HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 05/05/2020
Approved
City Council Workshop
Workshop Regular Meeting
Minutes
May 5, 2020
Date: May 5, 2020
Time: 5:00 p.m.
Place: THIS IS A REMOTE MEETING
I. CALL TO ORDER
Attendee Name Title Status Arrived
Toni Troutner Council President Present
Bill Boyce Councilmember Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Dana Ralph Mayor Present
II. PRESENTATIONS
1 Budget Update - Recap of 2019 and
2020 Status
Finance Director, Paula Painter presented a recap of the 2019 budget and
status of the 2020 budget as follows:
Painter expressed appreciation of the budget team that includes Michelle
Ferguson, Kathleen McConnell and Shane Sorenson.
The 2019 in review included information on:
Sustainable Services - Performance Measures
-Credit Worthiness - Standard & Poor’s and Moody’s bond ratings
-Financial Management - The City has received clean audits
-Financial Condition - Reviewed general fund reserves
Cash and Investments
Painter reviewed cash and investments by month, and by type (City-wide).
Debt
Painter reviewed the annual debt service by type and by fund.
General Fund and Other Fund Revenue Variances and Comparisons
Painter reviewed the revenues by variance that did not include transfers in
from other funds. Revenue included property tax, sales tax, utility tax, B&O
tax, licenses, intergovernmental, charges for services, fines and forfeitures
and interest and miscellaneous.
City Council Workshop Workshop Regular
Meeting
Minutes
May 5, 2020
Kent, Washington
Page 2 of 3
Sales tax by industry and permit and plans review were share from 2010-
2014 vs. 2015-2019.
Spending by classification was presented regarding salaries & benefits,
supplies and equipment services and allocations and transfers out.
General Fund ending balance comparisons for years 2017-2020 were
presented.
Capital
Painter detailed spending by classification and reviewed the top 10 projects
that were funded 2017-2020.
Takeaways from 2019
2019 was a strong year, departments did a great job of staying within budget
and the 2021-2022 biennial budget will reflect economic impacts from the
Coronavirus.
2020 General Fund Overview
Painter advised that we do not have estimated actuals for 2020 due to
unknown impacts of the Coronavirus.
Reviewed revenue, expenditures, fund balances and amounts restricted for
annexation.
Painter provided the general fund ending balance for each of the past 10
years and the general fund year-to-monthly comparison through March
2018-2020.
Painter provided a review of the estimated beginning and ending fund
balances and budgeted revenues and expenditures for 2020 for all funds.
Special revenue funds year-to-month comparison through March of each year
2018-2020 were provided.
COVID-19 - Potential Budget Impacts
Since the April 14th presentation to the Council on potential budget impacts,
departments have proposed budget reductions, prioritized capital projects,
are considering CARES Act funding of $3.9 million (calculated at $30 per
capita) and the Coronavirus Aid, Relief and Securities Act.
Any reductions will be finalized at the end of May.
Capital projects will be prioritized by departments and then discussed by the
leadership team later this week.
City Council Workshop Workshop Regular
Meeting
Minutes
May 5, 2020
Kent, Washington
Page 3 of 3
Staff is evaluating how to utilize any CARES Act funding the City may
receive.
Painter responded to Councilmember Boyce’s questions regarding the
accesso ShoWare Center and impact of the loss in sales tax revenue.
Matheson advised that Tim Higgins is doing a good job of controlling
expenses at the accesso ShoWare Center, he is working on alternate
graduation concepts and coming up with creative ideas for parking lot-type
events. Matheson is confident Higgins is controlling the expenditure side of
the budget, but the revenue side is an unavoidable concern.
Painter advised that we need to understand the impacts of COVID-19 before
she can come up with estimates. Painter indicated that after May closes, she
may be in a better position to provide the council with estimates.
Council President Troutner conveyed what an important part the prior
Council’s decision to grow fund balance is playing in the current COVID-
related budget issues.
Painter responded to plan to reduce some departments 5-20% and indicated
each department will be evaluated individually.
On May 19th, during the Council Workshop, Finance will share what we have
learned regarding impacts of COVID-19.
Painter will also bring information to the May 19th meeting on COVID-related
expenses and funding opportunities.
Meeting ended at 6:10 p.m.
