HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Agenda - 02/06/2001 KENT
WAS HI NGTON COUNCIL WORKSHOP
February 6, 2001
The Council Workshop will beheld in Chambers East in Kent City Hall at 5:00 PM
on Tuesday, February 6, 2001.
Council Members: President Leona Orr, Sandy Amodt, Tom Brotherton,
Tim Clark, Connie Epperly, Judy Woods, Rico Yingling
S eaker Time
1. Permit Center Progress Report Mike Martin 20 min.
Joe Mitchell
2. e-Gov Strategy Marty Mulholland 30 min.
3. Legislative Update Dena Laurent 10 min.
The Council Workshop meets each month on the first Tuesday at 5:OOPM and the third
Tuesday at 5:30 PM in Chambers East unless otherwise noted. For agenda information
please call Jackie Bicknell at(253) 856-5712.
� ANY PERSON REQUIRING A DISABILITY ACCOMMODATION SHOULD
CONTACT THE CITY CLERK'S OFFICE AT (253) 856-5725 IN ADVANCE.
FOR TDD RELAY SERVICE, CALL THE WASHINGTON
TELECOMMUNICATIONS RELAY SERVICE AT 1-800-833-6388.
COMMUNITY DEVELOPMENT
CC Mike H. Martin, Deputy Chief Administrative Officer
KEN T PERMIT CENTER DIVISION
WASH I N G T O N Joe Mitchell, MPA, Manager
�-
Phone:253-856-5407
Fax: 253-856-6412
Address: 220 Fourth Avenue S.
Kent,WA 98032-5895
February 6, 2001
Council Workshop Presentation Outline
Permit Center Progress Report
Overview-Mike Martin, Deputy Chief Administrative Officer
1. Zucker Report
❑ Improving Interdepartmental Communications
■ Departmental Reorganization
■ Permit Policy Group
■ Permit User's Group
■ Manager's Meeting
■ Focus Groups
2. Interim Center Construction Schedule
3. Staffing
Current Status-Joe Mitchell, Permit Center Manager
4. Permitting Timelines
❑ Adopted Timelines Compared to Current Timeline Averages for New
Residences, Minor Tenant Improvements, Mechanical Plan Review and
Decks
5. Current Status of Permit Center Move
❑ Interim Center Construction Schedule
❑ Staffing Issues
■ Current Status
■ Current Organizational Structure
■ Expectations for Interim Opening
■ Customer Comment Cards
6. Permanent Center Opening
REPORT -- WEEK 4 OF 2001 SESSION/UPCOMING HEARINGS
Doug Levy-2/4/01
`— TRANSPORTATION-POLICY: Both the House and Senate have just begun hearings on the 27 bills
which have been drafted in the House and Senate to reflect the 18 recommendations of the Blue Ribbon
Commission on Transportation. In the House,the 27 bills are HB 1164-87 and HB 1689-91; in the Senate,
they are SB 5740-66. Of particular concern are the bills that attempt to address the structure of regional
governance of transportation and regional"congestion relief districts" for transportation. The regional
Cr
bills(HB 1667/SB 6756),and the congestion relief bills(HB 1674/SB 5761)are both very
county-driven in the way they are initiated and structured. Word is that Executive Sims' office played a
behind-the-scenes role in that. It will be critical to let our legislators know that we simply cannot live with
this kind of approach and need a much more open-ended and flexible one in place. I also will flag this
issue with Ashley Probart at AWC and Deb Eddy at Suburban Cities Association—along with preparing a
draft letter for Mayor White. Other than the aforementioned bill drafts, most of the Blue Ribbon measures
are quite positive—one of them, HB 1680 on greater`design-build' authority,was heard last week;
another, HB 1685 on permit streamlining,receives a hearing this upcoming week.
TRANSPORTATION—PROJECTS: The two things I am working on in terms of pushing projects
involve a)alerting legislators to additional Freight Mobility Board funding to secure$700,000 for the 228`''
project in 01-03;and b)the additional WSDOT funding responsibilities on Pacific Highway.
TRANSPORTATION—POLITICS: We continue to hear rumblings that some legislators will seek to
make 2001 the session to deal with `efficiencies' —putting off the revenue work until later. We'll continue
to let legislators know such a scenario is unacceptable. On another front,the Washington Transportation
Alliance(WTA) is having regular meetings among its business and labor reps to push for assembly of a
state transportation funding package.
