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Home My WebLink AboutPW17-294 - Original - King Conservation District - 2017 Bare Root Plants Purchase - 11/17/2017 Records Management16 KENT Document WASHINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: King Conservation District Vendor Number: 33085 JD Edwards Number Contract Number: PW 17- o9sy This is assigned by City Clerk's Office Project Name: 2017 Bare Root Plants Purchase Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: ��"�� Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Matt Knox Department: Public Works Contract Amount: $2,893.54 Approval Authority: ❑ Director ® Mayor ❑ City Council Meeting Date Detail: (i.e. address, location, parcel number, tax id, etc.): 2017 purchase of bare root plants (Parks, GRNRA, WaterFest). AGREEMENT FOR PERFORMANCE OF CONSERVATION SERVICES This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way Suite 130 Renton Washington 98057 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 400 W Gowe St. Kent, Washington 98032 (referred to herein as "City"), for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW, which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to protect and promote the health, safety, and general welfare of the people of the state of Washington; and 1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34 RCW, the District is authorized to enter into agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District and City desire to enter into this Agreement for the purpose of the performance of the conservation projects described in ATTACHMENT A which will be funded by a portion of conservation assessment funds and/or rates and charges funds collected for the District as described in ATTACHMENT B. SECTION 2. AGREEMENT 2.1 The District agrees to provide the labor and materials necessary in connection with the conservation projects described in ATTACHMENT A in the amount identified in ATTACHMENT B and referred to as the "Project Cost." The District shall not be required to provide labor and materials above the approved Project Costs. 2.2 The District agrees to allocate a portion of the assessment/rates and charges funds received by the District in the amount identified in ATTACHMENT B toward payment of the Project Cost. 2.3 The City agrees to provide payment to the District within thirty(30) days of project completion in the amount identified in ATTACHMENT B and referred o therein as the "Cash Match". Page 1 of 2 SECTION 3. GENERAL PROVISIONS 3.1 The District shall not by virtue of this Agreement acquire any proprietary or governmental interest in the projects described in ATTACHMENT A. 3.2 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.3 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and may be modified only by an agreement in writing signed by both parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5 This Agreement shall be effective for the period June 1 st, 2016 through December 31 st, 2017. This Agreement shall remain in effect as noted unless terminated by either party by giving thirty(30) days prior written notice to the other party DISTRICT: CITY: By B a Name �A Title Title �o,�' Date Date 17111 DISTRICT LEGAL COUNSEL: CITY ATTORNEY: Y B By Name Name mrisHna. SC" Title Title��s�� 4+irK �y Date Date 1 Page 2 of 2 ATTACHMENT A 1/13/2017 King Conservation District-Print invoice for order#17347 IG�CcltaeniatiDn District �` ro ° nnser,�fation Di!' .xroice for Order 917341 1107 SW Grady Way,Suite 130 Renton,WA 98057 Billing Details Shipping Details Matt Knox Matt Knox City of Kent City of Kent 400 W Gowe St. 400 W Gowe St. Kent,Washington 98032 Kent,Washington 98032 United States United States Phone:253.856.5551 Phone:253.856.5551 Email:mknox@kentwa.gov Email:mknox@kentwa.gov Order: #17347 Order Date 131h Jan 2017 Payment Method: Kent MJ Order($1,090.07) Shipping Method: Pick-up King CD Office March 11 th,2017 9am-3pm Order Items city Code/SKU Product Name Price Total 5 zGC-0920 Deer Fern(10 plugs) $24.00 USD $120.00 USD 2 SH-1005 Evergreen Huckleberry(10 plugs) $23.00 USD $46.00 USD 8 SH-1010 Indian Plum(Bundle of 10) $16.50 USD $132.00 USD 1 CT-1020 Noble Fir(bundle of 10) $13.50 USD $13.50 USD 1 N/A Pacific Rhododendron(10 plugs) $24.00 USD $24.00 USD 30 zGC-1030 Sword Fern(10 plugs) $22.00 USD $660.00 USD Subtotal: $995.50 USD Shipping: $0.00 USD Tax: $94.57 USD Grand Total: $1,090.07 USD Comments Parks Order https:Hstore-432kozev.myt igeommerce.com/adm i nri ridex.php?ToDo=pri ntOrder invoi ce&order Id=17347 1!1 1/13/2017 King Conservation District-Prim invoice for order#17348 King Conservation District ®f�lsI WM n 5 FMi- 1107 SW Grady Way,Suite 130 Renton,WA 98067 Billing Details Shipping Details Matt Knox Matt Knox City of Kent City of Kent 400 W Gowe St. 400 W Gowe St. Kent,Washington 98032 Kent,Washington 98032 United States United States Phone:253.856.5551 Phone:253.856.5551 Email:mknox@kentwa.gov Email:mknox@kentwa.gov Order: #17348 Order Date: 13th Jan 2017 Payment Method: Kent MJ Order($1,593.23) Shipping Method: Pick-up King CD Office March 11 th,2017 9am-3pm Order items City Code/SKU Product Name Price Total 35 CT-1000 Douglas Fir(Bundle of 10) $10.50 USD $367.50 USD 20 SH-1010 Indian Plum(Bundle of 10) $16.50 USD $330.00 USD 20 CT-1040 Sitka Spruce(bundle of 10) $10.50 USD $210.00 USD 15 zGC-1030 Sword Fern(10 plugs) $22.00 USD $330.00 USD 10 CT-1050 Western Red Cedar(bundle of 10) $13.50 USD $135.00 USD 5 N/A Paper Birch(bundle of 10) $16.50 USD $82.50 USD Subtotal: $1,455.000SD Shipping: $0.00 USD Tax: $138.23 USD Grand Total: $1,593.23 USD Comments JH GRNRA trttpsJ/store-432kozev.mybecommerce.com/adminrirldex.php?ToDo=printOrderlrlvoice&orderid=17348 1/1 1/1 312 01 7 King Conservation District-Print invoice for order#17349 Conierration District nnserx_= ivoice for Order#17349 1107 SW Grady Way,Suite 130 Renton,WA 98057 Billing Details Shipping Details Matt Knox Matt Knox City of Kent City of Kent 400 W Gowe St. 400 W Gowe St. Kent,Washington 98032 Kent,Washington 98032 United States United States Phone:253.856.5551 Phone:253.856.5551 Email:mknox@kentwa.gov Email:mknox@kentwa.gov Order: #17349 Order Date: 13th Jan 2017 Payment Method: Kent MJ Order($210.24) Shipping Method: Pick-up King CD Office March 11th,2017 gam-3pm Order Items Qty Code/SKU Product Name Price Total 2 DT-1000 Cascara(bundle of 10) $16,50 USD $33.00 USD 2 DT-1030 Pacific Crabapple(bundle of 10) $16.50 USD $33.00 USD 2 SH-1090 Serviceberry(Bundle of 10) $16.50 USD $33.00 USD 2 DT-1040 Vine Maple(Bundle of 10) $16.50 USD $33.00 USD 2 CT-1050 Western Red Cedar(bundle of 10) $13.50 USD $27.00 USD 2 N/A Paper Birch(bundle of 10) $16.50 USD $33.00 USD Subtotal: $192.00 USD Shipping: $0.00 USD Tax: $18.24 USD Grand Total: $210.24 USD Comments WATERFEST https://store-432kozev.mybigcom merce.com/adm i n/index.php?ToDo=pri ntOrderinvoice&orderld=17349 1/1 ATTACHMENT B Plant Order Costs & Sources of Funding Below is the total approved cost of the City of Kent's 2017 three plant order, see additional attachment for detail of plants received. APPROVED PLANT ORDER COSTS Plant Material (order#17347) $ 1,090.07 Plant Material (order#17348) $ 1,593.23 Plant Material (order#17349) $ 210.24 TOTAL $ 2,893.54 SOURCES OF FUNDING The source of funding for the services detailed in Attachment A are King Conservation District Special Assessment and/or Rates and Charges collections allocated for projects in partnership with the City. There is no cash match on the part of the District or the City. Credit against District Collections Allocated for City Projects $ 2,893.54 Cash/ In-kind Match (District) None Cash/ In-kind Match(City) None King Conservation District KING CONSERVATION INVESTED IN THE CITY OF GRANT AWARDS-King Conservation District awards grants to local governments,nonprofit organizations,tribes,and other agencies to improve natural resources and increase regional conservation.District funds for projects listed below were collected from an annual, per-parcel assessment or rate and charge for projects in partnership with Member Jurisdictions and/or the three watershed forums.These monies support high-impact projects in both urban and rural areas and are often matched with funding from state,federal,and other sources.For more information on these projects or about the grant programs,please contact Jessica Saavedra at 425-282-1906 or e-mail Jessica.Saavedra@kingcd.org.Visit our website at www.kingcd.org and find us on Facebook. SERVICES-In addition to the conservation services and cost share awards listed below,the District also provides services to cities and residents in the areas of shoreline restoration,urban agriculture and urban forestry.Future publication of this document will include more information about these services. King