Kimberley A. Komoto
City Clerk
Financial Report
and
Budget Update
Council
Workshop
May 5, 2020
City of Kent, WA
Special
Recognition
to:
Michelle Ferguson,
Interim Financial
Planning Manager
Kathleen McConnell,
Senior Financial Analyst
Shane Sorenson,
Senior Financial Analyst
Agenda
2019 Year-End Financial Report
March 2020 Monthly Financial Report
2020 Budget Update
2019 Year-End
Financial
Status Report
PERFORMANCE
MEASURES:
SUSTAINABLE SERVICES -PERFORMANCE MEASURES
The City of Kent is rated by both Standard and Poor’s (S&P) and Moody’s Investment
Services. The City’s general obligation rating from S&P is an AA+ rating, which is S&P’s
second highest rating. It puts the City at the top of the range as a “very low credit risk”. The
Aa3 rating from Moody’s is judged to be of high quality and subject to very low credit risk.
A bond rating is a direct reflection of a City’s creditworthiness, similar to an individual’s
credit rating. The City’s high ratings reflect consistency with key credit factors, such as:
•A healthy financial position,
•A strong economy and tax base and
•Mid-ranged debt and pension burdens
•High ratings also translate to lower interest rates for future borrowings (bonds or
otherwise).
Credit Worthiness
Indicators
Results
2016 2017 2018 2019
Bond Rating -Standard & Poor's (S&P)AA+AA+AA+AA+
Bond Rating -Moody's A2 Aa3 Aa3 Aa3
SUSTAINABLE SERVICES -PERFORMANCE MEASURES
Financial Management
Indicators
Results
2015 2016 2017 2018
Unqualified audit opinion on prior years' financial
statements Yes Yes Yes Yes
# of audit findings -financial, accountability and
single audits combined
0 0 0 0
The City of Kent undergoes annual financial, accountability and single audits. Each
audit is an opportunity to review an organization’s financial management practices,
which provide the foundation for:
•Effective stewardship of resources and
•Ensuring the safety and security of financial assets.
No other indicator provides a better measure of the efficacy of those practices.
SUSTAINABLE SERVICES -PERFORMANCE MEASURES
Financial Condition
Indicators
Results
2016 2017 2018 2019
General Fund Reserves as a % of Expenditures 18.75%20.80%20.00%30.21%Target: 18%
General Fund Revenues as a % of Ongoing
Expenditures 105.10%101.60%102.20%107.50%
Target: > 100%
Financial condition is an indicator of the City’s ability to provide sustainable core services
through economic cycles and meet unforeseen needs. Additionally, the concept of
structural balance is a key factor in developing a sustainable spending plan. By
establishing a budget where operational costs are supported by recurring revenues, future
liabilities for continuing costs are avoided.
CASH AND
INVESTMENTS:
Cash and Investments by Month (City-wide)
100
125
150
175
200
225
250
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
$ in Millions
2016 2017 2018 2019
Cash and Investments by Type (City-wide)
-
50
100
150
200
250
2016 2017 2018 2019
Total C&I LGIP Other Investments Cash
$ in Millions
DEBT:
Total Annual Debt Service by Debt Type
-
2
4
6
8
10
12
14
16
18
20
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
$ in Millions
LTGO Revenue Internal PW Trust Fund Long-term Notes Other
Total Annual Debt Service by Fund
0
2
4
6
8
10
12
14
16
18
20
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
$ in Millions
Street Fund CRF CRF - Parks ShoWare Operating Water Fund Sewer Fund Drainage Fund Events Center Fund
GENERAL FUND:
General Fund Revenue Variance
(does not include transfers in from other funds)
Property Taxes
26%
Sales &
Use Tax
23%
Utility Taxes
16%B&O Taxes
11%
Other Taxes 1%
Licenses &
Permits
6%
Intergovernme
ntal
6%
Chgs for
Services
7%
Fines & Forfeits 1%
Interest & Misc
3%
Other
24%
-
20
40
60
80
100
120
2017 Actual 2018 Actual 2019 Actual
$ in Millions