DWI IGNITION INTERLOCK(SB 5260/HB 1419)AND DRIVING WHILE DRUGGED BLOOD
RECORD(HB 1243/SB 5557) BILLS: With Prosecutor Michele Walker as our testifying `whirling
dervish,' we testified last week on both the House and Senate versions of our DWI ignition interlock bill
and the House version of our`DWD' blood record bill. To recap,the DWI ignition interlock bill ties the
order for installation of an interlock device to be posted on the computerized driving record rather than the
driver's license. The blood-record bill allows the refusal by a person to authorize a blood record for driving
with substances in their system to be admissible in court—just as the refusal to take a breathlyzer under
DUI can be stated in court. Hearings on both bills went well—particularly the DWI ignition interlock bills,
where House and Senate Committee members were very receptive to the fact that we have motions to
dismiss,prosecutors declining to file cases,and repeat violators who never installed the ignition interlock
when they were ordered to do so. Kudos to Rep. Christ Hurst,our prime sponsor in the House, for doing a
nice job explaining the bill to House Committee members. On the blood-record bill, some House members
seemed to confuse the issue of what constitutes a driving while drugged stop with the refusal to OK the
blood record. We will write a follow-up letter to clarify—but it looks good for both bills to progress.
CLARK LAKE CAPITAL BUDGET LINE ITEM REQUEST($3.5 million): Sen. Patterson formally
sent her request to Sen. Darlene Fairley, D-Lake Forest Park,the Democrat who is in charge of the Capital
Budget for the Senate Ways and Means Committee. I will fax a copy of the signed request to City Hall.
FREIGHT MOBILITY: The House Trade and Economic Development Committee holds a 1:30 p.m.
work session Tuesday where it will look at freight mobility's importance in boosting international trade.
Mayor White has been asked to serve as a panelist. Dena is checking on this request.
FISCAL/TAX LEGISLATION: We will need to be vigilant on the issue of tax incentives and tax relief
for energy,energy conservation,and energy facility development. At this juncture, most of the packages
advanced by the Governor, Republicans,and Democrats are more focused on providing incentives or tax
breaks on the state's portion of things such as sales tax. However, HB 1191,which has not had any
hearing yet,would provide state and local sales tax breaks. HB 1007,which included property tax breaks
�... for new energy-generating plants,as well as freezes in local electrical utility taxes and a removal of local
collection authority,now appears to be `dead' for this session. Another bill that could have posed
_ significant negative revenue impacts to local sales tax—HB 1281 —also appears to be in trouble. HB
1281/SB 5036 would have created a"sales tax holiday"for some August back-to-school shopping days by
exempting from taxation any clothing or footwear purchases under$100. Ron Rosenbloom and myself
also spent time with Rep. Morris outlining our concerns on this bill;he shares our concerns,as does Rep.
John Pennington, GOP vice-chair of Finance. One other fiscal-impact bill worth mentioning is HB 1462.
This bill is a rewrite of prior-year measures and is toned down. However, it still would re-interpret existing
tax law in some cases to create a legal presumption in favor of people disputing a tax obligation.
POST-695 `BACKFILL': I continue to have very positive discussions with legislators on this issue. Rep.
Barry Sehlin, R-Oak Harbor,the co-chair of the House Appropriations Committee,sees it as very likely
that the Legislature will go along with Governor Locke's 2001-03 budget proposal for ongoing Post-695
law enforcement and criminal justice `backfill' for cities and counties. To recap,this means about
$732,000 for Kent over two years. Rep. Sehlin did caution that,with a tight budget, `things could still be at
risk.' I have a meeting upcoming with Sen. Harriet Spanel, D-Bellingham,part of the Senate Majority
Leadership circle and a member of Senate Ways& Means.
LAND-USE/G MAIHOUS E LOCAL GOVERNMENT/ANNEXATION: For folks who were
wondering how long the `honeymoon' might last between two House Local Government Co-chairs with
very different political perspectives and agendas—e.g.Rep. Hans Dunshee, D-Snohomish, and Rep.Joyce
Mulliken, R-Ephrata—the answer is, not much longer. Rep. Mulliken warned me that anything not out of
committee in the near future may be doomed, as there is about to be a"meltdown" between she and
Dunshee...A very problematic annexation bill,HB 1023,that would have forced nearly all annexations
into a voter-approval category,did receive a hearing but appears to be `dead' at this point...on the land-use
front, Local Government holds a hearing Monday on HB 1458, a measure to resurrect state-mandated 120-
day permit processing time frames for local governments—albeit without the liability waiver that was in
place when the timeline was established in 1995 (it sunsetted in 2000). 1 have been directed to oppose this
120-day state mandate. One other land-use bill of note is HB 1588,providing cities and counties more
flexible timelines for updates of comprehensive plans and development regulations(and,perhaps if a
further amendment is incorporated, critical area ordinances).
