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HomeMy WebLinkAboutPD2018-0333 - Original - YMCA of Greater Seattle - Memorandum of Understanding with Renton & Auburn for Joint Funding of YMCA "Alive and Free" Program - 01/28/2019MEMORANDUIU OF UNDERSTANDING BBTIYEBN THE CITIES OF AUBU'RN, KENT, AND RENTON FOR PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT FUNDING PROGRAM THIS MEMORANDUM OF LINDERSTANDING ("MOU") is entered into pursuant to Chapter 39.34 RCW by the Cities of Auburn, Kent, and Renton, Washington hereinafter referred to as "Cities", to provide for planning, funding, and implementation of a joint funding program. WHEREAS, the Cities engage in activities which support service providers in King County; and V/HEREAS, the parties wish to make the most efficient use of their resources by cooperating to provide fi-rnding to support service providers in south King County; and WHEREAS, through the Interlocal Cooperation Act, the parties have the authority to engage in cooperative efforts r,vhich result in more eff¡-cient use of Government resources. NOW THEREFORE, and in consideration of the terms, conditions and performances made herein, it is agreed as follows: l. Purpose of MOU. The purpose of the MOU is to formalize a cooperative arrangement betlveen the Cities for the purpose of addressing shared community issues, including, but not limited to gang prevention and intervention. 2. Joint Participation. a. Lead Citv. One of the party Cities r,vill serve as Lead City and lvill be designated by the Cities for contracting, r,vith the Lead City shor,vn in Exhibit A, a copy of lvhich is attached hereto and incorporated herein by this reference. to act as the fiscal and administrative agent for the Cities. The responsibilities of the Lead City are described in Section 4. b, Participatins City. A Participating City is a city participating in the cooperative funding, rvho is not the Lead City Participating Cities are identified in Exhibit A. A Participating City shail review qr-rarteriy reports from the contracted agencies that provide services related to the shared community issues, sr.rch as gang prevention and intervention. If a Participating City becomes concerned r,vith the agency's services, it lvill promptly notify the Lead City If a Participating City determines that the agency is not performing satisfactorily for their city, the Participating City reserves the right to request the Lead City to withhold payments to the agency for their share of Joint Funding MOU funding. In the event that a claim or lawsuit is initiated by the agency against any City for r,vithholding payment, the City requesting the lvithholding of payment shall be responsible for settling or defending the claiin or lawsuit. In addition, in the event of any settlement of or judgment on the claim or lalvsnit, the City requesting that payment be r,vithheld shall be fully responsible for the payment of such Joint Funding IvtOU Page 2 of7 settlement or judgment and shall indemnify, defend, and hold harmless the other Cities for such settlement or judgment. 3. Fundins Arransement a. Allocation. Each Participating City shall provide to the Lead City no later than March 3lst of each year, the City's annual funding allocation for the agency, as described in Exhibit A. No administrative costs shall be imposed by the Lead City to the parlicipating Cities. Exhibit A lvill be updated each year to show the contracted agency(ies), Lead City, participating Cities, and funding amounts for that calendar year. b. Return of Unspent Funds. Any monies that the agency(ies) does not spend during the calendar year shall be proportionately returned to each Participating City. On or before March 31't of the next calendar year the Lead City r.vill provide the unspent funds to each participating City. 4. Responsibilities of Lead City. A Lead City has been designated to act as the fiscal and administrative agent on behalf of the Cities, as shor,vn in Exhibit A. The responsibilities of the Lead City shall include the following: a. Send an invoice to each Participating City by January 30th of each year for their annual approved allocation to the agency. b. Contract r,vith the agency each year, for the total funding allocated by the Participating Cities, detailing performance measllres to be performed by the agency for each City. c. Receive, revier,v, and process the quarterly invoices and reports from the agency. Quarterly reports shall describe services provided specifically to each City. DispLrtes regarding billings r,vill be resolved among the Participating Cities. d, Provide copies of quarterly reports to the Participating Cities, if the reports are not provided directly by the agency. e. Provide the agency lvith a funding application and technical assistance as required. f. Perform an annual monitoring visit of the agency, to include the participation of another Parlicipating City. g. Maintain accounts and records which properly reflect transactions related to this MOU. 5, Duration. This lvtOU shali become effective r,vhen it is executed by a majority of the Cities and shall automatically renew annually for one-year terms, unless terminated as described in section 6. 6. Termination. Any party may terminate its participation in the MOU without cause after giving the other Cities a thirty day lvritten notice. Termination shall be effective at the end of the 30 days. The terminating party shall remain fully responsible for meeting its funding responsibilities and Joint Funding lv{OU Page 3 of7 other obligations established by this MOU through the end of the calenclar year in which such notice is given. 