Property Taxes Sales & Use Tax Utility Taxes
B&O Taxes Other Revenues
7.5%10.6%
2018 2019 2019
Actual Budget Actual Amount %
Property Tax 29,971,155 29,978,040 30,731,786 753,746 2.51%
Sales Tax 24,699,301 21,770,980 27,121,400 5,350,420 24.58%
Utility Tax 19,289,162 19,596,150 19,600,347 4,197 0.02%
B&O Tax 9,422,048 11,500,000 12,999,564 1,499,564 13.04%
Other Revenue 27,158,042 24,016,680 28,375,335 4,358,655 18.15%
Total 110,539,706 106,861,850 118,828,431 11,966,581 11.20%
Variance to Budget
SALES TAX SHARE BY INDUSTRY
2010-2014 (INNER CIRCLE) VS. 2015-2019 (OUTER CIRCLE)
Key Takeaway:
•Construction boom
25%
12%19%
36%8%
24%
15%
19%
34%8%
Other
Construction
Manufacturing and
Wholesaling
Retailing
Food Services and
Drinking Places
1%
2%
3%
2010-2014 2015-2019
Construction 9.7 16.2
Manufacturing and
Wholesaling 14.7 21.1
Retailing 28.6 37.1
Food Services and
Drinking Places 6.5 9.0
Other 20.3 26.6
Total in Millions $79.7 $110.0
UTILITY TAX SHARE BY TYPE
2010-2014 (INNER CIRCLE) VS. 2015-2019 (OUTER CIRCLE)
Key Takeaways:
•Rate increases for
city utilities,
garbage
•Cable utility tax
new in 2013
•Fewer landlines
and data plans not
taxable
27%
42%
8%
19%
4%
32%
32%
20%
10%
6%
City Utilities
Electric & Gas
Garbage
Telephone
Cable
10%
12%
9%
2%
5%
2010-2014 2015-2019
City Utilities 27.6 46.5
Electric & Gas 43.6 46.7
Garbage 8.5 29.8
Telephone 19.8 14.7
Cable 3.5 9.2
Total in Millions $103.0 $146.9
PERMIT & PLANS REVIEW
2010-2014 (INNER CIRCLE) VS. 2015-2019 (OUTER CIRCLE)
Key Takeaways:
•Volume increase
•100% cost recovery in
plans review
38%14%
37%11%
33%
10%
37%
20%
Plans Review
Street,Curb & Other
Permits
Building/Structure Permits
5%
0.3%
4%
Fire Plans Review
9%
2010-2014 2015-2019
Building/Structure
Permits 7.7 13.5
Street, Curb & Other
Permits 2.9 4.2
Plans Review 7.6 14.9
Fire Plans Review 2.3 8.0
Total in Millions $20.4 $40.5
General Fund Revenue Comparison
(does not include transfers in from other funds)
-
2
4
6
8
10
Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Interest & Misc
$ in Millions
2017 Actual 2018 Actual 2019 Actual
2017-2018 2018-2019
% Change % Change
Taxes 73,801,846 84,456,021 14.44%91,416,934 8.24%
Licenses & Permits 6,962,130 7,557,658 8.55%7,483,643 -0.98%
Intergovernmental 8,100,520 7,919,860 -2.23%6,645,962 -16.08%
Charges for Services 7,328,567 6,602,681 -9.90%7,996,846 21.12%
Fines & Forfeitures 1,549,964 1,360,976 -12.19%1,289,334 -5.26%
Interest & Misc 2,241,585 2,642,511 17.89%3,995,713 51.21%
Total 99,984,612 110,539,706 10.56%118,828,431 7.50%
2017 Actual 2018 Actual 2019 Actual
General Fund Spending by Classification
-
20
40
60
80
100
120
2017 Actual 2018 Actual 2019 Actual
$ in Millions
Salaries & Benefits Supplies & Equipment
Services & Allocations Transfers Out
-0.2%10.1%
Salaries &
Benefits
55%
Supplies &
Equipment
2%
Services &
Allocations
25%
Transfers Out
22%
2018 2019 2019
Actual Budget Actual
Salaries & Benefits 54,439,872 59,023,420 59,451,033 427,613 0.72%
Supplies & Equipment 2,621,058 2,985,880 2,554,014 (431,866)-14.46%
Services & Allocations 26,172,293 28,106,067 27,343,397 (762,670)-2.71%
Transfers Out 26,101,195 20,826,770 19,815,547 (1,011,223)-4.86%
Total 109,334,419 110,942,137 109,163,991 (1,778,146)1.40%
Variance to Budget
Amount %
General Fund Spending by Classification
Comparison
-
10
20
30
40
50
Salaries Benefits Supplies &
Equipment
Services &
Allocations
Transfers Out
$ in Millions
2017 Actual 2018 Actual 2019 Actual
2017 2018 2017-2018 2019 2018-2019
Actual Actual % Change Actual % Change
Salaries 36,924,321 39,738,057 7.62%42,273,411 6.38%
Benefits 13,648,044 14,701,815 7.72%17,177,623 16.84%
Supplies & Equipment 2,383,585 2,621,058 9.96%2,554,014 -2.56%
Services & Allocations 24,735,780 26,172,293 5.81%27,343,397 4.47%