DESIGN-BUILD/GCCM: We are still working to nail down hearing dates for SB 5060/HB 1155, the
Senate-House companion legislation that both extends and expands the current statute allowing for public
agencies to use alternative public works procedures such as `design-build' and general
construction/contract manager(GC/CM)on projects in excess of$10 million. Making the City eligible for
use of these alternative public works procedures—on certain projects—is part of our 2001 Legislative
Agenda. I will be drafting a letter to House Committee co-chairs urging a hearing.
COURT REFORM BILL--SB 5395,a centerpiece of the"Project 2001 Court Reform"discussions,
authorizes local areas to establish `Court Coordinating Councils' to collaboratively and cooperatively seek
greater efficiencies within local court operations. This bill takes a different approach than prior legislation
that attempted to undercut the authority of Municipal Courts and even eliminate them. City reps on the
Project 2001 Court Reform group had made it clear that cities would strongly oppose elimination of Muni
Courts.
WATER: The Governor's Office and Department of Ecology last Friday released the Governor's
proposed 2001 Legislative Session water package. It calls for reforms to conservancy boards,a'two-lines'
approach to permit processing(allowing `changes' to go before new rights applications),and other
measures—but NOT municipal water rights reform. We are working with Rep. Kelli Linville, D-
Bellingham, who IS putting out a municipal water rights bill and has assured us a hearing on it. Dave
Williams, myself, and Dave Arbaugh on behalf of Richland, began walking Rep. Linville's bill around for
signatures on Friday. We expect she will have the bill `dropped in the hopper' for introduction by the end
of Monday and scheduled for hearing the week of Feb. 12-16.
"TIF" BILLS: House Trade and Economic Development plans a day of hearings on various `tax
increment financing' bills, including the bill with the most funding for local governments, Rep. Aaron
Reardon's HB 1115—likely the week of Feb. 12-16.
HEIGHT EXEMPTIONS FOR AMATEUR HAM RADIO ANTENNAS: Upset with communities
such as Auburn and Olympia that, according to ham radio operators,have unfairly blocked their efforts to
site antennas in those cities,the operators persuaded Sen. Pam Roach, R-Auburn,to introduce SB 5002.
The measure would have pre-empted the local authority of cities to have siting conditions for,or potentially
preclude siting of, any amateur ham radio antennas 0 to 70 feet in height. This was a significant concern to
a number of cities—and with assistance from Sens. Tim Sheldon(D-Hoodsport),Julia Patterson(D-
SeaTac), and Darlene Fairley(D-Lake Forest Park), it now appears the bill is likely to `die.'
ALCOHOL VIOLATIONS—SB 5120: The Senate Judiciary Committee has passed this measure to
provide cities and counties with `local-option' authority to deal with certain alcohol open-container
violations as a misdemeanor. The bill is now in the Rules Committee. Having local-option authority to
deal with repeat violators, or those whose conduct could escalate into more serious offenses, is part of the
City's 2001 Legislative Agenda.
KEN T
WASHINGTON
INFORMATION
TECHNOLOGY
February 6, 2001
Council Workshop ' e-Gov Strategy
1) Brief Technology Plan Update— Marty Mulholland, Director of I.T.
a) Summary Status — Marty
i) Budget Update
ii) Preparation for Tech Plan II
b) Near-term work in Systems Division — Stan Waldrop, Systems Division Manager
i) Document Imaging project
ii) Supporting recent "go-live" of Fire Records system
iii) Hardware for Finance/HR/Payroll system
iv) Police System costs
2) City of Kent —e-Gov report card — Dan Meeker, City of Kent Webmaster
a) Internet Site
b) Intranet Site
3) E-Gov Alliance —What is it? — Dan Meeker, Webmaster
a) Press Release attached
b) Objectives
c) Kent's approach
4) E-Gov Community Forum — Thursday 12:30 p.m. Kent Senior Center— Marty
a) Purpose of Forum
b) Agenda & Facilitator
c) Council Participation
5) Questions and Answers
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Technology Plan 1 - Summary of Key
Budget Areas
Budget Expenses Balance Comments
to date
JD Edwards - Finance/HR/Payroll
System
Project 3,096,811 417,827 2,678,984 Approved August 2000
Staffing 1,611,000 602,508 1,008,492 Thru mid-year 2002
subtotal 4,707,811 1,020,335 3,687,476
First "go-live" in July 2001!
