HomeMy WebLinkAboutCAG2020-105 - Original - Housing Opportunity Study - South King County Housing and Homelessness Partnership Agreement Routing Farm
• For Approvals,Signatures and Records Management
KENT Th:s form combines&replaces the Request for Mayor's S,gna'ure a nd ContracrCover Sheet forms
WASHINGTON ;Print on pink or cherry colored paper)
Originator: Department:
Rhonda Bylin EConomlC&Community Devebpmea;
Date Sent: Date Required:
> March 23, 2020 March 30, 2020
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1.
CL a Authorized to Sign: Date of Council Approval
a ❑Director or Designee El Mayor 11/19/2019
Budget Account Number: Grant? El Yes ❑No
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Budget? ❑Yes ❑iNc Type: State
Vendor Name: Category:
EcoNorthwest Contract
Vendor Number: Sub-Category:
C nla -we will not be paying the bills Original
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• Project Name: Housing Opportunity Study
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Project Details: South King County Housing and Namelessness Partnership -
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E Agreement Amount: $100,000 Basis for Selection of contractor: Interloeal Agreement
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AStart Date: 3/16/2020 Termination Date: July 31, 2020
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Local Business? ❑Yes ❑No*
*If meets requirements per KCC3.70.100,please complete"VendorPurchose-Locai_ L:�,tions"form on Cityspoce.
Notice required prior to disclosure? Contract Number:
��/} J��❑Yes ❑No 1..� L-VI�IJ - 0
D- Q.- ,; I ;, i . Atr v Comments:
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Cps Date Routed to the Mayor's Office:
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Date Routed to the City Clerk's Office ?/)
aac[PazArl_,_to Visit Documents.KentWA.gov to obtain copies of all agreements
DocuSign Envelope ID: D45171C5-F59F-496A-8527-CEF6EEA34064
ENT
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
ECONorthwest
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter
the "City"), and ECONorthwest, organized under the laws of the State of Oregon, located and doing business
at 222 SW Columbia Street, Portland, Oregon, 97201, phone 503-222-6060 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following described
plans and/or specifications:
Scope of Work Attached as "Exhibit A".
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work
described in Section I by July 31, 2020,
III. COMPENSATION.
A. The City of Auburn shall pay the Consultant, based on time and materials, an amount not to
exceed one hundred thousand dollars, for the services described in this Agreement. This is
the maximum amount to be paid under this Agreement for the work described in Section I
above, and shall not be exceeded without the prior written authorization of the City in the
form of a negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall remain
locked at the negotiated rate(s) for a period of one (1) year from the effective date of this
Agreement. The Consultant's billing rates shall be as delineated in Exhibit C.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and a
final bill upon completion of all services described in this Agreement. The City will approve
the invoices for payment, and provide them to the city of Auburn within 10 business days of
receipt. If the City objects to all or any portion of an invoice, it shall notify the Consultant
and reserves the option to recommend that Auburn pay only that portion of the invoice not
in dispute. In that event, the parties will immediately make every effort to settle the disputed
portion. The financial arrangement is authorized by the South King County Housing and
Homelessness Partnership (SKHHP) Interlocal Agreement. A letter explaining this
arrangement is attached as Exhibit D.
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IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant's services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal Revenue
Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant's
business, and has obtained a Unified Business Identifier (UBI) number from the State
of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of its
business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant's possession pertaining to this project, which may be used by the City without restriction. If the
City's use of Consultant's records or data is not related to this project, it shall be without liability or legal
exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who
is qualified and available to perform the work to which the employment relates. Consultant shall execute
the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative
Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds
to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless,
and Consultant's liability accruing from that obligation shall be only to the extent of the Consultant's
negligence.
CONSULTANT SERVICES AGREEMENT - 2
(Over$20,000)
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IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then
Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and
reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal
on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable
accuracy of any information supplied by it to Consultant for the purpose of completion of the work under
this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded by
the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's
request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act
codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate
fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use
or reuse of any of the documents, data, and files created by Consultant for this project by anyone other
than Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with
the authority to control and direct the performance and details of the work authorized under this Agreement,
the work must meet the approval of the City and shall be subject to the City's general right of inspection to
secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials,
tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing_Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
CONSULTANT SERVICES AGREEMENT - 3
(Over$20,000)
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and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; grovided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be made
without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part of
or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Consultant's
business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of
the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes,
emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may
be subject to public review and disclosure, even if those records are not produced to or possessed by the
City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties
and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the
Kent City Code.
/ I
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
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to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT: CITY OF KENT:
Ooauftned a}:
By:_ �n ac�szroeasa7 By.
