HomeMy WebLinkAboutGRA2019-001 - Amendment - EMPG Grant E19-150 Washington State Military Department
AMENDMENT
1. SUBRECIPIENT NAME/ADDRESS: 2. GRANT AGREEMENT NUMBER: 3, AMENDMENT NUMBER:
City of Kent El9-1So A
Emergency Management Division (EMD)
220 4th Ave S
Kent,WA 98032-5838
4. SUBRECIPIENT CONTACT, PHONE/EMAIL: 5. DEPARTMENT CONTACT, PHONE/EMAIL-
Robert Goehring,(253)856-5262 Gary Stumph,(253) 512-7483
rgoehring@kentwa.gov a .stum h mil.wa. ov
6. TIN or SSN: 7. CATALOG OF FEDERAL DOMESTIC 8. FUNDING SOURCE NAME/AGREEMENT#: r
NIA ASST. (CFDA)#. 97.042(18EMPG) EMS-2018-EP-00004-S01 I
9. FUNDING AUTHORITY:
Washington State Military Department(Department)and US Department of Homeland Security(DHS)
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT
Due to technical delays within in the Work Plan, Exhibit C, target hardening activities under Program Area #4,
Operational Mitigation Capabilities, cannot be completed by the grant agreement end date. A new activity is
being added to the Work Plan for hiring a contractor to develop emergency response mapping products. The
Budget, Exhibit E, is being modified to move funds from Organization - Goods & Services to Organization -
Consultants/Contractors to support the new activity. Funds are also being moved from Organization - Goods &
Services to Training - Travel/Per Diem to support trainings already identified in the Work Plan. The Timeline,
Exhibit D, is not affected.
Additions are denoted with grey highlight and deletions with strikethrou h text.
11. AMENDMENT TERMS AND CONDITIONS
1. Replace Original Work Plan, Exhibit C, with Revised Work Plan, Exhibit C, attached to this amendment.
2. Replace Original Budget, Exhibit E, with Revised Budget, Exhibit E, attached to this amendment.
This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms
and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an
Amendment to the `Grant Agreement" shall mean "Grant Agreement as amended". The Department and Subrecipient
acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below.
By signing this Amendment, the signatories warrant they have the authority to execute this Amendment,
IN WITNESS WHEREOF, the parties have executed this Amendment:
FOR THE DEPARTMENT: FOR THE DEPARTMENT:
Dzml(L"
�.
Signature Date Signature A Date
Regan Anne Hesse, Chief Financial Officer Dana R I , M
Washington State Military Department City t
BOILERPLATE APPROVED AS TO FORM:
Brian E. Buchholz 7/30/2018 Sig ture Date
Assistant Attorney General Matthew Morris, Fire Chief
Puget Sound nal Fire Authority
APP ED A ORM (if a ble):
A ant's Legal Review Date
DHS-FEMA-EMPG-FY 18 Page 1 of 6 City of Kent, E19-150 Amendment A
Washington State Military Department
Amendments to Grant Agreement El9-150
1. Change the Subrecipient Address
a. At the Agreement Face Sheet at Box 1: " " to be
replaced with "220 4th Ave S, Kent, WA 98032-5838."
2. Change the Agreement Work Plan
a. At the Agreement Work Plan, Exhibit C, to be replaced with the Revised Work Plan, Exhibit C.
3. Change the Agreement Budget
a. At the Agreement Budget, Exhibit E, to be replaced with the Revised Budget, Exhibit E.
DWS-FEMA-EMPG-FY 18 Page 2 of 6 City of Kent, E19-150 Amendment A
Exhibit C
REVISED WORK PLAN
FY 2018 Emergency Management Performance Grant
Emergency Management Organization City of Kent-Emergency Management Divkion
The purpose of EMPG is to assist with the enhancement,sustainment and Improvement of state,local,and tribal emergency management
programs.Activities conducted using EMPG funding should relate directly to the five elements of emergency management:prevention,
protection,response,recovery,and mitigation.Washington State does not require a specific number cf activities to receive EMPG funding.
However,there are required capabilities that must be sustained in order to remain eligible for EMPG funding,including but not limited to
the ability to communicate and warn,educate the public,train and exercise,plan,and be NIMS compliant.The Work Plan delineates the
Emergency Management Organization's emergency management program planning and priority focus for this grant cycle(to include
18EMPG grant and local funds).
