HomeMy WebLinkAboutCAG2020-232 - Original - Aerospace Joint Apprenticeship Committee (AJAC) - On The Job Training for Companies Impacted by Covid-19 - 07/16/2020^k�� Agreement Routing Form
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KENT
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GRANT AGREEMENT
between the City of Kent and Aerospace Joint Apprenticeship
Committee
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Aerospace Joint Apprenticeship Committee, a 501(c)(3) nonprofit
apprenticeship program registered in the State of Washington, located and doing business at Kent,
Washington (hereinafter the "Grantee").
I. DESCRIPTION OF WORK. In accordance with the terms of this Agreement and the
Scope of Work set forth in Exhibit A, Grantee will use grant funding to expand on-the-job training
and rehiring Incentive programs to reconnect dislocated aerospace workers to jobs in advanced
manufacturing programs for the benefit of local businesses that are suffering from the immediate
economic Impacts of COVID-19. Grantee will perform the services required of this Agreement in
accordance with generally accepted professional practices within the Puget Sound region in effect
at the time those services are performed.
II. APPLICATION OF ADDITIONAL CONTRACT PROVISIONS. In addition to this
Agreement and the Scope of Work, Grantee shall assist the City In complying with terms of Its
agreement with the Washington State Department of Commerce regarding dispersal of grants
from the Local Government Coronavirus Relief Fund, which is incorporated in full by this reference.
Grantee shall also comply with the terms and conditions of any state or federal funding that wholly
or partially funds the work of the Grantee.
-III. APPROVAL REQUIRED. This Agreement may be subject to the prior written
approval of the Washington Department of Commerce unless the Washington Department of
Commerce determines, in writing, that such approval Is not required or waives such approval.
IV. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above Immediately upon the effective date of this Agreement. Grantee shall
complete the work described in Section I by October 31, 2020, and final reimbursement requests
shall be submitted by November 2, 2020.
V. GRANT FUNDS AND METHOD OF PAYMENT.
A. The City shall pay the Grantee an amount not to exceed $200,000, for the
services described In this Agreement. This amount shall not be exceeded
without the prior written authorization of the City in the form of a negotiated
and executed amendment to this Agreement.
B. The City shall reimburse the Grantee only for eligible costs allowed pursuant
to this Agreement, and according to the procedures developed by the City.
Reimbursement shall be based on a reimbursement request form, to be
provided by the City, which shall be submitted to the City by the Grantee's
authorized representative.
C. The Grantee shall submit a reimbursement request form no later than 30
calendar days after date the expenditures were incurred. All expenditures must
GRANT DISTRIBUTION SERVICES AGREEMENT - 1
be submitted for reimbursement on or before November 2, 2020. If the due
date falls on a Saturday, Sunday, or on a federal holiday, the reimbursement
request form are due on the prior Friday except for the final reimbursement
request which is due on November 2, 2020. The City will make payment to the
Grantee not more than thirty (30) calendar days after said reimbursement
request form is received and approved by the City. The City does not, by
making such payment, waive any rights It may have pursuant to this
Agreement to require satisfactory performance of the services promised
herein. The City reserves the right to demand and recover reimbursements
made for ineligible costs.
VI. DEBARMENT.
A. Grantee certifies by signing this Agreement that to the best of its knowledge
and belief that it:
1) Is not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency;
2) Has not within a three-year period preceding this Contract, been
convicted of or had a civil judgment rendered against it for commission
of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public or private agreement or transaction,
violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, receiving stolen
property, making false claims, or obstruction of justice;
3) Is not presently indicted for or otherwise criminally or civilly charged by
a governmental entity (federal, state, or local) with commission of any
of the offenses enumerated In paragraph (1)(b) of federal Executive
Order 12549; and
4) Has not within a three-year period preceding the signing of this Contract
had one or more public transactions (federal, state, or local) terminated
for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this
Contract, the Grantee shall attach an explanation to this Contract.
C. The Grantee agrees by signing this Contract that it shall not knowingly enter
into any transaction with a person or entity debarred, suspended, declared
Ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the Washington Department of Commerce.
D. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, person, primary covered transaction, principal, and
voluntarily excluded, as used in this section, have the meanings set out in the
Definitions and Coverage sections of the rules implementing Executive Order
12549. See the Washington Department of Commerce for assistance in
obtaining a copy of these regulations.
VEX. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION.
