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Home My WebLink AboutCAG2020-014 - Original - Severe Weather Shelter Agreement Routing Form KENT For Approvals,Signatures and Records Management Director initials WASH IN T. This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Manager initi Originator: Christine Cain Department: Pa rks Date Sent: 1/10/20 Date Required. 1/15/20 o Authorized � Director Date of a to Sign: Council aMayor Approval. Budget Grant? Yes No Account Number: Type: N/A Vendor Holy Spirit Church Category. Other Name: Sub-Category Other C Vendor ' o Number. E Project Severe Weather Shelter at Holy Spirit Church L Name: 0 C Project Holy Spirit Church will act as a alternate location to the Severe Weather Shelter January 410 Details: 1 - March 31 in the event Kent Lutheran Church is unable to open as the primary location. C 0 Agreement Basis for 0 Amount: Selection of Contractor: a Start Date: 1/10/2020 Termination Date: Notice Required, Not Provided Notice required prior to ❑ Yes No Contract Number: C A Gn Z OZD"d 1`1' disclosure? Date Received by City Attorney: Comments: RECEIVED 3 lV 0 d E 3 t4 VE� MH&as t d e: in y Date Routed to the City Clerk's Office: City of Kent r Office of the Mayor Date Sent to Originator. Visit Documents.KentWA.gov to obtain copies of all agreements adccW22373 619 • KENT W A S H I N G T O N MEMORANDUM OF UNDERSTANDING FOR EMERGENCY SEVERE WEATHER SHELTER (between City of Kent and Holy Spirit Church) THIS MEMORANDUM OF UNDERSTANDING FOR EMERGENCY SEVERE WEATHER SHELTER ("MOU") is made between the CITY OF KENT, a Washington municipal corporation ("City"), and HOLY SPIRIT CHURCH, a Washington non-profit corporation ("Holy Spirit"). I. RECITALS 1.1 Through the efforts of their separate agencies, the City and Holy Spirit reach out to the homeless and low-income residents in the Kent community throughout the year. This segment of Kent's community has a substantial need for shelter when severe weather conditions strike during the winter months. 1.2 The City and Holy Spirit have expressed their mutual desire to partner with one another to provide severe weather shelter when outside temperatures reach 32 degrees fahrenheit for 24 or more consecutive hours, when snow has or is expected to exceed three inches in depth, or when other conditions are severe enough to present a substantial threat to life or health of persons. 1.3 The purpose of this MOU is to outline each party's understanding and expectations regarding this collaborative effort. II. MOU NOW THEREFORE, in consideration of the terms and provisions contained in this MOU, the City and Holy Spirit agree as follows: 2.1 Purpose. The purpose of this MOU is to establish a collaborative effort between the parties to operate a limited shelter at the Holy Spirit Church during extreme weather conditions that may occur from approximately January 1 through March 31 of each year. 2.2 Roles and Responsibilities. The following outlines the intended responsibilities of each party to this MOU: A. The City will perform the following duties: (1) From January 1 through March 31, the City will monitor winter weather conditions and, should the City determine that it is advisable that the severe weather shelter be opened, it will use its best efforts to call Holy Spirit at least twelve (12) hours before the shelter should be open to accept clients. MEMORANDUM OF UNDERSTANDING FOR EMERGENCY SEVERE WEATHER SHELTER - 1 (btwn. City of Kent and Holy Spirit Church) (2) The City will declare that a severe weather condition exists, and will request that Holy Spirit open a severe weather shelter, when low outside temperatures are at or below 32 degrees fahrenheit for 24 or more consecutive hours, when snow accumulations exceed or are expected to exceed 3 inches, or when other conditions exist that are deemed by the City to be severe enough to present a substantial threat to life or health of persons. (3) The City will contract with Catholic Community Services (CCS) to provide trained staff to conduct safety screening of those clients seeking shelter at Holy Spirit and to monitor and supervise shelter clients throughout their over- night stay in the shelter. B. Holy Spirit will perform the following duties: (1) From January 1 through March 31, when the City declares that a severe weather condition exists that necessitates the opening of a severe weather shelter, the City will ask Holy Spirit to open a shelter to house up to 50 individuals while the severe weather condition exists. Men will be housed together in one room, women will be housed together in another room, and families will be housed together in a third room. The City understands that there may be circumstances when Holy Spirit cannot open its facilities due to loss of power, lack of volunteers, etc. (3) Holy Spirit will operate the severe weather shelter according to the following general schedule: • 7 p.m. - CCS staff will prepare the shelter to accept clients • 8 p.m. to 6:30 a.m. - The shelter will remain open to receive clients • 6:30 a.m. - Begin shutdown procedures to close the shelter • 7:00 a.m. - Close and lock the facility The shelter may be opened earlier or remain open later if both the City and Holy Spirit agree. During these times, staffing will be managed by Holy Spirit volunteers. (4) CCS will prepare facility for opening, prepare table for light refreshments. (5) Holy Spirit will accept residents who are referred to Holy Spirit by service providers, emergency services, faith groups, walk-ins, or other referrals. MEMORANDUM OF UNDERSTANDING FOR EMERGENCY SEVERE WEATHER SHELTER - 2 (btwn. City of Kent and Holy Spirit Church) IN WITNESS, the parties have executed this Memorandum of Understanding, which shall become effective on the last date executed below. HOLY SPIRIT CHURCH CITY OF KENT: By: Print blame: mein d Cltg:vc)atd Print Name: Dana Ral Title: gas-E r Title: Mayor Date: J" , R. 4D.)10 Date: ?"l APPRO AS TO FORM: C y of Kent Law Department P:\Civi I\Fi Ies\O pen Fi Ies\0733-2009\MOU-Emerge ncySevereW eatherSheIter.doc MEMORANDUM OF UNDERSTANDING FOR EMERGENCY SEVERE WEATHER SHELTER - 3 (btwn. City of Kent and Holy Spirit Church)