HomeMy WebLinkAboutCAG2019-433 - Original - Puget Sound Energy - Service Upgrade for 640 Pressure Zone Pump Station - 10/07/2019 Agreement Routing Form
i
KEN T For Approvals,Signatures and Records Management
WASMINOTON
This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Originator: Nancy for Bryan Bond Department. Public Works
Date Sent: 10/2/2019 Date Required: 10/4/2019
Ta
iAuthorized Director or Designee Date of
IL to Sign: Council 10/1/2019
eC Mayor Approval:
Budget 17_7999.4 Grant? Li Yes W1 No
Account
Number: I Type: N/A
Vendor
Name: Puget Sound Energy Category: Contract
Vendor
o Number: 37086 Sub-Category
R Project
E Name: 640 Pressure Zone Pump Station #1
0
Project
*o Details: PSE Power Service Upgrade
c
0 Agreement Basis for
E $139,242.77
y Amount: Selection of Other
L Contractor.
as
Q
Start Date: 10/4/2019 Termination Date: 12/31/19
Notice required prior to tI3 3
disclosure? Yes No Contract Number: �rj
Dat4ft Lby"
Comments:
/_ED
os
c
0
NKENT LAW DEPT
L
3 RECEIVED
Im Date Routed to the Mayor's Office:
d Date Routed to the City,Clerk's Office-
City of Kent
Date Sent to Originator: uTrice ot Me Mayor
Visit Documents.KentWA.gov to obtain copies of all agreements
adccW22373 6 19
KENT
DATE: October 1, 2019
TO: Kent City Council
SUBJECT: Commercial Electric Facilities Contract with Puget Sound
Energy Power Service Upgrade for 640 Pressure Zone
Pump Station — Authorize
MOTION: Authorize the Mayor to sign a Commercial Electric Facilities
Contract with Puget Sound Energy in an amount not to exceed
$139,242.77, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
SUMMARY: In 2008, the City identified the need to increase water pressures in the
high elevation areas of the Kent water service area to meet regulatory
requirements. Hydraulic modeling and system planning was performed, culminating
in an adopted plan to construct a 640 Pressure Zone. Since 2008, many of the
required system improvements have been constructed - 640 Tank (2010/11), 112th
Avenue water main (2013), 3 large pressure reducing valves (2015), 550 small
individual pressure reducing valves (2018), and other water main and isolation
valve improvements constructed by operations personnel.
The construction of the 640 Pressure Zone Booster Station and one remaining large
pressure reducing valve are two remaining projects to be constructed. Bids will be
solicited within the next 3 months for the construction of the booster station.
Operations staff will construct the remaining large pressure reducing valve as part
of their 2019 Work Plan. Upon completion of these remaining improvements, the
northern portion of the 640 Pressure Zone will be activated. It is anticipated this
will occur in the fall of 2020. Once activated, the residents within the area will
realize a water pressure increase of nearly 25 pounds per square inch - almost
doubling the current water pressure for residents in the high elevation areas.
Puget Sound Energy (PSE) is the area service provider for electricity. Three-phase
power is needed to operate the pumps at the City of Kent's pump station which will
service the new 640 pressure zone. Currently there is no three-phase power along
112th Avenue S.E. or S.E. 236th Place. For this contract, PSE will complete the
following functions: trim trees along 112th Ave SE, install heavy duty cross arms on
the current power poles, replace an existing power pole with one large enough to
install the necessary fuse box, route power through an existing conduit to the City
of Kent property, install new transformer, and route power to a meter on the new
Pump Station #1 building. The City of Kent will provide a 50' ditch to install conduit
from the replaced pole location to an existing junction box.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City
ATTACHMENTS:
1. Commercial Electric Facilities Contract (PDF)
09/16/19 Public Works Committee RECOMMENDED TO
COUNCIL
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next:
10/1/2019 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Dennis Higgins, Brenda Fincher, Toni Troutner
DocuSign Envelope ID:C40CE4F3-9566-489D-965F-7B7A7F79619E rvuc r COMMERCIAL ELECTRIC Date FACILITIES CONTRACT 09/11/2019
SOUND
ENERGY Contract is subject to
revision after 90 days
CUSTOMER(OWNER)NAME City of Kent-Water CO-OWNER NAME(IF APPLICABLE)
SERVICE ADDRESS 11302 SE 236th PL CITY STATE ZIP
Kent WA 98031
BILLING ADDRESS CITY STATE WA ZIP
220 4th Ave S Kent 98032
PHONE 253-856-5662 EMAIL ov bbond kentwa. PSE WORKORDER NO.
bbond@kentwa.gov 105088457
Summary of Charges: Brief Description of Work:
Installing 3-3 phase overhead line extension, 1 overhead
to underground 3 phase line extension, and 1 -3 phase
Construction Costs: $ 65,942.88 padmount transformer.