GRANT AGREEMENT - 2
A. "Confidential Information" as used In this section includes:
1) All material provided to the Grantee by the City and the Washington
Department of Commerce designated as "confidential" by Washington
Department of Commerce;
2) All material produced by the Grantee that is designated as "confidential"
by the City or the Washington Department of Commerce; and
3) All personal information in the possession of the Grantee that may not
be disclosed under state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use,
sharing, transfer, sale, or disclosure of Confidential Information. The Grantee
shall use Confidential Information solely for the purposes of this Agreement
and shall not use, share, transfer, sell or disclose any Confidential Information
to any third party except with the prior written consent of the City or the
Washington Department of Commerce or as may be required by law.
C. The Grantee shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer,
sale or disclosure of Confidential Information or violation of any state or
federal. laws related thereto. This duty requires the Grantee to employ
reasonable security measures, which Include restricting access to the
Confidential Information by:
1) Allowing access only to staff that have an authorized business
requirement to view the Confidential Information;
2) Physically securing any computers, documents, or other media
containing the Confidential Information;
3) Ensuring the security of Confidential Information transmitted via fax
(facsimile) by verifying the recipient phone number to prevent
accidental transmittal of Confidential Information to unauthorized
persons;
4) When transporting records containing Confidential Information outside
of a Secure Area, do one or more of the following as appropriate:
a. Use a Trusted System; and
b. Encrypt the Confidential Information, Including:
I. Email and/or email attachments; and
li. Confidential Information when it is stored on portable
devices or media, including, but not limited to laptop
computers and flash memory devices; and
C. Sending paper documents containing Confidential Information
via a Trusted System.
5) The compromise or potential compromise of Confidential Information
must be reported to the City contact designated on any Contract within
five (5) business days of discovery for breaches of less than 500
persons' protected data, and three (3) business days of discovery for
breaches of 500 or more persons' protected data. The parties must also
take actions to mitigate the risk of loss and comply with any notification
or other requirements Imposed by law.
D. Upon request, the Grantee shall provide the City or the Washington
Department of Commerce with its policies and procedures on confidentiality.
The City or the Washington Department of Commerce may require changes to
GRANT AGREEMENT - 3
such policies and procedures as they apply to this Agreement whenever the
City or the Washington Department of Commerce reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Grantee shall
make the changes within the time period specified by the City or the
Washington Department of Commerce. Upon request, the Grantee shall
Immediately return to the City or the Washington Department of Commerce
any Confidential Information the City or the Washington Department of
Commerce reasonably determines has not been adequately protected by the
Grantee against unauthorized disclosure.
VIII. MAINTENANCE OF RECORDS.
A. The Grantee shall retain for a period of six (6) years from the termination of
this Agreement unless required otherwise by law:
1) All financial, statistical, participant, and other records (including
medical and treatment records) and supporting documentation;
2) All records for nonexpendable personal property;
3) All records to document performance of all acts required by law,
regulation, or this Agreement;
4) All records to demonstrate accounting procedures and practices that
sufficiently and properly document the Grantee's invoices to the City
under this Agreement; and
5) All records sufficient to substantiate the Grantee's statement of its
organization's structure, tax status, capabilities, and performance.
B. If any litigation or audit is initiated, or if a claim is Instituted Involving this
Agreement, the Grantee shall retain all related records until the litigation,
audit, or claim has been finally resolved.
IX. FISCAL ACCOUNTABILITY STANDARDS. During the Agreement performance
period, the Grantee agrees to maintain financial systems which will assure the following for this
Agreement:
A. Accurate, current, and complete disclosure of all direct and Indirect costs;
B. Records that identify all sources and application of funds;
C. Control and accountability for all funds, property, and other assets;
D. Procedures that ensure comparison of actual costs with approved budgets;
E. Procedures to assure timely disbursement of funds received by the Grantee
from the City;
F. Procedures to assure all costs are allowable, reasonable, and are properly
allocated to each funding source;
G. Source documentation that supports all accounting records; and
H. Procedures for timely and appropriate resolution of audit findings and
recommendations.
GRANT AGREEMENT - 4
All fiscal books, records, documents, reports, and other data relating to this Agreement
shall be maintained and reported in a manner consistent with BARS. The Grantee agrees that
any City, state, federal, or other funding agency; any local, state, or federal regulatory body;
and the Office of State Auditor shall have full access 'to and right to examine any fiscal books,
records,. documents, and other materials relevant to this Agreement at all reasonable times.
