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Home My WebLink AboutGRA2019-021 - Original - National Recreation and Park Association (NRPA) - MOU: Grant Funding for Meridian Glen Park Playground - 05/31/2019 Agreement Routing Form• ��9 KEN T For Approvals, Signatures and Records Management or initials4_ W A S H I I.T O N `��e�� %�� This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Manager initials _ Originator: Lynn Osborn for Bryan Higgins Department: Parks Date Sent: 6/14/19 Date Required. Soonest possible please a Authorized Director Date of p, to Sign: Council n/a Qa ❑✓ Mayor Approval: Budget 15106404 Grant? ❑✓ Yes No Account Number. Type: N/A Vendor National Recreation and Park Association (NRPA) Category. Grant: Non-Real Property Name: c Vendor 33583 Sub-Category O Number: R Project E Name: Grant Funding for Meridian Glen Park Playground MOU O C Project a rant award from NRPA's 'Meet Me at the Park' program, supported ++ Details: 9 P 9 pported by Walt Disney Co. C EAgreement $30 000 Basis for all Amount: Selection of Other L Contractor: a Start Date: 5/31/2019 Termination Date: 12/13/2019 Notice required prior to Yes No �ontroctftmber: pi9-Q� disclosure? Date Re ff o IV Comments: 171 ffCEELJ O 10 KENT LAW DEPT. � J Date Routed to the Mayor's Office: d Date Routed to the City Clerk's Office: Date Sent to Originator: t� Visit Documents.KentWA.gov to obtain copies of all agreements adccW22373_6_19 A.'0IWN R Mand National Recreation Park Association MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding(MOU),dated May 31,2019(Effective Date), is made between National Recreation and Park Association,a Virginia-based not-for-profit 501(c)3 with a mailing address of 22377 Belmont Ridge Road,Ashburn, Virginia, 20148(NRPA)and City of Kent,a provider of park, recreation,or community services in Kent, Washington(Grantee). 1. Purpose The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Thirty Thousand Dollars($30,000)made available to Grantee for the implementation of the project selected for grant funding(Project): Meridian Glenn Park Playground Made possible through the support of The Walt Disney Company,NRPA is managing the administration of the Meet Me at the Park Play Spaces grant program(Program). Grants made through this Program are intended to provide increased access to inclusive play and physical activity for kids and families. Having been selected as a recipient of funding through this Program, Grantee is required to accept the terms contained within this MOU in order to receive funding as a grant recipient. 2. Project Funding Within 30 days upon execution of this MOU,NRPA will send Grantee a check in the amount of Thirty Thousand Dollars($30,000). Funds will be distributed by NRPA. 3. Grantee Requirements Grantee will: A. Implement Project in alignment with the application submitted to NRPA by Grantee. B. Participate in a mandatory orientation call for all grantees on Wednesday June 19,2019 at 3:00 pm ET. C. Demonstrate significant progress toward project outcomes by August 16,2019. D. Complete Project by December 13, 2019. E. Conduct local community outreach through web, social media, and local press release to help promote the project,the grant and opportunities for volunteerism.NRPA will provide a toolkit of sample content for this outreach. F. Document and share with NRPA success stories,press releases, photos,videos, quotes, local media coverage and highlights throughout the project and grant period. G. Offer at least one opportunity for volunteerism for the community and Disney personnel (if applicable)during the grant period. H. Administer surveys to community members who are users of the project once the project is complete. Template and further instruction to be provided by NRPA. L If selected, participate in a more in-depth evaluation of the project site and its usage. Templates and further instruction to be provided by NRPA. J. When requested,provide brief updates on the project to NRPA. K. If selected, allow the project to be featured in a video to be coordinated and produced by NRPA L. Submit final report via online template provided by NRPA by December 31, 2019 to include: • Narrative summary of the Project • Narrative summary of Project-related community engagement and employee volunteer event(s) Page I of 4 'tko 0" IftV*64FAW s 'or ss Ap`'�N R PA National Recreation and Park Associatior • Project metrics and outcomes as outlined in the proposal submitted by Grantee • Budget summary documenting how the grant funds were used • Any photos, local press coverage,videos, quotes and stories 4. Promotion NRPA and Disney may use the Grantee and/or park names,photos, and/or information in connection with the Project for promotional or other purposes associated with the Project, in any and all media, without limitation and without further payment, notification,or permission,except where prohibited by law. If the grantee's photo release form does not cover promotional and other uses,NRPA can provide one upon request. The Grantee may make public statements regarding the gift to be made hereunder, including the identity of NRPA and Disney and the total amount of the gift,using pre-approved language from the communications toolkit or provided that any such statements have been approved in advance in writing by NRPA and Disney with at least two weeks for review. Such information may be used by the Grantee in its efforts to solicit additional contributions and for general information purposes. 