7. Notices. Notices to the Cities shall be sent to the follolving persons City Contact Auburn Chief William (Bill) Pierson wpierson@auburnwa. gov Kent Chief Rafael Padilla rp adil I a@kentr,va. gov Renton Chief Ed VanValey ev anv aley @rento nwa. gov 8. Indemnification. it is the intent of the participating cities to provide services lvithout the threat of being subject to liability to one another and to fully cooperate in the defense of any claims or lawsuits arising out of or connected r,vith this agreement that are brought against the cities. To this end, the participating cities agree to equally share responsibility and liability for the acts or omissions of their participating personnel lvhen acting in furtherance of this Agreement. ln the event that an action is brought against any of the participating cities, each city shall be responsible for an equal share of any award for or settlement of claims of damages, fines, fees, or costs, regardless of which city or employee the action is taken against or lvhich city or employee is trltimately responsible for the conduct. The cities shall share equally regardless of the number of cities named in the lawsuit or claim or the number of employees from each city named in the lalvsuit or claim. This section shall be subject to the conditions and limitations set forth in subsections A through E below. a.Conduct B the Nothing herein shall require, or be interpreted to require indemnifrcation or sharing in the payrnent of any judgment against any city employee for intentionally wrongftil conduct that is outside of the scope of employment of any individual or for any judgment of punitive damages against any individual or city. Payment of any ar,varcl for punitive damages shall be the sole responsibility of the person or city that employs the person against lvhom such award is rendered. tati on and Defens The cities may retain joint legal counsel toe-b.Collective collectively represent and defend the cities in any legal action. Those cities retaining joint counsei shall share equally the costs ofsuch representation or defense. in the event a city Joint Funding IVIOU Page 4 of 7 does not agree to joint representation, the city shall be solely responsible for all attorneys' fees accrued by its individual representation or defense. The cities and their respective defense counsel shall rnake a good faith attempt to cooperate with other participating cities by, including but not limited to, providing all documentation requested, and making their employees available for depositions, discovery, settlement conferences, strategy meetings, and trial. c. Removal from Lawsuit. In the event a city or employee is successful in lvithdrawing or removing the city or employee from a lalvsuit by summary judgment, qualified immunity, or otherwise, the city shallnonetheless be required to pay its equalshare of any ar,vard for or settlement of the lalvsLrit. d. Settlement Process. It is the intent of this Agreement that the cities act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits so that, whenever possible, all parties agree lvith the settlement or, in the alternative, agree to proceed to trial. In the event a claim or lar,vsuit requires the sharing of liability, no individual city shall be authorized to enter into a settlement agreement with a claimant or plaintiff unless all cities agree lvith the terms of the settlement. Any settlement made by an individual city lvithout the agreement of the remaining cities, lvhen required, shall not relieve the settling city from paying an equal share of any final settlement or a'uvard. e. Insurance. The failure of any insurance carrier or self-insured pooling organization to agree to or follolv the terms of this section shall not relieve any individual city from its obligations under this Agreement. Each Ciry hereby lvaives its immunity under Title 5l of the Revised Code of Washington, solely for the purposes of this indemnification, for claims of any type brought by any City agent or employee against the other Cities. This waiver is specifìcally negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this r.vaiver. 9. Insurance. Each City shall procure and maintain in full force throughor"rt the duration of the Agreement comprehensive general liability insurance r.vith a minimum coverage of $1,000,000 00 per occurrence/aggregate for personal injury and property damage. In the event that a City is a member of a pool of sell-insured cities, the City shallprovide proof of such membership in lieu ofthe insurance requirement above. Such selfinsurance shall provide coverage equaI to or greater that required of non-self insurance pool member Cities. 10. Oversisht Comrnittee. This Agreement shall be managed by an Oversight Committee made Lrp of one representative of each City. The representative of each City shall be designated in section 7 of this Agreement. The Oversight Committee shall meet at least annually to discuss the terms of the Agreement and manage the services provided pursuant to the Agreement. I 1. Applicable Lai,vl Venue; Attorne)¡'s Fees. This Agreement shall be governed by and construed in accordance r,vith the lalvs of the State of Washington. In the event any suit, arbitration, or other proceeding is instituteclto enforce any term of this Agreement, the parties specifically understand Joint Funding iVIOU Page 5 of7 and agree that venue shall be exclusively in King County rWashington. The prevailing parly in any such action shall be entitled to its attorney's fees anclcosts of suit. 12. Signed Counterparts. This Agreement may be executed by counterpafts and be valid as if each authorized representative had signed the original document. iN WITNESS WHEREOF, the r"rndersigned have entered into this MOU o, ot,n'å$ day of 20\c. Joint Funding MOU Page 6 of7 CITY OF AUBURN By:¡6**tsûd{ur Title:$ Date \.Lg,lq Approved As To Form: t t\-Lt#tu"- falu CitY AttorneY Approved As To Form: I l. Attest CITY OF KENT By: Title: Date:City Attorney Attest: CTTY OF By : Denis Law Title: Mayor Approved As To Form: ¿4.'i City AttorneyDate Attest: Jason A. ',){) c Cler ttlllf¡¡ l¡,llil Joint Funding MOU Page 6 of7 CTTY OF AUBURN By: Approved As To FormTitle Date: City Attorney City Attomey Attest CITY OF KENT By: App TTitle: t ß/," øo'* Date: ı)- tr- t ¡ Attest: CITY OF RENTON By Approved As To Form:Title: City Attorney Date Attest: Joint Funding ivlOU PageT of7 EXHIBIT A to Memorandum of Understanding (MOU) betr,veen the Valley Cities Association for planning, funding, and implementation ofjoint funding program. CALENDAR YEAR 20 I 9 Name of Agency lParticiRatins Cities & Tentative Funding YMCA of Greater Seattle - Alive & Free Program Auburn - Lead City - $30,000 Kent - $30,000 Renton - $60,000 TOTAL - $120,000