X. INDEPENDENT CONTRACTOR. The parties Intend that an Independent Contractor -
Employer Relationship will be created by this Agreement. By their execution of this Agreement,
and in accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Grantee has the ability to control and direct the performance and details
of its work, the City being Interested only in the results obtained under this
Agreement.
B. The Grantee maintains and pays for its own place of business from which
Grantee's services under this Agreement will be performed.
C. The Grantee has an established and independent business that is eligible for a
business deduction for federal Income tax purposes that existed before the City
retained Grantee's services, or the Grantee is engaged in an independently
established trade, occupation, profession, or business of the same nature as
that involved under this Agreement.
D. The Grantee is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Grantee has registered its business and established an account with the -
state Department of Revenue and other state agencies as may be required by
Grantee's business, and, if applicable, has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Grantee maintains a set of books dedicated to the expenses and earnings
of Its business.
XI. TERMINATION.
A.
Suspension or Termination for Lack of Funding:
1) The City may suspend or terminate this Agreement, in whole or In part,
upon five (5) business days' written notice in the event expected or
actual funding from a state, federal, or other source is withdrawn,
reduced, or limited in any way prior to Agreement expiration. The
suspension or termination shall be effective on the date specified In the
written notice.
2) In the event of suspension under this clause, the City shall provide the
Grantee written notice stating when services may be resumed. The
City shall be liable only for payment in accordance with the terms of
this Agreement for services rendered prior to the effective date of
suspension and after the date that services may be resumed.
3) In the event of termination under this clause, the City shall be liable
only for payment in accordance with the terms of the Contract for
GRANT AGREEMENT - 5
services rendered prior to the effective date of termination. The City
may pay an amount mutually agreed by the parties for partially
completed work and services.
B. Suspension or Termination for Lack of Performance:
1) In the event the City determines the Grantee has failed to comply with
the terms or conditions of this Agreement in a timely manner, or has
otherwise breached any provision or condition of this Agreement, the
City has the right to suspend or terminate this Agreement immediately
upon Issuance of written notice.
2) The City may suspend all or any part of this Agreement, and withhold
further payments or prohibit the Grantee from incurring additional
obligations thereunder, during investigation of suspected
noncompliance. The City may also take these actions pending
corrective action by the Grantee or pending a decision by the City to
terminate the Agreement.
3) The rights and remedies of the City provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided
by law.
C. Suspension or Termination for Fraud, Abuse, Violation of Law: The City
reserves the right to suspend or terminate all or part of this Agreement, to
withhold further payments, or to prohibit the Grantee from incurring additional
obligations of funds, if the City has reason to believe that fraud, abuse, or
violation of law has occurred on the part of the Grantee In the performance of
this Agreement or any other contract.
XII. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Grantee, its sub -grantees, or any person acting on behalf
of the Grantee or sub -grantee shall not, by reason of race, religion, color, sex, age, sexual
orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who Is qualified and available to perform the work to which the
employment relates. Grantee shall execute the City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work,
file the attached Compliance Statement, attached hereto and Incorporated by this reference.
XIII. INDEMNIFICATION. Grantee shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, Injuries, damages,
losses or suits, Including all legal costs and attorney fees, arising out of or in connection with the
Grantee's performance of this Agreement, except for that portion of the injuries and damages
caused by the City's sole negligence.
The City's inspection or acceptance of any of Grantee's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Grantee and
the City, its officers, officials, employees, agents and volunteers, the Grantee's duty to defend,
indemnify, and hold the City harmless, and Grantee's liability accruing from that obligation shall
be only to the extent of the Grantee's negligence.
GRANT AGREEMENT - 6
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE GRANTEE'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE
PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Grantee refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Grantee's part, then Grantee shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Grantee's part.
The provisions of this section shall survive the expiration or termination of this Agreement.
XIV. LIMITATION OF LIABILITY. The Department of Commerce and the State of
Washington are not liable for claims or damages arising from a Grantee's performance pursuant
to this contract.
XV. INSURANCE. The Grantee shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B, attached and
incorporated by this reference.
XVI. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any Information supplied by It to Grantee for the purpose of completion of
the work under this Agreement.
