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Home My WebLink AboutCAG2019-141 - Supplement - Kent Police Officers Association (KPOA) - MOA re: Call Out Duty Standby Hours - 08/12/2019 KENT Records Management Document N4w-+6*Ow CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: KPOA - Assistant Chief and Commander Vendor Number (7DE): Contract Number (City Clerk): Category: -Labor Agreement 9 Sub-Category (if applicable): None Project Name: KPOA MOU Contract Execution Date: 1/1/19 Termination Date: 12/31/21 Contract Manager: Brent Ashbaugh Department: Human Resources Contract Amount: Budgeted: Grant? Part of NEW Budget: Local: State: ❑ Federal: Related to a New Position: Basis for Selection of Contractor? Other Approval Authority: �✓ Director ❑ Mayor ❑ City Council Other Details: MOU regarding Standby Hours for AC and Commander MEMORANDUM OF AGREEMENT By And Between The CITY OF KENT and KENT POLICE OFFICERS ASSOCIATION Representing the POLICE ASSISTANT CHIEFS AND COMMANDERS Regarding Call Out Duty — Standby Hours This Memorandum of Understanding ("MOU") is entered into by and between the City of Kent ("the City") and Kent Police Officers Association ("KPOV) representing the Police Assistant Chiefs and Commanders' bargaining unit (also collectively referred to herein as "KPOV). This MOU amends: (1) Article 4, Section 4.3 (Call Out Duty) - in the Collective Bargaining Agreement between the City and the Police Assistant Chiefs and Commanders' bargaining unit within KPOA. For convenience, each of the foregoing CBAs may be collectively referenced herein as "CBA". This MOA amends Section 4.3 of the CBA to change the compensation provided for standby duty from compensatory hours credited to Assistant Chiefs (AC) and Commanders' leave banks, to an hourly wage that is paid to Assistant Chiefs and Commanders' through regular payroll processing to compensate officers for standby duty performed. In addition, this MOA provides that all leave existing in Assistant Chiefs and Commanders' standby leave banks on December 1, 2019, will be cashed out through the December 20, 2019, paycheck. Agreement The parties agree as follows: 1. Subsection 4.3 of the CBA is amended as follows, and the remaining provisions of Subsection 4.3 remain unaffected by this MOA: Subsection 4.3 Call Out Duty 7. To compensate Commanders and/or Assistant Chiefs for the Call Out requirement listed above, the Commander and/or Assistant Chief shall receive ten (10) hours of standby pay hems off for each completed week of Call Out Duty. This additional pay will be processed for payment on the next regular pay date, leave--ean be banked fer- F,utijFe—use eF eanr be cashed eut en an annual basis. These effipleyees NI OA Regarding Call Out Duty—Standby Hours Page 1 of 3 Chief of Pelmee ne lateF than NevengbeF 15 .. standby hedr-s shall be requested in the same manner- as annual leave in aeE EC—with Seeti n 2 Any hours remaining in an Employee's Standby Leave Bank as of December 1, 2019 will cash out automatically on the December 20, 2019 paycheck. Prior to December 1, 2019, Employees may request a cash-out of all or any portion of their Standby Leave Bank. Once an Employee notifies his or her timekeeper of the Employee's desire to cash-out Standby Leave, and if that notification is provided within two (2) business days prior to the payroll cut-off date established by Finance, the Employee's cash- out request will be processed for payment on the next regular pay date. If the request is received after that date, the cash-out will be processed for payment on the next following pay date. Under no circumstances shall Employees be allowed to use Standby Leave as time off. 2. The change in compensation method from compensatory leave accrual to payment of an hourly wage as provided for in this MOA shall begin for all standby duty assignments on l 1 , 2019.�Pk� 3. All other language of the CBA shall remain in full force and effect and shall not be altered by this MOA. 4. All acts consistent with the terms of this MOA and prior to its effective date are ratified and affirmed and the terms of this MOA shall be deemed to have applied. 5. This MOA was prepared and/or reviewed by both parties. In the event of an ambiguity in any term of this MOA, it shall be interpreted evenly, and not against the drafter of the MOA. The principle of contra proferentem shall not apply. Section 3 - Signatures By signing below, the Parties agree that the above represents the Parties' full and entire agreement with respect to this MOU. This MOU shall be deemed executed and effective as of this 1Z- day of 3e, 2019. FOR THE CITY: FOR KPOA: YIOA Regarding Call Out Duty—Standby Hours Page 2 of 3 Dana Ralph Da a Matt Stansfield ate Mayor KPOA President v-e-c 4ca gl(V/l`I c` Natalie Winecka Date Wayne ate Interim H an Resources Director KPOA Vice President e6/1 q Br Ashbaugh Date Labor Relations Manager APPROVED AS TO FORM G1 thite Date De t A Kim Komoto Date City Clerk MOA Regarding Call Out Duty—Standby Hours Page 3 of 3 REQUEST FOR MAYOR'S SIGNATURE KENT °rint on Cherry-Colored Paper Routing Information: (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Director -e— Originator: Brent Ashbaugh Phone (Originator): 5296 Date Sent:8/6/19 Date Required: Return Signed Document to:Brent Ashbaugh Contract Termination Date: 12/31/21 VENDOR NAME: Date Finance Notified: KPOA - Assistant Chief and Commander (only required contracts 20 000 and ovea r or on any Grant DATE OF COUNCIL APPROVAL: Date Risk Manager Notified: (Required on Non-City Standard Contracts/Agreements) Has this Document been Specificall Account Number: Authorized in the Budget? OYES NO (AI 6I q — 1LI ) Brief Explanation of Document: MOU regarding standby hours for AC and Commander �crw Lai (� Ole- 1'V E U 16 ll-�7 All Contracts Must Be Routed Through The Law De aZ (This area to be completed by the Law Department) AUG 0 8 2019 Received: (14) Approval of Law Dept.: KE�EN I�' I Law Dept. Comments: A Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: RECEIVED Recommendations and Comments: AUG 0 9 2019 Disposition: 41111117 City of Kent Office of the Mayor Date Returned: PACivilTo—Document Processing\ equest Fm Mayors Signature.d=