HomeMy WebLinkAboutIT2014-0231 - Other - WSCA NASPO - DES Agreement for City Council Consent - 05/15/2018 40
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10KENT Agenda Item: Consent Calendar - 8E
A 11 1 h G O N
TO: City Council
DATE: May 15, 2018
SUBJECT: CORE Networking Routing Contract for Technical Hardware Upgrade -
Authorize
MOTION: Authorize the Mayor to purchase technology equipment through
the cooperative purchasing agreement that the State Department of
Enterprise Services has with Cisco Systems, Inc., if those purchases are
within the City's established budgets and made during the term of the
State contract, which is current through March 31, 2019, and any later
contract extensions the State may authorize, subject to final terms and
conditions acceptable to the Information Technology Director and City
Attorney.
SUMMARY: The City has entered into an agreement with the state Department of
Enterprise Services ("DES"), which allows the City to purchase through contracts the
state publicly bids and enters with various vendors. The state has, in turn, entered
into an agreement with a national purchasing cooperative, the NASPO Cooperative
Purchasing Organization, LLC, which is a non-profit subsidiary of the National
Association of State Procurement Officials ("NASPO"). NASPO provides states, local
governments, public educational entities and other agencies with purchasing power
that allows them to leverage their spending through a single solicitation that obtains
best value pricing and superior contract terms than the agencies could do on their
own. Purchasing goods and services through a public purchasing cooperative satisfies
the competitive bid requirements established by Council under KCC 3.70.110(F).
One contract that NASPO has entered into, and which the state DES has elected to
participate in, is a contract with Cisco Systems, Inc. ("Cisco"). This contract is
currently in effect through May 31, 2019. However, the contract allows for extensions
of that term should NASPO, and ultimately DES, consent to that extension. Should the
City purchase through Cisco under these contracts, the terms and conditions of the
contract to which the state DES has agreed will control, and a copy of that complete
contract is attached.
Cisco provides intent-based networking hardware and software that include advanced
analytics, application optimization, automated provisioning, and integrated security to
deliver a complete, proven solution. On March 1, 2018, while staff was working to
prepare this matter for review and consideration by Council, core network routers
failed, which created an emergency need to order replacement core network routers.
As authorized under KCC 3.70.110(B), the Mayor issued a written finding declaring the
existence of the emergency, which authorized staff to immediately order core network
routers. This order was placed on March 8, 2018, under the state DES contract, in a
total amount of $255,211.28. This order is expected to arrive on May 8, 2018.
Although Council ratification of that order is not required due to the emergency that
occurred, staff would like Council to authorize the continued purchase of future
hardware and software through Cisco under the state DES contract throughout the
term of that contract, so long as those future purchases are within budgets previously
established by Council and made during the term of the state DES contract with Cisco.
EXHIBITS:
A. Product Matrix
B. Washington State DES Master Agreement
C. Washington NASPO Valuepoint Contract
D. Presidio Quote
E. Presidio-CISCO-Core Infrastructure Upgrade-PO144186 Signed
RECOMMENDED BY: Operations Committee
YEA: Boyce - Troutner NAY:
BUDGET IMPACT: Expenditures:
Item Price
Location 1 Hardware and Licensing $118 336.18
Location 2 Hardware and Licensing $87,481.18
Location 3 Hardware $26, 145.00
Subtotal $231,962.36
Shipping $47.89
Tax $23,201.03
Total $255,211.28
STRATEGIC PLAN GOAL(S):
X Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic
growth, and community partnerships.
X Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service,
leveraging technologies, and fostering new opportunities and industries that benefit our community.