HomeMy WebLinkAboutIT12-154 - Other - Addendum #1 - Community Connectivity Consortium (C3) Project Agreement 70 - 07/20/2016
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Consortium Project Agreement 70
Parties:
Provide for a high speed optical network ringing Lake Washington with optical nodes
located at the Westin Building, UW-Bothell campus, Bellevue City Hall, King County
Regional Communications and Emergency Coordination Center, Valley
Communications Center and the King County Data Center at Sabey Campus.
An Addendum to the
Community Connectivity Consortium’s
Project Agreement Template Policy
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Table of Contents
I. Project Summary ..................................................................................................... 3
A. Project Number 70 ............................................................................................... 3
B. Project Name ........................................................................................................ 3
C. Project Description ............................................................................................... 3
D. Lead Agency/Project Manager ............................................................................. 3
E. Participating Agencies.......................................................................................... 3
II. Description of Project ............................................................................................. 3
A. Fiber Segments ..................................................................................................... 3
B. Active Electronics ................................................................................................ 5
C. Project Specifications and Scope of Work ........................................................... 5
III. Responsibilities ....................................................................................................... 6
A. University of Washington .................................................................................... 6
B. Node Site Hosts .................................................................................................... 7
C. City of Bellevue ................................................................................................... 8
D. King County ......................................................................................................... 8
E. Valley Communications Center ........................................................................... 8
F. Fiber Optic Segment Contributors ....................................................................... 8
G. System Changes ................................................................................................. 10
IV. Project Budget/Payments ...................................................................................... 10
A. Budget ................................................................................................................ 10
B. Optional Services Costs ..................................................................................... 11
C. In-Kind Asset Contributions .............................................................................. 11
D. Payments ............................................................................................................ 12
E. Completion and Acceptance............................................................................... 12
V. Optical System Equipment Refreshes ...................................................................... 12
VI. Agreement Term ................................................................................................... 13
VII. Apportionment of Liability ................................................................................... 13
VIII. Disclaimer, Third Party Components, and Exclusion of Damages ...................... 14
IX. Project Schedule .................................................................................................... 15
X. Changes or Addenda to Project Agreement Template Policy ............................... 15
XI. Miscellaneous ........................................................................................................ 15
XII. Approvals .............................................................................................................. 16
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I. Project Summary
A. Project Number
70
B. Project Name
C3 Optical Network System around Lake Washington
C. Project Description
This Consortium Project Agreement #70 (“Agreement”), consisting of this agreement, its
appendices A-F, attached hereto and incorporated herein, and the Template Policy, is
entered between the Community Connectivity Consortium (“C3”), the University of
Washington (“UW”), and contributing project members as noted in Section E below for
design, provisioning, and delivery of a high speed optical network around Lake
Washington (“the System”). The System may only be used for the purpose of supporting
public, not-for-profit, and governmental institutions unless explicitly agreed otherwise in
writing by all parties. This project includes pathway, conduit, fiber and electronics to build
and operate a high speed dense wave division multiplex (“DWDM”) optical network
around Lake Washington connecting The Westin, Seattle; UW-Bothell Campus; the City
of Bellevue; the King County Regional Communications and Emergency Coordination
Center (“RCECC”), Renton; Valley Communications Center, Kent; and King County
Data Center (“KCDC”) at Sabey Campus. Tukwila.
D. Lead Agency/Project Manager
University of Washington
E. Participating Agencies
City of Auburn
City of Bellevue
City of Federal Way
City of Kent
City of Kirkland
City of Renton
King County
Valley Communications Center
II. Description of Project
A. Fiber Segments
1. Route Segment Descriptions
Fiber used in this project shall include existing fiber in 11 segments.
- Segment 1 – The Westin, Seattle to UW-Bothell Campus, Bothell.
Segment contributor: UW
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- Segment 2 – UW-Bothell to City of Kirkland City Hall, Kirkland.
Segment contributor: UW
- Segment 3 – Kirkland City Hall to Bellevue City Hall, Bellevue
Segment contributor: City of Kirkland
- Segment 4 – Bellevue City Hall to King County RCECC, Renton.
Segment contributor: City of Bellevue
- Segment 5 – King County RCECC to Benson Hill Elementary, Renton.
Segment contributor: City of Renton
- Segment 6 – Benson Hill Elementary to Comcast Kent Vista Hub, Renton.
Segment Contributor: King County
- Segment 7 – Comcast Kent Vista Hub to Valley Communications Center, Kent.
Segment Contributor: City of Kent
- Segment 8 – Valley Communications Center to City of Auburn data center,
Auburn.
Segment contributor: City of Auburn
- Segment 9 – City of Auburn data center to City of Federal Way data center,
Federal Way.
Segment contributor: King County
- Segment 10 – City of Federal Way data center to KCDC at Sabey Campus,
Tukwila.