Transformation Charges: $ 5,906.88 -Labor: $56,009.43
Less Applicable Margin Allowance: $ 0 -Material: $9,933.45
-Transformation: 5,906.88
Sub-Total (Potential Refundable Costs): $ 71,849.76 TOTAL REFUNDABLE: $71,849.76
Permitting Fees*: $ 2,409.23
Relocation/Removal of Existing Facilities: $ 0 Brief Description of Other Costs:
Other Non-Refundable Construction Charges: $ 64,983.78 Non-refundable charges due to high LRC, and extensive
tree trimming.
Sub-Total (Non-Refundable Costs): $ 67393.01 -Permitting: $2,409.23
-Non-Refundable Material & Labor: $19,326.22
Total Amount to be Billed Under This Contract- $ 139,242,77 -Tree Trimming: $45,657.56
TOTAL NON-REFUNDABLE: $67,393.01
Customer Initials
*If the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service
charges below after the service is energized.
SECONDARY SERVICE CHARGES(PERMANENT AND TEMPORARY)ARE NOT INCLUDED IN THE SUMMARY OF CHARGES ABOVE
Any applicable Secondary Service Type charges listed below will be billed after your service line installation, based on the actual work
performed. Base Costs, in the table below, include Schedule 87 tax and are current costs effective 11/1/2018. These charges also do not
include permitting fees, trenching and other excavation related work that is your responsibility.The Secondary Service Type charges from the
list below that apply to your project will be invoiced on a second bill.
Secondary Service T e 480 Voltacie or Below Base Cost
Single wire run to handhole or transformer $611.12
Each additional run of wire(per circuits $140.60 Customer Initials:
Each additional trip beyond Vt trip due to customer requirements 418.48 per trip
Hourly rate for additional engineering $182.67 ��
Underground Tem ora Service Charge
Overhead Temporary Service Charge $260.00
Overhead Permanent Service Charge $1,039.57
By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon
receipt of a signed contract, PSE will bill you for the amount indicated on the "Total Amount to Be Billed Under This
Contract' line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension
charges prior to scheduling construction. Payments can be made via pse.com (fees may apply), by mail, or at a PSE Pay
Station. Delaying payment may result in a construction delay for your project. Customer requested changes in the scope
of the project may result in additional charges, and/or delays to your project.
Signature: Name: Title: Date:��
DocuSign Envelope ID:C40CE4F3-9566-489D-965F-7B7A7F79619E
TERMS AND CONDITIONS
PROJECT INFORMATION
1. The PSE drawing shows the proposed scope of your project including the location of permanent, above ground
electrical facilities required to provide electrical service to your project. Fault current information for transformers
associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible
to ensure there are no unforeseen conflicts between PSE's design and your project. If you determine there are
conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the
number below. This is attached as Exhibit A.
2. Additional construction-related information and information on metering and service entrance requirements
areprovided in PSE's Electric Service handbook for commercial projects. If you would like a copy of the
handbook please contact me at the number below. It is your responsibility to provide your project manager, site
superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their
work in support of your project.
3. The Excavation Requirements & Final Grade Certification must be signed by the project owner or designee and
returned to me along with a signed copy of this contract. This is attached as Exhibit B.
4. Transformers have been sized for diversified commercial loads only, and shall not be used for high load factor
(continuous)temporary power uses, such as electric heaters for dry-out. Fault currents for non- residential
transformers in your project are noted on the attached PSE design drawing. Please notify the PSE representative
listed on this contract immediately if you believe there are conflicts between this design and your project. It is
your responsibility to provide your project manager, site superintendent, and subcontractors with any information
from this correspondence and it's attachments that apply to their work.
5. The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements
must be signed by the project owner or designee and returned along with a signed copy of this contract. This is
attached as Exhibit C.
POTENTIAL REFUNDS
Margin Allowance:
If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds $75,000, PSE agrees to
calculate and refund the Margin Allowance, subject to Schedule 85, up to two (2) years after the line extension
is energized. Customers are responsible for making the refund request.
