HomeMy WebLinkAboutIT12-154 - Other - Addendum #1 - Community Connectivity Consortium (C3) Project Agreement 76 - 07/21/2020ApprovalOriginator:Department:
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Page 1 of 12
Consortium Project Agreement 76
City of Kent
Attn: Michael Carrington
220 4th Ave S
Kent, WA 98032
University of Washington
(UW)
4545 15th Ave NE
Seattle, WA 98105
Community Connectivity
Consortium (C3)
% Bellevue IT Department
450 110th Ave NE
Bellevue, WA 98004
C3 Node-to-Node 10 Gigabit Ethernet Service for City of Kent between
Valley Communications Node Site to Sabey Data Center Node Site
Page 2 of 12
Contents
Consortium Project Agreement 76 ............................................................................................. 1
I. Project Description Summary .............................................................................................. 3
A. Project Number ............................................................................................................ 3
B. Project Name ............................................................................................................... 3
C. Project Description ....................................................................................................... 3
D. Lead Agency/Project Manager ..................................................................................... 3
E. Participating Agencies ................................................................................................. 3
F. Agreement Term ............................................................................................................. 3
II.Project Detail ...................................................................................................................... 4
A. Scope of Work ............................................................................................................. 4
B. Responsibilities of Lead Agency and Project Manager ................................................. 4
1.Lead Agency ................................................................................................................ 4
2.Project Manager .......................................................................................................... 4
C. Responsibilities of Project Participants ......................................................................... 4
D. Points of Demarcation .................................................................................................. 4
E. Payment and Contributions by Project Participants ...................................................... 4
III.Project Schedule ............................................................................................................. 5
A. Changes to Schedule ................................................................................................... 6
IV.Miscellaneous.................................................................................................................. 6
A. Modifications or Amendments ...................................................................................... 6
B. Counterparts ................................................................................................................ 6
C. Authority ...................................................................................................................... 6
V. Approvals ............................................................................................................................ 7
Addendum 1 – C3 Shared Services Request for 10 GB Services .............................................10
Page 3 of 12
I. Project Description Summary
A. Project Number
76
B. Project Name
C3 Node-to-Node 10 Gigabit Ethernet Service for The City of Kent between
Valley Communications Node Site to Sabey Data Center Node Site
C. Project Description
This Project Agreement 76 (“PA76”) details the requirements and obligations to
enable a 10 Gigabit Ethernet service for The City of Kent between the Valley
Communications Node Site and Sabey Data Center Node Site using the
Consortium’s C3 optical transport infrastructure.
This project is dependent on Consortium Project Agreement 70 (“PA70”). Except
as otherwise explicitly noted, (i) terms used in this PA76 as defined in PA70 shall
have the same definition as provided in PA70 and (ii) where conflict exists
between PA76 and PA70, or this PA76 is silent, PA70 shall govern and take
precedence.
University of Washington (“UW”), The City of Kent (COK), and the Community
Connectivity Consortium (“C3”) are signatories to PA70.
Under the auspices of PA70, i) UW operates the C3 optical transport
infrastructure around Lake Washington and ii) per PA70 section IV. B “Optional
services will be made available by C3 to C3 members…”
As documented in the May 14, 2020 C3 Board meeting minutes, the C3 Board
has reviewed and approved a C3 wave to be used for provisioning COK’s 10
Gigabit Ethernet services between Valley Communications Node Site and the
Sabey Data Center Node Site.
D. Lead Agency/Project Manager
City of Kent / University of Washington
E. Participating Agencies
City of Kent
University of Washington (UW)
Community Connectivity Consortium (C3)
F. Agreement Term
This agreement shall commence when signed by all participating parties. The
initial term of Project Agreement 76 will be for three years. Services will renew
automatically on three-year terms going forward except that no term will extend
beyond the termination of PA70. Prior to the end of a given term for Project
Agreement 76, either party may provide 180 days advance written notice of
termination for convenience.