Conservation District Funded Member Jurisdictionof • 2003,East Hill Pond Project,$2,383.88 • 2003,Green River Greenbelt Project,$3,073.33 -Yw. • 2003,Campus Park Reforestation,$950.00 2004,Canterbury Retention Pond Planting,$10,170.58 • 2005,Green River Greenbelt Planting PII,$2,342.87 • 2005,Scenic Hill Park Urban Forestry Plan,$3,710.00 • 2006,Clark lake Inlet Restoration Project,$8,581.61 ?Tf • 2006,Glenn Nelson Forest Management Plan,$5,320.00 • 2006,Clark Lake Inlet Restoration PII,$16,607.50 r 2006,Clark Lake Forest Management Plan,$3,360.00 • 2006,Service Club Ball Fields Retention Pond Planting,$11,339.91 • 2007,Green River Trailhead Improvement Project,$1,993.94 20126reen KentStewards • 2007,Green RiverTrailhead Improvement Project at Boeing Rock, $697.29 2010,Native Plant Maintenance Intern,$6,352.00 • 2007,Three Friends Fishing Hole Planting,$10,557.93 2010,Ivy Removal at Earthworks and Lake Fenwick Parks,$20,670 • 2008,Arbor Heights 360 Planting,$12,035.42 2011,Green Kent Partnership Year 2:Implementation,$50,000 • 2008,Releaf 2007 at Clark Lake Park,$10,748.75 2011,Green Kent PartnershipYear 3,$49,539 • 2008,Releaf 2006,$9,718.36 2012,Green Kent Partnership Year 4,$62,403 • 2009,Fall Environmental Restoration Projects at Clark Lake Park, 2013,Green Kent Partnership Year 5,$54,086 $9,998.20 2015,Green Kent Partnership Year 6,$55,827 • 2009,Native Plant Maintenance Intern,$3,800 2015,Green Kent Partnership Year 7,$58,000 • 2009,Green Kent Partnership,$95,000 2017,Green Kent Partnership Year 8,$65,504 ConservationKing District Assessment Funded WRIA ' Grants in the City of • 2004,Meridian Valley Creek Realignment Project,$88,500.00 • 2005,ERP Feasibility Report finalization&Approval,$40,000.00 • 0009,Riverview Park Restoration Design Plans,$250,000 • 2009,Downey Farmstead Restoration,$100,000 • 2010,Riverview Park Construction,$690,000 • 2011,Downey Farmstead Final Design 2011,$46,419 • 2016,Leber Homestead Project,$200,000 Leber Homestead Project-Mill Creek Side Channel Creation King Conservation District- 110798057i0 Conservation The District provides services to landowners,cities and other organizations.Examples of District- contracted services includes project management and design,engineering,native bare root plants, ,`; and fresh water and marine riparian and wetland enhancement projects.For more information about conservation services,please contact Brandy Reed by at 425-282-1924 or Brandy.Reed@kingcdorg. • 1999-2004,GRNRA Vegetation Monitoring Report,$22,893.11 2011,Bareroot Plants, • Ilk 1998,Bareroot Plants/WPC,$11,560.25 $6,465.76 .� • 1999,Bareroot Plants/WPC,$1,629.00 2011,Stream Buffer • 2000,Bareroot Plants/WPC,$445.26 Enhancement Project, +V • 2000,Bareroot Plants/WPC,$1,623.57 $22,893* ° ` • 2001,Bareroot Plants/WPC,$4,466.72 2012 Bare root plant sale • 2002,Bareroot Plants/WPC,$2,822.27 orders(3 total),$6,602.42 • 2003,Bareroot Plants/WPC,$2,709.12 2011,Stream Buffer Enhancement Project,$22,893* • 2004,Bareroot Plants/WPC,$5,141.89 2013 Bare root plant sale order,$7,971.77 • 2004,Stream Buffer Enhancement Project,$5,000* 2013 Riparian Forest Buffer Enhancement Project,$10,498.44 • 2005,Bareroot Plants/WPC,$5,629.31 2014 Bare root plant sale order,$5,260.07 • 2006,Bareroot Plants/WPC,$5,022.21 2014 Riparian Forest Buffer Enhancement Project,$15,866.39 • 2007,Bareroot Plants/WPC,$4,802.13 2014 Riparian Forest Buffer Enhancement Project,$19,056.47 • 2008,Bareroot Plants/WPC,$4,995.24 2016 Riparian Forest Buffer Enhancement Project,$15,745.30 • 2009,Bareroot Plants,$4,907.18 2016 Riparian Forest Buffer Enhancement Project,$12,494.26 • 2010,Bareroot Plants,$8,184.03 * cost reflects installation only,not cost of 3-5 years of maintenance • 2010,Stream Buffer Enhancement Project,$6,500* that King CD performs on all of its project sites Landowner • Program Awards The District supports conservation practices on private property by providing financial support to landowners who purchase and install mechanisms that promote conservation.Landowner expenses associated with pre-approved conservation practices are matched with LIP cost-share funding at a ratio of 50 to 90 percent of the total cost of projects.For more information please visit our web page at www.kingcd.org/programs- landowner-incentive.htm or contact Rachel Konrady at 425-282-1907 or Rachel.Konrody@kingcd.org. • 2008,Heavy Use Protection Area Best Management