(signature) (signaturkl
Print Name: John Tapogna Print Name: Dana Ralph
Its Partner! President Its Mayor
(title)
DATE: DATE: �
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Cindy O'Connell Hayley Bonsteel
ECONorthwest City of Kent
222 SW Columbia Street, Ste. 1600 220 Fourth Avenue South
Portland, OR 97201 Kent, WA 98032
(503) 222-6060 (telephone) (253) 856-5441 (telephone)
(253) 856-6454 (facsimile)
APPROVED AS TO FORM:
f /I
4 L
`I4ent Law Depa ent
ATT T:
Kent City Clerk
CONSULTANT SERVICES AGREEMENT - 5
(Over$20,000)
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DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex,
race, color, national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
DocuSigned by:
By:
John Tapogna ECONorthwest
For:
Title: President
3/20/2020
Date:
EEO COMPLIANCE DOCUMENTS - 1
DocuSign Envelope ID: D45171C5-F59F-496A-8527-CEF6EEA34064
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state
laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal
employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
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CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
DOCUSigned by:
fi#fb�
By: E Eh2870$0D8054F2
John Tapogna ECONorthwest
For:
President
Title:
Date: 3/20/2020
EEO COMPLIANCE DOCUMENTS - 3
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EXHIBIT A
STATEMENT OF WORK
PROPOSED TASKS
1. Kick-off meeting and work plan refinement
Hold a kick-off meeting with key staff to confirm goals and expectations for the project, confirm roles
and communication protocols,and review and refine the project schedule and work plan.This will
ensure that we focus our energies on the project elements of greatest importance to staff.We will also
discuss the availability of data from the cities(such as GIS shapefiles, permit data,etc.)at the outset of
the project.
2. Housing Context Assessment
The housing context assessment will provide a coherent analysis of housing supply, demand, and needs
throughout South King County to provide a basis for evaluating strategies for each jurisdiction. It will
identify where there are gaps in housing supply based on current and projected needs.
2.1. DATA COLLECTION AND ANALYSIS: EXISTING CONDITIONS,TRENDS,AND PROJECTIONS
This task will involve collecting and analyzing data for all participating jurisdictions in a consistent
format. For consistency, we plan to use Census Designated Place(CDP) boundaries to collect and analyze
the geographic data for the six cities. CDPs are the Census' approximation of City boundaries. We will
use these boundaries when reaggregating other point-estimate data to use consistent boundaries as
much as possible. In addition, we will make every effort to use the latest data available for the variables
of interest and the best data sources available for the geographic focus.
We anticipate gathering data from the following sources for the topics identified in the RFP:
Existing Housing Supply and Trends:
For each of the six cities and the subregion,we will provide a summary of the existing housing supply
per the latest data:
A. Total number of units
B. Unit type: single family(SF detached),townhome(SF attached), or multifamily (two or more
units)
C. Unit tenure:owner vs rental
D. Multifamily units by tenure: apartments vs condos
E. Number of income restricted units
For each jurisdiction and the subregion we will provide a trend analysis of the recently developed or
permitted units since 2010:
A. Total number of units since 2010
B. Total number of units by unit type since 2010: single family(SF attached, and SF detached)or
multifamily.
C. Total number of units by unit tenure: owner vs rental
Exhibit A Page 1
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D. Total number of multifamily units by unit tenure: condominiums and apartments
We will create one housing trends cut-sheet that summarizes key housing trends and characterizes
issues across the subregion including:
A. Multifamily condominium conversions (what factors cause conversions,what are trends in
condominium conversion)
B. Unit size: number of bedrooms and square footage
C. Condition of units and amenities available
Housing Demand Forecasts and Affordability and Cost Burden:
We will define affordability for South King County including a South King County Median Household
Income for narrative purposes. For each jurisdiction and the subregion we will provide a summary of the
existing housing demand per the latest data:
A. Vacancy by tenure: owner vs rental
B. Household type: Family households without children, Family households with children, non-
family households
C. Number of rental units affordable to households' by household income segment.
D. Number of owner units affordable to households' by household income segment.
E. Cost burdening by tenure: owner vs rental
F. Severe cost burdening by tenure: owner vs rental
For each jurisdiction and the subregion we will provide a trend analysis of the existing housing demand
since 2010:
A. Household type: Family households without children, Family households with children, non-
family households
B. Number of renters by household income segment.
C. Number of owners by household income segment.
For each jurisdiction we will provide a forecast of housing demand through 2030:
A. By total number of units
B. By unit tenure: owner vs rental
C. Units needed by unit type: single family(grouping SF attached, and SF detached)or multifamily
(two or more units)
D. By share of renters by household income segment.
E. By share of owners by household income segment.
' We will use the typical 30%of gross income on housing to measure affordability
z We will back into a range of home prices that would be considered affordable to different income levels.