Transfers Out 21,619,664 26,101,195 20.73%19,815,547 -24.08%
Total 99,311,395 109,334,419 10.09%109,163,991 -0.16%
General Fund Ending Fund Balance
- 5 10 15 20 25 30 35
2017 Actual
2018 Actual
2019 Actual
2020 Adj Budget
$ in Millions
General Fund Reserves Restricted for Annexation
2017 2018 2019 2020
Actual Actual Actual Budget
General Fund Reserves 20,654,415 22,068,950 32,982,546 30,864,407
Based on same year actuals/budget 20.80%20.19%30.21%27.67%
Restricted for Annexation 940,759 1,681,223 1,417,228 453,228
ALL OTHER FUNDS:
All Other Fund Revenue Variance
(does not include transfers in from other funds)
Charges for
Services
54%
Interest
& Misc
20%Taxes
17%
Licenses &
Permits 0.4%
Intergov-
ernmental
3%
Fines & Forfeits
1%
Other
5%
-
20
40
60
80
100
120
140
160
180
2017 Actual 2018 Actual 2019 Actual
$ in Millions
Charges for Services Interest & Misc
Taxes Licenses & Permits
Intergovernmental Fines & Forfeitures
7.9%7.8%
2018 2019 2019
Actual Budget Actual
Taxes 26,679,816 21,872,360 29,869,877 7,997,517 36.56%
Licenses & Permits 651,665 596,510 604,307 7,797 1.31%
Intergovernmental 4,948,785 5,518,280 5,816,720 298,440 5.41%
Charges for Services 91,151,283 91,061,400 95,295,346 4,233,946 4.65%
Fines & Forfeitures 1,342,889 2,765,660 2,589,365 (176,295)-6.37%
Interest & Misc 38,469,633 31,757,100 41,973,304 10,216,204 32.17%
Total 163,244,071 153,571,310 176,148,919 22,577,609 14.70%
Budget Variance
Amount %
All Other Fund Revenue Comparison
(does not include transfers in from other funds)
-
20
40
60
80
100
Taxes Charges for Services Interest & Misc Licenses & Permits,
Intergovernmental, Fines
& Forfeitures
$ in Millions
2017 Actual 2018 Actual 2019 Actual
2017 2018 2017-2018 2019 2018-2019
Actual Actual % Change Actual % Change
Taxes 26,439,784 26,679,816 0.91%29,869,877 11.96%
Licenses & Permits 633,161 651,665 2.92%604,307 -7.27%
Intergovernmental 4,739,205 4,948,785 4.42%5,816,720 17.54%
Charges for Services 88,516,973 91,151,283 2.98%95,295,346 4.55%
Fines & Forfeitures 1,537,330 1,342,889 -12.65%2,589,365 92.82%
Interest & Misc 29,524,788 38,469,633 30.30%41,973,304 9.11%
Total 151,391,241 163,244,071 7.83%176,148,919 7.91%
All Other Fund Spending by Classification
-
30
60
90
120
150
180
210
2017 Actual 2018 Actual 2019 Actual
$ in Millions
Salaries & Benefits Supplies & Equipment
Services & Allocations Transfers Out
6.1%
19.0%
Salaries &
Benefits
18%
Supplies &
Equipment
6%
Services &
Allocations
47%
Transfers
Out
36%
2018 2019 2019
Actual Budget Actual
Salaries & Benefits 30,278,325 34,345,060 32,736,070 (1,608,990)-4.68%
Supplies & Equipment 8,756,534 11,819,830 10,826,152 (993,678)-8.41%
Services & Allocations 70,020,891 82,860,230 73,610,269 (9,249,961)-11.16%
Transfers Out 65,326,165 65,336,472 67,848,718 2,512,246 3.85%
Total 174,381,915 194,361,592 185,021,209 (9,340,383)-4.81%
Variance to Budget
Amount %
All Other Fund Spending by Classification
Comparison
-
10
20
30
40
50
60
70
80
Salaries Benefits Supplies &
Equipment
Services &
Allocations
Transfers Out
$ in Millions
2017 Actual 2018 Actual 2019 Actual
2017 2018 2017-2018 2019 2018-2019
Actual Actual % Change Actual % Change
Salaries 19,256,465 21,738,522 12.89%23,036,977 5.97%
Benefits 7,383,655 8,539,803 15.66%9,699,093 13.58%
Supplies & Equipment 6,952,808 8,756,534 25.94%10,826,152 23.64%
Services & Allocations 68,430,423 70,020,891 2.32%73,610,269 5.13%
Transfers Out 44,573,499 65,326,165 46.56%67,848,718 3.86%
Total 146,596,849 174,381,915 18.95%185,021,209 6.10%
CAPITAL:
Capital Spending by Classification (excludes transfers)
228th UP/BN Grade Separation 2,712,193
640 PRV's Phase 1 1,610,497
Concrete Replacement Program 880,902
Downey Farmstead 1,574,744
James Concrete-Central-Jason 1,651,376
LID 363-224th-228th (EVH-88th)11,272,598
