HomeMy WebLinkAboutPW18-464 - Amendment - #2 - Skillings Connolly, Inc. - Shops Fuel Tank Replacement - 07/15/2019 Agreement Routing Form
KENT For Approvals, Signatures and Records Management
WASHINGTON
This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Originator: Nancy Y. for Bryan Bond Department: Public Works
Date Sent: 7/15/19 Date Required: 7/17/19
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> Authorized Director or Designee Date of
0 N/A
o, to Sign: Council
IL cc 11 Mayor Approval:
Budget E20018 Grant? Yes No
Account
Number: Type: N/A
Vendor
Name: Skillings Connolly, Inc. Category: Contract
C Vendor Sub-Category
o Number. 177599 g y Amendment
EProject Fuel Tank Replacement
4. Name:
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Project
+. Details: Provide additional testing.
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a Agreement Basis for
0 Amount: $13,658.87 Selection of Other
Contractor:
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Start Date: 7/15/19 Termination Date: 1 Z/31/19
Notice required prior to Yes No Contract Number:
disclosure? 0 11 1 Pn lc� -y ULI
Date Received by City Attorney: Comments:
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Date Routed to the Mayor's Office: Lowi ClErim
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Date Routed to the City Clerk's Office:
�� JUL 17 2019
Date Sent to Originator:
CITY OF KENT
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KENT
W A S H I N G T 0 N
AMENDMENT NO. 2
NAME OF CONSULTANT OR VENDOR: Skillings Connolly, Inc.
CONTRACT NAME & PROJECT NUMBER: Fuel Tank Replacement
ORIGINAL AGREEMENT DATE: December 18, 2018
This Amendment is made between the City and the above-referenced Consultant or
Vendor and amends the original Agreement and all prior Amendments. All other provisions of
the original Agreement or prior Amendments not inconsistent with this Amendment shall remain
in full force and effect. For valuable consideration and by mutual consent of the parties,
Consultant or Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, the Consultant or Vendor shall:
Provide additional testing to ensure decommissioning
requirements have been met for all past actions that have
taken place on the property in relationship to the Underground
Storage Tanks (UST). For a description, see the Consultant's
Scope of Work which is attached as Exhibit A and incorporated
by this reference.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $119,999.85
including applicable WSST
Net Change by Previous Amendments $12,431.62
including applicable WSST
Current Contract Amount $132,431.47
including all previous amendments
Current Amendment Sum $13,658.87
Applicable WSST Tax on this $0
Amendment
Revised Contract Sum $146,090.34
AMENDMENT - 1 OF 2
Original Time for Completion 12/31/19
(insert date)
Revised Time for Completion under n/a
prior Amendments
(insert date)
Add'I Days Required (f) for this 0 calendar days
Amendment
Revised Time for Completion 12/31/19
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below,
by its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or
affected by this Amendment, including, without limitation, claims related to contract time,
contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless
otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the
guarantee and warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any),
and this Amendment, prior to the effective date of this Amendment, are hereby ratified and
affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
By:
signatur gna ure)
Print Name: Patrick E. Skil ngs, PMP Print Name: Tim thy J. LaPorte, P.E.
Its Vice President Its Public Works Director
(title) (title)
DATE: July 12, 2019 DATE: Z �D/9
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
Skillings Connolly-Fuel Tank Replacement Amd 2/Bond
AMENDMENT - 2 OF 2
EXHIBIT A
SCOPE OF WORK
Prepared for:
CITY OF KENT
SOILS AND WATER ANALYSIS INVESTIGATION
July 3,2019
Background:
The project site is the City of Kent's Maintenance Shops located at 5821 S.240th St.Kent,WA,immediately
east of Russell Road and south of S.240th St. The project entails the preparation of the design documents
for a new fueling station and the abandonment(decommissioning)of the existing fueling station after the
new fueling station is operational. Additional testing has been requested to ensure decommissioning
requirements have been met for all past actions that have taken place on the property in relationship to the
Underground Storage Tanks(UST):
Skillings Connolly,Inc.(CONSULTANT)will be the prime CONSULTANT for the project.
