HomeMy WebLinkAboutCAG1981-019 - Amendment - #1 - U.S. Marshals Service - Basic Ordering Agreement - Federal Prisoner Housing - 05/01/1982 R U.S.Departme )f Justice
r. United States Marshals Service
MOJ C One Tysons Corner Center
McLean, Virginia 22102
December 1, 1982
OEG
Isabel Hogan, Mayor
City of Kent
c/o Kent City Police Department
220 S . 14th Street
Kent, Washington 98031
Dear Mayor Hogan:
Enclosed is one ( 1) copy of Contract Modification
No. J-E86-M-247 between the Kent City Police Department and
the United States Marshals Service.
Your interest in the requirements of the Department of
Justice to house federal prisoners is greatly appreciated.
Thank you for your cooperation.
Sincerely,
Vicki Lipov
Contracting Officer
Enclosure
aTr :J r 77777s3 1 1LY i� PACE-j T F
c r •� of Vl<F ,l,a N S zA1 N j AMEND,!' _'. T 01: SOLICITATION/PIODIFICATI' ! OF CO!dTRACT � 5
Ff;', 1- ..t Rfr' ct 'Ik IA 1rR -
.,4c(t.DMEnsI M�,ptt.:Ah'J:v NO 112. °it�ECfY"E DATE 2, R(OUlSllKj4ifWCr1A5E kL0'JfST NO. IA.
PROJECT NO. (1/app""' o
S f>SUEP. EY COOL 6. AIPPA:NlSl(PCD BY (!f otter Ilk- bkhk 3) COL)IF
U.nited States 'N�o'.- ,pals Service, }-r.i,,;oner.
Sup�rt Division, G;ntracts Br. Inc n
Ol'ie rlysons Corner Center
kllc.-an Vie. inia 221.02
7. CONTRACTOR COOL FAC11.111, COM:
NAME AND ADDRESS —'- AMENDMENT OF
SOLICITATION NO. s
DATED (Srr black 9)
rsr,rrl, l,r,, Kent City Police Department
couwly, 11411, MODIfICA110N OF
w.d%IP 220 South 4th Street CONTRACT/OP,DER NO. J-E86---M- 2 /
code) Kent, Washington 98031
_J DATED 4 1- 81 (Srr b!«k El)
9. THIS BLOCK APP11E5 ONLY TO AMENDMENTS OF SOLICITATIONS r
UThe above numbered solicitation is amended or see forth in black 12. The hour and dale specified for receipt of Of1e,s u is easndod, Eli it not extended.
Of(srors must ecknovrledg•receipt,.of this amendment prior to the hour and date specified in Il,e s ikcitotion,or as omended,►y one of the following methods.
(a:By signing end rt Nrnmp ,, pies.of this amendment;lb)By ocknovd�dg,og riicupt of this amendment on er-h. c py of the offer submdled; or(cl B•/seporots letter or fe t lsgrort
rhich includes a refarrncu fa rcdot,an*and amendment numbers, FAILURE OF YOUR /.CKNOWLEDGEMENT 10 BE 2ECEIVED AT IHE ISSUING OFFICE PRIOR TO THE HOOP AN-)
DATE SPECIFIED MAY RESULT IN REJECTION Of YOUR OFFER. IT, by vhtue of this omendment you ochre to chon,n on offer already submitted, such change may be mode by lelsgrom
or letter,provided such to I'•prom at letter makes rderence to the solicitation and this omendment,ord rs received pact to the opening hour and date speafed.
10. ACCOUNTING AND APPROPRIATION DATA (I/required) -+-
1521020 ($1,222.40) INCREASE
11. THIS BLOCK APPLIES ONLY 10 MODIFICATIONS Of CONTRY.CTS/C4nERS - y
(a) This Chong.Order is issued pursuont to
The Changes tet forth in block 12 ore mode to tt,e obove numbered conirccf/order.
(b) u The abo.w numbered confrocf/order is modified to reflect the administrative chonpes(such as chonges in paying office,appropriation data,efc.)set fort!+ in block 12.
( �C 252 (c) (3)c) �' This SuppTeme �li_`"nfol Agreement is entered into pursuant to authority of
It modifies the above numbered contract as set fort.. in block 12.