Practice Implementation,$3,900 • 2009,Heavy Use Protection Area Best Management Practice Implementation,$1,950 • 2010,Animal Trails and Walkways Best Management Practice Implementation,$250 • 2011,Waste Storage Facility Best Management Practice Implementation,$10,800 • 2011,Hedgerow Planting Best Management Practice Implementation,$1,665 Heavy Use Protection Area Best • 2012,Subsurface Drain Best Management Practice Implementation,$3,500 Management Practice • 2012,Heavy Use Protection Area Best Management Practice Implementation,$3,000 • 2013,Hedgerow Planting Best Management Practice Implementation,$2,612 • 2014,Heavy Use Protection Area Best Management Practice Implementation,$2,800 • 2014,Waste Storage Facility Best Management Practice Implementation,$2,250 • 2015,Buffer Fence Best Management Practice Implementation,$2,006.25 • 2015,Cross Fence Best Management Practice Implementation,$1,237.50 • 2016,Cross Fence Best Management Practice Implementation,$388.50 1994-2015 Assessment and Rates and Charges Collections $679,525.69 2016 Rates&Charges Collected $57,733.77 Total Collected $737,259.45 Total Utilized to Date(see list of grants and/or services above) $749,605.24 Amount Available Today to Utilize for Grants or Services as of 3/20/17 $89.65 Estimated 2017 Rates&Charges Collections $57,000.00 Estimated Total Amount Available to Utilize for Grants or Services (including estimated 2017 collections,subject to change) $57,089.65 ConservationKing r1107130 :0 itwwvv.kingcd.orq REQUEST FOR MAYOR'S SIGNATURE KEN • _ �.,.. . _ ,. u n orma ion. (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Director Originator: Matt Knox Phone (Originator): 5551 Date Sent: 11/16/17 Date Required: 11/30/17 Return Signed Document to:Taj SChade Contract Termination Date VENDOR NAME: Date Finance Notified: King Conservation District (KCD) (Only required on contracts $20,000 and over or on any Grant DATE OF COUNCIL APPROVAL: N/A Date Risk Manager Notified:N/A Re uired on Non-City Standard Contracts/Agreements) Has this Document been Specificall Account Number: Authorized in the Budget? • YES NO Brief Explanation of Document: King Conservation District Special Assessment collects and allocates money to fund conservation projects. Kent has used a portion of its KCD member jurisdiction funds for purchase of bare-root native plants since 1998. The enclosed agreement authorizes KCD member jurisdiction funds be allocated for purchase of bare root plants in 2017. Also enclosed are three invoices. Invoice #17347 on January 13, 2017 totals $1,090.07 for Parks Dept., Invoice #17348 also on January 13, 2017 is for $1,593.23 for the GRNRA, and Invoice #17349 on the same date for $210.24 for WaterFest. This brings the total to $2,893.54. -REIc e Routed Through The Law Department ki ' V L. (This area to be completed by the Law Department) Received: Approval of Law Dept.: Law Dept. Comments: Date Forwarded to I r: c Shaded Areas To Be Completed By Administration Staff Received Recommendations and Comments: Disposition: 1t11717I Date Returned: Ei Y ED 1 ivi�orms ocument rocessing eguest!or Mayor's Signatur atl ii !! NOV % O 2017 (�� ►�a�V ow CITY OF KIENT 1(�(Q fa t CITY CLERK o- Hansen, Alyne From: Komoto, Kim Sent: Thursday, May 30, 2019 10:21 AM To: Viseth, Cheryl Cc: Hansen, Alyne; Knox, Matthew; Holcomb, Drew; Peterson, Kelly; Madfai, Mark; Martindale, Delores; McKee, Kathryn; Yoshitake, Nancy; Murillo, Alex Subject: Request for Fully-Executed Agreements Attachments: FW: Fully Executed Agreements Cheryl, Attached is the email sent to you by Katy, where our office has been waiting for the fully executed contracts. We have not scanned the non-fully executed versions into Oracle (now Laserfiche), as we were waiting for the fully-executed version. Since these contracts date from 2017 & 2018, we are going to scan the non-fully executed version into Laserfiche. Our office will include a copy of this email to document our efforts in obtaining the fully executed contract from your department. When the fully executed contract is provided to our office, we will rescan the contract. Thanks, Kimberley A. Komoto, CMC City Clerk/Public Records Officer Office of the City Clerk 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5728 1 Fax 253-856-6725 Kkomoto(abKentWA gov CITY OF KENT, WASHINGTON KentWA.gov Facebook YouTube PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL 1