XVII. PUBLIC RECORDS. The Grantee acknowledges that the City is a public agency
subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and
documents, notes, emails, and other records prepared or gathered by the Grantee in its
performance of this Agreement may be subject to public review and disclosure, even if those
records are not produced to or possessed by the City of Kent. Grantee agrees to cooperate fully
with the City in satisfying the City's duties and obligations under the Public Records Act.
XVIII. CITY'S RIGHT OF INSPECTION. Even though Grantee is an independent Grantee
with the authority to control and direct the performance and details of the work authorized under
this Agreement, the work must meet the approval of the City and shall be subject to the City's
general right of Inspection to secure satisfactory completion.
XIX. WORK PERFORMED AT GRANTEE'S RISK. Grantee shall take all necessary
precautions and shall be responsible for the safety of Its employees, agents, and sub -grantees in
the performance of the contract work and shall utilize all protection necessary for that purpose.
All work shall be done at Grantee's own risk, and Grantee shall be responsible for any loss of or
damage to materials, tools, or other articles used or held for use in connection with the work.
XX. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its Grantees and Grantees to use recycled and recyclable products
whenever practicable.
B. Non -Waiver of Breach. The failure of the City to insist upon strict performance
of any of the covenants and agreements contained In this Agreement, or to
exercise any option conferred by this Agreement in one or more instances shall
GRANT AGREEMENT - 7
not be construed to be a waiver or relinquishment of those covenants,
agreements or options, and the same shall be and remain in full force and
effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed
by and construed in accordance with the laws of the State of Washington. If
the parties are unable to settle any dispute, difference or claim arising from
the parties` performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under
the venue, rules and jurisdiction of the King County Superior Court, King
County, Washington, unless the parties agree in writing to an alternative
dispute resolution process. In any claim or lawsuit for damages arising from
the parties' performance of this Agreement, each party shall pay all its legal
costs and attorney's fees incurred In defending or bringing such claim or
lawsuit, Including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be
construed to limit the City's right to indemnification under this Agreement or
the terms of the Indemnification section of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to
the parties at the addresses listed on the signature page of the Agreement,
unless notified to the contrary. Any written notice hereunder shall become
effective on the date served or three (3) business days after the date of mailing
by registered or certified mail, and shall be deemed sufficiently given If sent to
the addressee at the address stated In this Agreement or such other address
as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the
written consent of the non -assigning party shall be void. If the non -assigning
party gives its consent to any assignment, the terms of this Agreement shall
continue in full force and effect and no further assignment shall be made
without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly
authorized representative of the City and Grantee.
G. Entire Agreement. The written provisions and terms of this Agreement,
together with any Exhibits attached hereto, shall supersede all prior verbal
statements of any officer or other representative of the City, and such
statements shall not be effective or be construed as entering Into or forming a
part of or altering in any manner this Agreement. All of the above documents
are hereby made a part of this Agreement. However, should any language in
any of the Exhibits to this Agreement conflict with any language contained in
this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Grantee agrees to comply with all federal, state,
and municipal laws, rules, and regulations that are now effective or in the
future become applicable to Grantee's performance of this Agreement, and its
business, equipment, and personnel engaged In operations covered by this
Agreement or accruing out of the performance of those operations.
GRANT AGREEMENT - 8
J. City Business License Required. Prior to commencing the tasks described in
Section 1, Grantee agrees to provide proof of a current city of Kent business
license pursuant to Chapter 5.01 of the Kent City Code.
K. Counterparts and Signatures by Fax or Email. This Agreement may be
executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement. Further,
upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and
effect as If the Agreement bearing the original signature was received in
person.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below. All acts consistent with the authority of this
Agreement and prior'to its effective date are ratified and affirmed, and the terms of the
Agreement shall be deemed to have applied.
GRANTEE:
By:�)Rr u
(signkturef
Print Name: Demetria L.