Page 4 of 12
II. Project Detail
A. Scope of Work
In accordance with the standard C3 10 GE service, UW will determine the
required bill of materials, order and purchase the required hardware and
maintenance, then install and provision the service for COK. COK will perform
end to end testing of the service and will provide final acceptance to C3 and UW.
B. Responsibilities of Lead Agency and Project Manager
1. Lead Agency
UW will work with City of Kent to coordinate the deployment schedule,
delivery, and testing of the service.
2. Project Manager
The project manager is the point of contact for all project-related activities
associated with the delivery of the 10 GE service handoff to City of Kent.
UW will be responsible for the coordination and management of City of
Kent’s interconnect to the 10GE service at the Node Sites.
C. Responsibilities of Project Participants
1. The UW will prepare a Bill of Materials (BOM) and will order, install and
provision the service. UW’s responsibilities are limited to the delivery of 10GE
service between the C3 equipment at each of the two Node Sites; the 10GE
service will be presented to City of Kent at demarks on the C3 infrastructure
at each Node Site. UW will provide on-going operations support for the 10GE
service.
2. City of Kent will work with the UW following installation and provisioning to
test and accept the C3 10GE service. City of Kent will provide final
acceptance on the C3 10GE service installation’s completion, such
acceptance not to be unreasonably withheld. Such acceptance will not be
contingent on infrastructure or configurations outside of the C3 10GE service;
City of Kent is responsible for any infrastructure or configurations outside of
the C3 infrastructure required to use the C3 10GE service.
D. Points of Demarcation
C3 10GE service handoff port at Valley Communications Node Site
C3 10GE service handoff port at Sabey Data Center Node Site
E. Payment and Contributions by Project Participants
Page 5 of 12
This project will incur non-recurring costs (“NRC”) for 10GE hardware at each
node (VCC and RCECC), and recurring costs for maintenance and operational
support of the service as well as recurring C3 fees. The costs are detailed
below:
Item NRC Monthly
Recurring
Cost
Extended
Recurring
Costs -
Annual
Extended
Recurring
Cost – 3
years
Payable
to:
10GE Hardware
& Provisioning
$19,918.78 UW
10GE Hardware
Maintenance &
Operation
Support
n/a $741.07 $8,892.84 $26,678.52 UW
C3 Slot Fee (x2) n/a $38.00 $456.00 $1,368.00 C3
C3 Admin
Process Fee
n/a $12.50 $150.00 $450.00 C3
University of Washington NRC and “Extended Recurring Costs – 3 Years” will be
billed at the time of service delivery for the initial term. Recurring costs may vary
for subsequent renewal terms. For each subsequent 3-year term, the “Extended
Recurring Costs – 3 Years” will be billed at the start of the term at the then-
current C3-approved C3 10GE service rate.
C3 Extended Recurring Costs - Annual will be billed yearly at the then-current
C3-approved rates in conjunction with the invoicing for C3 Membership Dues.
City of Kent, via its membership and participation in the C3, will be notified in
advance of any such fees or changes to such fees.
Other C3 Board-approved fees payable by the members related to this service
may apply during this PA76. The slot fee identified here is one such C3 Board-
approved fee.
City of Kent will be solely responsible for any applicable taxes, including all sales
and use taxes, as well as duties or levies, arising in connection with the service.
These fees do not include any necessary customer-site connection equipment,
local loop, cross-connect, or other third-party fees.
III. Project Schedule
The table below lists the major project elements to implement the service.
Task Begin End Responsible
Order Equipment August 14, 2020 Estimated November
13, 2020
UW
Install Equipment November 16, 2020 November 20, 2020 UW
Page 6 of 12
Provision Services November 20, 2020 November 20, 2020 UW, COK
Test End-to-End November 23, 2020 November 27, 2020 COK
Final Acceptance November 30, 2020 November 30, 2020 UW, COK
A. Changes to Schedule
Changes to this schedule may be made upon mutual agreement by all parties to
this project agreement without requiring a formal amendment to this Project
Agreement.
IV. Miscellaneous
A. Modifications or Amendments
No modification to or amendment of the provisions of this Agreement shall be
effective unless in writing and signed by authorized representatives of the parties
to this Agreement. The parties expressly reserve the right to modify this
Agreement, from time to time, by mutual agreement as called for in the Project
Agreement Template Policy.