Segment Contributor: City of Federal Way
- Segment 11 – KCDC at Sabey Campus to the Westin Building, Seattle.
Segment contributor: UW
Specific fiber routing is shown on Appendix D to this Agreement. Some splicing
of existing fiber will be required to complete the loop.
2. Points of Demarcation/Node Sites:
The Westin Building
Node Site Host: UW
Address: Suite 804, 2001 6th Ave, Seattle, WA
UW-Bothell Campus, Bothell
Node Site Host: UW
Address: Physical Plant Bldg., 18115 Campus Way NE, Bothell, WA
City of Bellevue City Hall
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Node Site Host: City of Bellevue
Address: Room MEC01, 450 110th Ave NE, Bellevue, WA
King County RCECC
Node Site Host: King County
Address: Room 142, 3511 NE 2nd St, Renton, WA
Valley Communications Center
Node Site Host: Valley Communications Center
Address: Room 153, 27519 108 Avenue SE, Kent, WA
KCDC at Sabey Campus
Node Site Host: King County
Address: KCDC, 3655 S 120th Place, Bldg. 5, Tukwila, WA
B. Active Electronics
1. Base System Description. The base system hardware includes chassis, system
management hardware and software, amplifiers, and filters. The base system will provide
the following capabilities:
A DWDM system with 80 wave capacity.
Each wave is capable of supporting Ethernet services ranging in speed from 1 to
100 Gigabit per second (“Gbps”), depending on the equipment purchased.
40 waves will be allocated to UW.
40 waves will be allocated to C3.
2. Ethernet Services Description. The initial C3 investment includes one Ethernet service
switch at each Node site as follows:
Sixteen 1 Gigabit Ethernet (“GE”) services will be available to C3 members from
any Node Site to any Node Site on the ring.
Six of the C3 waves will be used for the 16x1GE services.
Four of the C3 waves will be made available to King County in exchange for
funding of a node site to be installed and operated at the Valley Communications
Center as detailed in the Project Budget Table below, leaving 30 waves available
for C3’s future allocation.
All services on the network will be path protected at layer 1 to survive fiber breaks. This
protection is provided by an Optical Path Protection Module, which protects services at the
per-wave level. The services are demarked at the client port on the node. All base system
and optional services will be provisioned with path protection as a standard. There will be
no option to have unprotected services on the backbone.
C. Project Specifications and Scope of Work
This project shall meet all Node Site specifications, as outlined in Appendix A, and shall
follow manufacturer recommendations for equipment installation and operations. Any
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deviations from Node Site specifications are clearly documented in Appendix B and shall
be remedied by the Node Site Host prior to the Acceptance Date unless deemed an
acceptable risk by the Lead Agency.
III. Responsibilities
The following responsibilities of the organizations listed below shall exist for the term of this
Agreement as specified in Section V below, and for any subsequent extensions as allowed by this
Agreement:
A. University of Washington
1. Lead Agency. UW shall act as the project manager, system architect, equipment,
operations and maintenance supplier for a high speed optical network ringing Lake
Washington (see Appendix D, Ring Map).
2. Operations/Maintenance. Although jointly funded, all the C3 equipment will be
procured, owned, operated, and maintained exclusively by UW except as described in the
remainder of this Section III). C3 members, including future members, may use the fiber
ring in accordance with the terms of this Agreement. All scheduled maintenance shall be
performed during agreed upon maintenance windows. UW Network Operations Center
(“NOC”) will make reasonable efforts to ensure that optical network services are available
and monitored 24 hours a day, 7 days a week, with the exception of upgrades,
maintenance, and outages. In the event of a C3 equipment failure, the UW NOC will
dispatch UW engineers to the applicable node site as required at the discretion of the UW
NOC. UW NOC shall report, via web page and email distribution lists, all network
outages and network incidents to C3 as they occur. C3 may report any known service
outages to UW NOC by calling 206-221-6000 or sending an email to netops@uw.edu.
3. Maintenance Agreements. UW will maintain all C3 equipment vendor maintenance
agreements, which will require a C3 maintenance commitment for the life of the
equipment.
4. Spares. UW will also maintain spares for all of the base system hardware as identified in
Appendix C.
5. Change Management. UW shall notify C3 of any system changes materially affecting
the C3 service. UW shall use industry standard change management procedures for system
changes as follows:
Routine - The standard process: 7-10 business days
Urgent - For change requests that address time-critical and significant network
outages, security threats, or business risks
Recurring - Lower-risk, lower-impact network changes that occur on a regular,
scheduled basis.
6. Westin and UW Bothell sites. In addition to Node Site responsibilities listed in Section
III.B below, UW will provide rack and cabinet space in the Westin and UW Bothell Node
Sites, as described in Appendix B.
