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Home My WebLink AboutPW16-096 - Amendment - #4 - WA State Recreation & Conservation Office - Downey Farmstead: Frager Road Relocation - 05/31/2017 �../EYT Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: WA State Recreation and Conservation Office Vendor Number (]DE): Contract Number (City Clerk): f W ' 09 U Category: _Amendment #4 Sub-Category (if applicable): None Project Name: Downey Farmstead - Frager Rd Relocation, RCO#15-124OR Contract Execution Date: 5/31/17 Termination Date: (.0 �0 202 U Matt Knox PW: Engineering Contract Manager: Department: Contract Amount: NA for Amendment #4 Budgeted: ❑✓ Grant? Part of NEW Budget: Local: State: Federal: 1-1 Related to a New Position: Basis for Selection of Contractor? Other Approval Authority: Director ✓❑ Mayor ❑ City Council Other Details: Amendment#4 is related to the increased retention period to 9 years fr for the Downey Farmstead - Frager Rd Relocation Project. "y WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor: City of Kent Project Number: 15-124OR Project Title: Downey Farmstead - Frager Rd Relocation Amendment Number: 4 Amendment Type: Special Conditions Change Amendment Description: Add Special Condition to the project agreement to increase record retention to 9 years from project completion date in order to meet federal record retention requirements. Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment. State Of Washington Proiect Sponsor Recreation and Conservation Office AGENCY: 16&k BY: BY: Kaleen Cottingham TITLE: Director TITLE: DATE: 3/8/2019 DATE: Pre-approved as to form: BY: /S/ Assistant Attorney General PSAR Project Special Conditions Change Amendment State Building Construction Account RCW 77.85,WAC 420 AM E NAG R2.R PT Amendment Special Conditions Project Sponsor: City of Kent Project Number: 15-1240 R Project Title: Downey Farmstead - Frager Rd Relocation Amendment Number: 4 Special Conditions Cultural Resources This project is subject to the National Historic Preservation Act, Section 106, and therefore appears to be exempt from Governor's Executive Order 05-05 Archaeological and Cultural Resources (EO 05-05) as described in Section 9 of this project agreement. In order for this project to be exempt from EO 05-05, the Section 106 Area of Potential Effect (APE) must include all ground-disturbing activities subject to this project agreement, including the restoration staging area. The sponsor is encouraged to work with the federal permitting agency to align the Section 106 APE with the scope of work subject to this project agreement If the APE does not include all ground-disturbing activities subject to this project agreement, promptly notify the RCO grant manager, as this will require RCO to initiate cultural resources consultation following EO 05-05 for those activities not included in the federal APE. Completion of this consultation and a Notice to Proceed from RCO will be required before these ground-disturbing activities can begin. Construction Design Deliverables: This project began with SRFB project number 02-1601 that afforded property acquisition. The feasibility study and preliminary design was completed with funding from project number 08-1659 and final design was completed through project 11-1219. The project will meet the standards for Design and Restoration Project Deliverables described in Manual 18 Appendix D-4 "Construction and "Design Build" Deliverables"which requires as-built design documents be provided post-construction. In order to satisfy 15 CFR 24A2(b) & (c) For projects that contain Pacific Coast Salmon Recovery Funds or are used as match to Pacific Coast Salmon Recovery Funds the sponsor shall retain records for a period of nine years from the date RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section. ASPECCOND.RPT March 8, 2019 Page 1 • KENT Agenda Item: Consent Calendar - 7I W A 5 H I N G T O N TO: City Council DATE: May 16, 2017 SUBJECT: Downey Farmstead Frager Road Relocation Grant - Accept MOTION: Authorize the Mayor to sign an amendment to the grant agreement with the State of Washington Recreation and Conservation Office to cover a portion of the additional costs for utility relocation for the Downey Farmstead project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: $700,000 in grant funding to cover Phase I of the Downey Farmstead project (Frager Road Relocation) was offered to the City by the Washington State Recreation and Conservation Office (RCO) in 2016 and authorized by Council on February 16, 2016. During final design, utility relocation costs along the new road were determined to be much more expensive than anticipated. With help from the City's Water Resource Inventory Area 9 (WRIA 9) partners, the City was able to secure an additional $77,830 in grant funding from RCO, and expects an additional $120,000 in grant funding later this year to fully cover the additional utility relocation costs. This initial $77,830 will cover Puget Sound Energy and Centuryl-ink costs for new poles and attachment facilities, conduit, risers, and labor. When the additional funding is