HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Agenda - 10/21/2003 Council Workshop Agenda
All Councilmembers • Judy Woods, Council President
KENO WASHINGTON October 21, 2003
5:00 p.m.
Item Description Speaker Time
1. 2004 Budget May Miller
A. Administration 15 min
B. Employee Services 15 min
C. Finance Department 15 min
D. Community Development 15 min
E. Fire Department 15 min
2. Questions and Answers 15 min.
Unless otherwise noted,the Council Workshops are held at 5:00 p.m. on the 1st and 3rd Tuesdays of each month.
Council Chambers East,Kent City Hall,220 4th Avenue South,Kent, 98032-5895.
For information please contact the City Clerk's Office at(253) 856-5712.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
C:\Documents and Settings\137acober\Local Settings\Temporary Internet Files\OLK465\WorkshopAgenda102103.doc
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2004 PRELIMINARY BUDGET
KENT
`h'ntinu Gt GN
CITY OF KENT
Employee Services Department
MISSION STATEMENT
KENT
`NPSMi,:GTON
The Employee Services Department is responsible for
the recruitment and retention of a professional,
productive and diverse work force and for the safety of
employees and citizens by providing quality training,
consulting, and customer services.
2004 General Fund Insurance Fund Total
Total Budget $1,221,355 $12,864,984 $14,086,339
Full time Equivalents 9.9 3 12.9
2
1
EMPLOYEE SERVICES DEPARTMENT
KENT
nAs�,
2004 BGARDS,
Proposed Organization Chart Sue Viseth COMMISSIONS
DIRECTOR -BoFElceaen;
Diversry
'- ivil Service
dependent
Saiary Comm�_sicn.
Jane Ren
ADM I N ASST 2
Chris Hills Anh Heang Becky Fowler John Aldridge
RISK MANAGER H.R.MANAGER H.R.MANAGER H.R.MANAGER
Risk Mgmt Labor/Class! Sene--fits Recruitment
Christine Pinto Com
H.R.RISK MGMT Teri Smith Ellen Bradley-Mak H.R. YST
ANALYST H.R.ANALYST H.R.ANALYST
Camille Eckhart Natalie Wlnecke
H.R. LYST Ray Luevanos H.R.ANALYST
H R.ANALYST H R.ANALYST (90)
BEN SST Linda B,,d..l
H.R. LYST yr OFFICE TECH 3
3
STAFFING — FTE's
KENT
20
18
16 - ,
14
12
10
2001 2002 2003 Budget 2003 Actual* 2004
Baseline
1711 FTE's as of Oct 1, 2003
a
2
SERVICES PROVIDED BY PROGRAM
KENT
th'a5n
Employment Administration Labor/Class &Compensation
• Recruitment,testing, selection and • Labor negotiation, mediation,
hiring arbitration &contract administration
• Civil Service administration • Labor relations&dispute resolution
• Outplacement Services • Personnel investigation &discipline
• Diversity Advisory Board support • Classification and compensation
Employee Benefits Administration
• Salary Commission support
• Health&Welfare plan Risk Management/Employee Training
• LEOFF t Disability Board support • Self-insured worker's compensation
• Employee assistance program • Property/casualty insurance
• Employee recognition programs • Liability&comprehensive loss control
• Management benefit program • Self-insured unemployment comp
• Wellness programs • Safety&accident prevention training
• Commute trip reduction program • Employee Training
5
DEPARTMENT ACCOMPLISHMENTS
KENT
• Employee Self-service/Applicant Tracking
system (JDE)
• Teamsters labor agreement
• NR Compensation study
• Long term disability (LTD) insurance program
• Actuarial studies: Health & Welfare fund and
Workers Comp fund
• Layoff process & outplacement services
• Sexual Harassment Prevention training of Fire
Suppression staff
6
3
PERFORMANCE MEASURES
KENT
2001 2002 2003
Statistics/Workload Measures Actual Actual Estimate
Turn over rate for regular employees 5.5% 3.9% 8.6%
Percent minorities in regular positions 9.9% 8.7% 8.0%
Employment applications processed 2,887 1,715 1,200
%minority applicants per recruitment 30.2% 29.0% 30.0%
Average#days to complete desk audit 178 77 77
Cost of benefits as%of total 28% 25.7% 29.9%
compensation budget
Total training sessions offered 43 56 42
Worker's Comp claims filed 96 107 105
EXPENDITURES BY PROGRAM
KENT
-, ". _.