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B. Node Site Hosts
1. “Node Site Hosts” means the parties listed in the following table:
Project Member Contact Email Business
Hour* Contact
After hours
Contact
City of Bellevue IS Help Desk 425.452.2886 425.452.2886
King County
(RCECC and
Sabey Campus)
KC NOC 206.263.7000 206.263.7000
Valley
Communications
Center
Help Desk 253.372.1575 253.372.1575
University of
Washington
NOC 206.221.6000 206.221.6000
*Business hours shall be considered 7 a.m.–5 p.m. for purposes of this Agreement.
2. Node Site Operations. Each Node Site Host shall be responsible for the operation of the
Node Site facility at the specific locations outlined above, in accordance with the C3 Node
Site Specifications listed in Appendix A. Each Node Site Host shall operate the Node Site
on a 24x7x365 basis. UW NOC is responsible for the 24x7x365 monitoring of the
network. Should an interruption in service occur, UW NOC will initiate immediate
restoration and notification procedures. As required, Node Site Hosts and Fiber Optic
Segment Contributors shall:
a. Respond (Mean time to Respond) acknowledging the service disruption within
30 minutes of initial contact.
b. Arrive on site within 2 hours of initial contact. Reasonable efforts will be made
to commence work immediately and work until complete.
c. Node Site Hosts shall make reasonable efforts to provide hourly updates to the
UW NOC.
d. UW NOC will make reasonable efforts to provide subsequent updates via web
page and email distribution lists to C3 members until the outage is resolved.
Members may use staff, support vendor or in the instance of a fiber break, C3 contracted
firms to resolve the issue.
3. Node Site Maintenance. Each Node Site Host shall be responsible for the maintenance
of its Node Site facility, and shall maintain, for the duration of this Agreement, a parts
replacement and technical support contract as applicable in order to meet Node Site
support requirements as identified in Appendix A. Said contract shall operate 24x7x365.
Should a Node Site facility maintenance issue arise that is not specifically listed, those
costs shall be the responsibility of the Node Site Host. Any Node Site facility maintenance
shall be performed during agreed upon maintenance windows and low traffic periods for
public safety. A schedule for Node Site maintenance activities will be established by the
each Node Site Host, and notifications will be sent to C3 at least 72 hours prior to the
scheduled maintenance.
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4. Site/System Security. Node Site host will ensure that site and access security to the
electronics meet the minimum Criminal Justice Information Services (“CJIS”) Security
Policy Ver. 5.3 or any subsequent revision thereof.
5. Change Management. Node Site hosts shall notify UW NOC and other C3 members of
any system changes materially affecting the C3 service. Node Site hosts shall use industry
standard change management procedures for Node Site changes as follows:
Routine - The standard process: 7-10 business days
Urgent - For change requests that address time-critical and significant network
outages, security threats, or business risks
Recurring - Lower-risk, lower-impact, network changes that occur on a regular,
scheduled basis.
C. City of Bellevue
In addition to Node Site responsibilities listed in Section III.B above, The City of Bellevue
will provide rack and cabinet space in its data center as described in Appendix B.
D. King County
1. King County Data Center at Sabey Campus. In addition to Node site responsibilities
listed in Section III.B above, King County will provide rack and cabinet space in its data
center located at the Sabey Data Center Campus as described in Appendix B, and provide a
pair of fiber between the King County Data Center in Building 5 and the UW point of
presence (“POP”) in Building 2 of the Sabey Complex. King County will also provide
transport fiber between the Building 5 Meet-Me-Room and the King County Data Center
to extend the City of Federal Way segment to the data center.
2. King County Regional Communications and Emergency Coordination Center (RCECC).
In addition to Node Site responsibilities listed in Section III.B above, King County will
provide rack and cabinet space in its data center located at the RCECC as described in
Appendix B.
E. Valley Communications Center
In addition to Node Site responsibilities listed in Section III.B above, Valley
Communications Center will provide rack and cabinet space in its data center as described
in Appendix B.
F. Fiber Optic Segment Contributors
Expected future maintenance of the fiber optic cable contributed to this project by the
parties identified in Section II.A.1 is outlined below:
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1. “Fiber Optic Segment Contributors” means the project members listed in Section II.A.1,
and in the following table:
Project Member Contact** Email Business
Hour* Contact
After hours
Contact
City of Auburn Melissa Medisch
Colin Schmalz
Brian Garbarino
253.804.5078
253.261.1601
253.261.2476
City of Federal
Way
Brian Pearson
Thomas Fichtner
253.835.2552
253.835.2547
206.755.8548
253.835.2552
206.755.8548
City of Kent Galen Hirschi
James Endicott
253.856.4616
253.856.4620
253.266.2299
253.561.1998
City of Kirkland IT Help Desk 425.587.4357 425.313.2132
City of Renton IT Help Desk 425.430.6870 206.300.0571
UW UW NOC
City of Bellevue IS Help Desk 425.452.2886 425.452.2886
King County KC NOC 206.263.7000 206.263.7000
*Business hours shall be considered 7 a.m.–5 p.m. for purposes of this Agreement.