Park Lifecycle Program 834,446
Residential Street Contracted 1,742,152
Upper Mill Creek Dam 729,496
YMCA/Morrill Meadows 891,028
Total of Top 10 23,899,432
Top 10 as % of Total Spend 64.5%
Total 2018 Project Spend 37,068,211
Top 10 Project Spend 2018
Spend
132nd Avenue Pedestrian Imp 1,528,811
228th UP/BN Grade Separation 5,162,321
72nd Ave Imps (S.196th-200th)1,073,780
80th Ave Concrete 1,664,407
Hogan Park@RR Field Conversion 2,043,139
LID 363-224th-228th (EVH-88th)2,788,748
Residential Street Contracted 1,912,918
S 212th St & 72nd Ave Concrete 1,766,604
S. 212th Way Overlay 988,785
W. Meeker Storm Russ Rd-64th 1,921,783
Total of Top 10 20,851,296
Top 10 as % of Total Spend 57.5%
Total 2017 Project Spend 36,278,306
Top 10 Project Spend 2017
Spend
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2017 Actual 2018 Actual 2019 Actual 2020 Budget
Street Projects Sewer/Drainage Projects Parks Projects Water Projects IT Projects All Other Projects
224th-228th (88th-94th)8,911,907
228th Street Grade Separations 12,748,592
640 P/S #1 - Blue Boy 2,937,234
EVH S 196th St to S 180th St.2,409,670
GRNRA South Pump Station 2,515,738
LID 363-224th-228th (EVH-88th)3,838,083
Reservoir Recoating/Scope 1,341,385
Residential Street Contracted 1,802,888
Upper Mill Creek Dam 3,828,618
YMCA/Morrill Meadows 9,298,988
Total of Top 10 49,633,103
Top 10 as % of Total Spend 71.6%
Total 2019 Project Spend 69,324,351
Top 10 Project Spend 2019
Spend
B&O Street Contracted 2,943,870
City Buildings 2,000,000
East Hill Pressure Zone 1,500,000
Kent Memorial Park Renovation 2,000,000
Meeker and Russell 1,520,800
Residential Street Contracted 2,793,800
Skyline Sewer Interceptor 2,187,000
Springwood Park Renovation 1,700,000
Water Unallocated Projects 2,075,000
YMCA/Morrill Meadows 10,232,660
Total of Top 10 28,953,130
Top 10 as % of Total Spend 61.6%
Total 2020 Project Spend 47,037,230
Top 10 Project Spend 2020
Budget
Takeaways
•2019 was another strong year
•Development/construction activity
•Departments doing a great job of staying within budget
•2021-2022 Biennial budget will reflect economic impacts from the
Coronavirus
•Reductions necessary to balance budget
•Structural imbalance continues
•SST mitigation cut by state impacting capital
March 2020
Monthly
Financial Report
GENERAL FUND:
General Fund Overview
0.83 0.64
4.13
7.65 9.46 11.91
18.92 20.65 21.67
32.57
0
5
10
15
20
25
30
35
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
General Fund Ending Fund Balance 10-year History (excluding Annexation)$ in
millions
2020
Adj Budget
2020
YTD
Revenues 108,450,070 19,377,891
Expenditures 111,532,210 23,300,979
Net Revenues Less Expenditures (3,082,140)(3,923,088)
Beginning Fund Balance 34,399,775
Ending Fund Balance 31,317,635
Ending Fund Balance Detail:
General Fund Reserves 30,864,407
27.7%
Restricted for Annexation 453,228
General Fund Revenues
Revenue Categories 2020
Adj Budget
2020
YTD
Taxes:
Property 30,457,820 1,707,775
Sales & Use 20,849,490 6,726,852
Utility 19,278,260 5,438,850
Business & Occupation 14,900,000 30,660
Other 897,440 5,278
Licenses and Permits 7,490,520 1,956,509
Intergovernmental Revenue 2,954,570 742,481
Charges for Services 6,275,920 1,654,252
Fines and Forfeitures 1,145,660 499,911
Miscellaneous Revenue 2,445,620 165,323
Transfers In 1,754,770 450,000
Total Revenues 108,450,070 19,377,891
General Fund Revenues ($ in Thousands)
Prior Year
Revenues
Budgeted
Revenues
Actual
Revenues
January 6,139 6,067 6,877
February 5,923 5,403 5,736
March 7,624 8,035 6,765
April 20,431 18,004 0
May 9,230 7,785 0
June 6,226 6,387 0
July 8,682 7,794 0
August 6,437 5,773 0
September 7,074 7,054 0
October 21,274 18,484 0
November 8,154 7,335 0
December 12,620 10,328 0
Total 119,813 108,450 19,378
Prior Year
Revenues
Budgeted
Revenues
Actual