Its Executive DI[qctor
tf )
DATE: 0
NOTICES TO BE SENT TO:
GRANTEE:
Chris Pierson
Aerospace Joint Apprenticeship Committee
6770 East Marginal Way South
Bldg A-106
Seattle, WA 98108
206-546-8859 (telephone)
CPlersonoajactraining.org
CITY OF KENT:
By: ...r
Print Name: Dana Ralph
Its �avar
DATE: 07/14/2020
NOTICES TO BE SENT TO:
CITY OF KENT:
William Ellis
City of Kent
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5707 (telephone)
(253) 856-6554 (facsimile)
GRANT AGREEMENT - 9
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all Grantees, sub -grantees and suppliers who perform work with relation to this Agreement
shall comply with the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any
Grantee, sub -grantee or supplier on this specific Agreement to adhere to. An affirmative response
is required on all of the following questions for this Agreement to be valid and binding. If any
Grantee, sub -grantee or supplier willfully misrepresents themselves with regard to the directives
outlines, it will be considered a breach of contract and it will be at the City's sole determination
regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex,
race, color, national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime Grantee will provide a written statement to all
new employees and sub -grantees indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the prime Grantee, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Grantee, that the Prime Grantee compiled with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
By: M
Title: bttylivt kuhr
Date: 01 t1k1miLa
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2
SUBJECT: MINORITY AND WOMEN
CONTRACTORS
EFFECTIVE DATE: January 1, 1998
SUPERSEDES: April 1, 1996
APPROVED BY Jim White, Mayor
Equal employment opportunity requirements for the City of Kent will conform to federal and state
laws. All contractors, subcontractors, Contractors and suppliers of the City must guarantee equal
employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, Contractor or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement,
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, Contractors, and suppliers subject to these
regulations are familiar with the regulations and the Clty's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of Alf_ shate- I0's Arl
Company, hereby acknowledge and declare that the before -mentioned company was the prime
contractor for the Agreement known as i that was entered
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Into on the D,1 Ot4 (da e , we0n a flrfn I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined In the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before -mentioned Agreement.
By: 'tom �-• Skim
Title: uG�;'V _
Date: 0-1 1 1 �'. I I-DX7
EEO COMPLIANCE DOCUMENTS • 3
EXHIBIT A
SCOPE OF WORK/SPECIFIC REQUIREMENTS
Given the extraordinary impacts of COVID-19 on the aerospace sector —a
predominant industry absolutely vital to the economic health of the Kent Valley
subregion and the City of Kent in particular —the City would like to reimburse and
expand the efforts of Aerospace Joint Apprenticeship Committee in its efforts to.
reconnect dislocated aerospace workers to jobs in advanced manufacturing by
funding rehiring incentives for aerospace employers those workers who have self -
attested to losing their jobs in wake of the forced shut downs by the COVID-19
"stay home, stay healthy" government orders. These incentives will be used before
October and will be packaged with supportive trainings to include updated OSHA
and COVID-19 safety practices by local community college partners.
Priority use of dollars for AJAC's Kent -based training center will be given to Kent
residents and/or Kent employers followed by Kent Valley communities (Renton,
Tukwila, Auburn) which share a common economic submarket and whose
manufacturing base shares a common labor market and ecosystem of supply chain.
1. Scone of Wes:
The Aerospace Joint Apprenticeship Committee (AJAC) will accomplish the
following:
On-the-job Training (OJT) Incentive Funding:
o Enroll eligible participants, preferably from Kent and/or recently
employed in the aerospace industry or at SeaTac airport, in general
safety training, COVID-19 specific safety training, and short-term (3
months) OJT supports. To be eligible, the employee must work for a
company that has 500 or fewer employees, must be a US citizen or
legally authorized to work in the US, must be within the lowest 25% of
wage earners at the company, and have been retained during the
COVID-19 pandemic, rehired after a brief layoff, or newly hired.
Eligible employees must also be Kent residents or work at a
manufacturing facility located in the City of Kent.
o Offer aerospace or other manufacturing employers wage
reimbursements for up to 50% of wages up to $2,200 for new hires,
rehires, or other eligible incumbent workers where an OJT training plan
is implemented.
■ Employers must attest to revenue or hiring Impacts caused by
COVI D-19.
■ Wage subsidies reimburse for the extra cost of hiring and
training back individuals to participate in a post-COVID-19 work
environment.
■ Employer must document at least two hours of COVID-19
specific safety training for each participant before wages may be
reimbursed (a series of online workshops will be provided free
by Green River College).
■ Employer must provide proof of wages paid In order to receive
reimbursement.
o OJT Incentive funds will primarily target Kent businesses,
manufacturing, or aerospace firms outside of the city who hire Kent
residents.
• Engage Employers:
o Engage at least 30 aerospace or manufacturing employers In the
planning and design of training, as well as the screening and
placement of participants.
2.
oat
o Incentivlze employers to hire and/or retain vulnerable entry-level
staff/Kent residents impacted by layoffs and forced furloughs from
COVID-19 Impacts.