Assumptions:
• The CONSULTANT's anticipated SUBCONSULTANTs for the project will include:
o ESN Northwest-Vendor
• Vendors will be used to supply a drill rig and equipment needed to collect soil samples and a
certified lab will be used for soil and water testing for contaminants as part of the abandonment of
the existing fuel tanks.
• CONSULTANT will utilize all existing AutoCAD base topographical base maps illustrating all pertinent
site features both above and below grade in the area of the proposed work.
• All meetings and work required by CITY that is not listed herein will be considered extra work.
• for purposes of this Agreement,the overall duration of the Project will take place within one
month from date of Notice to Proceed.
• The contract may be supplemented to extend time and add budget for any unintended findings
upon the outcomes of the soils investigation.
• CITY will provide the CONSULTANT's project manager a written request for any extra work not
specifically included herein.
• Deliverables will be a fully executed report with all soils analysis results from the onsite
investigation.
• CONSULTANT's assumed total hours for attendance at project meetings are shown on the Fee
spreadsheet.
CITY Will Provide the Following:
1. Utility locates as needed prior to soil testing and drilling.
Change Management:
This is a time and materials contract with a not to exceed maximum without a supplement to the contract.
The level of effort for various tasks listed in the budgeted hours spreadsheet is an estimate and actual
hours may vary for each line item.The contract will be managed to the contract maximum,not the task
level budgets.
Skillings Connolly,Inc. Page 1 of 7 Project No 18184 Extra-01
City of Kent
Soil and Water Analysis/Permitting
Services to be Provided by CONSULTANT:
The following tasks are anticipated as part of the CONSULTANT's work for the project.
Task 1 Project Management and Coordination
The CONSULTANT will:
1. Provide overall project coordination and project management throughout the duration of the
onsite investigation and report generation process.
2. Setup and manage project files.
3. Prepare up to one(1)monthly invoices along with progress summary reports.
Deliverables:
• Meeting Minutes
• Monthly Invoices accompanied by a progress report. It is anticipated the monthly progress report
will address:
o Scope,Schedule and Budget status;
o Work that was completed during the last month;
o Discuss issues that have arisen that may require additional work due to soils sample findings;
o Discuss any unresolved issues,or outstanding questions awaiting response;
o Provide an anticipated 30-day look-ahead of anticipated work or issues to resolve.
Task 2 Soil Sampling and Soils Analysis
Introduction
CITY,pursuant to the direction received from ongoing meetings,desires additional testing for tank
decommissioning to be conducted and added to the existing soils investigation already performed. The
work includes additional sample locations for soils testing and analysis for potential contaminated
materials,which includes analysis of both soils and groundwater samples taken at the existing UST location.
A comparison of the containment levels to MTCA Method A Cleanup Standards will be made and required
permitting for decommissioning through the Department of Ecology(ECY)will be provided.
Plan and Coordinate Field Work:ESN Northwest will coordinate with the CONSULTANT to determine the
appropriate field exploration locations for soils testing.This will include reviewing existing information to
evaluate where additional data is needed.
Conduct Site Reconnaissance and Utility Locates:Prior to conducting field exploration program,ESN
Northwest will conduct a reconnaissance of the site.This reconnaissance will be focused on identifying
critical surface features of the site and identifying the best exploration locations.During our site
reconnaissance,CONSULTANT and CITY will mark proposed boring locations and utility locates for the
boring locations.
Conduct Field Exploration:CONSULTANT and ESN Northwest proposes to drill six(6)geotechnical borings
in support of the proposed developments.This will include six(15)15-foot borings to be advanced in the
area of the location of the fuel tanks.All exploration activities will be monitored full time by a qualified
Biologist provided by CONSULTANT and the ESN Northwest field crew.We expect that drilling of the
proposed six(6)borings will take approximately one(1)working day.
Skillings Connolly,Inc. Page 2 of 7 Project No 18184-T02
City of Kent
Soil and Water Analysis Investigation
Generate Boring Logs and Assign Laboratory Testing:Soil samples retrieved from the borings will be sealed
in plastic bags and taken to the laboratory for further examination and testing.Selected soil samples will be
tested to determine if contaminants exist.These tests will include NWTPH-Dx+x(diesel range-extended)
and BTEXEPA 8021(unleaded).Soil information will be presented in a summary report upon completion of
the testing by the laboratory.