RevenuesJanuary0120
February 262 237 247
March 866 890 1,461
April 12,268 12,635 0
May 2,730 2,110 0
June 128 131 0
July 87 110 0
August 80 106 0
September 842 652 0
October 11,573 11,685 0
November 1,688 1,657 0
December 208 233 0
Total 30,732 30,458 1,708
All Revenues Sources
Property Tax
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
General Fund Revenues ($ in Thousands)
Prior Year
Revenues
Budgeted
Revenues
Actual
RevenuesJanuary2,060 1,574 2,158
February 2,485 1,940 2,425
March 2,058 1,564 2,143
April 1,788 1,484 0
May 2,244 1,758 0
June 1,765 1,487 0
July 2,331 1,702 0
August 2,540 1,898 0
September 2,310 1,736 0
October 2,532 1,787 0
November 2,589 1,916 0
December 2,418 2,005 0
Total 27,121 20,849 6,727
Prior Year
Revenues
Budgeted
Revenues
Actual
RevenuesJanuary1,822 1,989 2,033
February 1,648 1,701 1,779
March 1,680 1,651 1,627
April 1,707 1,758 0
May 1,575 1,533 0
June 1,450 1,428 0
July 1,639 1,667 0
August 1,477 1,473 0
September 1,481 1,688 0
October 2,012 1,492 0
November 1,633 1,526 0
December 1,477 1,372 0
Total 19,600 19,278 5,439
Utility Tax
Sales Tax
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
General Fund Revenues ($ in Thousands)
Prior Year
Revenues
Budgeted
Revenues
Actual
RevenuesJanuary252
February 2 8 1
March 48 249 33
April 2,479 2,338 0
May 543 969 0
June 81 184 0
July 2,637 2,972 0
August 665 615 0
September 70 139 0
October 2,919 3,297 0
November 490 536 0
December 4,026 4,486 0
Total 13,963 15,797 36
Prior Year
Revenues
Budgeted
Revenues
Actual
RevenuesJanuary2,255 1,778 2,684
February 1,526 841 1,284
March 2,972 2,454 1,500
April 2,189 1,616 0
May 2,139 1,369 0
June 2,801 2,442 0
July 1,987 1,593 0
August 1,675 1,293 0
September 2,370 2,318 0
October 2,237 1,756 0
November 1,754 1,439 0
December 4,491 3,169 0
Total 28,396 22,067 5,468
Other Taxes
Other Revenues
(Intergovernmental, Licenses & Permits, Charges for Service, Fines & Forfeits, and Misc Revenues)
$0
$2,000
$4,000
$6,000
$8,000
$10,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
20 Bud 19 Act 20 Act
General Fund Expenditures
Department 2020
Adj Budget
2020
YTD
City Council 491,610 103,031
Mayor's Office/City Clerk 2,029,300 443,252
Economic & Community Dev 7,982,400 1,666,094
Finance 2,906,800 578,489
Fire Contracted Services 3,676,240 676,985
Human Resources 1,985,880 422,363
Information Technology 202,550 124,699
Law 1,533,750 386,905
Municipal Court 3,714,520 887,494
Parks, Rec & Comm Svcs 19,840,080 4,158,200
Police 45,647,930 11,183,488
Public Works 590,750 337,080
Non-Departmental 20,930,400 2,332,896
Total Expenditures 111,532,210 23,300,979
General Fund
General Fund Year-to -Year Monthly Comparison
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
Property
Taxes
Sales & Use
Taxes
Utility Taxes Other
Revenues
GF Revenues thru March
2018
2019
2020
2018 2019 2020 % of
thru March thru March thru March Budget
Revenues
Taxes:
Property 948,899 1,127,616 1,707,775 580,159 51.5%5.6%
Sales & Use 5,615,332 6,603,329 6,726,852 123,523 1.9%32.3%
Utility 5,349,794 5,149,955 5,438,850 288,895 5.6%28.2%
Business & Occupation 25,207 43,982 30,660 (13,322) -30.3%0.2%
Other 12,204 7,297 5,278 (2,019) -27.7%0.6%
Licenses and Permits 1,766,569 1,968,448 1,956,509 (11,938) -0.6%26.1%
Intergovernmental Revenue 1,940,906 1,760,368 742,481 (1,017,887) -57.8%25.1%
Charges for Services 2,265,641 2,190,595 1,654,252 (536,342) -24.5%26.4%
Fines and Forfeitures 271,651 309,443 499,911 190,468 61.6%43.6%
Miscellaneous Revenue 498,803 524,119 165,323 (358,796) -68.5%6.8%
Transfers In - - 450,000 450,000 25.6%
Total Revenues 18,695,007 19,685,152 19,377,891 (307,261)-1.6%17.9%
Variance
2020-19
General Fund Year-to -Year Monthly Comparison
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
Police Parks *General
Govt.
