HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Agenda - 09/17/2002 •
KENT
WAS"'"°T°" COUNCIL WORKSHOP
CITY COUNCIL September 17, 2002
Judy Woods
Council President
220 Fourth Ave. S.
Kent,WA 98032-5895
The Council Workshop will be held in Chambers East in Kent City Hall at 5:00 PM
Phone: 253-856-5712 on Tuesday, September 17, 2002.
Fax:253-856-6712
Council Members: President Judy Woods, Tim Clark, Connie Epperly,
Leona Orr,Julie Peterson, Bruce White, Rico Yingling
Speaker Time
1. Revenue and Tax Analysis May Miller 15 min.
2. King County Pools John Hodgson 15 min.
The Council Workshop meets each month on the first and third Tuesdays at 5:OOPM in
Chambers East unless otherwise noted. For agenda information please call Jackie
Bicknell at (253) 856-5712.
ANY PERSON REQUIRING A DISABILITY ACCOMMODATION SHOULD
CONTACT THE CITY CLERK'S OFFICE AT (253) 856-5725 IN ADVANCE.
FOR TDD RELAY SERVICE, CALL THE WASHINGTON
TELECOMMUNICATIONS RELAY SERVICE AT 1-800-833-6388.
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King
Pools
- --
Kent City Council Workshop
September 17, 2002
- Background -
T King County government is projecting a $50 million deficit in its 2003 CX (general fund)
budget. Over the next two to three years, the budgets may see deficits up to this much
or more. The county's CX budget funds criminal justice, human services, parks, County
Council, the Executive's office and other services.
To help balance the budget, various departments have been asked to prepare budgets
given proposed funding targets. The Parks Department has been given a target cut of
$15 million dollars. The total budget of the parks department is $25 million. The county
generates approximately $6.2 million. The amount left in CX general fund support after
cuts would be approximately $3.5 million for 2003.
The county formed the Metropolitan Parks Task Force in March 2002 to seek input and
direction on how to implement the changes in the county's parks system as a result of
these budget cuts.
One of the major issues that the Task Force has recommended is the transfer of the
Forward Thrust Pools to the cities where they are located. The Task Force is
recommending that the pools in unincorporated King County and the King County
Aquatic Center in Federal Way continue to be operated and subsidized by King County.
_ Currently, King County is working with the individual cities to provide information on
financial operations and capital improvements on the individual pools. The county is
also estimating the yearly cost of the pools if they are not transferred, but mothballed. In
the financial analysis provided the county has developed direct costs of operation minus
the county's overhead costs. The county has also developed a plan for reduced
operating hours to allow for pool operations at a reduced cost.
In the transfer of the pool, the county is proposing the following:
• The county would provide each city one year of the cost of mothballing the pool; for
Kent this would be approximately $77,000.
• The county would provide five years of capital funds specific to each pool; for Kent
this would be very little, as the pool has done major renovations over the last few
years.
Attached is information that outlines financial information on the pool. Also included is a
proposed 2003 estimated operating budget. The proposed 2003 operating budget would
be a good beginning to determine the costs of the Kent pool if it were to be transferred.
- Summary -
To date, the aforementioned is an overview of the current status of the King County
pools, as they relate to the county's anticipated 2003 budget deficits. Through the
Suburban Cities Association, no consistent or clear path has been recommended. Each
city is at differing stages of evaluating, researching and decision making. Kent has not
done any evaluation of the Kent pool structurally. Staff continues to urge that a separate
task force be developed to review and recommend a long-term solution to the current
and future aquatic issues facing our region. A draft proposal of the task force is
attached.
At the November 17, Council Workshop staff will provide an overview of this
information. Staff will also outline the status of what is transpiring with the other pools
proposed to be transferred. Staff and Administration will be seeking direction on what
decisions need to be made for Kent.
King County Pools
2003 Overhead Estimates, by Pool
July 26, 2002
Introduction
This document provides information regarding the estimated overhead cost associated
with the operation of 8 of the 10 King County Pools located within city boundaries.)
Under Option 3 described in the May 20, 2002, "Pool Options" document, the County
has offered to operate an in-city pool in 2003 if the fully-loaded operating subsidy(less
mothball cost) is assumed by other jurisdiction(s). The fully-loaded operating subsidy
will include all overhead.
In the document "King County Pools: Additional Cost Estimates" dated July 24, 2002,
King County supplied Cities and School Districts with pool estimated operating costs
defined for"2003 Operating Normally" and "2003 Reduced Schedule". These two
operating scenarios do not include any overhead.
To determine the fully-loaded operating subsidy for a given pool, the operating scenario
subsidy should be increased by the amount of overhead and non-routine maintenance
estimated identified on the attached Excel Spreadsheet. The overhead for each pool has
been derived assuming it is the only one of the 8 in-city pools operated in 2003. The
overhead rate will change if multiple pools are operated under an Option 3 arrangement,
as staff will need to be increased to handle the additional activity. Initially, that will
increase overhead costs,but at some point economies of scale should allow the per-pool
overhead to be reduced. Without knowing how many pools are operated, it is not
possible to know the precise overhead number.