12. DESCRIPTION Of AMENDMENT/MODiF[CAI ION The purpose fl .—UUU Tl _Zfica t_1on is to inc-r ease y ra fe
from $31e42 to $34.52 effective flJay 1, 1982 and to incorporate current contract clauses, and
make other administrative changes. Smrlary as follows:
1. On page 1, block 6, third line, delete "annual" .
6
NOTE: In the future all ariards written against the BOA may be issued for
a period not to exceed three (3) years.
2. On page 5, delete ARTIC-F, II in its entirety and substitute the following:
ARTICLE II - EFE=IVE PERIOD/SUSPENSION
This agreement, once executed by the Contracting Officer, shall be in effect for an
indefinite period of time. It may be discontinued for future application upon 30 days
written notice by either party, provided that such discontinuance shall not affect any
contract in effect under the agreenr-nt.
Eecept as provided M-e n,all forms and conditions of the document referenced in b:uk d,as br.eofore clanged,rsnow undorysd and in full Force and effecs.
❑ CONTRACTOR/OftFROR 1S NOT tEOUIRFO CONTRACTOR/OFFEROR IS AEOOIPED TO SIGN Ti'IS D00iMENT AND RETURN 2 COPIES TO ISSUING OFFICE
t0 THIS DOCUMENT
Tt. NAMIF I TOR fCRG 17. UNTIED STATES Of AMERICA/"J�////y- !-�
(Sprwhrre of pe r>,rttwnnd to ogn) -~� (5+gnasure of t mg OI r)
15. NA.ME AND TITLE Of SIGNLt (Typr or punt) ._.__ I6.ID/ATE SIGNED 15. Ws.kE Of CONTRACTING Offr'-FR (7jpr or prrnl) 19. DATE S1GNfO
Mayor Isabel Hogan rI�f? VICKI LIPOV
30-10E 011.5'. C:r1Vf:RNHi'r:T FPTKTENC OFFICE : !900 0 - 311-`1�53 (63110)
t,
UNITED STATES hIARSHALS SERVICE Contract No. Page No.
CONTRACT SCHEDULE
(SUPPORT OF U.S. PRISONERS) J-E36-M-247 2__ of 5-
Kith regard to any contract placed under this aareerr;ent., it is recognized by the con-
tracting parties that changed conditions beyondr-Lhe contractor's control alight arise
under the contract, (i.e. overcrowded conditions, enactnent of local laws, court order,
etc. ) which make it impossible to continue housing FcAeral prisoners within the basic
contract objectives contemplated. Should conditions of an unusual nature occur ,making
it .impractical or undesirable to continue housing prisoners, the contractor may request
a suspension of detention services upon mutual agreanent of the contracting parties by
making such a request with a minimum of thirty (30) days a.dv-uiced written notice to the
Contracting Officer. Notice to the contracting officer shall be by registered mail and
addressed to the Contracting Officer, One Tysons Corner Center, McLean, Virginia 22102.
The thirty (30) days notice sha11_ be carputed from the date of mailing of such notica.
Final response frr.n the government shall not be unreasonably withheld.
3. On page 7, delete ARTICI,.r IV in its entirety and substitute the following:
ARTICLE IV - PRICING ARRANGF.ME'T & TYPE OF CONTRA(_'r
A. It has been determined that any contract issued against this Basic Ordering Agreement
will be a "Fixed-price, With Redet.ernination, RegLuremetits Contract", in vhich the per-
capita rate will be established on the actual costs or the operations of the contractor's
faciliy during the contractor's last annual accounting period or on an APPROVED budget,
prior to the award of the contract. The level.. of jail clays wprich will be ,specified in
the contract, and on page 1 of this Basic Ordering Agreement are estimates only and are
not purchased hereby. Except as may be- otherwise provided herein, in the event the
government's require ent.s and estimates in this Basic Ordering Agreer.—ant and/or contract
do not result in.the aTmunts or quantities describe as estimated, such event shall not
constitute the basis for an equitable price adjustment.
B. If, at the end of twelve (12) months from the initial contract award against this
Basic Ordering Agreement, and at the end of each subsequent twelve (12) nbnth period,
the contractor's cost of any service covered by this contract has increased or decreased,
then. upon written notice by the contractor to the Contracting Officer and by the sub-
mission of certified cast and pricing data, the per-capita daily rate for services
delivered in accordance with the contract, may be adjusted by a written nodification to
the contract.