■ Employers who benefit from subsidized wages of workers are
preferably fewer than 500 employees in size, and can attest to
COVID-19 related safety procedures and workplace
requirements as an otherwise discouragement to rehiring an
employee.
o Promote safe behaviors within factories alongside career advancement
opportunities through upgraded short-term training and apprenticeship
offerings which reflect post-COVID-19-practices.
Goals. Strateaies. Metrics, and Delivgrabies:
Better prepare
low-income
residents of Kent
for careers in
advanced
manufacturing in a
post-COVID-19
world
e58. S Defiverabte
Metrics
• Short-term
• Knowledge
At least 65 job
training, to
gains
seekers or
include latest
. Credential
incumbent
guidance and
completion
workers receive
practices for
. Job
training
COVID-19
placement
• Apprenticeship
programs for
the thousands
workers
dislocated from
their Jobs to be
Incentivize Kent
Industrial Valley
manufacturing
companies to
(re)hire and train
local residents
rehired with
greater stability
and upskllling
potential
• Outreach to:
WorkSource;
Neighborhood
House; SJI;
Multi -Service
Center; PIE;
TRAC
Associates;
Pacific
Associates; King
County Housing
Authority, etc.
for wraparound
supports and
identification of
workers
Impacted
• Online
assessments/
screening for
financial aid
eligibility;
• Provision of
financial aid for
those who do
not qualify for
_ aid
• Facilitate safety
training and/or
short-term OJT
for entry-level
jobs at Kent
manufacturing
firms, or outside
firms hiring
Kent residents
• Provide wage
reimbursement
incentive up to
$2,200 for new
workers
hired/trained
Job
placement
OJT training
plans
completed
Employers
served
At least 65 OJT
training
participants with
wage
reimbursements
A]AC shall provide periodic project updates upon the Clty's request. A]AC shall
maintain records Including all self -attestations by enrolled workers regarding direct
dislocation from previous jobs as a result of by COVID-19 Impacts, and detailed
documentation that employers have used funding for wages to rehire these workers
and not for other business expenses. These records shall be retained for a period of
six years following the contract term.
3. Use of Fps.
Training Subsidies
OJT Wage Reimbursement
Indirect (10% De Minimis)
TOTAL FUNDS
4. Final ReRQrt/Accountina:
TASK
Task 3
DESC
$33,000
$33,000
$147,000
$147,000
$20,000
$20,000
$200,000
$200,000
Final Report and Accounting:
1. Provide a detailed report on the results
of the project as outlined In the Scope
of Work.
2. Provide a detailed report on the Project
Metrics as outlined above.
3. Provide copies of all printed promotional
materials to include the City of Kent's
"Kent Valley" brand.
4. Provide links to any softcopy materials.
S. Provide a detailed accounting of the
monies spent.
SCHEDULE
No later than
October 1, 2020
EXHIBIT B
INSURANCE REQUIRE 9 TS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
Insurance against claims for Injuries to persons or damage -to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability, insurance covering all owned, non -
owned, hired and leased vehicles. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide
contractual liability coverage.
2. Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors,
products -completed operations, personal injury and
advertising injury, and liability assumed under an insured
contract. The Commercial General Liability Insurance shall be
endorsed to provide the Aggregate Per Project Endorsement
ISO form CG 25 03 1185. The City shall be named as an
Insured under the Consultant's Commercial General Liability
Insurance policy with respect to the work performed for the
City using ISO additional insured endorsement CG 20 10 11
85 or a substitute endorsement providing equivalent
coverage.
3. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
4. Professl nal Liability_ insurance appropriate to the
Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability Insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
EXHIBIT B (Continued)
2. Commercial General Liability_ insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate.
3. Professional Liability_ insurance shall be written with limits no
less than $500,000 per claim.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary Insurance as
respect the City. Any Insurance, self-insurance, or Insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the Consultant and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
Insured against whom claim is made or suit is brought, except with
respects to the limits of the Insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A: VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, Including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work.
EXHIBIT B (continued)
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
'aco� CERTIFICATE OF LIABILITY INSURANCE DA'��'Y'°°�YYYY'
0512a12020
THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder ban ADDITIC CAL IkS JR5Fb, the policy(ies) must have ADDMONAL INSURED provisions or be endoneed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endommeft A statement on
this certificate does not confer rl-;hls to " certificate holder In lieu of such endoraemsntis}.