ECD Non-Dept &
Other
GF Expenditures thru March
2018
2019
2020
*General Govt. includes City Council, Mayor/Clerk, HR, IT, & Finance
2018 2019 2020 % of
thru thru thru Budget
Expenditures
City Council 101,630 102,205 103,031 826 0.8%21.0%
Mayor's Office/City Clerk 701,393 803,290 443,252 (360,038)-44.8%21.8%
Economic & Community Dev 1,676,350 1,685,484 1,666,094 (19,389)-1.2%20.9%
Finance 717,355 892,110 578,489 (313,621)-35.2%19.9%
Fire Contracted Services 815,821 762,123 676,985 (85,138)-11.2%18.4%
Human Resources 479,139 576,089 422,363 (153,726)-26.7%21.3%
Information Technology 128,182 126,998 124,699 (2,298)-1.8%61.6%
Law 441,608 438,352 386,905 (51,448)-11.7%25.2%
Municipal Court 814,420 876,344 887,494 11,150 1.3%23.9%
Parks, Recreation & Comm Svcs 3,824,234 4,110,804 4,158,200 47,396 1.2%21.0%
Police 9,718,664 10,752,286 11,183,488 431,202 4.0%24.5%
Public Works 273,924 302,984 337,080 34,097 11.3%57.1%
Non-Departmental 105,774 553,489 2,332,896 1,779,407 321.5%11.1%
Total Expenditures 19,798,494 21,982,558 23,300,979 1,318,421 6.0%20.9%
2020-19
Variance
FUND BALANCES:
Fund Balances
2020 2020 2020 2020
Estimated
Beginning Fund
Balance
Budgeted
Revenues
Budgeted
Expenditures
Estimated
Ending Fund
Balance
Operating revenues and expenditures only; capital and non-capital projects are excluded.
General Fund 34,399,775 108,450,070 111,532,210 31,317,635
Street Fund 7,249,873 17,578,370 17,709,140 7,119,103
LEOFF 1 Retiree Benefits 1,921,274 1,201,170 1,546,320 1,576,124
Lodging Tax 185,825 303,510 299,780 189,555
Youth/Teen Programs 75,355 936,680 963,100 48,935
Capital Resources 18,658,224 20,552,960 26,998,070 12,213,114
Criminal Justice 7,867,703 7,679,270 7,959,070 7,587,903
ShoWare Operating 2,930,008 1,150,000 1,267,340 2,812,668
Other Operating 568,356 108,770 108,770 568,356
Councilmanic Debt Service 1,915,872 9,144,490 8,754,530 2,305,832
Special Assessments Debt Service 699,855 793,180 793,580 699,455
General Fund
Special Revenue Funds
Debt Service Funds
Fund Balances
2020 2020 2020 2020
Estimated
Beginning Fund
Balance
Estimated
Revenues
Estimated
Expenditures
Estimated
Ending Fund
Balance
Operating revenues and expenditures only; capital and non-capital projects are excluded.
Water Utility 11,375,662 30,168,320 28,093,440 13,450,542
Sewer Utility 908,833 32,386,150 32,275,470 1,019,513
Drainage Utility 16,107,790 24,188,630 22,734,530 17,561,890
Solid Waste Utility 531,908 637,410 631,300 538,018
Golf Complex (601,973)4,361,570 4,315,270 (555,673)
Fleet Services 4,351,502 5,163,800 6,347,340 3,167,962
Central Services 55,834 456,010 396,590 115,254
Information Technology 3,728,511 10,031,360 11,872,590 1,887,281
Facilities 3,280,379 6,236,060 7,073,980 2,442,459
Unemployment 1,358,838 144,690 177,480 1,326,048
Workers Compensation 2,839,993 1,129,480 1,516,600 2,452,873
Employee Health & Wellness 5,729,769 15,842,530 15,456,300 6,115,999
Liability Insurance 1,923,261 2,190,430 2,091,380 2,022,311
Property Insurance 722,999 581,140 572,240 731,899
Enterprise Funds
Internal Service Funds
OTHER FUNDS
OVERVIEW:
Special Revenue Funds
2018 2019 2020 2020
Actual Prelim Budget YTD
Street Fund
Revenues 15,241,855 19,786,844 17,578,370 3,196,891
Expenditures 15,698,374 17,953,938 17,709,140 1,836,752
Net Revenues Less Expenditures (456,519)1,832,906 (130,770)1,360,138
LEOFF 1 Retiree Benefits
Revenues 1,948,504 1,401,786 1,201,170 144,390
Expenditures 1,372,764 1,352,624 1,546,320 390,904
Net Revenues Less Expenditures 575,740 49,162 (345,150)(246,514)
Lodging Tax
Revenues 320,774 314,588 303,510 55,518
Expenditures 441,566 465,527 299,780 86,757