**Contact shall be made in the order listed in the table.
2. Route Preparation. All work shall be done during normal working hours. The fiber optic
route utilizes existing City of Kirkland, City of Bellevue, City of Renton, City of Kent,
Valley Communications Center, City of Auburn, King County, City of Federal Way, and
UW fiber. If any construction, remediation, or relocation is required, it will be funded and
completed by the Fiber Optic Segment Contributor in consultation with the Lead Agency.
3. Fiber Terminations, Splicing and Testing. All work shall be done during normal
working hours. Segment contributors will confirm all splice details prior to undertaking
any work under this section. The cost of any splicing required under this Agreement shall
be borne by the applicable C3 member requesting the splice. Fiber pairs shall be tested
prior to implementation of Active Electronics.
4. Locates/Fiber Relocation. Member fiber optic strands contributed to this project were
constructed under other project agreements, including but, not limited to Consortium
project agreements, that contain provisions for locates and relocation of fiber. Any fiber
locate or fiber relocation shall be managed by the Fiber Optic Segment Contributor.
5. Repairs/Breaks. The C3 fiber segment contributor shall be responsible for immediate
detection and coordination of timely repair of all breaks or outages of fiber in fiber
segments identified in this Agreement. The underlying fiber optic agreements shall
determine the cost allocation of the repair. C3 and/or the project participants shall contract
with a competent and qualified vendor to provide 7x24x365, four-hour response to any
fiber breaks/outages that happen on the fiber segments in the Agreement.
6. Notification and Response Process. In the event of a fiber optic disruption or cable
break, notification and response procedures shall be those defined above in Section III.B.2
or as defined in any applicable subsequent operations document.
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G. System Changes
The parties acknowledge that the optical network design, location of node sites, use of
fiber optic cable provided by a Fiber Optic Segment Contributor through a franchise
agreement or institutional network agreement, or other matters relating to the System may
need to change during the term of this Agreement. Accordingly, the parties agree to
cooperate in good faith to resolve any such need for changes, to jointly determine how the
associated costs should be allocated between the parties, and, if necessary, to modify this
Agreement in accordance with the requirements of Section XI.A herein.
IV. Project Budget/Payments
The base configuration includes 4 node sites funded jointly by UW and C3. Two additional node
sites will be funded as follows:
Valley Communications Center, Kent: funded by King County.
Sabey Data Center Campus, Tukwila: funded by UW.
A. Budget
Project Budget Detail
Organization Item Description Non-Recurring
Cost
UW Operations
Recurring Cost
Vendor
Maintenance
Recurring Cost
Total
Monthly
Recurring
Cost
UW
Core Optical System
Equipment with
Installation
$90,000 N/A N/A N/A
Network Service
Equipment with $60,000 N/A N/A N/A
Sabey Optical Node
Equipment with
Installation
$50,000 N/A N/A N/A
UW Subtotal $200,000 N/A N/A N/A
C3
Core Optical System
Equipment with
Installation
$90,000 $760 $880 $1,640
Network Service
Equipment with
Installation
$40,000 $300 N/A $300
ValleyCom Locking $2,400 N/A N/A N/A
Miscellaneous Fiber $1,500 N/A N/A N/A
Sabey Optical Node N/A $190 $220 $410
ValleyCom Optical Node N/A $190 $220 $410
C3 Subtotal $133,900 $1,440 $1,320 $2,760
King County
ValleyCom Optical Node
Equipment with $50,000 N/A N/A N/A
King County Subtotal $50,000 N/A N/A N/ATOTAL PROJECT
COSTS $383,900 $1,440 $1,320 $2,760
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*Sales tax is included in the quoted equipment costs.
B. Optional Services Costs
Optional services will be made available by C3 to C3 members using a business model and pricing
to be defined by the C3 Board. The cost, both one-time and recurring, of any additional slots or
chassis required for any C3 services will be added to the cost of the proposed service, and invoiced
by UW to C3.
C. In-Kind Asset Contributions
In-Kind Asset Contribution Table*
Contribution Type and Agency Value (est.)
City of Auburn right of way/conduit system access, fiber optic cable
(31,000 feet) $1,550,000
City of Bellevue right of way/conduit system access, fiber optic cable
(45,100 feet) and data center node location $2,255,000
City of Federal Way right of way/conduit system access, fiber optic cable
(90,500 feet) $4,525,000
City of Kent right of way/conduit system access, fiber optic cable (59,300
feet) $2,965,000
City of Kirkland right of way/conduit system access, fiber optic cable
(29,300 feet) $1,465,000
City of Renton right of way/conduit system access, fiber optic cable
(42,000 feet) $2,100,000
King County right of way/conduit system access, fiber optic cable (44,033
feet) $2,201,660
King County RCECC Node location** $215,760
King County Data Center Node location** $215,760
City of Bellevue Data Center Node location** $215,760
King County GIS Services $7,000
King County Data Center to UW POP fiber interconnect (Sabey Bldg. 5 to
Bldg. 2) $120,000
University of Washington, fiber optic cable (total of 324,441 feet in the
following segments):
UW Bothell to Kirkland City Hall (86,286 feet)
Westin to UW Bothell (128,116 feet)
Sabey to Westin (110,039 feet) $16,222,050
Valley Communications Center data center node location** $215,760
Total In-Kind Contributions $34,273,750
Project Funding (see Section IV.A, above) $383,900
Estimated Total Project Valuation* $34,657,650
*In-kind fiber optic strand contributions valued at approximately $33,283,710, have been accounted for in previous projects and
will not be included in the total project valuation. Lengths of fiber segments are estimated and include service loops.
