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Home My WebLink AboutCAG2020-179 - Other - Sound Transit - Federal Way Link Extension - Task Order #1 - Operations & Maintenance Facility South Project GA 0306-19 - 08/12/2020Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Page 1 This Task Order is issued under the Partnering and City Services Agreement (Agreement) between the City of Kent and Sound Transit executed on June 8, 2020 (GA 0306‐19). This Task Order establishes the scope, schedule, and budget for the services (Services) provided by the City for Sound Transit’s Operations and Maintenance Facility South Project (Project). The City agrees to perform the Services in the manner set forth in this Task Order. The terms and conditions of the Partnering and City Services Agreement are incorporated into this Task Order unless expressly modified below. The effective date of this Task Order is _________________, 20___. Project Description.  The Scope of Work is included as Attachment 1 to this Task Order.  The Cost Estimate is included as Attachment 2 to this Task Order.  The Schedule is included as Attachment 3 to this Task Order and referenced in Exhibit B to the Agreement. Any changes to the schedule will be amended via this Task Order. The authorized representatives of the parties have agreed to the terms of this Task Order by signing below. For the City _____________________________________ Signature _____________________________________ Title _____________________________________ Date Approved as to Form: ____________________________________ Arthur “Pat” Fitzpatrick, City Attorney For Sound Transit _____________________________________ Signature _____________________________________ Title _____________________________________ Date Approved as to Form: _____________________________________ Amy Jo Pearsall, Senior Legal Counsel DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 8/10/2020 Public Works Director 8/12/2020 Project Development Director 8/12/2020 Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Attachment 1 Page 1 TASK ORDER 1 ‐ Attachment 1: OMF South Scope of Work. Task 1: Project Administration 1.1. Coordination and Communication. The key purpose of coordination and communication during this phase is to work collaboratively with Sound Transit on planning and design issues for the OMF South Project. Activities include participating in regularly scheduled (as needed bi‐weekly or monthly) project coordination meetings with Sound Transit and preparing for and/or following up on key topics to advance resolution of issues. Also included, is identification of and discussion regarding projects and/or proposals (e.g., utility, public works projects, or private development projects) that present partnership opportunities or the potential to conflict with the project. Deliverables  Attend Sound Transit project coordination meetings. 1.2. Management and Administration. The key purpose of this task is to provide accurate and timely project administration. This task will be continuous throughout the duration of this phase and includes the City’s work necessary to set up and prepare quarterly invoicing, monitoring and reporting progress, preparing for future project phases, and providing overall project coordination. Deliverables  Provide quarterly invoicing and progress reporting and on‐going project management activities. 1.3. Agreements. The key purpose of this task is to interface with Sound Transit and provide for timely approval of Task Orders and other relevant agreements that may be identified as required or desired during the course of this phase of the Project. In the event other agreements are identified for completion during this phase of the Project, this task will be used by the City for all coordination and other activities associated with such agreements, letters of concurrence, or other instruments. Deliverables  The City will work with Sound Transit to develop a Task Order for future phases of the Project. This work is anticipated to occur near the end of the SEPA environmental review process. Task 2: Document and Design Review 2.1. Coordination of City Environmental Document Review. As a cooperating agency with Sound Transit, the City will be afforded the opportunity to review the OMF South Project’s Draft EIS and provide feedback on the same to Sound Transit. Sound Transit will notify the City two (2) to four (4) weeks in advance of providing project environmental documents to the City and the City will perform a review of the DEIS and return unified and DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Attachment 1 Page 2 coordinated comments from all relevant City departments within twenty one (21) days. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. Sound Transit will only provide additional time if it does not impact the schedule. This activity will cover review of the DEIS for the OMF South Project, which will be prepared pursuant to SEPA. Reimbursement pursuant to the terms of the Partnering and City Services Agreement for this activity will only be approved for time spent by the City’s Designated Representative (or his or her designee for this activity) who will be charged with consolidating and reviewing all City comments as part of preparing a set of unified City comments to provide to Sound Transit. No reimbursement of individual subject matter experts or technical staff at the City will be approved as part of this activity. Deliverables  Review and provision of consolidated City comments, including all relevant discipline groups, of the OMF South Project’s Draft EIS. 2.2. Review of Other Project Documents. This task includes City discipline review for project documents prepared in support of the DEIS process, including technical memoranda, feasibility studies, basis of design reports, or other documents prepared for which City review is desired by Sound Transit in order to efficiently advance project development. The City will perform their review of documents and will provide consolidated comments back to Sound Transit based on their review and within the timeline requested by ST, which will be commensurate with the length and complexity of the document being reviewed. 2.3. Over the Shoulder (OTS) Design Review. The key purpose of OTS review during this phase is to ensure that the OMF South Project design is consistent with City codes and regulations. Close coordination, through regularly scheduled meetings referenced in 1.1 and additional meetings as needed, will be necessary to advance, review, and communicate design developments with project team members and to seek feedback or concurrence from the City. 2.4. Conceptual Engineering Submittal. This phase of the Project will include a formal design submittal advancing project conceptual design in support of the DEIS preparation process. As part of this submittal, City staff will review the conceptual design submittal and associated reference drawings, as well as other information submitted as part of the basis of design. City review of formal submittals is intended to ensure that the Project design is consistent with City codes and regulations. Sound Transit will notify the City two (2) to four (4) weeks in advance of providing design review packages to the City and the City will perform a review of the packages and return unified and coordinated comments from all relevant City departments within thirty (30) days. If for any reason the City requires additional review time the City will notify Sound Transit as soon as possible. Deliverables DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Attachment 1 Page 3  Submit consolidated and coordinated comments on conceptual design submittal, and others shared with the City as necessary to advance the Project. Task 3: Preliminary Permitting Coordination 3.1. Establish Permit Process. A key activity during this Project phase is to jointly develop and approve a preliminary permitting plan that supports the Project schedule and provides the City with the information and time needed to provide approvals. City and Sound Transit staff will work together to establish mutually agreeable procedures and to streamline processes where possible. Deliverables  The City will work with Sound Transit to develop a mutually agreeable preliminary permitting plan. Task 4: Support Project‐related Public Outreach Efforts 4.1. Participate in Planning Public Outreach Efforts. Under this task, the City will provide assistance to Sound Transit, as required, in planning outreach activities to local stakeholders including City council and elected officials and the general public. This may include strategizing about effective outreach, identifying target audiences, communities where efforts should be targeted, assisting in preparing materials, and other assistance, as requested. DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Attachment 2 Page 1 TASK ORDER 1 ‐ Attachment 2: Task Order Cost Estimate. Contract contingency will be used per Sound Transit discretion and in accordance with signature authority procedures. Task Total Hours Labor Rate O/H Rate Total 1. Project Management and Administration 1.1 Coordination and Communication 160 $140.26 Incl. $22,442 1.2 Management and Administration 180 $140.26 Incl. $25,247 1.3 Agreements 90 $140.26 Incl. $12,623 2. Document and Design Review 2.1 Review Draft Environmental Impact Statement (DEIS) 180 $140.26 Incl. $25,247 2.2 Review of Other Project Documents 80 $140.26 Incl. $11,221 2.3 OTS Design Review 250 $140.26 Incl. $35,065 2.4 Conceptual Engineering