Calculation of the Per-Pool Overhead Number
The overhead consists of three components: Enterprise Overhead, Department of Natural
Resources and Parks Administration Overhead, and Central Government Charges
Overhead.
• Enterprise overhead is the direct central administrative piece within the Parks
Division unit that supports the pools. It equates to a 9% overhead rate.
• Department of Natural Resource and Parks Administration overhead is the
overall administration structure to support the pools, parks, and related services
The eight pools are:Auburn,Federal Way,Kent,Mercer Island,Mt.Rainier,Northshore,Redmond, Si
View. Calculations are not included for the Enumclaw or South Central Pool,as the cities of Enumclaw
and Tukwila have expressed interest in a pool transfer,as opposed to an arrangement whereby King County
would continue to own and operate the pool. No transfer or other arrangements have yet been signed with
these cities.
(Department budget and administrative staff, human resources, office space, etc.).
This is estimated at a rate of 13.5%.
Central Government Charges overhead accounts for all internal supplied services
including but not limited to accounts payable, budget office, financial reporting,
information systems, County Council, Executives office, etc. The calculated rate for
central government charges is 10%.
These three components combine for a total overhead rate of 32.5% for each pool.
(Thus, for example, the"2003 Operating Normally" costs for Auburn total $417,386;
multiplied by 32.5%, this equates to an overhead amount of$135,650).
Please note that the overhead calculations here are unique to 2003, and are applicable
only to pools. Park overhead is estimated to be higher(given the higher ratio of
indirect/direct costs). And, in light of the budget crisis for parks, the Executive is
proposing a one-year significantly reduced central overhead rate for the Parks Division.
In addition to the overhead estimate, an amount for non-routine maintenance needs to be
added to determine the fully loaded costs. The non-routine maintenance cost is based on
the 2001 actual maintenance costs incurred at these eight pools, averaged, with the
appropriate overhead increment added in.2 These expenditures include non-capital work
required at pool sites that occurs annually and vary in severity from year to year. This
cost includes general plumbing repairs for the building not associated with the pool
operation itself, such as the showers, restrooms and drinking fountains, carpentry and
door lock repairs, and electrical repairs for outlets and lighting within and without the
building. Small maintenance can also include drywall repair and structural renovations.
Continuing with the earlier example of the Auburn pool: The 2003 operating normally
operating costs were estimated at $417,386. To this, add the overhead for the pool
($135,650), the estimated non-routine maintenance ($15,745), and the overhead
associated with the non-routine maintenance ($3,700), for a total operating cost of
$572,481. Revenues estimated at the pool under normal operations in 2003 are $209,341,
for a net, fully-loaded subsidy of$363,140. The County is prepared to contribute the
mothball cost($74,934) towards this subsidy in 2003, for a balance of$288,206—the
amount that would need to be contributed by other jurisdictions in 2003 in order for the
County to operate the Auburn pool as described in"Option I" Under this Option 3,
provision will be included to allow the County to react (change operations, etc.) if costs
or revenues in 2003 turn out to be significantly different than estimated here. Other
details of this Option 3 will also need to be worked out (timing of payments, etc.).
Z Excluding Enterprise overhead but including Department of Natural Resource and Parks Overhead and
the Central Government Overhead; since maintenance is not part of the enterprise function
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Kent Pool Estimated 2003 Budget
2003 O erating Normally 2003 Reduced Schedule
Pool Manager $ 65,667.00 Pool Manager $ 65,667.00
Sr Swim $ 54,368.00 Sr Swim $ 54,368.00
Lifeguard $ 47,258.00 1/2 Pool Op $ 33,255.00
1/2 Pool Op $ 33,255.00 Temporary Staff $ 80,089.89
Temporary Staff $ 114,414.13 Temp. Benefits $ 14,015.73
Temp. Benefits $ 20,022.47 Electricity $ 23,232.00
Electricity $ 23,232.00 Water $ 12,177.00
Water $ 12,177.00 Fuel $ 59,951.00
Fuel $ 59,951.00 Chemicals $ 5,000.00
Chemicals $ 5,000.00 Office Supplies $ 465.00
Office Supplies $ 620.00 Permits $ 565.00
Permits $ 565.00 Telecom $ 674.00 Reduced 25%
Telecom $ 674.00 Other $ 7,500.00
Other $ 10,000.00
Total $356,959.62 Savings $ 90,243.98
Total $ 447,203.60
* Examples of"Other" Costs:
Plugged drains
Broken glass
Locker repair
2001 Revenue $ 234,890.76 Est Reduced Rev $ 199,657.15
x 50% increase $ 117,445.38 x 50% increase $ 99,828.57
Total $ 352,336.14 Total $299,485.72
,ss 20% drop off $ 70,467.23 less 20% drop off $ 59,897.14
otal $ 281,868.91 Total $239,588.58
Subsidy $ 165,334.69 Subsidy $ 117,371.05
Kent Pool Mothball Cost
51100/staff $ -
51300/benefits $ -
52000/supplies $ -
53000/operations $ -
Fuel $ 21,800.40 Admin/Other"'
Electricity $ 4, 00. 0 Pool Operators, mileage, permits,
Water $ 2,767.50 certifications, board up costs, security
Waste Disp $ - and/or alarms.
