 of which a VRFA Fire Investigator responded to for residential homes at 279th/108th and 277th/151st Emphasis Cost •Big reduction in costs due to no Splash event and limiting enforcement, but a presence still had to be maintained at Lake Meridian Park and on the water. •We were able to accomplish most of the staffing with on-duty personnel this year. •The total payroll costs for emphasis, street staffing and Lake Meridian staffing (including the holiday pay rate and overtime) that were incurred, amounted to $10,999.86 (2019 was $44,330 with the Splash event and all Fireworks Emphasis Teams on OT). Challenges with Firework Enforcement •Identifying the specific location where the firework violation came from. •Responding in a timely manner to catch the offender still on site. •Identifying the offender once on site. •Officer observing the offender at the time of the violation. •Officers noted that it was hard to make contact to identify persons who were lighting off fireworks in backyards. 2020 4th of July Enforcement Summary •Due to the current climate -modified approach from last year. •We responded in person to as many fireworks complaints as we could with the resources available. •The focus was on education/compliance •No citations or confiscation unless absolutely necessary 209 total firework incidents 73 Social Media Comments vs 700 last year 70 warnings 0 tickets Crime Update The KPD Way Downey Farmstead Restoration Phase 3 Excavation and Habitat Structure Installation Kent City Council July 21, 2020 Construction Progress