available, the current lines will be disconnected, poles removed, and new lines will be strung through the new facilities. EXHIBITS: RCO Amendment to Project Agreement RECOMMENDED BY: Public Works Committee YEA: Fincher, Higgins, Ralph NAY: BUDGET IMPACTS: None - All additional work will be covered by grants. Natural Resources Building a`° °�, (360)902-3000 1111 Washington St SE TTY (360)902-1996 Olympia WA 98501 1. Fax:(360)902-3026 PO Box 40917 Email:info@rco.wa.gov Olympia WA 98504-0917 STATE OF WASHINGTON Web site:www.rco.wa.gov RECREATION AND CONSERVATION OFFICE April 17, 2017 Michael Mactutis City of Kent 220 Fourth Ave S Kent, WA 98032-5895 RE: Downey Farmstead - Frager Rd Relocation, RCO#15-1240R Amendment# 1 Dear Mr. Mactutis: In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request. As a result, I am approving an amendment to the Downey Farmstead- Frager Rd Relocation project. Enclosed are two original amendments to the Project Agreement. Please sign both amendments, retain one for your records, and return one original. If you have any questions, please call Amee Bahr at (360) 725-3943, or send an e-mail to Amee.Bahr@rco.wa.gov. Si cerel , Kaleen of am Director Enclosures Recreation and Conservation Funding Board•Salmon Recovery Funding Board Washington Invasive Species Council•Governor's Salmon Recovery Office ' AMENDCVR.RPT Habitat and Recreation Lands Coordinating Group STATE o� ffatural Resources Building o 9 (360)902-3000 P.O. Box 40917 6 TTY: (800)833-6388 Olympia,WA 98504-0917 1111 Washington St. S.E. �kz 1589 goy 9 E-mail: lnfo .rco.wa.gov Olympia,WA 98501 STATE OF WASHINGTON Web site:www.rco.wa.qov RECREATION AND CONSERVATION OFFICE lc/Ty Flvr March 8, 2019 Matt Knox NT City of Kent 220 4th Avenue South Kent, WA 98032 RE: Downey Farmstead - Frager Rd Relocation, RCO#15-1240R Amendment#4 Dear Matt Knox: In response to your request to amend the above-referenced Project Agreement, we have reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your request. As a result, I am approving an amendment to the Downey Farmstead- Frager Rd Relocation project. Enclosed are two original amendments to the Project Agreement. Please sign both amendments, retain one for your records, and return one original. If you have any questions, please call Elizabeth Butler at (360) 867-8650, or send an e-mail to elizabeth.butler@rco.wa.gov. Sincerely, IZ20 Kaleen Cottingham Director Enclosures Recreation and Conservation Funding Board •Salmon Recovery Funding Board ion AMENDCVR.RPT Washington Invasive Species Council •Governor's Salmon Recovery Office Habitat and Recreation Lands Coordinating Group WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor: City of Kent Project Number: 15-1240R Project Title: Downey Farmstead - Frager Rd Relocation Amendment Number: 1 Amendment Type: Cost Change Amendment Description: Move $77,800 of unobligated 11-13 PSAR funds to the Downey Farmstead project. Project Funding: The total cost of the project for the purpose of this Agreement changes as follows: Old Amount New Amount Amount % Amount % RCO -PSAR $372,647.00 43.37% $450,477.00 48.08% RCO-SALMON ST PROJ $327,353.00 38.10% $327,353.00 34.94% Project Sponsor $159,173.00 18.53% $159,173.00 16.99% Total Project Cost $859,173.00 100% $937,003.00 100% Admin Limit $0.00 0.00% $0.00 0.00% A&E Limit $141,648.00 19.74% $154,479.48 19.74% Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment. State Of Washington City of Kent Recreation and Conservation Office AGENCY: BY: &Ok) BY: Kaleen Cottinq am =.k L TITLE: Direct r t� r TITLE: DATE: v` � i DATE: 3/ / Pre-approved as to form: BY: /S/ Assistant Attorney General PSAR Project Cost Change Amendment State Buildina Construction Account RCW 77.85,WAC 420 AMENAGRI RPT Amendment Agreement Description Project Sponsor: City of Kent Project Number: 15-1240 R Project Title: Downey Farmstead - Frager Rd Relocation Amendment Number: 1 Agreement Description City of Kent will complete the first phase of the Downy Farmstead restoration project by relocating Frager Road away from the Green River to make room for future creation of a side channel network and expanded floodplain. The new road alignment will provide a greater buffer/setback from the river. A six car parking lot will be constructed at the Old Fishing Hole (downstream)to replace the existing parking area. After the road is relocated, the city will apply for additional funding to complete the restoration project and enhance river processes by constructing a side channel and reconnecting floodplain on the left bank of the Green River between river mile(RM)21.5 and RM 22.3. The site was previously acquired by the City of Kent and when full restoration is completed, the project will provide rearing and refuge habitat for juvenile salmon throughout most of the year, particularly juvenile Chinook salmon. Additional fish species present at the site and expected to utilize the project area are bull trout, Chum, Coho, Cutthroat, Pink, winter Steelhead, Pacific and River Lamprey.Enhancing habitat to improve juvenile salmonid rearing, lifestage diversity, and productivity is a priority in the