**Node location contribution based on King County’s rate card.
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D. Payments
C3 and King County will provide funding to UW for project nonrecurring costs as outlined above
in the Project Budget Detail table.
C3 will pay to UW a one-time fee of $133,900 within 30 days of the Effective
Date.
King County will pay to UW a one-time fee of $50,000 within 30 days of the
Effective Date.
Regarding recurring maintenance and operations fees to be paid by C3, payment shall be as
follows. Subsequent to the Acceptance Date, and on the annual anniversary of the Acceptance
Date thereafter, an annual recurring maintenance and operations fee of $29,520 ($2,460 x 12
months) as outlined above in the Project Budget Detail Table, plus any additional recurring fees as
identified in Section IV.B, will be invoiced by UW to C3. Payment for the entire annual amount
is due within 30 days of invoice. If C3 fails to make timely payment, UW may charge one percent
(1%) per month on the amount due until paid in full. Should the payments of recurring fees to
UW become more than 360 days past due, UW may choose to discontinue any services provided
on the C3 Optical Network System without affecting any other rights or obligations of the parties
to this Project.
E. Completion and Acceptance
UW will make reasonable efforts to provide all functionality contemplated in this agreement
within 120 days of receipt of equipment from the manufacturer. Testing and acceptance will be
considered complete as of the Acceptance Date, as defined in Appendix F.
V. Optical System Equipment Refreshes
The initial C3 optical system equipment (to include the optical system equipment at additional
Node Sites) [identified in Section II.B.?] will have an expected life of 7 years. This expected life
period will begin on the Acceptance Date and end 7 years after the Acceptance Date (“the Initial
Optical System Equipment Term”). In conjunction with the completion of the Initial Optical
System Equipment Term, and thereafter on each anniversary of that date, UW will evaluate the
optical system equipment to determine if its useful life can be extended an additional year. Upon
UW’s determination that the useful life of the optical system equipment can no longer be
extended, UW will consult with C3 to develop a new system design and quote for a technical
refresh of the optical system equipment. Such costs for the technical refresh of the core
equipment, and the available capacity of the resulting system, shall be apportioned 50% to UW,
50% to C3. As with this Agreement for the original system, any additional costs associated with
network services provisioned on the resulting core system shall accrue to the party (UW, C3, or
the Participating Agency) requesting the network services. These provisions shall also apply to
any subsequent technical refreshes.
In the event C3 or UW decides not to fund its percentage of the core equipment, the remaining
party (C3 or UW) may choose to fund the entire technical refresh, and as a result retain 100% of
the available capacity of the resulting system. If C3 declines to fund its percentage of the core
equipment refresh, UW will retain rights of use and access to all fiber segments and node site use
in accordance with the overall terms and conditions of this Agreement. If UW declines to fund its
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percentage of the core equipment refresh, C3 will retain rights of use and access to fiber segments
under the control of UW, and all UW Lead Agency responsibilities as defined in Section III.A (1-
5) will end.
VI. Agreement Term
A. Term. This Agreement shall be effective as of the date when it has been executed by all parties
(“Effective Date”) and continue in full force and effect for twenty years from the Effective Date
(“Initial Agreement Term”), and will be automatically renewed in 5 year increments (“Renewal
Periods”) unless terminated in accordance with the provisions below.
B. Termination. This Agreement may be terminated at any time upon the unanimous written
agreement of all of the parties to this Agreement. In addition, any party may terminate this
Agreement at the end of the Initial Agreement Term or at the end of any 5-year Renewal Period.
To terminate the Agreement as allowed by this paragraph, a party must provide a written notice of
termination to all other parties at least 180 days in advance of the end of the Initial Agreement
Term or applicable Renewal Period.
C. Disposition of Equipment. In the event this Agreement is terminated prior to the end of the
Initial Agreement Term or any Renewal Period, UW shall redeliver the portion of optical
equipment funded by C3 and King County and cancel all manufacturer’s maintenance contracts.
Whereas C3 funding supports a portion of the core equipment and may support a portion of the
technical equipment refresh, UW will work in partnership with C3 to determine the most equitable
redistribution of equipment. Costs for transporting or shipping will be paid by C3 and King
County respectively. UW will incur no liability on account of any such termination.