PRODUCER
Northwest Insurance Group Inc.
64310 California Ave SW
Seattle, WA 98136
MURED Aerospace Machinist Joint Training Committee
DIRA AJAC Training
PO Box 807Z7
SEATTLE, WA 98108
Heather Hanson
INBIJAER;Sj AFFORDING COVERAGE NAIC
- —...
INMIREILAq 0hi9.. syalty. IR9 CO -2.4082
n+Buma: Ohl C as.u�lt7[jnfluraOCp.�O 24074
INBURERC: HrInsCo
yuvr_KAuea (;ERTIrIGATE NUMBER: DUOU2335-761319 REVISION NUMBER: 28
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSu ll pblt ?
:.aft TYPE OF INSURANCE POLICY NUMBER YYYI LIYITe
A )(L E IERCUL GOMM LIAa<mr Y SKSM559087 D8f2BlZOZD 0121MI&I EACH OCCURRENCE $ 11000,000 -
I CLAIMSMADE a OCCUR 4 M EPcEwM
z4S5�dC � 5 0001000 _
MEDEXP4A.r, on@pwovi! 5 15,000
PERSONAL a ADV INJURY 1100000
O_EN L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE i 2,000,000
X POLICY JITT LOC PRODUCTS-oompioPAse s $0001000
OTHER -
i
B AUrOYOBLRLIAaILRY BA06OU9087
:031291= 03i2a1Y021
`$;774*�r I s
ANYAUrO
BODILY INJURY (Per Pa�1 s
_.
OWNED SCHEDULED
1 AUMS ONLYx.. Auros
BODILY INJURY RWa �U' $
NiIAU�TOSONLY
.' AUf108 ONLY
.i
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE i
AGGREGATE
EWEN LYIa
CLAeAS�IADE
I
It
DED AEr.jiION!
s
A AR'N0o d o°"Lu°AiBanON„Y BKS66669087 oalasrmzo o3rterm2�
X V�� i i Ea' Stop Gay
YIN
ANY PROPRIEDORIPARTNER11DOCCUrIVE
i
E.L. EACH ACCIDENT $ 11000.000_
N IA
❑
t ry NnN� �
E.LDISEASE -EAFMPLOYW- S 1,000,000
Iry�a, dYaft UMr
"ESCRIPTIONOFOPERA-10N--Lt.�
E.L. DISEASE -POUCYLIMIT, s 1000000
C Professional Liab
MPL162572820 01108112M 01108=1
Occurence a A $500'4000
DEDCRIPnON OF OPERATIONe! LOCATIDNBIVERCUM IACORD IRI. AddWoW Ramsft edmd^ mry4a aumlmd N mma apace Y mqulmd)
Certlficats holder Is nomad Be additional Insured with rsspwb to operations of the named Insured. Coverage In primary and
non-contributory.
MMUCK
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Kent ACCORDANCE WITH THE POLICY PROVISIONS.
220 4th Ave South
Kent, WA 98032 [ AM. z1-=0 RIMPREaENrATIVE
0198"015 ACORD CORPORATION. All riahm
ACORD 25 (2018103) The ACORD name and logo are regiemred marks of ACORD
Printed by HLH on Miry 20, 2020 at 05:07PM
City of Kent
Business License
AEROSPACE JOINT TRAINING COMMITTEE AMP
PO BOX 90727
SEATTLE, WA 98108
Please tear et perforadon
--.,_._.__.-------------------------------------------
BUSINESS LICENSE
LICENSE MUST BE PAID ANNUALLY BY
JANUARY 1st TO AVOID PENALTY
Lwance otUmum Dan Not Ian LksomWe
Compliance whk State and Local Lave
THIS LICENSE MUST BE POSTED IN A CONSPICUOUS
PLACE. NOT TRANSFERABLE OR ASSIGNABLE
NAIL AND ADDRESS OF BUSINESS
BiNP-2200532
AEROSPACE JOINT TRAINING COMMITTEE - AMP
8605 S 212 ST
KENT, WA 98031
Tax Reglabiftn
Endonmmant
Par RCW U.14 local ulna
and um UK roust be oodad
No.1713 fbr all qualifiod
ales within tiro city of
Kant.
AAN
MAYOR
The City of Kent
AL Ile 4W AVE So