Submittal 450 $140.26 Incl. $63,117 3. Preliminary Permitting Coordination 180 $140.26 Incl. $25,247 4. Support Project‐related Public Outreach Efforts 60 $140.26 Incl. $8,416 Subtotal 1630 $228,624 10% Contingency $22,862 Total Estimated Cost $251,486 DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 Task Order 1 Pursuant to the PARTNERING AND CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR THE OPERATIONS AND MAINTENANCE FACILITY SOUTH PROJECT (GA 0306‐19) GA 0306‐19 Task Order 1 Operations and Maintenance Facility South Sound Transit and the City of Kent Attachment 2 Page 2 TASK ORDER 1 ‐ Attachment 3: Schedule. OMF South Schedule* Task Start Month End Month Designated Representative(s) Attendance at Meetings with Sound Transit Staff June 2020 December 2020 1.0 Project Administration 1.1 Coordination and Communication June 2020 December 2020 1.2 Management and Administration June 2020 December 2020 1.3 Agreements June 2020 December 2020 2.0 Document and Design Review 2.1 Coordination of City Environmental Document Review Review Draft Environmental Impact Statement (DEIS) Fall 2020 December 2020 2.2 Review of other Project Documents June 2020 December 2020 2.3 Over the Shoulder (OTS) Design Review June 2020 December 2020 2.4 Conceptual Engineering Submittal Fall 2020 December 2020 3.0 Preliminary Permitting Coordination 3.1 Establish Preliminary Permit Process June 2020 December 2020 4.0 Support Project‐related Public Outreach Efforts 4.1 Participate in Planning Public Outreach Efforts June 2020 December 2020 * Dates are current as of Task Order execution, but are subject to change. ST will keep the City apprised of schedule changes by means of a “look‐ahead” schedule, which be updated on a regular basis. DocuSign Envelope ID: 63FA2C43-CC6B-48AE-9660-A79484E03634 Certificate Of Completion Envelope Id: 63FA2C43CC6B48AE9660A79484E03634 Status: Completed Subject: Please DocuSign Task Order 1 to GA 0306-19 Agreement with City of Kent OMF-S Source Envelope: Document Pages: 6 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Angie House AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 401 S Jackson St Seattle, WA 98104 angela.house@soundtransit.org IP Address: 162.248.185.11 Record Tracking Status: Original 7/7/2020 4:25:28 PM Holder: Angie House angela.house@soundtransit.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Central Puget Sound Regional Transit Authority Location: DocuSign Signer Events Signature Timestamp Arthur "Pat" Fitzpatrick pfitzpatrick@kentwa.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 146.129.252.126 Sent: 7/7/2020 4:34:51 PM Viewed: 7/8/2020 1:35:58 PM Signed: 7/10/2020 3:18:08 PM Electronic Record and Signature Disclosure: Accepted: 7/8/2020 1:35:58 PM ID: 9d1df712-9ef7-4a1b-af93-0cf75f87197f Company Name: Sound Transit Tim Laporte tlaporte@kentwa.gov Public Works Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 146.129.252.126 Sent: 7/10/2020 3:18:12 PM Viewed: 8/10/2020 5:15:29 PM Signed: 8/10/2020 5:15:55 PM Electronic Record and Signature Disclosure: Accepted: 8/10/2020 5:15:29 PM ID: 51a59655-7c5e-4894-97b7-e16ce9feb618 Company Name: Sound Transit Amy Jo Pearsall amy.pearsall@soundtransit.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 97.113.83.55 Sent: 8/10/2020 5:16:01 PM Viewed: 8/10/2020 5:47:20 PM Signed: 8/12/2020 12:52:28 PM Electronic Record and Signature Disclosure: Accepted: 8/10/2020 5:47:20 PM ID: d6954b03-5542-4b69-af7b-fb543c358126 Company Name: Sound Transit Signer Events Signature Timestamp Curvie Hawkins curvie.hawkins@soundtransit.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.42.209.150 Sent: 8/12/2020 12:52:33 PM Viewed: 8/12/2020 2:52:32 PM Signed: 8/12/2020 2:56:02 PM Electronic Record and Signature Disclosure: Accepted: 8/12/2020 2:52:31 PM ID: 69e3d94d-0509-424e-af7b-78705d1d79d4 Company Name: Sound Transit In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Gwen McCullough gwen.mccullough@soundtransit.org Security Level: Email, Account Authentication (None) Sent: 8/12/2020 2:56:06 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mark Howlett mhowlett@kentwa.gov Security Level: Email, Account Authentication (None) Sent: 8/12/2020 2:56:06 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Payman Shirpay payman.shirpay@soundtransit.org Security Level: Email, Account Authentication (None) Sent: 8/12/2020 2:56:06 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/12/2020 2:56:06 PM Certified Delivered Security Checked 8/12/2020 2:56:06 PM Signing Complete Security Checked 8/12/2020 2:56:06 PM Completed Security Checked 8/12/2020 2:56:06 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Sound Transit (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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