VII. Apportionment of Liability
A. Liability
1. Except as otherwise provided in this Agreement, each party shall defend, indemnify, and hold
harmless the other parties, including their officers, officials, employees, agents, and regents, from
and against any claim alleging harm, damage, injury, or loss to any person or property to the
extent such claim arises out of or results from its own, or its employees’ or agents’ negligent acts
or omissions, whether during construction or after completion of the project.
2. If a party uses contractors or subcontractors for work pursuant to this Agreement, then either
(a) the party agrees that its obligations in Section VII.A above will include responsibility for
claims arising from the performance of such contractors and subcontractors, or (b) the party will
include in its contract with any such contractor or subcontractor a provision requiring the
contractor or subcontractor to defend, indemnify, and hold harmless the other parties, including
their officers, officials, employees, agents, and regents from and against any claim arising from the
contractor’s or subcontractor’s performance.
3. The indemnity in Section VII.A above is specifically and expressly intended to constitute a
waiver of each party’s immunity under the Washington Industrial Insurance Act, RCW Title 51,
(a) only between and with regard to the parties, (b) only for work done by a party, and (c) only to
the extent necessary to provide the indemnified party or parties with a full and complete indemnity
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of claims made by the indemnitor’s employees. The parties acknowledge that these provisions
were specifically negotiated and agreed upon by them.
B. Worker Insurance
Each party to this Agreement shall ensure that it and all persons performing work on its behalf,
including without limitation project suppliers and subcontractors, maintain in effect at all times
during the Work, coverage or insurance in accordance with the applicable laws relating to
worker’s compensation and employer’s liability insurance (including, but not limited to, the
Washington Industrial Insurance Act and the laws of the state in which any such person was
hired), regardless of whether such coverage or insurance is mandatory or merely elective under the
law. Each party shall furnish such assurance and evidence of such coverage or insurance (such as
copies of insurance policies and Certificates of Compliance issued by the Washington State
Department of Labor and Industries) as Participating Agencies may request.
C. General Liability Insurance.
Each party to this Agreement shall maintain in full force and effect throughout the term of this
Agreement, a minimum of Two Million Dollars ($2,000,000) liability insurance for property
damage and bodily injury, and shall cause its agents, contractors, and subcontractors to maintain
the same with regard to work under this Agreement. In satisfying the insurance requirements set
forth in this section, a party may self-insure against such risks in such amounts as are reasonable
for a municipality or agency of its size or shall obtain a coverage agreement through a Risk Pool
authorized by Chapter 48.62 RCW which shall provide liability coverage to the party for the
liabilities contractually assumed by the party in this Agreement. At the time of execution of this
Agreement, and prior to commencement of performance of any of the Work, each party shall
furnish, upon request, a Certificates of Insurance as evidence that policies providing insurance (or
self-insurance) with such provisions, coverages and limits are in full force and effect.
VIII. Disclaimer, Third Party Components, and Exclusion of Damages
A. DISCLAIMER. ALL SERVICES AND ACTIVITIES PROVIDED BY A PARTY UNDER
THIS AGREEMENT, INCLUDING SERVICES AND ACTIVITIES PERFORMED BY THE
UW AND THE NODE SITE HOSTS, AND NOTWITHSTANDING ANY OTHER
PROVISION OF THIS AGREEMENT, THE PARTIES ACCEPT SUCH ACTIVITIES,
SERVICES AND THE SERVICE EQUIPMENT “AS IS,” WITH NO REPRESENTATIONS OR
WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, OR NON-INFRINGEMENT OF INTELLECTUAL PROPERTY
RIGHTS OR ANY IMPLIED WARRANTY ARISING FROM STATUTE, COURSE OF
DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE. WITHOUT LIMITING
THE GENERALITY OF THE FOREGOING, NO PARTY HAS ANY OBLIGATION TO
INDEMNIFY OR DEFEND ANY OTHER PARTY AGAINST CLAIMS RELATED TO
INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS.
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B. Third Party Components. UW shall (a) pass through to the non-UW parties any warranty
right UW receives from a third party provider of Third Party Components, and (b) reasonably
cooperate with the non-UW party, at that party’s expense, in enforcing such rights. UW
PROVIDES NO WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO THIRD
PARTY COMPONENTS, AND UW WILL NOT BE LIABLE FOR ANY FAILURE OF ANY
THIRD PARTY COMPONENT TO FUNCTION AS EXPECTED OR INTENDED.