We will use the typical 30%of gross income on housing to measure affordability,assume 5%down for incomes
below the segment that includes the median income and adjusted for mortgage insurance, 20%down for incomes
above the segment that includes the median income,and will make assumptions about housing insurance,
mortgage insurance,and other aspects of homeownership.
Exhibit A Page 2
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For each jurisdiction we will provide housing targets through 2030 that include current shortages and
forecast demand, and state the annual production needed for:
A. Total units needed
B. Units needed by tenure: owner vs rental
C. Units needed by unit type: single family(grouping SF attached,and SF detached)or multifamily
(two or more units)
D. By share of renters by household income segment.
E. By share of owners by household income segment.
Access to Jobs/lobs-Housing Balance:
For each jurisdiction and the subregion we will provide a snapshot of the following employment
characteristics per the latest data:
A. Total number of jobs for employment sectors(using two-digit NAICS code)
B. Average pay for employment sectors(using two-digit NAICS code)
C. The 45-minute driveshed to jobs summarized by industry sector.
D. The 45-minute transit-shed to jobs summarized by industry sector.
For each jurisdiction and the subregion we will provide a trend analysis of the following employment
characteristics per for 2007-2017 or using more recent data depending on availability:
A. Total number of jobs for employment sectors(using two-digit NAICS code)
B. Average pay for employment sectors(using two-digit NAICS code)
C. The jobs to housing ratio over the time period
Rents Sale Prices Trends Construction Costs and Local Fees:
We will collect the following data to be used in pro-forma feasibility analysis for the housing strategy
framework and the housing policy interactive tool.
A. Fees charged on new development (data will likely need to be supplied by the cities themselves)
B. Construction costs(by unit type)
C. Average or median market rents (for all unit types combined)
D. Average or median market sales prices(for all unit types combined)
Although our team has experience with original data collection,we do not anticipate collecting original
data through fieldwork as part of this analysis.
If additional primary data is needed to supplement the data available from existing sources,we will
work with the Project Manager and interjurisdictional staff team to establish cost-effective and timely
collection methods.
Deliverable: A summary"fact packet" for each of the six cities and the subregion that summarizes all
required and requested data points from Task 2.We will also provide an excel workbook of all tabular
data that is referenced in the charts and tables in the fact packets.
3. Housing Strategy/Action Plan Framework
3.1. HOUSING POLICY ASSESSMENT
Exhibit A Page 3
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In this task, we will summarize current housing policies,tools,and incentives in each jurisdiction and
evaluate their effectiveness.We will work with staff in each of the partner jurisdictions to create a list of
five (5) policy tools (total, not in each jurisdiction), incentives or programs,and strategies that we will
analyze for effectiveness.These strategies will focus on producing a wider range of housing types,
opportunities for lower cost ownership housing, preservation of existing lower costs housing, and TOD
supportive policies for current and future transit stations. We will need the jurisdictions to provide
whatever data is available regarding uptake and impact of these measures(e.g. number of
developments using a given program,change in number of building permits for a certain type of
housing, number of units of income-restricted housing that the jurisdiction has contributed to,etc.).
Based on this assessment,we will identify which measures have been implemented most successfully
that could provide a model for other jurisdictions in the sub-region.
The nature of the housing-supportive measures and the available data are likely to vary from jurisdiction
to jurisdiction.
Deliverable: Summary Memo of Findings from Housing Policy Assessment
3.2. HOUSING STRATEGY FRAMEWORK
Working with staff from all cities we will identify strategies that cities in the subregion could take to
increase the supply of housing types identified as most needed in the Housing Context Assessment and
minimize displacement to protect vulnerable residents. For each strategy, we will highlight key
considerations for where/in what situations they are most applicable and most likely to be effective. We
will also explore strategies the subregion as a whole could benefit from, such as changes to state
legislation.We will summarize this in a memo with a matrix or similar format that provides a framework
for further consideration of the strategies by individual jurisdictions as they develop their own Housing
Action Plans.
Deliverable: Housing Strategy Framework Memo and Matrix
3.3 STAKEHOLDER FOCUS GROUPS
To ensure that the local stakeholders can provide input and feedback on the ideas solicited so far,we
propose to host (3-5)of housing developer focus groups while we are creating the deliverables for Tasks
3.1 and 3.2.We will ask participants to weigh in on the policy effectiveness(Task 3.1) and also provide
input and suggestions on the housing strategies(Task 3.2). Participants would include for-profit and
non-profit housing developers, funders, community-based organizations,and key community
stakeholders.We envision having key questions directed at each sector to stoke energetic discussions.