Satellite Phones Copier/Punch Kit Lease 10ffice Supplies
Emergency Food(MRE.Water Rotation) Meeting Refreshments ISmall Tools and Equipment
Internet/Website Fees Ink Cartridges JPrinting Fees
Janitorial Fees Cell Phones
Community Outreach Public Education
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
1 Deliver FEMA Community Emergency Response With continued trainings being offered each year, •Larger number of CERT Trained members in the
Team(CERT)courses and refresher training at the City is building the volunteer database and community,
least twice a year to the City of Kent,Covington, becoming a more resilient community -CERT graduates become volunteers in other
Puget Sound Fire and the Kent/Covington School emergency management areas(Kent
District.Major purchases would include:manuals, Communications Support Team,ECC Volunteer,
supplies,sustenance for trainmgs,and OT for Message Center Volunteer,etc.).
instructors. -The community is better prepared to respond to,
and be more resilient after,a disaster.
2 Conduct specialized CERT/Preparedness classes To successfully educate the community in all -A more resilient community prepared for,and
for local businesses,neighborhoods,and schools, aspects of disaster preparedness so that they can able to respond to,a disaster.
help mitigate loss and assist the community in -More community members taking the full 8-
rebulkfing after a disaster week CERT Class that Is offered twice a year.
3 Participate in multiple community events Focus is an community safety and emergency -More youth and adults interested in emergency
throughout the Year such as Cornucopia Days, preparedness for both adults and youth preparedness and having the knowledge of how to
Covington Days,National Night Out,Kids Safety prepare for and respond during a disaster,
Day,You/Me/We Event,and multiple school -An engaged community who feel involved and
events.Major purchases could Include:EM logo have a better understanding of their role in the
attire,promotional items,OTfor staff to event of a disaster,
participate,and sustenance for staff during
events.
Program Area#2
Kent Communications Support Team
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
I Participate in multiple community events such as By participating in events,it provides a chance to Better trained volunteers who are knowledgeable
Field Day,Cornucopia Days,Covington Days, test generators,disaster communication kits, of the setup procedures for the mobile
National Night Out,The Great Shakeout, processes,as well as providing an opportunity for communications kit and van.This will also help
Emergency Activations,and more.Some volunteer training while engaging the community identify possible communications gaps when
purchases required for these activities are EM logo relying on emergency power.
attire,promotional items,and sustenance during
activities.
1 Enhance emergency communications by To create/enhance a redundant emergency A robust communications system will support City
purchasing and installing equipment such as communications system. and Regional emergencies and planned events.
laptops,radios,generators,antennas,etc.
DHS-FEMA-EMPG-FY 18 Page 3 of 6 City of(Cent, E19-150 Amendment A-Revised
Program Area 3
Exercises J TrainIngs
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
1 Participate in the design,conduct,and evaluation To continue to enhance the City's capabilities Participants who are better able to respond to an
of at least three exercises during the performance through testing,exercising,and training. incident/event,and completed AAR's which will
period.Purchases may include consultation fees, identify areas for improvement.
OT cost for staff to partkipate In training,
sustaaiment during exercises,and miscellaneous
items needed for the exercises.
2 Test systems(electronics,displays,forms,etc)on To find and correct any issues/gapsthat may arise The ECC Is up to date with electronics,
a rotating basis.Continue quarterly Emergency from the test in order to fully maximize ECC communications,forms,and displays,The ECC is
Coordination Center(ECC)in-service days. capabilities. able to operate effectively in an
Incident/eve nt/disaster.
3 Conduct trainings and/orsend City Staff/Fire To increase Job skills and knowledge in Emergency Fully trained staff and volunteers who are better
Staff/Volunteers to career development Management functions. able to respond to the Kent ECC/DOCs In an
workshops,seminars,conferences,and trainings incident/event.
for Emergency Management.Purchases may
include registration costs,travel costs,per diem,
OT costs,and contractor costs.
4 Hire consultant for training employees on the new With the recent purchase of the Emergency All staff will be able to respond appropriateiy
alert notification system which was recently Notification System,training needs to be when notified of Fire,Intruder Alert,etc.,making
purchased for the City. completed so that all staff at City Facilities are the City building a safer place for employees and
aware of how to use the system and what to do the public.
when an alert is sent.
Program Area 94
Operational Mft ation Capabilities
WORK PLANN ED WHY THE WORK iS BEING DONE RESULT OF THE WORK
1 Continue to identify enhancements in Drills,exercises,and activations have Identified a Greater communication and functionality to
functionality and capability for situational gap in communicating information and the need increase situational awareness between ECC,
awareness for the Kent ECC and Department for better situational awareness. DOCs,and regional partners during an
Operating Centers(DOCs).Purchases may Include activation/exercise,
computer software,computers,smartboards,
monitors,and other small equipment/supplies.