Business Systems
Multi-user 1,812,590 632,878 1,179,712 Now includes all estimated project
systems, many costs for Document Imaging
projects still in project ($750,000)
progress
PCs/Software/E-mail
PC-related 1,894,000 1,366,531 527,469 In 2001 we will be replacing many
expenses PCs; also evaluating PC-based
software upgrade costs and e-mail
system upgrade costs
Network
Network-related 1,778,831 1,566,665 212,166 Evaluating backup hardware, some
expenses servers now ready for upgrades
Total Expenditures From Above 4,586,409
Other Tech Plan Expenditures 3,087,062 Includes phones, minicomputers,
Y2K, Fiber, etc.
7,673,471 Expense Total Since April 1998
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Press Release Regarding 20-City a-GOV ALLIANCE:
December 28, 2000
Cities Form Electronic Government Alliance
Twenty cities in King County representing 685,000 citizens kicked-off a six-month
process to plan for the provision of electronic government services in 2001 and
2002. The group of twenty individual city staff teams who met together for the
first time December 14 and 15 will be called the "E-GOV Alliance". The Alliance
is the first of its kind in the nation.
The cities have come together to plan for the development of electronic
government applications for their citizens and businesses use on the worldwide
web. The Alliance is also exploring joint purchasing and sharing of resources in
order to accelerate government service provision on the web. Examples of the
types of services the cities may develop include on-line applications for high
volume over-the-counter building permits, park and recreation class and space
registration and business license application and/or renewal.
The cities hope to reduce the travel and transaction time involved in conducting
the most common types of business with a city by giving their customers the
option to use the worldwide web from their home, business or a public library.
"Improving service and reducing trips are goals we all share" says Rich Conrad,
City Manager of Mercer Island. The planning process for participating cities is
anticipated to be completed in May of 2001. A coordinating committee chaired
`- jointly by Rich Conrad and Toni Cramer the Chief Information Officer for the City
of Bellevue is guiding the planning process. According to Cramer, "In the
cyberworld, jurisdictional boundaries should take a back seat to convenience.
There is no reason why local governments can't provide on-line city services in a
coordinated way." The cities have contracted with Innovation Groups, a national
non-profit organization to assist the cities in the planning process. Innovation
Groups is offering the electronic government forum planning process nation-
wide.
Member cities include Auburn, Bellevue, Bothell, Burien, Clyde Hill, Des Moines,
Federal Way, Issaquah, Kenmore, Kent, Kirkland, Medina, Mercer Island,
Newcastle, Redmond, Renton, SeaTac, Shoreline, Tukwila and Woodinville. All
of the cities are located in King County, Washington in the Seattle metropolitan
area.
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AGENDA - City of Kent a-Gov Community Forum
`— Thursday February 8, 2001
12:30 p.m. — 4:45 p.m.
Kent Senior Center— Dry Crafts Room
600 E. Smith St
Kent,WA
Senior Center Phone: 253-856-5150
Event Contact Phone/
City I.T. Department: 253-856-4600
12:30 Light Lunch(please indicate on RSVP if you will be participating)
1:00 City Welcome—Brent McFall, Chief Administrative Officer
Introduction: What is e-Government?
Seth Fearey,President
Connected Communities
Connected Communities helps neighborhoods, cities, and regions understand
the connection between the Internet and regional economic development. The
.� company works with a wide range of community leaders to assess the region's
connectivity, and develop action initiatives. The goal is to strengthen the
region's ability to use the Internet, improve the quality of life, and enhance the
economic competitiveness of local businesses
1:25 10 minute Brainstorm
1:35 City of Kent—e-Government Progress Report
2:05 Seth Fearey—Workshop objectives and Instructions
2:15 Workshop
3:00 Team Reports
4:15 Open Discussion
4:30 Next steps
4:45 Exit
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