4. On page 7, delete ARTICLE V in its entirety and redesignate ARTICLE III.
5. On page 7, add the following ARTICLES:
ARTICLE V - INSPECTION
A. All services (which terms throughout this clause includes services performed, materia
furnished or utilized in the porfonn3nce of services, and workrnanship in the perfornance
of services) shall be subject to inspection and test by the Government, to the extent
practicable, at all times and places during the teni of the contract. All inspec-tio.-is
by the Government shall be made in such a mainer as not to unduly delay the work.
B. If any services performed hereunder are not in conformity with the requirements of
the contract, the Government sha1.1 have the right to roquire the Contractor to perform
the services again in confonrity with the requirements of the contract, at no additional
increase in total contract armunt. When the services to be perfcrmed are of such a
GPO 930-944
Form USM-246
(Est.5/16/78)
• W
UNITED STATES MARSHALS SERVICE LContracto. Page No.
CONTRACT SCHEDULE(SUPPORT OF U.S. PRISONERS) M-247 3 of
nature that the defect cannot be corrf�cted by reperfcrnance of the services, the Govern-
ment shall have the riJnt to (i) require the Contractor to inm�ediately take all necessary
steps to ensure future performance of the services in conformity with the requirements of
the contract, and (ii) reduce the contract price to reflect the reduced value of the
services performed. In the event the Contractor fails promptly to perform the services
again or to take necessary steps to insure future performance of the services in con-
formity with the requirements of the contract, the Government shall have the right to,
either by contract or otherwise, have the services perfonned in conformity with the con-
tract requirements.
ARTICLE VI - MODIFICATION AUTHORITY
This Agreement msy be re--evaluated at any time at the request of either party, to
determine whether modifications are necessary. The contractor shall not accept any
modifications of the terms, conditions, or General Provisions by any person other than
the Contracting Officer.
ARTICLE VII - GOVERN.MEaQT FURNIShM, PROPERTY
A. it is the policy of the United States Marshals Service to furnish goverment property
to be used in the perfornaance of the contract when so doing is in the best interest of the
Government to :Lacer contract costs and to improve concliti.ons of confiner:ent for Federal_
prisoners and/or increased level of services pursuant to 18 USC 4002. If during the
performance of this contxact, suitable property in the possession of the Government be-
conns available for use in connection with the objectives of this contract, such property
through th�-e issuance of a change order requiring its use, together with such relatcAd data
as to its intended use, and shall equitably adjust the amount to be paid to the local
government on any outstanding or subsequent voucher commensurate with the value of the
property.
B. While property transferred to the contractor remains titled to USMS accountability
for management, maintenance of all loaned property is the responsibility of the contractor
and said property shall be returned to the Goverrurent at the completion of the contxact
unless disposition instructions are issued by the Contracting Officer.
C. A physical inventory of all excess property in the possession of the contractor will
be taken annually by the date requested by the Contracting Officer.
D. The inventory process involves taking a copy of the inventory list and systematically
going from room--to-roan, floor-to-floor, and building--to-building, checking off the list.
The inventory List should be updated during the physical inventory. Items lost, mussing,
or damged should be reported in accordance with the procedures contained in paragraph i.
Items found unlabeled should be labeled during the course of the inventory. Contractors
must be able to reconcile at least 95% of their inventories in order to continue to ob-
tain property.
E. Inventory Control Lists. These lists, prepared and maintained as directed, should
include at least the following information:
I. Physical Description
2. USMS Label Numbers
3. Condition of Property
4. Serial Numbers
5. Quantity
GPO 930.044
Form USM-246
(est.5/16!78)
UNITED STATES MARSHALS SERVICE Contract No. Page No.
CONTRACTSCHEDULE
(SUPPORT OF U.S. PA"ISONERS) J-E86-M-247 4 of 'S
F. Inventory Certification. Ulx--n completion of the physical, inventory the contractor
shall r-ake the following certifications of one (1) copy of the inventory listing
appropriately -uu-iotated, and shall send it to the Contracting Officer_ :
"I certify that a physical inventory was taken as of
and that all property has been
accounted for._ I further cer4-ify that all unneeded
items have been reported in accordance with USMS
directives".