2 Acquire radio equipment for ECC and EM vehicles' To improve cache of emergency communication Increased ability to communicate during exercises
communication capability.Purchases may include equipment by replacing out-of-date equipment and activations which will lead to more situational
radios,batteries,towers,antennas,wires,etc and/or equipment that is reaching its end of life. awareness within the City of Kent.
3 Acquire equipment and/or contractors to Improve Events and activations highlighted the need for A fully functionable staging area that is available
operational readiness for an outdoor staging area. operational items to assist with on-scene for use when responding to an
Purchases may include a light trailer,generator, activities. event/incident/exerclses.
computer,canopy,and staging area supplies.
4 Improve emergency management mobile resource EM vehicles(Van/Truck/Trailer)are not fully Mobile emergency response fleet capable of
capabilities.Purchases may Include radios, capable of supporting emergency operations. supporting operations for local and regional
generator,antenna,shelving,storage,and emergencies and planned events.
workstations.
5
1ptffei�iateefldi oall5ah target hetodeM4 To wamCthem and inefeeie publie seewit� To pre,.emt vehielm lifem emtefimC a 5pace yehere-
DHS-FEMA-EMPG-FY 18 Page 4 of 6 City of Kent,El9-150 Amendment A
6 Hire a contractor to develop emergency response Emergency response maps for the Cfty of Kent Fully developed response maps/windshield survey
mapping products, response area are outdated and lack critical data maps forthe City of Kent response area will
and information needed during windshield surveys contain information on locations to be inspected
after a disaster. with optimized routes for respondersto follow to
perform visual inspections and evaluate damage
after a disaster.
Information and Warning
WORK PLANNED WHY THE WORK iS BEING DONE RESULT OF THE WORK
I Provide interpretation and translation services To effectively communicate disaster preparedness Disaster preparedness emergency information
during trainings,exercises,and activations when and/or emergency information to a Community materials and/or presentations will reach
needed.Purchases may be for consultant fees for which contains Limited English Proficiency everyone so the community will be better
translation needs,printing of documents/flyers, populations or the hearing-impaired community. prepared and know how to respond to an event
and translation services.
2 Create Kent-specific documents and print To Increase community/staff awareness of The community and city staff are better prepared
materials for information and education purposes hazards and how to respond. to respond to an emergency or event.
related to Emergency Management.Purchases
may include design and printing fees.
3 Create a video(s)to include new emergency Through exercises and trainings,a need was City staff understand emergency management
notification procedures and onboarding of new identified for employee training on emergency processes and what to do in the event of an
employees(NIMS,Citywide Radio Procedures, management issues.Working with the City's HR emergency notification activation,which will lead
Disaster Preparedness,EM expectations). department,the City has identified short videos to a safer and more secure working environment
Purchases may Include consultant fees,production that can be included in new employee orientations
fees,document printing,and OTfees for filming. and sent to all computers.
DHS-FEMA-EMPG-FY 18 Page 5 of 6 City of Kent, E19-150 Amendment A
Exhibit E
REVISED BUDGET
FY 2018 Emergency Management Performance Grant
18EMPG AWARD $71,321.00
Modification $0.00
18EMPG Amended AWARD $71,321.00
SOLUTION ORIGINAL EMPG
AREA CATEGORY EMPG AMOUNT MODIFICATION AMOUNT MATCH AMOUNT
Salaries&Benefits $ $. $ $--------
Z Overtime/Backfill $ - $ -
z Consultants/Contractors $
Z Goods&Services $
.�v
gTravel/Per Diem $ $ - $ - $ _ w.._
Subtotal $ - S - S - $
Z Salaries&Benefits $ - $ $ $ 71,321
0 Overtime/Backfill $ - $ - $ - $ -
9 Consultants/Contractors $ - $ 20,000 $ 20,000 $ -
Q Goods&Services $ 50,821 $ (25,000) $ 25,821 $ -
0 Travel/Per Diem $ - $ - $ - $ _ -
0 Subtotal $ 50,821 $ (5,000) $ 45,821 $ 71,321
Salaries&Benefits $ - $ - $ $
,Lu Overtime/Backfill $ - $ - $ $ -
v Consultants/Contractors
w Goods&Services $ $ - $ $
w Travel/Per Diem $ $ - $ - $ -
Subtotal $ - $ - $ - $
Salaries&Benefits $ - $ - $ - $
0 Overtime/Backfill $ 3,500 $ $ 3,500 $ -
ZConsultants/Contractors $ 10,000 $ - $ 10,000 $ -
a Goods&Services $ 2,000 $ - $ 2,000 $
Travel/Per D:em $ 1,500 $ 5,000 $ 6,500 $
Subtotal $ 17,000 $ 5,000 $ 22,000 $
5 Equipment $ 3,500 $ 3,500 $
UJ Subtotal $ 3,500 $ $ 3,500 $
Salaries&Benefits $ - $ $
Overtime/Backfill $ - $ - $ - $ -
Consultants/Contractors $ $
Goods&Services $ - $ $ $ -
Travel/Per Diem $ - $ - $ $
Subtotal $ $ - $ - $ -
Indirect S $ - - -
TOTAL Grant Agreement AMOUNT: $ 71,322 $ - $ 71,321 $ 71,321
• The Subrecipient will provide a match of at least $71,321, 50% of the total project cost(local budget plus EMPG
award), of non-federal origin.