Green River watershed. A secondary goal of the project is to create additional flood storage and to help alleviate flood damages in urban and agricultural areas in the project vicinity. The project final design was completed 12/31/13, Project#11-1219 and includes final docs and reports. AAGREEDSC.RPT April 17, 2017 Page 1 Amendment Special Conditions Project Sponsor: City of Kent Project Number: 15-1240 R Project Title: Downey Farmstead - Frager Rd Relocation Amendment Number: 1 Special Conditions Cultural Resources This project is subject to the National Historic Preservation Act, Section 106, and therefore appears to be exempt from Governor's Executive Order 05-05 Archaeological and Cultural Resources (EO 05-05)as described in Section 9 of this project agreement. In order for this project to be exempt from EO 05-05, the Section 106 Area of Potential Effect (APE) must include all ground-disturbing activities subject to this project agreement, including the restoration staging area. The sponsor is encouraged to work with the federal permitting agency to align the Section 106 APE with the scope of work subject to this project agreement. If the APE does not include all ground-disturbing activities subject to this project agreement, promptly notify the RCO grant manager, as this will require RCO to initiate cultural resources consultation following EO 05-05 for those activities not included in the federal APE. Completion of this consultation and a Notice to Proceed from RCO will be required before these ground-disturbing activities can begin. Construction Design Deliverables: This project began with SRFB project number 02-1601 that afforded property acquisition. The feasibility study and preliminary design was completed with funding from project number 08-1659 and final design was completed through project 11-1219. The project will meet the standards for Design and Restoration Project Deliverables described in Manual 18 Appendix D-4"Construction and "Design Build" Deliverables"which requires as-built design documents be provided post-construction. i ASPECCOND.RPT April 17,2017 Page 1 Amendment Eligible Scope Activities Project Sponsor: City of Kent Project Number:15-1240 Project Title: Downey Farmstead - Frager Rd Relocation Project Type:Restoration Program: Puget Sound Acq. & Restoration Amendment#: 1 Restoration Metrics Worksite #1, Downey Farmstead Restoration Targeted salmonid ESU/DPS (A.23): Chinook Salmon-Puget Sound ESU, Chum Salmon-Puget Sound/Strait of Georgia ESU, Coho Salmon-Puget Sound/Strait of Georgia ESU, Pink Salmon-unidentified ESU, Steelhead-Puget Sound DPS Targeted species (non-ESU species): Bull Trout, Cutthroat Miles Of Stream Treated/Protected (C.O.b): 0.00 The restoration work will be completed in a subsequent phase. Project Identified In a Plan or Watershed Assessment(C.O.c): The project is identified in the WRIA 9 Green/Duwamish and Central Puget Sound Watershed Salmon Habitat Plan as a priority project, (Project LG-7). The three-year workplan for WRIA 9 includes this project as one of its high priorities Type Of Monitoring (C.O.d.1): None Upland Habitat And Sediment Project Cubic yards of sediment prevented (C.6.b.3): 0 not applicable, road relocation only this phase Acres of Upland Habitat Area Treated (C.6.b.1); 0.0 not applicable-road relocation only this phase Miles of Road Treated (C.6.b.2): 0.20 Road abandonment(C.6.d.1) Miles of Road Abandoned (C.6.d.2): 0.20 Average width of road abandoned (in whole yards) (C.6.d.3): 20 Road drainage system improvements and reconstruction (C.6.c.1) Miles of Road Treated for drainage improvements and reconstruction 0.20 (C.6.c.2): Architectural & Engineering Architectural & Engineering (A&E) S AELIGREIM.RPT April 17, 2017 Page: 1 REQUEST FOR MAYOR'S SIGNATURE KENT Print on Cherry-Colored Paper r., - Routing Information: (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEP RTM T Ap ed by Director Originator: Cheryl Vlseth for Matt Knox Phone (Originator): 504 Date Sent: May 21, 2019 Date Required: May 28, 2019 Return Signed Document to: Cheryl Vlseth Contract Termination Date: VENDOR NAME: Date Finance Notified: WA State Recreation and Conservation Office (only required on contracts n a 20 000 and over or on any Grant DATE OF COUNCIL APPROVAL: 5�16�2017 Date Risk Manager Notified:na (Required on Non-City Standard Contracts/Agreements) Has this Document been Specificall Account Number: O8'3017 Authorized in the Budget? • YES NO Brief Explanation of Document: Downey Farmstead - Frager Road Relocation - This amendment adds a special condition to the project agreement increasing retention of records for the Downey Farmstead - Frager Rd Relocation project to 9 years from project completion d e, to meet federal retention requirements. EN WEE) KEN All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: Approval of Law Dept.: Law Dept. Comments: Date Forwarded to mayor: Shaded Areas To Be Completed By Administration Staff Received: RECEIVE® Recommendations and Comments: Disposition: 51? ��9/� City of Kent ( Office of the Mayor Date Returned: 1 ivd\ormsl ocument recessing\ aquas[for Mayor's Signature.d—