55000/telcom $ -
chemicals $ 1,169.20
Admin/Other $ 47,168.50
Total $ 77,129.60
These are estimates based on historical use and on our current knowledge
and best estimates on what utilities, supplies and other costs will be.
7/18/2002 City Pool stats_corrected version.xls
I
A Sample Pool
Reduced Hours Summer Schedule
2/24/03 -6/22/03
Hours Monday Tuesday Wednesday Thursday Friday Saturday
9:00- Lessons M - F
12:00
12:00- Lap Swim & Shallow Water Family Swim 12:00 - 1:00
1:30 Lap Swim
1:30- Lessons Lessons Lessons Lessons Private 1:00-2:00
2:30 M/W T/Th M/W T/Th Lessons Public Swim
2:00-3:00
3:30 Public Swim Public Swim
:3
75¢
3:30-
4:30 Public Swim
4:55-
55 Private Swim Team rentals
4:30 Lessons Lessons Lessons 6:00-7:00
7:00 Lessons M/W T/Th M/W T/Th Family Swim 3:00-8:00pm
(shallow end only) Pool Rentals
Available
7:00- Public Swim Public Swim Public Swim Public Swim Public Swim
8:00 ($0.75)
Lap Swim & Lap Swim &
s:oo Lap Swim & Water Lap Swim & Water Adult Swim
9:00 Adult Lessons Adult Lessons'
Exercise Exercise i
*Family Swim Shallow End Only
2003 City Pool Budget Explanations
Temporary salary- calculated at $10.00/hr
Temporary benefits -calculated at 17%
2003 Temporary- reduced 2001 figures by 30% for reduced schedule
Chemicals - used 2001 figures and rounded up to the nearest$500
Utilities - used 2001figures and increased by 10%
"Other"figure - used $10,000 and reduced by 25%for reduced schedule
Revenue- used 2001 & raised for 50% fee increase, decreased 20% for drop off
2003 reduced schedule revenue - used 2001 and reduced by 15% to get starting figure
7/18/2002 City Pool stats_corrected version.xls
DRAFT
Aquatics Task Force Proposal
Future of Aquatics in King County
Mission
Identify current and future community needs for aquatics services in King County and
recommend facilities, programming and revenue options to meet these needs.
Tasks
• Conduct public needs analysis for aquatics services in King County
• Perform a facilities analysis of all existing Forward Thrust pools, regardless of
ownership of the pools
• Conduct a review of all aquatics facilities in King County to determine the capacity to
meet current and future demand for public aquatics services (review shall include a
review of the ASPyRE report and work to date)
• Identify models for aquatic facilities that provide a wide range of programming and
revenue opportunities
• Identify funding alternatives for current and potential new aquatics facilities
Membership
The task force will consists of no more than 26 members, with representatives from:
Public Personna
...- King County
Suburban Cities
Bellevue
Seattle
School Districts
Washington Interscholastic Athletic Association (WIAA)
Private Swim Teams
Senior Citizens
Therapeutic Community
King County Drowning Coalition
Outside Aquatics Interest (i.e. kayak, canoe, water polo interests))
Washington Recreation and Park Association (WRPA)
Chair, ASPyRE Commission
Private Pools (i.e. Athletic Club, Pro Sports Club)
Maintenance and Operations Engineer
Citizen Activist
* government representation shall include elected officials, city with Forward Thrust
pool and without Forward Thrust pool, and members with experience with pool
management (i.e. Parks Director and Director of King County Aquatics Center),
finance (i.e. Finance Director) and legal/risk.
Governance
A public figure shall provide leadership for the task force. The task force shall be jointly
sponsored by King County, Suburban Cities, Seattle and Bellevue and shall report to
these jurisdictions. An executive committee, consisting of the chair of the task force and
task force members from King County, Suburban Cities, Seattle and Bellevue, shall be
established to guide the work of the task force.
By October 15, 2002, a meeting shall occur between elected officials and their
representatives from King County, Seattle, Bellevue and suburban cities to discuss the
following:
• Recommend public leadership of the task force (person to approach to head up this
effort)
• Appointment of members to task force
• Determine funding allocation between King County and cities
• Approve a scope of work (mission and tasks as proposed)
• Establish a timeline
A Consultant shall be retained to convene the task force and perform work for the task
force, with $50,000 - $75,000 in funding to be provided by the county and cities.
The work of the consultant will be augmented by an interjurisdictional staff team, consisting of
staff from King County, suburban cities, Seattle and Bellevue, with backgrounds that include
intergovernmental relations, aquatics operations and finance.
_,. Timeline
The task force will be convened by December 1, 2003 and will make written
recommendations to King County, Suburban Cities, Seattle and Bellevue by July 1, 2003.
Next Steps
Approval of Task Force Proposal by King County and Cities
Identify potential members of task force
Write an RFQ for consultant contract
Set up a meeting of elected officials (between now and October 15tn)
ANN UM
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