• Cumulative transfers between budget categories in excess of 10%of the grant agreement amount will not be
reimbursed without prior written authorization from the Department.
Funding Source: U.S. Department of Homeland Security-PI#783PT—EMPG
DNS-FEMA-EMPG-FY 18 Page 6 of 6 City of Kent,E19-150 Amendment A
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before co m letin this form.
NAME OF ORGANIZATION DATE SUBMITTED
City of Kent- Office of Emergency Management
PROJECT DESCRIPTION CONTRACT NUMBER
Emergency Management Performance Grant E19-150
1. AUTHORIZING AUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
1 Dana Ralph Mayor
t / Matthew Morris Fire Chief
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE
'T Dana Ralph Mayor
Matthew Morris
- f Fire Chief
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE PRINT OR TYPE NAME TITLE
Jennifer Keizer EM Coordinator
Jeff DiDonato EM Manager- Division Chief
i1N C-1\VOL1IHOMEIKARENSI...,IWP\SIGNAUiH Revised 3/03
INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM
This form identifies the persons who have the authority to sign contracts, amendments,
and requests for reimbursement. It is required for the management of your contract with
the Military Department (MD). Please complete all sections. One copy with original
signatures is to be sent to MD with the signed contract, and the other should be kept with
your copy of the contract.
When a request for reimbursement is received, the signature is checked to verify that it
matches the signature on file. The payment can be delayed if the request is
presented without the proper signature. It is important that the signatures in MD's files
are current. Changes in staffing or responsibilities will require a new signature
authorization form.
1. Authorizing Authority. Generally, the person(s) signing in this box heads
the governing body of the organization, such as the board chair or mayor. In
some cases, the chief executive officer may have been delegated this
authority.
2. Authorized to Sign Contracts/Contract Amendments. The person(s)with
this authority should sign in this space. Usually, it is the county
commissioner, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive
director, city clerk, treasurer, or administrative assistant have this authority.
It is advisable to have more than one person authorized to sign
reimbursement requests. This will help prevent delays in processing a
request if one person is temporarily unavailable.
If you have any questions regarding this form or to request new forms, please call your
MD Program Manager.
S
t
Request for Mayor's Signature
KENT
Complete this form and route to the Office of the City Attorney
It (Print on cherry-colored paper)
It
Approved by Director
Jennifer Keizer 4342
Oriclin�tc�: f'r�on��
7/2/19
f)�ttF, ,��r�r t)at Po c,.iif a:7/9/19
Jennifer Keizer
n:'nl �'-�: 8(.v11i-r:1Ct Attdcll?d e5
Washington State Military Department I i, , l hip' I roc t��u7-,ent bF n t���ific�lly A,-ithorized
'J(-ncior I�,��n cl:
Ua'.c� ')I r-none it ��t�prov�l: G.i;l�-letr Y�s BIJ�
1 2/1 1/1 8 101-525-60-31-000 & 101-525-60-41-000 „ ,
account f�iul7�btr:
uIlc�(io�1 �+ Do( n�'nt: 4
This is a AMENDMENT to the Emergency Management Performance Grant given to the Kent Office of Emergency
Management in the amount of$71,321 from the Washington Military Department/ Emergency Management Division 3
and the U.S. Department of Homeland Security.
The amendment was requested to update the work plan with a new activity as well as adjusting the budget to match
new activity. The subrecipient address has also been updated since the move of Emergency Management Offices.
The purpose of the grant is to assist with the enhancement, sustainment and improvement of State. local. and tribal
i emergency management programs. Activities conducted using grant funds should relate directly to the five elements
of emergency management: Prevention, Response, Recovery, and Mitigation.
The program areas that will benefit from these grant funds include: Public Education/Community Training, Community
Emergency Response Team, Kent Communication Support Team, Crisis Communication, Public Education and
Information, Cormunity Events, Operational Communication, Exercises/Testing/Training, School Exercises/Trainings,
Professional Development, Planning, Upgrades & Improvements, Public Information and Warning, Hazard Mitigation,
Marketing and Information Support, and for the local Emergency Planning Committee.
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