B. Counterparts
This Agreement may be executed in counterparts, each of which so executed will
be deemed to be an original and such counterpart together will constitute on and
the same agreement.
C. Authority
Each party hereby represents and warrants to the other parties that it has the
right, powers, and authority to enter into this Agreement and to fully perform all of
its obligations hereunder.
Page 7 of 12
V. Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on
the respective dates indicated below.
City of Kent
______________
Date
__________________________
Signature
_________________________
Name (Printed)
__________________________
Title (Printed)
Dana Ralph
Mayor
07/21/2020
Page 8 of 12
University of Washington
__________________________ ______________
Signature Date
__________________________
Name (Printed)
__________________________
Title (Printed)
7/30/2020
Brad J Greer
UW-IT CTO, AVP
Community Connectivity Consortium
- 94
Signature
o c�
Name (Printed)
��- C3
Title (Printed)
k -I? -2,0
Date
Page 9 of 12
Page 10 of 12
Addendum 1 – C3 Shared Services Request for 10 GB
Services
Submit C3SRF to: C3orders@uw.edu DATE: 4/8/2020
REQUEST TITLE: City of Kent 10 GB
Connection (PA 76)
STANDARD REQUEST: 10 GB PTP
DATE REQUESTED: 12/17/2018 NON-STANDARD REQUEST: ☐
REQUESTOR CONTACT INFO:
Organization: City of Kent
Name: Michael Carrington
Email mcarrington@kentwa.gov
Phone:
TECHNICAL RESOURCE CONTACT INFO:
Organization: City of Kent
Name: James Endicott
Email jendicott@kentwa.gov
Phone: 253-856-4601
REQUIREMENTS:
1. Locations requested
2. Business Driver(s):
3. Technical Requirements (if known):
4. Estimated ROM Budget:
UW TECHNICAL SOLUTION AND COSTING - UW USE ONLY
UW ENGINEERING PROPOSED TECHNCIAL SOLUTION/ALTERNATIVES
1. Specifications
2. Bill of Materials
3. Installation Timeframe estimate
4. Cost (Fully Loaded – UW Monitor/Maint., Implement, NRC, MRC, OSS)
5. Technical Benefits/Risk Analysis
C3 APPROVAL AUTHORITY – C3 BOARD USE ONLY
Page 11 of 12
C3 SERVICES COMMITTEE COMMENTS AND/OR REASON FOR DISAPPROVAL:
C3 Services Committee
Recommendation
Decision Choices.
Click or tap to enter a
date.
C3 BOARD COMMENTS AND/OR REASON FOR DISAPPROVAL:
NAME:
TITLE:
SIGNATURE: DATE: Click or tap to enter
a date.
C3 Board
Determination
Decision Choices.