C. EXCLUSION OF DAMAGES. TO THE EXTENT ALLOWED BY LAW, AND
NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT
WILL ANY PARTY BE LIABLE TO ANY OTHER PARTY OR TO ANY THIRD PARTY
FOR ANY LOST PROFITS (WHETHER DIRECT OR INDIRECT) OR LOSS OF DATA,
COVER, SUBSTITUTE GOODS OR SERVICES, OR FOR INCIDENTAL,
CONSEQUENTIAL, PUNITIVE, SPECIAL, OR EXEMPLARY DAMAGES (INCLUDING
DAMAGE TO BUSINESS, REPUTATION, OR GOODWILL), OR INDIRECT DAMAGES OF
ANY TYPE HOWEVER CAUSED, WHETHER BY BREACH OF CONTRACT, TORT
(INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL OR EQUITABLE CAUSE OF
ACTION, EVEN IF THE PARTY HAS BEEN ADVISED OF SUCH DAMAGES IN
ADVANCE OR IF SUCH DAMAGES WERE FORESEEABLE.
IX. Project Schedule
Task Target Completion Date
Circulate and sign copies of the project PA June 2016
Complete fiber optic splicing/testing June 2016
Issue Purchase Orders June 2016
Installation of rack/cabinet equipment June 2016
Installation, configuration, testing of equipment December 2016
Go-Live January 2017
X. Changes or Addenda to Project Agreement Template Policy
This Agreement shall be interpreted in conjunction with the Project Agreement Template Policy
document, which is incorporated into this Agreement by reference. This Agreement shall
supersede the Project Agreement Template Policy document to the extent it contains terms and
conditions which change, modify, delete, add to, supplement or otherwise amend the terms and
conditions of the Project Agreement Template Policy document.
XI. Miscellaneous
A. Modifications or Amendments
No modification to or amendment of the provisions of this Agreement shall be effective unless in
writing and signed by authorized representatives of the parties to this Agreement. The parties
expressly reserve the right to modify this Agreement, from time to time, by mutual agreement as
called for in the Project Agreement Template Policy.
B. Counterparts
This Agreement may be executed in counterparts, each of which so executed will be deemed to be
an original and such counterparts together will constitute on and the same agreement.
16
C. Authority
Each party hereby represents and warrants to the other parties that it has the right, powers, and
authority to enter into this Agreement and to fully perform all of its obligations hereunder.
XII. Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the
respective dates indicated below.
_________________________ ________ __________________
Nancy Backus Date City Attorney
Mayor
City of Auburn
_________________________ ________ __________________
Toni Cramer Date City Attorney
Chief Information Officer
City of Bellevue
________________________ ________ __________________
Jim Ferrell Date City Attorney
Mayor
City of Federal Way
_________________________ ________ __________________
Suzette Cooke Date City Attorney
Mayor
City of Kent
17
_________________________ ________ __________________
Brenda Cooper Date City Attorney
Chief Information Officer
City of Kirkland
Approved as to Legal Form:
_________________________ ________ __________________
Denis Law Date City Attorney
Mayor
City of Renton
_________________________ ________
Bill Kehoe Date
Chief Technology Officer
King County
_________________________ ________
Kelli Trosvig Date
Vice President & Chief Information Officer
University of Washington Information Technology
18
_________________________ ________
Lora Ueland Date
Executive Director
Valley Communications Center
_________________________ ________
Chelo Picardal Date
Chief Technology Officer
Community Connectivity Consortium
19
Appendix A
C3 Node Site Specifications
20
Appendix B
C3 Site Preparedness
21
Appendix C
Spares List
Part Number Description
1040700041 Power Supply Module DC for 9HU Shelf, 1000W, PSU/9HU-DC, HW Rel 2.00
1040700042-01 Power Supply Module AC for 9HU Shelf, 1000W, PSU/9HU-AC, HW Rel 1.02
1063708416 Common Equipment Module for 9HU Shelf, CEM/9HU, HW Rel 2.00
1042700011 Fan Module for 9HU Shelf, FAN/9HU, HW Rel 2.00
1063708423-01 Shelf Control Unit II with High-Availability Functionality, 2.5 HU high for small slots, SCU-II, HW Rel 1.01
0061705844-03 SFP IF, 850nm, Intra-Office Reach, for 1G FC, 2G FC, and GigE, SFP/2G1/850I/MM/LC, HW Rel 3.01
1063708412 Network Element Control Unit with high performance processor, 2.5 HU high, 2 RJ45 Ethernet ports and 1
serial port, NCU-II, HW Rel 2.01
1063708463-03 Optical Supervisory Channel Module with 2 pluggable network ports, OSCM-PN, HW Rel 3.01