G. Labeling.
1. The Contracting Officer will issue property identification label: . The con-
tractor shall affix the labels to all non-expendable personal property on the day it
arrives at his site. At that time, the contractor shall acid the property to his in-
ventory lists. Labels shall be placed so that they are clearly and easily visible for
both ownership in_pec:tion for the taking of physical inventories.
2. Numbered labels will be used for all nonexpendable personal property. The
assigned number will aid -in inventory control. This number should be entered on the
inventory control list and on the SF-122 in the file, for .reference purposes.
H. Maintenance and Safeguarding. Contractors will maintain federally owned excess
prcp-rty in operating condition and establish safeguards to protect property from loss,
damage, theft or unauthorized use. Such safeguards and maintenance should be in
accordance with sound and acceptable business practices. USMS aril-_ not be responsible
for reimbursement of costs assumed by contractors in the maintenance or upgrading of
loaned property.
I. bast, Damaged, or Stolen Property. When Federal excess property, is lost, damaged,
or stolen, it should be immediately reported to the Contract Officer. In cases where
theft is suspected, the contractor shall notify the contract monitor. Contractors will
send a copy of this noltification to the Contracting Officer. The Contracting Officer
will,take necessary action in accordance with USMS property management regulations.
:,J:I'ICLE VIII - CENTRAL PROVISIOT:S
The following clauses are hereby incorporated by reference and made a part of any
contract placed against this agreement which exceecits $10,000. Copies are available
frn-n the contracting agency by request:
1. Definitions - FPR 1-7.102-1
2. Changes - FPR 1-7.102-2
3. Extras - FPR 1-7.102-3
4. Assignment of Claims - FPR 1-30.703
5. Federal, State and Local Taxes - FPR 1-11.401-1
6. Default - FPR 1-8.707
7. Disputes - FPR Ternjmr<ir_y Regulation 55
B. Convict Labor - FPR 1-12.204
9. Contract Wbrk Flours and Safety Standards Act - FPR 1•-12,303
GPO 930-044 Form USNA-246
Est.5/1W78)
. W
UNITED STATES MARSHALS SERVICE Contract No. Page No.
CONTRACTSCHEDULE
(SUPPORT OF U.S PRISONERS) J-E86-M-247 5 of 5
10. Equal Opportunity - F'PR 1-12.803-2
11. Officials Not to Benefit - FPR 1--7.102-17
12. Covenant Against Contingent Fees - FPR 1-1.503
13. Termination for Convenience of the Goverruip-nt - FPR 1-8.701
14. Pricing of Adjustments - FPR 1-7.102-20
15. Employment of the Handicapped - FPR Temporary Regulation 38
16. Clean Air and Water - FPR 1-1.2302-2
17. Examination of Records by the Co?Lptroller General - FPR 1-7.103-3
18. Utilization of Labor Surplus Area Concerns - PPR 1-1.805-3(a)
19. Disabled Veterans and Veterans of the Vietnam Area - FPR Temporary Regulation 39
20. Price Reduction for Defective Cost or Pricing Data - FPR 1-3.814-1(a)
21. Price Reduction for Defective cost or pricing data - price adjustments FPR
1-3.814-1(b)
22. Audit - FPR 1-3.814-2
23. Subcontractor Cost or Pricing Data - FPR 1-3.814-3(a)
24. Subcontractor Cost or Pricina Data - Price adjusti-,-2nts - FPR 1-3.814(b)
25. Utilization of Warren- Y�,ned Business Concerns FPR Temporary Regulatiou 54
26. Utilization of Small Business Concerns and Small Business Concerns Owned and
Controlled by Socially and Econaaically Disadvantaged Individuals -
FPR Temporary Regulation 50, Supplement 2
27. Payrrnnts - FPR 1-7.102-7
28. Fair Labor Standards Act - Pricing of Adjustments - FPR Regulation 219
6. PAST AC'I'[1ALS
FY 82 (10T1781 - 4/30/82) 5 PDs @ $31.42 $ 157.10
ESTIMATES
FY 82 (571/82 - 9/30/82) 145 PDs @ $34.52 $ 5,005.40
FY 83 (10/l/82) - 9/30/83) 150 PDs @ $34.52 $ 5,178.00
FY 84 (10/1/82 - 9/30/83) 150 PDs @ $34.52 _$ 5,178.00
TOTAL $15,518.40
C
GPO 030.944
Form tJSM-246
(Est.5/16/781