EXPENDITURES BY 2003 Adj 2004 Budget Budget
PROGRAM Budget Budget Change Chq %
Employee Svcs Admin 1,108,509 1,118,535 10,026 0.9
Employment 274,886 207,762 (67,124) (24.4)
Labor/Class/Comp 32,783 32,772 (11) (0.0)
Benefits 72,762 46,361 (26,401) (36.3)
Risk Management 99,244 91,614 (7,630) 7.7
Sub Total Expenditures 1,588,184 1,497,044 (91,140) (5.7)
E.S. Reimbursements (275,689) (275,689)
Net Expenditures 1,312,495 1,221,355 (91,140) (6.9)
a
4
EXPENDITURES BY OBJECT CODE
KENT
EXPENDITURES BY 2003 Adj 2004 Budget Budget
OBJECT CODE Budget Budget Change Chq%
Salaries 713,863 665,058 (48,805) (6.8)
Benefits 191,924 195,133 3,209 1.7
Supplies 44,385 42,135 (2,250) (5.1)
Services&Charges 638,012 594,718 (43,294) 6.8
Sub Total Expenditures 1,588,184 1,497,044 (91,140) (5.7)
Cost Allocation (275,689) (275,689)
Net Expenditures 1,312,495 1,221,355 (91,140) (6.9)
9
Ahl
ISSUES IMPACTING 2004 & BEYOND
KENT
• Health Care Costs
• Labor Costs
• Insurance Market
• Ergonomics Standards
10
5
2004 GOALS & STRATEGIC PLAN 40
KENT
'h'nswwcoh
• Council's health care resolution
• Employee Health Care Committee
• Worker Compensation costs
• City personnel policies and procedures
• Civil Service Rule rewrite
11
RISK MGMT INSURANCE FUNDS
KENT
Liability
Worker Compensation
Property
Unemployment
6
INSURANCE FUNDS — Overall
KENT
"Hard" Insurance Market:
• Premiums continue to increase
• Coverage more limited
INSURANCE FUNDS - Liability
KENT
• Insurance for damage or injury to others
• Coverage thru Washington Cities
Insurance Authority (WCIA)
• $100,000 Deductible per occurrence
7
INSURANCE FUNDS - Liability
KENT�
Thousands
$1,000 $898
$818
$800 $710
$647
$600
$457 1 $417 461
$400 $27
$200
$0
'98 199 100 101 '02 '03 '04
❑Losses per Year El Premium Cost per Year
INSURANCE FUNDS - Worker Comp400
KENT
• Self-Insured coverage for employees injured on
the job
• Excess coverage above Self Insured Retention
(SIR)
• SIR increased in 2003 from $250K to $400K per
occurrence in 2003
• Largest sources of loss include:
— Police
— Fire
8
INSURANCE FUNDS - Worker Comp
KENT'
Thousands
$1,400 $1 278
$1,227
$1,200 $1, 4C$1,1061,08
$1,000 $893$871
$800 $611 $66
$600
$400
$200
$0
198 199 '00 101 '02 '03
❑ Revenues ❑ Expenses
INSURANCE FUNDS - Property
KENT
• Coverage for City Structures, Contents
and High Value vehicles
• Includes Earthquake/Flood coverage
• $10,000 Deductible per occurrence
9
INSURANCE FUNDS — Unemployment
KENT
• Self-Insured through State
• Quarterly payments
• Increased costs due to extended
benefits
lib
HEALTH & WELFARE FUND
KENT
CITY OF KENT
Health & Welfare Fund
10
BUDGET BY INSURANCE FUND
In $Million KENT
$0.28
$1.45
$1 19 " , ❑Health &Welfare
Unemployment
$0.23
13 Wkrs Comp
❑ Liability
$9.72 Property
Total All Insurance Funds: $12,864,984 21
HEALTH & WELFARE EXPENSES
Total cost of health care per year KENT
Millions
10
9
8
7
71
5-
4- $1 2
3
2
0
1995 1996 1997 1998 1999 2000 2001 2002 Est. Est.
2003 2004
22
11
2004 HEALTH CARE EXPENSES
KENT
BC Admin
$581,173
6%
Grp Hlth
$257,127
BC Claims 3%
$8,278$099
o Stop Loss
8510
$366,954
4%
i ak�x 0�s
71
Overhead
$246,506
2%
23
2002 CLAIMS EXPENSES
E K
A'q s'n�ry G•NOrvT
Prescription
Drugs
„ n $1,223,088
Outpatient& 16%
Office Visits
$3,150,677 `
43%
Dental
Inpatient $850,393 11%
$2,287,942 and
30% Vision $3,853
24
12
NATIONAL HEALTH CARE CRISIS
KENT
was o
Why Are Health Care Costs Rising?
• Growth in Health Care Cost
• Technology Advancing at an Explosive Pace
• Aging Population
• Federal and State Mandates
25
HEALTH CARE NEXT STEPS s
KENT
• Employee Health Care Committee
— AWC Trust
— Public Employees Benefits Board (PEBB)
— Simple Care
— Change in 3rd party Administrators
• Actuarial Analysis
—Current self-insured plan
—Cost vs. benefit of moving from self-insured
• Recommendation December 2003
26
13
2004 PRELIMINARY BUDGET
KENT
CITY OF KENT
Employee Services Department
14
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