Net Revenues Less Expenditures (120,791)(150,940)3,730 (31,238)
Youth/Teen Programs
Revenues 928,958 941,240 936,680 263,395
Expenditures 942,000 957,730 963,100 1,773
Net Revenues Less Expenditures (13,042)(16,490)(26,420)261,623
Capital Resources
Revenues 22,962,097 25,312,158 20,552,960 5,795,372
Expenditures 23,009,239 22,251,119 26,998,070 223,187
Net Revenues Less Expenditures (47,142)3,061,040 (6,445,110)5,572,186
Criminal Justice
Revenues 5,141,297 6,738,402 7,679,270 2,500,238
Expenditures 5,090,504 6,118,496 7,959,070 1,393,453
Net Revenues Less Expenditures 50,792 619,907 (279,800)1,106,785
ShoWare Operating
Revenues 1,502,759 1,456,311 1,150,000 23,196
Expenditures 1,373,763 1,089,763 1,267,340 (86,640)
Net Revenues Less Expenditures 128,996 366,548 (117,340)109,836
Other Operating
Revenues 133,288 113,321 108,770
Expenditures 72,045 132,366 108,770 61,520
Net Revenues Less Expenditures 61,243 (19,045)(61,520)
Debt Service and Enterprise Funds
2018 2019 2020 2020
Actual Prelim Budget YTD
Councilmanic Debt Service
Revenues 10,535,010 10,266,923 9,144,490
Expenditures 10,070,185 9,802,097 8,754,530 31,424
Net Revenues Less Expenditures 464,826 464,826 389,960 (31,424)
Special Assessment Debt Service
Revenues 1,458,264 1,339,332 793,180 86,012
Expenditures 1,561,009 1,119,393 793,580 325,797
Net Revenues Less Expenditures (102,745)219,939 (400)(239,786)
Water Utility
Revenues 29,438,960 32,626,406 30,168,320 6,688,153
Expenditures 28,004,249 35,348,583 28,093,440 3,785,504
Net Revenues Less Expenditures 1,434,710 (2,722,177)2,074,880 2,902,650
Sewer Utility
Revenues 33,063,798 32,386,150 8,578,450
Expenditures 31,664,339 32,275,470 7,195,285
Net Revenues Less Expenditures 1,399,458 110,680 1,383,165
Note: Sewer Utility was combined with Drainage Utility in 2018.
Drainage Utility
Revenues 57,343,023 29,373,133 24,188,630 5,658,952
Expenditures 56,890,091 28,566,673 22,734,530 3,263,039
Net Revenues Less Expenditures 452,932 806,461 1,454,100 2,395,913
Solid Waste Utility
Revenues 799,794 874,164 637,410 168,427
Expenditures 812,476 809,006 631,300 285,879
Net Revenues Less Expenditures (12,682)65,158 6,110 (117,451)
Golf Complex
Revenues 9,229,538 2,698,609 4,361,570 164,779
Expenditures 6,467,553 2,811,737 4,315,270 558,694
Net Revenues Less Expenditures 2,761,985 (113,128)46,300 (393,916)
Debt Service Funds
Enterprise Funds
Note: Golf revenues include proceeds from the sale of land of $6m in 2018. 2018 Exp include $3.3m transfer to Capital Projects
Internal Service Funds
All Other Funds Overview
0
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
2018
Actuals
2019
Actuals
2020
Budget
Other Fund Expenditures
Special
Revenue
Funds
Enterprise
Funds
Internal
Service Funds
Special Revenue Funds –Year -to -Year Month Comparison
Debt Service and Enterprise Funds –Year -to -Year Month
Comparison
Internal Service Funds –Year -to -Year Month Comparison
All Other Funds –Year -to-Year Month Comparison
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
Special Revenue
Funds
Enterprise
Funds
Internal Service
Funds
Other Fund Revenues thru March
2018
2019
2020
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
Special Revenue
Funds
Enterprise
Funds
Internal Service
Funds
Other Fund Expenditures thru March
2018
2019
2020
COVID-19
Potential
Budget Impacts
COVID-19 –Potential Budget Impacts
April 14 –Council Presentation on Potential Budget Impacts
What have we been doing since?
Department’s Proposed Budget Reductions
Prioritization of Capital Projects
CARES Act Funding -$3.9 Million
“Coronavirus Aid, Relief, and Economic Security Act”