DIM Refund:
Other refunds associated with the line extension charge may be available if additional permanent service hook-ups
are made to your line extension. These service hook-ups must be made within five (5) years of the date on which
your project is initially energized Customers are responsible for making all refund requests. A refund may be
requested one (1) time within six(6) years of the date on which your line extension is initially energized. It is the
customer's responsibility to make the refund request. Your refund request should be directed to PSE's Customer
Accounting Coordinators at Schedule85refundrequests@pse.com.
RATE SCHEDULE 85
All terms and conditions, costs, and refunds are in accordance with PSE's Rate Schedule 85, and any
discrepancies between this contract and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate
Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in
this contract. The entirety of Rate Schedule 85 can be viewed at PSE's website www.pse.com.
This cost information is valid for 90 days from the date of this contract. Should we receive your contract after this
period, the costs will be subject to changes.
The amount noted on this contract is an estimated cost; however PSE's Schedule 85 line extension tariff requires
customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is
complete. If the actual cost of the job is more than 10% above or below the estimated cost, an additional billing or
refund will result to account for the difference.
105088457 R 1
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'� SOUND ENERGY :°TLb it
PSE ELECTRICAL FACILITIES
EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION
PURPOSE
This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is
providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating
rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be
the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction.
EXCAVATION REQUIREMENTS
The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a
condition of receiving electrical service for your project. If you need additional information, please call the PSE contact
person listed below.
1. Developer is responsible for acquiring utility locates by calling One-Call, 1-800-424-5555 at least 48 hours (two full
working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative
Code and Safety Standards.
2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation.
3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum
trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility
coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical
facilities and other utilities within a joint trench.
4. All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding and
shading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages
caused by improper backfill or compaction.
5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and
any foundation on Developer's property.
6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid
level bottom with a 6 inch deep layer of crushed rock bedding.
7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall identify
and provide final grade, property lines, and utility easements prior to installation of PSE's electrical facilities.
8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside
the area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damages
resulting from dig-ins due to changes or variations in grade that are made after the installation of PSE's facilities.
FINAL GRADE CERTIFICATION
By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full
responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold
harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all
claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavate
within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties.
Service Address: 11302 SE 236th PL Kent 98031 Work Order Number: 105088457
Signature: 1 �..2s ame: / aA e-A1A Title: Iv Qli_� Date:
2806 08/15
DocuSign Envelope ID:C40CE4F3-9566-489D-965F-7B7A7F79619E
ruvr�
Ap SOUND
ENERGY Exhibit C -1
_....
REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET
SOUND ENERGY, INC. EASEMENTS
The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way
or Puget Sound Energy, Inc. (PSE)easement. Any trenching performed by the customer, or their contractor, under a PSE
permit or easement must comply with these requirements.
1. All trench construction must be performed by a Washington State licensed and bonded contractor.
2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated
representative, and receive on-site approval by that representative, and local jurisdiction.
3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through
Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction
is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to
trenching. Penalties for failure to comply with this requirement will be borne by the customer.
4. If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility
facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements.
5. PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the
date and time for right-of-way trenching and facility placement. The One-Call Locate number is 1-800-424-5555.
State law requires locating service notification.
6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris
shall be removed off-site each day, in accordance with local regulatory requirements. All erosion control
requirements in accordance with local regulatory requirements are the responsibility of the customer.
7. Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select
backfill material in accordance with local regulatory requirements.
8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction
testing, the cost of said testing is the responsibility of the customer.
9. All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications
and satisfaction.
10. In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume
trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and
joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the
company for costs should PSE perform the trenching.
Customer Initials:
11. The customer agrees to indemnify, defend and hold harmless PSE from all liability (including reasonable
attorneys'fees)arising out of, or in connection with, the above mentioned trenching activities.
Customer Initials: �3
I AGREE TO ADHERE TO THE ABOVE CONDITIONS
Service Address: 11302 SE 236th PL Kent 98031 Work Order Number: 105088457
Signature: ame:
�h I Title: Date: R
EXHIBIT A
TAX LOT 1722059184
EASEMENT
THE SOUTH 30.00 FEET OF THE NORTH 139.00 FEET OF THE WEST 13.00 FEET OF
THAT PORTION OF THE EAST 264 FEET OF THE NORTH HALF OF THE NORTHWEST
QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION
17, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON,:
CONTAINING 390 SQUARE FEET, MORE OR LESS.
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