Deliverable:a PowerPoint slide deck that summarizes the focus group feedback on housing strategies in
the draft framework.
4. Housing Policy Interactive Tool
Based on the strategies identified in Task 3 and the data collected in Task 2, we will create a customized
interactive tool that illustrates the potential impact that various policies could have on affordability,
zoned capacity, and market capacity.We will conduct a pro-forma development feasibility analysis of
three prototypes(e.g., multi-family rental,townhome, middle housing triplex) in each of the cities in the
subregion to quantify the impacts of policy and program strategies. This approach allows us to quantify
Exhibit A Page 4
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the scale of the impact of any policies or programs that might be considered.This analysis will account
for rents,development fees,and existing incentive programs that are unique to individual cities.
This tool will help participating jurisdictions understand the potential impact of the policy changes they
could make on their own jurisdiction and their neighboring jurisdictions within the subarea.We will
work with the Project Manager to tailor our level of effort on this tool to meet the jurisdictions' needs
and available resources.
Deliverable: Housing Policy Interactive Tool
5. Presentations
We will help develop presentation materials that the interjurisdictional staff team can use to present the
findings to local elected officials in each jurisdiction,customizing the findings for each community.
Exhibit A Page 5
DocuSign Envelope ID: D45171C5-F59F-496A-8527-CEF6EEA34064
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-
owned, hired and leased vehicles. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide
contractual liability coverage.
Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01. The City shall be named as
an Additional Insured under the Consultant's Commercial
General Liability insurance policy with respect to the work
performed for the City using ISO additional insured
endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
2. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate.
DocuSign Envelope ID: D45171C5-F59F-496A-8527-CEF6EEA34064
EXHIBIT B (Continued)
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the Consultant and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
EXHIBIT C
Budget and Hourly Rates
(page intentionally left blank)
Exhibit C Page 1
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EXHIBIT D
Fiscal Authorization Letter from the City of Auburn
(page intentionally left blank)
Exhibit D Page 1
DocuSign Envelope ID D45171C5-F59F-496A-8527-CEF6EEA34064
SKON I No
South King Housing and Homelessness Partners
To: City of Kent Representative
CC: Cities of Auburn, Burien, Federal Way, Tukwila, and Renton
From: SKHHP Executive Board
Date: January 24, 2020
RE: SKHHP to act as fiscal agent for Sub-Regional Housing Needs Assessment
PURPOSE: To authorize the City of Auburn, as the fiscal agent for SKHHP,to act as the fiscal
agent for a Sub-regional Housing Needs Assessment funded by grants awarded by the
Washington State Department of Commerce.
SUMMARY: The six cities of Auburn, Burien, Federal Way, Kent,Tukwila, and Renton
(participating cities) have each received grant funding from the Washington State Department
of Commerce for a Regional Housing Action Plan under Engrossed Second Substitute House Bill
(E2SHB) 1923, The cities have agreed to pool some of their grant funds to jointly fund a Sub-
regional Housing Needs Assessment ("Joint Project"). Each city has agreed to allocate $20,000
of their grant award to the Joint Project, for a total amount not to exceed $120,000. This Joint
Project furthers the objective of the South King Housing and Homelessness Partnership (SKHHP)
Interlocal Agreement (ILA), and will be handled as a project under the SKKHP ILA.
SKHHP authorizes the City of Kent to issue and manage a contract on behalf of the participating
cities for the Joint Project. The City of Auburn, as the fiscal agent for SKHHP, shall act as the
fiscal agent for the Joint Project.
Consultant invoices will be submitted no more frequently than monthly with a copy to the City
of Kent for administrative approval, and a copy to the City of Auburn for payment. Invoices shall
be made out to the City of Auburn for billing purposes. After receiving Kent's approval, the City
of Auburn will invoice each of the participating cities in equal amounts for their 1/6th share of
the Consultant's invoices, not to exceed $20,000 per city. Each participating city shall
individually seek reimbursement from the Washington State Department of Commerce per
each city's grant contract. The Joint Project is anticipated to be completed by July 31, 2020.
tfn 1 .2A'2b
Nancy Back , hair Date
25 West Main Street Phone 253-329-7394 Emod asanhlippo@Dskhhp.ors
Auburn,WA 98001 Fox 253-804-3114 Website www.SKHHP.orK