1061706193 SFP IF, 1510nm, Very Long Reach, 125Mbit/s only, for use with OSCM-PN and OSFM+#1510,
SFP/FE/C1510V/SM/LC, HW Rel 2.00
1063701000-01 Dual Terminal 10G Core XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCC-PCN-10G, HW Rel 1.01
1063703210-01 5-Terminal Access XPDR with 5x SFP+ client IFs and 5x SFP+ network IFs, 5WCA-PCN-16GU, HW Rel 1.01
1063703200 Dual Terminal 10G Access XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCA-PCN-10G, HW Rel 2.00
1078974400-01
SH1PCS, 1HU Packet Connectivity Shelf for Packet Optical Carrier Ethernet with Full 11G OTN Line Interface,
EFEC, & GCC Communication, Includes 2x Slots for Client Cards (Kit, including Fan Module, 1x PSU filler, and 1x
Client Interface filler), SH1PCS&FAN
1040974039 SH1PCS, 200W AC Power Supply Module, S/PSU/AC-200, HW Rel 1.01
1078974424-01 SH1PCS, 8-Port GigE Client Interface Module with SFP Pluggable Ports, PCS/PM/GE/8/SFP, HW Rel 1.01
0061701811-03 11G XFP IF, 1310nm, Standard Reach, 9.953 Gbit/s-11.400 Gbit/s, XFP/11G/1310S/SM/LC, HW Rel 3.01
1061701850-02 10G/11G SFP+ IF, 1310 nm, Short Reach, SFP+/11GU/1310S/SM/LC, HW Rel 2.01
1061705850-02 SFP IF, 1310 nm, Standard Reach, Gigabit Ethernet (FSP 3000/FSP150) and Fast Ethernet (FSP 150 only), with
Industrial Temperature Range, SFP/GBE/1310S/SM/LC/TIN, HW Rel 2.01
1061701400-01 Up to 11G XFP DWDM IF, Very Long Reach, C-Band Tunable, 81 Wavelengths, XFP/11G/DCTV/SM/LC, HW Rel
1.01
1061702000-01 Up to 11G SFP+ DWDM IF, Very Long Reach, C-Band Tunable, 96 Wavelengths, SFP+/11GU/DCTV/SM/LC, HW
Rel 1.01
1063708449-01 Optical Path Protection Module, OPPM, HW Rel 1.01
1063708320 ROADM Module, 8-Degree, WSS-Based, 40 C-Band Wavelengths, 100 GHz, with WSS, 1x8 Power Splitter, and
Integrated OPM, 8ROADM-C40/0/OPM, HW Rel 2.02
1063709052 Optical Amplifier, Double Stage, 20 dBm maximum output power, variable gain for low-gain applications, gain
controlled (C-Band), Dual Monitoring Ports, EDFA-C-D20-VLGC-DM, HW Rel 2.01
22
Appendix D
Ring Map
23
Appendix E
Fiber Segment Detail Spreadsheet
24
Appendix F
Definitions
Acceptance Date The date after 72 continuous hours of network operation
within acceptable parameters agreed to by the C3 and UW
jointly.
Active Electronics Switches, routers, hubs that move data across a network.
Dense Wavelength Division
Multiplexing
Dense wavelength division multiplexing (DWDM) is a technology
that puts data from different sources together on an optical fiber,
with each signal carried at the same time on its own separate light
wavelength.*
Fiber Segment A length of fiber optic cable between known points.
Lead Agency Lead agency is the project member responsible for the successful
completion of the project.
NOC Network operations center.
Node Site Facility location, usually a data center, of the optical network gear.
Optical Path Protection Module Provides protection to the network so that a service disruption to
the network, reverses traffic in the opposite direction around the
disruption (No loss of service.).
Response Time Acknowledgement of receipt of an incident call.
Wave A band of colored light used to transmit data.
24x7x365 Denotes industry standard language where service is provided 24
hours a day, 7 days a week, 365 days per year.
*Source: http://searchtelecom.techtarget.com/definition/dense-wavelength-division-multiplexing
Cvvsov-hLvY-Prjec—[i-hoBrendaCooperChiefInformationOfficerCityofKirklandDateCityAttorneyAppedastoLegalForm:CityAttorneyDanJordtDateAssociateVicePresidentUniversityofWashingtonInformationTechnologyLoraUelandDateDenisLawMayorCityofRentonAtteBillKehoeDateChiefTechnologyOfficerKingCounty17
C. ALJthority
Each party hereby r epresents and warrants to the other parties that it has the right , powers , and
authority to enter into this Agreement and to fully perform all of its obligations hereunder.
XII. Approv~ls
IN WITNESS WHEREOF , the parties hereto have executed this Project Agreement on the
respective ·dates indicated below.
Nancy Baykus
Mayor '
C ity of Auburn
i
Toni Cramer
Chief lnfo ~mation Officer
City of Bellevue
Jim Ferrell
Mayor
C ity of Federal Way
Date
Date
Date
~ Uti/&1&
te Cpoke te
17
City Attorney
City Attorney
City Attorney
Mayor
City of Kent
Brenda Cooper
Chief lnfo nmation Officer
City of Kirkland
Denis Law
Mayor
City of Renton
Bill Kehoe
Chief Tec~nology Officer
King County
Date
Date
Date
Dan Jordt
1
Date
Associate .Vice President
University ,of Washington Information Technology
18
City Attorney
Approved as to Legal Form :
City Attorney