Assumptions:
• Site access will be provided to Skillings Connolly and their subcontractors.
• Identification of potentially contaminated soils is not anticipated.If contaminated soils are
encountered the CITY will be contacted for direction.
• Work by ESN Northwest will include identification or evaluation of contaminants that may be
present in the soil or groundwater.
• CITY will call for utility locates prior to soil investigation.
• Soil and groundwater samples will be collected using a geoprobe with use of an air-knife to avoid
utility impacts.
• Collected samples will be analyzed for NWTPH-Dx+x(diesel range-extended)and BTEXEPA 8021
(unleaded).
• Laboratory analytical results will be compared to the Model Toxics Control Act(MTCA)"Method A
Cleanup".
Sample Collection and Reporting
Assumptions:
• Geoprobe borings will be advanced at six(6)distinct locations.
• Discreet soil sample and groundwater samples will be collected from each boring.
• Groundwater samples will be collected at the groundwater interface.
• ESN Northwest will conduct each boring. ESN Northwest will utilize an air-knife in order to avoid
impacts to encountered utilities.
• Each boring will be decommissioned and sealed using clay bentonite as per ECY guidelines.
• Collected samples will be maintained on ice through delivery to the laboratory.
• CITY will conduct all coordination and correspondence with ECY regarding the results of laboratory
analysis.
• CONSULTANT will provide oversight and review of field sample collection and comparison of results
to cleanup standards.
• If contaminants are present within the soils and exceed MTCA cleanup levels,an additional
supplement for a cleanup plan and associated work for cleanup for contaminated soils will be
provided in a new scope and budget.
Task Description:
1. Provide coordination with the CITY and SUBCONSULTANT.
2. Review utility locates and generate a Sample Analysis Plan for onsite investigation work.
3. CONSULTANT will develop a Sample Analysis Plan(SAP)which will include logistics for site
preparation,planning,scheduling and procedures.
4. CONSULTANT will collect soil and groundwater samples from six(6)distinct borings.Collected
samples will be delivered to ESN Northwest's laboratory for analysis,following method NWTPH-
Dx+x(Diesel range-extended)and BTEXEPA(unleaded). A Chain-of-Custody will be completed for
all collected samples,from point of collection to laboratory delivery.
Skillings Connolly,Inc. Page 3 of 7 Project No 18184-T02
City of Kent
Soil and Water Analysis Investigation
5. CONSULTANT will prepare a Technical Letter describing sample collection methodology,analytical
results,and a description comparing sample results to MTCA Cleanup levels.
Deliverable:
• Six(6)discreet soil samples.
• Six(6)Discreet groundwater samples.
• Chain-of-Custody Record.
• Memo detailing sampling collection.
• Technical letter
• Final Report
Deliverables:
• CONSULTANT will provide CITY with a digital and hard copy of the Draft and Final Soils Investigation
Report.
END SCOPE OF WORK
Prepared by:'� �, D6/28/2019
Grant Gil
Reviewed by., (: =06/28/2019
Ryan fmith,PLS CFedS
Reviewed by: 06/28/2019
P trick E. iflings,PMP
Skillings Connolly,Inc. Page 4 of 7 Project No 18184-T02
City of Kent
Soil and Water Analysis Investigation
EXHIBIT B-1
CONSULTANT COST COMPUTATION—MAN-HOURS
PROJECT NO.18184-EXTRA 1 I a
KENT PUBLIC WORKS DEPARTMENT v A
O
KENT MAINTENANCE FACILITY UST DECOMMISSIONING z m n
SOILS AND WATER ANALYSIS INVESTIGATION a n C
0 CI
Z Z m 0
2
r. 1
2
mm v
i z
z
a
D O
z
TASK It TASK DESCRIPTION
1 PROJECT M ANAGEMENT AND COORDINATION
4 Provide overall project management and 1 2
coordination.
Conduct periodic,minimum of bi-weekly phone
5 conferences with Client to discuss work progress and 1
status.
Provide coordination with other team members
6 (subconsultants),including phone coordination, 4
meetings,and emails.