Service Catalog
Addition ☐
See Page 2 for Provisioning Details and Engineering Notes
Page 12 of 12
SERVICE PROVIDER AND PROVISIONING INFORMATION
Service Provider: Order Number:
Demarcation Point: Provider Contact Information:
LOA Needed/On File? Name:
Phone/Email:
Comments/Additional Information:
SERVICE IMPLEMENTATION RECORD
Date Action Comments
Order Accepted
UW Technical Complete
Service Provider Technical
Complete
C3 Service Activated
Subscriber Service Activated
Circuit End to End Testing
Complete
Service Implementation
Complete
05/01
Submit C3SRF to: C3orders@uw.edu DATE: 5/4/2020
REQUEST TITLE: City of Kent 10 GB Connection (PA 76) STANDARD REQUEST: 10 GB PTP
DATE REQUESTED: 5/4/2020 NON-STANDARD REQUEST: ☐
REQUESTOR CONTACT INFO:
Organization: City of Kent
Name: James Endicott
Email jendicott@kentwa.gov
Phone: 253-856-4620
TECHNICAL RESOURCE CONTACT INFO:
Organization: City of Kent
Name: Galen Hirschi
Email ghirschi@kentwa.gov
Phone: 253-856-4614
REQUIREMENTS:
1. Locations requested – Valley Comm Node Host & Sabey Datacenter Node Host
2. Business Driver(s): Network Redundancy/Resiliency
3. Technical Requirements (if known): handoff type, fiber, copper, connector type, etc
Valley Comm (Hand off to C3) – single mode fiber (APC/SC) Sabey (C3 handing off to Kent) – single mode fiber (SC)
4. Estimated ROM Budget: $25,000 (NRC) $30,000 (Extended Reoccurring Cost -3 years)
UW TECHNICAL SOLUTION AND COSTING - UW USE ONLY
UW ENGINEERING PROPOSED TECHNCIAL SOLUTION/ALTERNATIVES
1. Specifications
2. Bill of Materials
3. Installation Timeframe estimate
4. Cost (Fully Loaded – UW Monitor/Maint., Implement, NRC, MRC, OSS)
5. Technical Benefits/Risk Analysis
C3 APPROVAL AUTHORITY – C3 BOARD USE ONLY
C3 SERVICES COMMITTEE COMMENTS AND/OR REASON FOR DISAPPROVAL:
C3 Services Committee
Recommendation
Decision Choices.
Click or tap to enter a date.
C3 BOARD COMMENTS AND/OR REASON FOR DISAPPROVAL:
NAME: TITLE:
SIGNATURE: DATE: Click or tap to enter a date.
C3 Board Determination
Decision Choices.
Service Catalog Addition
☐
See Page 2 for Provisioning Details and Engineering Notes
SERVICE PROVIDER AND PROVISIONING INFORMATION
Service Provider: Order Number:
Demarcation Point: Provider Contact Information:
LOA Needed/On File? Name:
Phone/Email:
Comments/Additional Information:
SERVICE IMPLEMENTATION RECORD
Date Action Comments
Order Accepted
UW Technical Complete
Service Provider Technical Complete
C3 Service Activated
Subscriber Service Activated
Circuit End to End Testing Complete
Service Implementation Complete
City of Kent Purchase Order
Order number must appear on all invoices, packages, etc.
Order #
Order Date:
159361 OP
7/6/2020
This document is hereby deemed a valid purchase order and authorizes the procurement of
the materials and/or services indicated. Please let us know immediately if you are unable to
ship the complete order.
Ordered by:Lynnette R Smith
Info Tech-Administration
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Vendor: 39319
City of Bellevue - Treasury
P.O. BOX 90012
Bellevue, WA 98009-9012
Payment Terms: Net 30
Line Item #Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost
1 C3 Slot Fee (x2) | Extended Recurring-3yr cost 1,368.00 136.80 1,504.80
2 C3 Admin Process Fee | Extended Recurring-3yr cost 450.00 45.00 495.00
3 C3 Project Agreement 76 | Term: 2020-2023
Approved by: Carrington, Michael Charles
Mayor's Signature: ________________________________________
(Required for contracts over $20,000)
Subtotal:1,818.00
Sales Tax:181.80
Total:1,999.80
City of Kent Purchase Order
Order number must appear on all invoices, packages, etc.
Order #
Order Date:
159360 OP
7/6/2020
This document is hereby deemed a valid purchase order and authorizes the procurement of
the materials and/or services indicated. Please let us know immediately if you are unable to
ship the complete order.
Ordered by:Lynnette R Smith
Info Tech-Administration
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Vendor: 2305343
University of Washington UW-IT
4545 15th Ave NE, 4th Floor
Seattle, WA 98105-4527
Payment Terms: Net 30
Line Item #Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost
1 10 GE HW & Provisioning | NRC 20,542.82 2,054.28 22,597.10
2 10 GE HW Mtc & Oper Support | Initial 3-yr term 26,352.09 2,635.21 28,987.30
3 C3 Project Agreement 76 | Term: 2020-2023
Approved by: Carrington, Michael Charles
Mayor's Signature: ________________________________________
(Required for contracts over $20,000)
Subtotal:46,894.91
Sales Tax:4,689.49
Total:51,584.40