5. Limits of Liability Neither NRPA,nor Disney, or any of their respective parents,subsidiaries, affiliates, officers, directors or employees shall be liable to Grantee and/or its affiliates for any liability of any kind relating to or arising out of participation in this Project hereunder. 6. Confidentiality During the term of this MOU,the parties may learn certain confidential information of each other. For purposes of this MOU, confidential information means the confidential and proprietary information,not generally known by non-party personnel, used by the disclosing party and which is proprietary to the disclosing party,and includes,without limitation,the disclosing party's trade secret or proprietary personnel,financial, marketing and business information, including strategic, operations and other business plans or forecasts,and confidential information provided by the disclosing party regarding its employees,customers,vendors, sponsors and other contractors. Confidential information shall not be disclosed to non-party personnel. 7. Term The term of this MOU will commence on the Effective Date and shall continue until December 31, 2019. 8. Use of Grant Funds The Grantee shall use the full amount of the grant for the purposes set forth in Section 1. Unless otherwise agreed in writing by the Grantor,the Grantee shall return any portion of the grant and the income earned thereon that is not expended for such purposes. The Grantee agrees not to use any portion of the grant or any income derived from the grant for the following: A. To carry on propaganda or otherwise attempt to influence legislation within the meaning of Section 4945(d)(1)of the Code; B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive within the meaning of Section 4945(d)(2)of the Code; C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of Section 4945(g) of the Code, without prior written approval of Grantor. Page 12 of 4 s s � INRPAandNational Recreation Park Associatior, D. Payments of salaries, other compensation, or expense reimbursement to employees of the Grantee within the scope of their employment do not constitute "grants" for these purposes and are not subject to these restrictions; E. Except as expressly may be authorized in the Grant Description, to provide a grant to any other organization without prior written approval of the Grantor; or F. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any state, or discrimination on the basis of race, national origin, religion, military and veteran status, disability, sex, age, or sexual orientation, or support of any entity that engages in these activities. G. To travel to NRPA's Annual Conference or any other conference travel. All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest-bearing bank account)with the primary objective being preserving the grant funds availability for the project. Any interest or other income generated by the grant funds must be applied to the purposes described in the Grant Description. 9. Audit NRPA has the right to audit the grantee's financial records relating to this MOU. Grantee should maintain their financial receipts and must make the records available at any time as requested by NRPA. If as a result of an audit,NRPA determines that funds were not spent in accordance with the purposes of this grant,the grantee may be required to return any funds not substantiated. If NRPA determines that grant funds were used for fraudulent purposes,the grantee may be barred from participation in any further programs. 10. Termination Either party may terminate this MOU at any time effective upon receipt of written notice by the other party of failure to perform. The non-performing party shall have sixty(60)days to cure its obligation. If the non- performing party fails to satisfactorily cure its obligation within this time this MOU will be terminated. Neither party shall be liable to the other by reason of termination of this MOU for compensation, reimbursement or damages for any loss of prospective profits on anticipated sales or for expenditures, investments, leases or other commitments relating to the business or goodwill of any of the parties, notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay any sums due to the terminating party which accrued prior to such termination. Page� 3 of 4 ,,,�t04, s s I'N R MandNational Recreation Park Associatior These parties have caused this MOU to be signed by their duly authorized representatives as of the date set forth. National Recreation and Park Association City of Kent By: By: Printed Name: Kellie May Printed Name: Da via a Vice President of Programs Title: Title: lM a V OY Date: May 31,2019 Date: C Page 14 of 4