7
Prepare up to one(1)monthly invoices along with
progress summary reports.
2 SOIL SAMPLE AND SOILS ANALYSIS
Develop a Sample Analysis Plan(SAP)which will
include logistics for site preparation,planning, 4
scheduling,and procedures.
Collect soil and groundwater samples from six(6)
distinct borings. Collected samples will be delivered 1
to ESN Northwest's Laboratory for analysis,following
2 method NWTPH=Dx-x(Diesel range-extended)and 9 9
BTEXEP(A(unleaded). A Chain-of-Custody will be
completed for all collected samples,from point of
collection to laboratory delivery.
3 Collect data. 4
4 Process data. 4
5 Write draft technical memorandum. 8
6 Submit draft technical memorandum. 2
8 Submit final draft technical memorandum to j 1 8
Consultant.
HOURS PER DISCIPLINE 12 45 1
Skillings Connolly,Inc. Page 5 of 7 Project No 18184-T02
City of Kent
Soil and Water Analysis Investigation
EXHIBIT B-2
CONSULTANT COST COMPUTATION—SUMMARY
NEGOTIATED HOURLY RATE(NHR):
DAM
'r nmm X Rate — Cost
ENVIRONMENTAL MANAGER 12 X $214.58 = $2,574.98
SR ENVIRONMENTAL SCIENTIST 45 X $118.80 = $5,345.98
PROJECT ADMINISTRATOR 1 X $115.83 = 5115,83
ADMINISTRATIVE ASSISTANT 0 X $111.37 = $0.00
Total Hours= 58 Total NHR= $8 036J9
REIMBURSABLES:
Mileage 176 x $0.580 = $102.08
Miscellaneous Expenses $0,00 x 10% _ $0.00
Total Expenses= $102.08
SUBCONSULTANT COST(See Exhibit E):
ESN Northwest $5,520.00 X 0% _ $5,520DO
r
Total Subconsultants= $5,520.00
SUB-TOTAL(NHR+REIMBURSABLES+SUBCONSULTANTS):
Sub Total= $13,658.87
MANAGEMENT RESERVE FUND:
SUB TOTAL= $13,658.87 x 0% = MRF= $0.00
GRAND TOTAL
GRAND TOTAL = ,
PREPARED BY: / tii DATE: 06/28/2019
"I.
REVIEWED BY: DATE: O6/28/2019
Patrick E.Sk" PMP
$killings Connolly,Inc. Page 6 of 7 Project No 18184-TO2
City of Kent
Soil and Water Analysis Investigation
EXHIBIT B-3
CONSULTANT COST COMPUTATION—EXPENSES
!tem. j Description Basis Quantity Rate Total
1 Telephone Month $0.00
2 Auto Rental Each $0.00
3 Lodging Day $0.00
4 Per Diem-Meal Day $0.00
5 Photo Copies-Blk&White Each $0.10 $0.00
6 Photo Copies-Color Each $0.35 $0.00
7 Half Sized Prints Each $0.50 $0.00
8 Full Sized Prints Each $6.1O $0.00
9 Postage Month $0.00
10 Shipping Month $0.00
11 FAXs Each $0.00
12 Miscellaneous Project Costs Month $0.00
13 Miscellaneous Survey Costs Estimated $0.00
14 Traffic Control Estimated $0.00
f
Total Miscellaneous Expenses $0.00
Mileage Per Mile 176 0.580 $102.08
Total Expenses $102.08
Assumptions
1 Telephone Estimated
2 Auto Rental Estimated trips
3 Mileage I Estimated miles
4 Lodging
5 Per Diem-Meal
6 i Photo Copies-Blk&White Estimated
7 Photo Copies-Colored Estimated
8 Half Sized Prints
9 Full Sized Prints
10 Postage Estimated
it Shipping Estimated
12 FAXs Estimated
13 Miscellaneous Project Costs Estimated
14 Miscellaneous Survey Costs Estimated
15 Purchase Order Estimated
Prepared by: Grant Gilmore June 28,2019
Skillings Connolly,Inc. Page 7 of 7 Project No 18184-TO2
City of Kent
Soil and Water Analysis Investigation
Client#: 324969 SKILLCON
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